Online Registration Instructions West Suburban Summer School HOME PAGE

1. Go to: www.district287.org/wsssregistration 2. For those registering for the first time, click “Register new student."



If you have any problems or questions, please contact us: Kim Kallroos 763-550-7245 [email protected] Leslie Hanson 763-550-7167 [email protected]



CREATING A STUDENT ACCOUNT

3. Enter the REGISTRATION CODE from your postcard (It is in a box in the lower right corner of the card) in the first box: a. This code can only be used ONCE. b. You must have a different code for each child. c. Once the child’s account is set up, you will not need the code again. 4. Click “Validate Code” to verify that it is correct. a. If the code is VALID, the button will disappear. b. If it is INVALID, an error message will appear.



5. Enter student name, gender, address and phone and cell phone (optional). Scroll down to continue adding guardian information, district, school and other choices.



Choose Grade ENTERING NEXT SEPTEMBER.

6. Enter Guardian 1 information. NOTE: “Guardian 1 Email” will be the parent username and the PRIMARY EMAIL ADDRESS for all communications regarding the student.







7. Guardian 2 information is OPTIONAL. Certain notifications will be sent to BOTH guardian email accounts, but the Guardian 1 email will remain the primary account for enrollment and communication purposes.

8. Enter “Lives with” option (for notification records).

9. Choose District of Enrollment—this is the district in which the child attends school. Start typing the name to find it in the drop-down menu. For details on Member/Nonmember designations, see www.district287.org/wsssregstatus. a. For a charter school, the DSITRICT is the same name as the SCHOOL. b. For a private school, choose “Private School.” c. If homeschooled, choose “Homeschool.” d. If the district does not appear, choose OTHER-NOT LISTED, and contact our office.



10. School Name: Once you choose the District of Enrollment, a list of schools will appear in the drop-down for School Name. Choose from that list: e. If you do not see the school name, please contact us. f. For charter schools, the school name will appear if the charter school is also chosen under District of Enrollment. g. For private schools, the names will appear when Private School is chosen as the District of Enrollment. h. For Homeschool, choose Homeschool as District and School. 11. Choose District of Residence: This will differ from District of Enrollment for students who are open-enrolled into another district, or attend charter, private or home schools. If a district does not appear, choose OTHER-NOT LISTED.

12. Choose Car Pooling option: If you choose “Yes,” your student’s name and contact information will be placed on the carpool list. These lists will be distributed approximately two weeks prior to the start of the session.



13. T-Shirt: If your child wishes to purchase a T-shirt, enter the size. An additional fee of $10 will be added to the student’s account. If not, leave blank. If you wish to change your order later, please contact us. 14. Click “Create” – this will create accounts for the Student, Guardian 1 (required) and Guardian 2 (if information was entered).

Proceed to enter Emergency Contact Information.

All students MUST have their emergency contact information entered in order to enroll. If you have any problems or questions, please contact us: Kim Kallroos 763-550-7245 [email protected] Leslie Hanson 763-550-7167 [email protected]

Emergency Contact Entry Instructions West Suburban Summer School All students MUST have their emergency contact information entered in order to enroll. The registration windows will not open unless Emergency Contact Info is CONFIRMED.

LANDING PAGE

To enter emergency information: 1. Go to: www.district287.org/wsssregistration 2. Log in with your username and password (your password can be emailed to you from the site by clicking “Forgot your password?”). 3. Under Current Students: Click ”More” next to each student for additional options: • Update: To edit the personal information on a student • View Fees: To review the fees associated with one student’s courses • Emergency Contact: Required to finalize enrollment 4. CHOOSE Emergency Contact







EMERGENCY CONTACT ENTRY



1. Enter all required fields for emergency contacts other than the parent/guardians listed on the student account. At least ONE additional contact must be identified.

2. Indicate Yes or No for IEP (student is receiving special education services), and if Yes, any information to assist in planning. 3. Indicate any Allergies or Medication information 4. Scroll down to complete the authorizations for: a. Administration of emergency medical treatment b. Permission to use photos and video

(Note: If you cannot scroll down to view the authorization and confirmation box, then reduce the window size in your browser.)







You must choose Yes or No to complete the registration. A choice of “Yes” under your secure login is considered your signature.

CONFIRMATION REQUIRED

5. IMPORTANT: Check the box above “I certify that this information is current and correct.” The course enrollment page will NOT open until all information is entered and the CONFIRMATION BOX AT THE BOTTOM IS CHECKED. 6. Click “Save” to complete the form.



(Note: If you cannot view the Save button, then reduce the window size in your browser.)

