Use  of  Facilities  Guidelines   St.  Andrew’s  Presbyterian  Church   130  Clergy  Street  East   Kingston,  Ontario,  K7K  3S3   (613)  546  –  6316     We  will  welcome  everyone  as  we  would  welcome  Christ.    

Goals  

To  use  St.  Andrew’s  in  a  God  honoring  manner   To  treat  our  visitors  as  honored  guests    

Building  use  criteria  

Activities  to  fit  with  church  tenets  and  beliefs   Space  availability   Impact  with  other  programs   Safety  and  legal  concerns   Understanding  of  property  respect    

Policy  Statement  

St.  Andrew’s  has  been  blessed  with  a  wonderful  facility  to  carry  out  the  mission  of  the  church.   Therefore,  proper  oversight  must  be  maintained  to  ensure  that:     Adequate  facilities  exist  to  effectively  carry  out  ministry  goals  and  objectives   Users  exercise  proper  care  and  safety   Facilities  are  properly  protected  against  damage  or  misuse   Proper  stewardship  through  conservation,  maintenance,  safety  and  vigilance    

Eligibility  Guidelines  

The  facilities  and  equipment  of  St.  Andrew’s  exist  for  the  primary  purpose  of  use  by  its   members  through  its  ministries  and  organizations.     A  Church  Usage  Application  must  be  completed  for  all  groups.   Facilities  are  NOT  available  for  fund  raising  or  profit  making  activities.   Facilities  are  NOT  available  for  partisan  political  activities.   All  groups  must  have  a  Certificate  of  Liability  and  Property  Damage  insurance  coverage.  A  copy   of  coverage  must  be  on  file  prior  to  the  event  date.   All  groups  or  persons  using  church  facilities  must  adhere  to  protection  guidelines  (PCC  Leading   with  Care  Policy)  as  regards  at  risk  children  and  adults.  It  is  the  stated  policy  of  The  Presbyterian   Church  of  Canada  that  all  persons,  and  in  particular  children,  youth  and  vulnerable  adults,  who   participate  in  the  denominations  programs/ministries  and/or  use  the  denominations  facilities   will  be  cared  for  with  Christian  compassion  and  will  be  safe.    

 

Priority  of  use  at  St.  Andrew’s     Recognized  Groups  within  the  Church   1) Church  Services   2) Regularly  scheduled  church  activities   3) Church  related  activities       Church  Members   1) Individual  parties  and  special  events   2) Weddings,  funerals  and  receptions   3) Music  recitals   4) Other  informal  church  member  requests     Outside  Groups   1) Church  recognized  non-­‐sponsored  events  in  keeping  with  the  building  use  philosophy   embraced  by  St.  Andrew’s  Presbyterian  Church.    

Reservations  

  Approval  guidelines  shall  be  as  follows:   1) All  activities  shall  be  approved  pending  space  availability  and  priority  schedule  as  laid   out  above.  All  activities  must  be  consistent  with  St.  Andrew’s  mission  statement  and   building  use  philosophy.   2) No  date  shall  be  placed  on  the  calendar  until  application  has  been  approved  by  the   appropriate  person(s).   a) The  minister/worship  leaders  to  approve  all  worship  related  activities.   b) The  music  director  to  approve  all  music  related  activities.   c) The  church  administrator  to  approve  all  other  usage.   3) Requests  from  groups  more  than  three  months  ahead  of  the  date  of  use  to  be  approved   by  Session.   4) Long-­‐term  impact  on  the  facility  and  its  equipment  will  be  taken  into  account  as  part  of   the  approval  process.    

Building  Use  Procedures  

Groups/Ministries/Organizations  are  responsible  for  the  following:   1) After  use,  building  to  be  cleaned  and  left  as  it  was  prior  to  the  event.   2) Turn  out  all  lights  and  close  all  doors.   3) Report  all  maintenance  problems  or  damage.  

     

  Facility  Use  Guidelines   St.  Andrew’s  has  a  wide  range  of  ministries  and  activities  who  utilize  the  facility.  It  is  our  desire   for  everyone  to  realize  and  respect  that  many  individuals  and  groups  use  the  facilities  both   before  and  after  your  specific  event.     A  custodian  must  be  on  duty  for  the  full  duration  of  an  event..     For  your  enjoyment  and  the  enjoyment  of  your  group  the  following  guidelines  shall  be  adhered   to:   1) All  persons  are  expected  to  be  respectful  of  others  and  the  property.   2) Activities  to  be  limited  to  assigned  space.   3) Smoking,  alcohol  and  illegal  substances  are  not  permitted  on  church  property.   4) Dining  or  food  service  to  be  limited  to  pre-­‐approved  designated  areas.   5) Use  of  candles  to  be  limited  to  pre-­‐approved  designated  areas.   6) Building  to  be  left  clean  and  free  of  all  items  associated  with  their  program.  Including   but  not  limited  to  garbage  and  other  refuse.   7) No  equipment  or  furniture  to  be  moved  without  prior  authorization.   8) All  decorations  or  adornments  of  any  kind  not  to  be  affixed  or  used  with  prior   authorization.   9) User  to  be  held  responsible  for  any  damage  to  the  church  or  grounds.   10) User  to  assume  all  liability  for  injuries  to  persons  attending  the  event  and  for  loss  or   damages  to  persons  property.   11) Use  of  the  sanctuary  sound  system  shall  be  by  a  church  sound  technician  only.  A  small   fee  will  apply.   12) Children  must  be  under  the  control  of  an  adult  at  all  times  and  are  not  to  roam  freely  on   church  property.  All  children  and  youth  activities  to  be  supervised  by  a  minimum  of  2   adults.   13) The  following  items  are  NOT  allowed  on  church  property:   a) Weapons   b) Alcohol   c) Controlled  substances/illegal  drugs   d) Anything  that  would  detract  from  a  Christian  atmosphere   14) Ministry  equipment  and  furniture  may  not  be  removed  from  the  premises.  User   assumes  full  responsibility  for  the  costs  of  damage  repair  and/or  replacement.   15) Wilful  violation  of  these  guidelines  could  lead  to  loss  of  eligibility  to  use  said  facility.