ALEX PADILLA | SECRETARY OF STATE | STATE OF CALIFORNIA ELECTIONS DIVISION

1500 11th Street, 5th Floor, Sacramento, CA 95814 | Tel 916.657.2166 | Fax 916.653.3214 | www.sos.ca.gov

September 8, 2016

County Clerk/Registrar of Voters (CC/ROV) Memorandum #16284 TO:

All County Clerks/Registrars of Voters

FROM:

/s/ Catherine Ingram-Kelly VoteCal Program Manager

RE:

VoteCal: DMV Change of Address Processing

Starting September 9, 2016, the Secretary of State (SOS) will begin to use VoteCal to process Department of Motor Vehicles (DMV) Change of Address (COA) files and will no longer process DMV COA files from CalVoter. At that time, counties will need to respond to potential match DMV COA messages sent from VoteCal to their EMS. The SOS will also use VoteCal to determine the list of DMV COA non-matches (motorists who requested a voter registration change of address at DMV, but for whom a voter registration record was not located in the statewide database). The SOS will mail Voter Registration Cards (VRCs) to the DMV COA non-matches, otherwise known as verification mailings, for DMV COA non-matches for all counties. Currently, if you are a DIMS county receiving a new voter from another county because of a DMV Change of Address you may not receive the voter’s contact information and SOS comment(s). The contact information and SOS comments are available in VoteCal. DIMS will provide a release patch to fix this issue. In the absence of that patch, you can manually update your local voter record by copying the missing information over from VoteCal for the respective voter. DMV COA Transition Steps: •

September 8, 2016 - Last day to process the DMV COA files currently sent to your CalVoter Inbox.



September 9, 2016 - Begin responding to potential match DMV COA messages sent from VoteCal. Please refer to the guidance titled, “Guidance: Department of Motor Vehicles Change of Address,” posted on the VoteCal Communications Portal to assist you with responding to Potential DMV COA Match messages.

CCROV 16284 DMV Change of Address Processing Page 2 •

September 12, 2016 - Last day to process the CalVoter Verification Mailing (Send Back) files to the Secretary of State, currently sent to your CalVoter Outbox.

If you have any questions or need clarification, please contact the VoteCal Help Desk at 888-868-3225 or via email at [email protected]

VoteCal: DMV Change of Address Processing - State of California

Sep 8, 2016 - The SOS will also use VoteCal to determine the list of DMV COA non- ... a voter registration record was not located in the statewide database). The SOS will mail Voter Registration Cards (VRCs) to the DMV COA non-matches, ...

75KB Sizes 3 Downloads 73 Views

Recommend Documents

VoteCal: DMV Change of Address Processing ... - State of California
Sep 8, 2016 - ... CA 95814 | Tel 916.657.2166 | Fax 916.653.3214 | www.sos.ca.gov ... Desk at 888-868-3225 or via email at [email protected]

VoteCal: DMV Change of Address Processing ... - State of California
Sep 8, 2016 - ... CA 95814 | Tel 916.657.2166 | Fax 916.653.3214 | www.sos.ca.gov ... Desk at 888-868-3225 or via email at [email protected]

VoteCal: DMV Change of Address Processing - State of California
Sep 8, 2016 - ... CA 95814 | Tel 916.657.2166 | Fax 916.653.3214 | www.sos.ca.gov ... of a DMV Change of Address you may not receive the voter's contact information and ... Desk at 888-868-3225 or via email at [email protected]

VoteCal: DMV Change of Address Continue ... - State of California
Sep 30, 2016 - transactions, perform the actions according to the attached Guidance: Interim. Process Department of Motor Vehicles Change of Address: Table 1. If you have any questions or need clarification, please contact the VoteCal Help. Desk at 8

VoteCal: System of Record - State of California
Sep 26, 2016 - ALEX PADILLA | SECRETARY OF STATE | STATE OF CALIFORNIA ... enter all online and paper registrations as of the 15-day close.

VoteCal: System of Record - State of California
Sep 26, 2016 - ... CA 95814 | Tel 916.657.2166 | Fax 916.653.3214 | www.sos.ca.gov ... Counties will indicate readiness in their local EMS and receive an.

VoteCal: County Test Environment - State of California
Jul 17, 2017 - Election Management System (EMS) production database(s) at the same date ... the full scope of VoteCal functionality including online voter ... Possess and maintain appropriate and necessary hardware and software ... return it along wi

VoteCal: County Test Environment - State of California
Jul 17, 2017 - California Statewide Voter Registration Database (VoteCal) Test ... SECRETARY OF STATE. By: Name: Title: County: Date: By: Name: Title:.

VoteCal: Vote-by-Mail Status and Provisional ... - State of California
Feb 16, 2017 - VoteCal: Vote-by-Mail Status and Provisional Ballot Lookup ... As detailed in CCROV #16325 dated October 20, 2016, in order to provide this service, counties ... Desk at 888-868-3225 or via email at [email protected]

VoteCal: Vote-by-Mail Status and Provisional ... - State of California
Feb 16, 2017 - VoteCal: Vote-by-Mail Status and Provisional Ballot Lookup ... in CCROV #16325 dated October 20, 2016, in order to provide this service,.

CalVoter and VoteCal Election Reporting Schedule - State of California
Aug 12, 2016 - contact the VoteCal Help Desk at (888) 868-3225 or email at ... Presidential General (PG##.txt) template files and the Auto-County User's.

General Election: Suspension of NCOA Processing - State of California
Aug 10, 2016 - If you have any questions about this or any other CalVoter/VoteCal matter, please call the Help Desk at (888) 868-3225. Thank you.

General Election: Suspension of NCOA Processing - State of California
Aug 10, 2016 - been provided via the messaging system through VoteCal. If you have any questions about this or ... the Help Desk at (888) 868-3225. Thank you.

Sacramento - California Courts - State of California
Jul 2, 2018 - PACIFIC GAS AND ELECTRIC COMPANY et al., ... 2 We express no opinion as to PG&E's potential liability for punitive damages under.