Once all Student and Emergency Information is complete, registration will be available starting on February 22 or 23.





Course Registration Instructions West Suburban Summer School

SELECTING A COURSE NOTE: This will NOT BE OPEN until February 22 for Member districts and February 23 for Nonmember districts. The Course Registration page will display either immediately after a new student is created, or by clicking “add new enrollment” from the HOME PAGE. 1. Select the week (term) you are interested in searching. (If the student is already enrolled in a course for a particular week/term, that term will no longer be displayed.) 2. The grade level will automatically be set based on what was entered for the student in the initial setup.





3. Site filter is optional. If you do not choose a site, all classes at all sites for that term will be displayed. 4. Click “Get Data.”



A list of courses will be displayed in the week chosen at the grade level set for the student.





5. Choose the class you would like for this student. Only those classes in the age range for the student will be displayed.

6. Confirm the catalog number, site, teacher and fee (based on member or nonmember district and additional fees for the course). 7. Scroll down to reveal and click the “Save & Continue” button.









AVAILABILITY & PAYMENT

8. Review the Course Confirmation page to determine if course is Available or if it is full and there is a Waiting List.



9. If Available: Choose payment method.



a. Credit card: must be done separately for each student and enrollment i. Enter credit card information. ii. Click “Finish” if you are done choosing courses iii. OR “Add/Change Courses if you want to continue add another course or choose a different one. b. Check: must be confirmed for each student and enrollment i. Review check payment information. All fees can be paid on one check. ii. Scroll down to click “Finish” if you are done choosing courses. iii. OR “Add/Change Courses” if you want to choose more.





WAITING LIST

(Skip this page if course is available and payment was successful.)







10. If Waiting List appears under Term Availability, the course is full and you may choose to be placed on a Waiting List.

11. If Waiting List is displayed: No Payment drop-down will appear. a. To be placed on the Waiting List, click “Finish.” i. The student will be placed on the Waiting List. ii. If a spot opens up, you will receive an email inviting you to either accept the enrollment or drop from the Waiting List. iii. If you wish to change your Waiting List status, please contact us. b. If you do NOT wish to be on the Waiting List, click “Add/Change Courses” and return to the Course Registration page. 12. You may enroll in another course while you are on the Waiting List. a. You will need to pay for the alternative course in order to hold a spot in it. b. If a spot opens up on the Waiting List course and you choose to accept the enrollment, you will need to drop the alternative course first. c. You will receive a full refund for the dropped alternative course. d. You must pay for the course from the Waiting List when you accept the invitation to enroll in it.

CONFIRMATION

13. Confirmation should appear if the enrollment was correctly processed.

14. Click “Return to Main Page” to go back to the home page to review and continue with additional functions.



15. Course added should now appear under “Existing Enrollments” for the student enrolled.

See next page on HOME PAGE FUNCTIONS for details on additional features.





HOME PAGE FUNCTIONS

You may return to the site www.district287.org/wsssregistration at any time to add courses or students, or to check your enrollments and fees. 1. After you set up the first student, an email will be sent to you with your username and password. 2. When returning, enter your username and password in the boxes. You will be prompted to reset your password the first time you log in. 3. You may also retrieve your login by entering your email for "Parent Username" and clicking "Forgot your password? Click here to recover it." Your password will be emailed to you. ADD STUDENT: To create another student account, click “Register new student.” VIEW FEES: To view all fees charged for all students, click “View All Fees”. ADD CLASS: To add another class for a student, click “add new enrollment.”



Review all enrollments under Existing Enrollments.

Withdraw from a course by clicking “drop.”





FEE STATEMENT

The Fee statement under “View All Fees” includes all charges and credits, and can be printed for your records.

CHARGES shown are based on the enrollment fees: — Member district base fee of $210 — Nonmember district base fee of $235 — Additional fees for each course — T-shirt charge of $10 (if chosen) CREDITS shown reflect payments: — If paid by CREDIT CARD, the payment will be shown as a CREDIT immediately, and the Balance will be 0.00. — If paid by CHECK, the Balance will be for total fees until payment is received and recorded. Payments will be entered as CREDITS when the check is received and recorded at the office. — If check payments are not received within 7 days, enrollments are subject to withdrawal. — If a course is dropped during the grace period, any refund will appear as a CREDIT. BALANCE shows total fees or refunds due. Please refer to the website at www.district287.org/wsss37 for more information on fee policies.

MORE OPTIONS

There are several other options from the main page. Click ”More” next to each student to find additional options: • Update: To edit the personal information on a student • View Fees: To review the fees associated with one student’s courses • Emergency Contact: Required to finalize enrollment