Silvies River Charter School March 8, 2016 4:00 p.m. Silvies River Charter School Burns Tutoring Center Meeting Minutes Call to Order ……….... 4:20 p.m. Roll Call 1. Establish a quorum Members present – Shawn Farrens Superintendent, Melinda Davis, Kristen ShelmanChairman, Tom Sharp, Elaine Davies – taking minutes, Nancy Walker, Jamie Siegner, Tami Cornellvia Speaker phone, Sara Winn, Tristan Henke (possible new board member), and Hangout is open for any visitors. 2. Pledge of Allegiance – Led by Kristen Shelman 3. Public Comments – there is no public present for comments. Approve Agenda 4. Approve agenda Nancy suggested we move item 11 to 5 and item 12 to 6. Melinda made the motion to accept the agenda as amended, with Tom seconding that motion. All voted in favor of the motion and the motion passed unanimously. 5. Accept Jennifer’s resignation Melinda made the motion to regretfully accept the resignation and after a brief appreciation discussion regarding Jennifer’s service, Tom regretfully seconded the motion and a vote was taken. All were in favor and wish Jennifer well in her future endeavors. Motion passed. 6. Approve Tristan to join the board Kristen made the motion to accept Tristan onto the board in the seat of Jennifer Williams. Motion was seconded by Nancy. All voted in favor of the motion and it passed unanimously. Tristan was formally introduced to the board, and then sworn in as a board member. 7. Approve February 2016 minutes – Nancy made a motion to approve the February 2016 minutes. Tom seconded the motion. All voted in favor and the motion passed unanimously. Reports 8. Treasurer’s Report – Shawn submitted the report with a basic explanation. We have 177 students as of January 31, when we stopped accepting new students for this school year. a. Approve invoices for payment Tom made the motion to pay February invoices totaling $49380.07 against an income in the amount of $103,786.05 which creates a surplus this month of $54,405.98. He also made the motion to authorize Sara to transfer $10,224.55 from checking to pay the Visa card. Nancy seconded the motion and a unanimous vote was taken with all members voting in favor of the motion. It passes. 9. Superintendent’s Report – Shawn reported on enrollment, applicants lining up for next school year, February Award of Excellence, staffing additions – Debbie Staley was hired by an interview team for Attendance Secretary to begin on April 4. He reported on Virtual Capitol Day event and the suggestion
of a Bill about Charter Schools and Sports to be presented as legislation, state testing report, the Frenchglen Renewal agreement, and the idea of a booth at the Professional Educators Fair coming up on April 5. 10. Instructional Report – Jamie read a report from our Bend teachers (reported on the Mt. Bachelor trip, a local bakery, and Oaks testing). Crane is holding their annual Science Fair tomorrow and some Central Oregon students will come and join. The community event at the Elks Lodge for the Night on the Town event is on Friday. Discussion about possible auction items for donation. Jamie also reported on an issue of plagerizing discussion with a parent. 11. Technology Report – Nancy reported on status of computers and the need of a couple of new teacher computers due to technical issues on some older units. Nancy asked that all computers be returned at the end of the school year for cleaning and updating through the summer for fall. Nancy requested to stay with Windows 7 and avoid the 10 update. After a brief discussion, we agreed to not upgrade. Old Business 12. Approve Policy Updates Shawn presented the second reading of the following policy updates. ● Oregon Family Medical Leave GCBDA/GDBDAAR(1) ● Request for Family, Medical, and Military Leave GCBDA/GDBDAAR(2) ● OFLA Eligibility Notice to Employee GCBDA/GDBDAAR(4) ● Hazing/Harassment/Intimidation/Bullying/Cyberbullying/ Teen Dating Violence/Domestic Violence – Student** JFCF Elaine made motion to accept and adapt the policy updates as presented. Melinda seconded the motion and all were in agreement and voted unanimously to adopt the policy updates. Motion passed. New Business 13. Accept Shawn’s resignation Shawn Farrens submitted his formal resignation from the SRCS due to family obligations. Melinda made the motion to accept the resignation. Kristen seconded the motion. All voted in favor of the motion and the motion passed unanimously. 14. Approve removing Jennifer as a check signer Melinda made a motion to remove Jennifer as a check signer at Oster’s Professional Group and add Tristan Henke as an official check signer for the school account. Kristen seconded the motion and the vote called for was unanimous. 15. Approve extending contracts – Melinda made a motion to accept previously submitted extended contracts. Tom seconded the motion. After clarifying all contract extentions and updates, Melinda made the motion to accept all contract updates and Nancy seconded that motion. Motion was voted on unanimously and passed with all voting in favor. 16. Approve amended teacher contract Melinda made the motion to approve the amended teacher contracts for the upcoming 20162017 school year. Kristen seconded the motion. All voted in favor of the motion and the motion passed unanimously.
17. Approve hire for the attendance secretary position Melinda made the motion to approve Debbie Staley as a part time attendance secretary position. Tom seconded the motion and a vote was called. All members voted in favor of this new position. Motion passed. 18. OrSkills approval – Jamie presented this program as a way to do the work samples for high school student graduation requirement. This program will provide the prompts and tutor a student through the process with choices on scoring and/or physical scoring. The price of this was discussed and the decision was made to let Jamie purchase and use this program. Melinda made the motion to approve the adoption and use of this program. Nancy seconded the motion. All members voted in favor of this program and voted in favor. Motion passed unanimously. 19. Discuss 1619 Draft Charter Agreement – With a few suggested minor changes to the agreement after review of attorneys and Frenchglen School Board, and a solution to fix mail delivery problems with Frenchglen (purchase a large mailbox to mount in front of the school for mail drops) and distribution of the document to be finalized at a later date. 20. Adjourn – Next meeting will be on April 12 at 4:00p.m. Meeting was adjourned at 6:20 p.m.
An Executive Session will be held pursuant to ORS 192.660 for discussion of contract negotiations. An open meeting will be held immediately following the Executive Session.
