Administrative​ ​Procedure​ ​444

SUPPORT​ ​STAFF​ ​(UNIFOR)​ ​OVERTIME Background The​ ​district​ ​believes​ ​in​ ​the​ ​principle​ ​of​ ​fair​ ​treatment​ ​of​ ​all​ ​employees. Procedures 1. As​ ​school​ ​budgets​ ​do​ ​not​ ​include​ ​a​ ​budget​ ​line​ ​or​ ​any​ ​approved​ ​dollar​ ​amounts​ ​for​ ​overtime purposes,​ ​the​ ​following​ ​protocol​ ​will​ ​be​ ​followed. 1.1

Where​ ​a​ ​principal​ ​has​ ​a​ ​priority​ ​requirement​ ​that​ ​necessitates​ ​a​ ​support​ ​staff employee​ ​to​ ​work​ ​overtime​ ​and​ ​the​ ​support​ ​staff​ ​employee​ ​requests​ ​(or​ ​agrees​ ​to) time​ ​off​ ​in​ ​lieu​ ​of​ ​payment​ ​for​ ​overtime,​ ​the​ ​principal​ ​can​ ​approve​ ​the​ ​overtime.​ ​A “Time​ ​off​ ​in​ ​Lieu​ ​(TOIL)​ ​Planner”​ ​(Intranet>Our​ ​Services>Human Resources>Documents:​ ​Support​ ​Staff>Absence​ ​Management​ ​Forms/Payroll​ ​Forms) must​ ​be​ ​completed​ ​and​ ​kept​ ​on​ ​file​ ​at​ ​the​ ​school.​ ​In​ ​addition,​ ​an​ ​“Employee​ ​Time Report”​ ​form​ ​(Intranet>Our​ ​Services>Human​ ​Resources>Documents:​ ​Support Staff>Absence​ ​Management​ ​Forms/Payroll​ ​Forms)​ ​must​ ​be​ ​competed​ ​and​ ​kept​ ​on file​ ​at​ ​the​ ​school. For​ ​10-month​ ​employees,​ ​all​ ​time​ ​off​ ​in​ ​lieu​ ​must​ ​be​ ​used​ ​prior​ ​to​ ​the​ ​end​ ​of​ ​June​ ​in the​ ​school​ ​year​ ​in​ ​which​ ​it​ ​was​ ​accumulated. For​ ​12-month​ ​employees,​ ​all​ ​time​ ​off​ ​in​ ​lieu​ ​must​ ​be​ ​used​ ​prior​ ​to​ ​the​ ​end​ ​of​ ​August in​ ​the​ ​school​ ​year​ ​in​ ​which​ ​it​ ​was​ ​accumulated.

1.2

If​ ​the​ ​support​ ​staff​ ​employee​ ​does​ ​not​ ​agree​ ​to​ ​take​ ​time​ ​off​ ​in​ ​lieu​ ​of​ ​payment​ ​for overtime,​ ​overtime​ ​cannot​ ​be​ ​approved​ ​by​ ​the​ ​principal.​ ​In​ ​other​ ​words,​ ​overtime​ ​is only​ ​allowed​ ​when​ ​the​ ​support​ ​staff​ ​employee​ ​agrees​ ​to​ ​take​ ​time​ ​off​ ​in​ ​lieu.​ ​In extreme​ ​situations​ ​–​ ​and​ ​where​ ​advance​ ​approval​ ​has​ ​been​ ​received​ ​through​ ​the area​ ​superintendent​ ​and​ ​the​ ​superintendent,​ ​finance​ ​and​ ​business​ ​services​ ​–​ ​a principal​ ​may​ ​be​ ​provided​ ​with​ ​authorization​ ​to​ ​allow​ ​for​ ​the​ ​payment​ ​of​ ​overtime.​ ​In these​ ​very​ ​limited​ ​circumstances,​ ​once​ ​again,​ ​an​ ​“Employee​ ​Time​ ​Report”​ ​form (Intranet>Our​ ​Services>Human​ ​Resources>Documents:​ ​Support​ ​Staff>Absence Management​ ​Forms/Payroll​ ​Forms)​ ​must​ ​be​ ​completed​ ​and​ ​forwarded​ ​to​ ​the superintendent​ ​for​ ​signature​ ​prior​ ​to​ ​the​ ​form​ ​being​ ​forwarded​ ​to​ ​Human​ ​Resources.

2. Questions​ ​are​ ​to​ ​be​ ​addressed​ ​to​ ​your​ ​superintendent. Approval​ ​Date:

April​ ​12,​ ​2016

Reference:

Employee​ ​Time​ ​Report​ ​(form)

Calgary​ ​Roman​ ​Catholic​ ​Separate​ ​School​ ​District​ ​No.​ ​1 Administrative​ ​Procedures​ ​Manual

April​ ​2016 Page​ ​1​ ​of​ ​2

Calgary​ ​Roman​ ​Catholic​ ​Separate​ ​School​ ​District​ ​No.​ ​1 Administrative​ ​Procedures​ ​Manual

April​ ​2016 Page​ ​2​ ​of​ ​2