Case Study | Google Apps for Education

Vaal University of Technology WDNHVLWVȴUVWVWHSVLQWRWKHFORXG with Google Apps Organization 9DDO8QLYHUVLW\RI7HFKQRORJ\987 EDVHGLQ9DQGHUELMOSDUN6RXWK$IULFD KDVDSSUR[LPDWHO\VWXGHQWVIURPFRXQWULHVUHDGLQJDZLGH YDULHW\RIVXEMHFWVLQFOXGLQJWHFKQRORJ\HQJLQHHULQJDUWVKRVSLWDOLW\ PDQDJHPHQWDQGPDUNHWLQJ,WVPLVVLRQLVWRSURGXFHKLJKO\HPSOR\DEOHDQG HQWUHSUHQHXULDOJUDGXDWHVZKRFDQLPSDFWVRFLHW\IRUWKHEHWWHU At a glance What they wanted to do: ȏ &XW,7PDLQWHQDQFHEXUGHQE\PRYLQJ WRDFORXGEDVHGHPDLOVHUYLFH ȏ 3UHSDUHVWXGHQWVIRUFDUHHUVZLWKD EHVWLQFODVVFRPPXQLFDWLRQVV\VWHP What they did ȏ ,PSOHPHQWHG*RRJOH$SSVIRU(GXFDWLRQ IRULWVYDOXHLQFUHDVHGHPDLOVWRUDJH HDVHRIXVHDQGORZPDLQWHQDQFH What they accomplished ȏ 6XFFHVVIXOO\PRYHGHPDLOVHUYLFHVWR WKHFORXGVLJQLȴFDQWO\UHGXFLQJLQWHUQDO V\VWHPPDLQWHQDQFHDQGOLFHQVLQJIHHV ȏ /DLGWKHJURXQGZRUNIRUDZLGHUUDQJH RIFROODERUDWLRQWRROVWRLPSURYHWKH VWXGHQWH[SHULHQFH

Challenge 9DDO8QLYHUVLW\LVFRPPLWWHGWRR΍HULQJLWVVWXGHQWVDQH[FHSWLRQDOOHDUQLQJ HQYLURQPHQWWKDWSUHSDUHVWKHPIRUWKHLUIXWXUHFDUHHUV7HFKQRORJLFDOVNLOOV DUHFULWLFDOWRWKHLUVXFFHVVDVDUHH΍HFWLYHFRPPXQLFDWLRQVWHDPZRUNDQG LQGHSHQGHQWOHDUQLQJ 8QIRUWXQDWHO\WKH8QLYHUVLW\ȇVHPDLOV\VWHPZDVLQVXɝFLHQWIRUVWXGHQW QHHGVȊ2XUROGHPDLOV\VWHPZDVKRVWHGRQVLWH,WKDGDPHJDE\WH VWRUDJHOLPLWZKLFKPHDQWVWXGHQWPDLOER[HVȴOOHGXSTXLFNO\DQGHPDLOV ZLWKODUJHDWWDFKPHQWVFRXOGEHSUHYHQWHGIURPUHDFKLQJWKHUHFLSLHQWVRQFH VWRUDJHFDSDFLW\ZDVUHDFKHGȋH[SODLQV'DYLG5DPDVRGL([HFXWLYH'LUHFWRU RI,76HUYLFHVDW987Ȋ,QDGGLWLRQVWXGHQWVZHUHRQO\DEOHWRDFFHVVWKHLU XQLYHUVLW\HPDLODFFRXQWVRQFDPSXV7KLVODFNRIR΍VLWHDFFHVVPHDQWVWD΍ VWXGHQWFRPPXQLFDWLRQZDVQRWDVH΍HFWLYHDVLWFRXOGEHȋ

“The system is very intuitive and while we received helpful guidance from Google engineers at the beginning of the process, we needed very little help to get the system up and running for our 21,000 students.” —David Ramasodi, Executive Director, IT Services, VUT 2SHUDWLRQDOFKDOOHQJHVZHUHHYHQPRUHGHHSO\URRWHGȊ:HDUHDVPDOO LQVWLWXWLRQZLWKOLPLWHGUHVRXUFHVDQGWKHPDLQWHQDQFHRIWKHROGV\VWHPZDV DELJMREȋFRPPHQWV$WWLH1DXGH,76HUYLFHV0DQDJHURI2SHUDWLRQVQRWLQJ WKDW987FRXOGQȇWD΍RUGWRXSJUDGHWKHROGLQWHUQDOO\KRVWHGHPDLOV\VWHP,Q DGGLWLRQ1DXGHVD\VȊZHZHUHLQXQGDWHGZLWKVSDPZKLFKZHFRXOGQȇWEORFN H΍HFWLYHO\(PDLOLVRQO\RQHRIDQXPEHURIKLJKSULRULW\SURMHFWVWKDWZH RYHUVHHEXWUHODWLYHO\VSHDNLQJLWZDVWDNLQJXSIDUWRRPXFKRIRXUWLPHȋ Solution 7RUHGXFHLQWHUQDOPDLQWHQDQFHEXUGHQVWKH8QLYHUVLW\VRXJKWWRRXWVRXUFH LWVHPDLOVHUYLFHȊ8VLQJVHUYLFHVKRVWHGRQOLQHR΍HUVDJUHDWZD\IRUUHVRXUFH VWUDSSHGRUJDQLVDWLRQVOLNHRXUVWRWDNHDGYDQWDJHRIEHVWLQFODVVWHFKQRORJ\ ZLWKRXWKDYLQJWRPDNHODUJHFDSLWDOLQYHVWPHQWV:HZHUHWKHUHIRUHYHU\NHHQ WRDGRSWDFORXGEDVHGHPDLOVHUYLFHIRURXUVWXGHQWVȋ5DPDVRGLH[SODLQV 987FKRVHWRIROORZWKHOHDGRIRWKHUXQLYHUVLWLHVUHSRUWLQJSRVLWLYH H[SHULHQFHVZLWK*RRJOH$SSVIRU(GXFDWLRQ7KH*RRJOH$SSVVXLWHLQFOXGHV *PDLOZLWKJLJDE\WHVRIHPDLOVWRUDJHȃDYDVWLPSURYHPHQWRYHUWKH PHJDE\WHFDSDFLW\RIWKHSUHYLRXVV\VWHP

About Google Apps for Education

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