COCALICO SCHOOL DISTRICT Denver, PA SPECIFICATIONS AND BID SHEET FOR

ATHLETIC SUPPLIESSPRING SPORTS SEASON (School Year 2015-2016) BASEBALL BOYS LACROSSE BOYS TENNIS BOYS VOLLEYBALL GIRLS LACROSSE SOFTBALL TRACK & FIELD To be opened on AUGUST 19, 2015 At 11:00 A.M. At the BUSINESS OFFICE COCALICO SCHOOL DISTRICT South Fourth Street P.O. Box 800 Denver, PA 175 17-0800

PROPOSAL

Cocalico School District Bid Processing P0 Box 800 Denver, PA 17517-0800

Cocalico School Board Members: Pursuant to your advertisement for bids to be opened Wednesday, August 19, 2015 11:00 AM the undersigned agrees to furnish and deliver to one or more of your schools designated in your Instructions to Bidders such items of this bid as you may accept, in full accordance with your specifications at the prices set forth on the attached proposal pages. The undersigned acknowledges that time of delivery is vital for the operation of your schools, and is therefore “of the essence” in this contract and that upon any defualt by the undersigned in making delivery within the time specified in the Instructions to Bidders, you may obtain the supplies elsewhere and recover any loses from the undersigned. The undersigned also agrees to promptly remove and replace any rejected articles at no expense to you, and so as not to interfere with or delay your school operation. The undersigned, intending to be legally bound agrees (A) that his bid shall remain irrevocable and subject to acceptance for 120 days after bid opening date; and (B) that bid/s for any one or more items may be accepted separately, and without regard to possible nonacceptance of other items bid on. Signature Print Name Company Name Address

Date

Phone Number

E-mail State here whether bidder is: Individual proprietorship. If so, state any trade name, but sign as individual. Partnership. If so, state name of all partners and any trade name. Corporation. If so, give states in which incorporated and sign by two officers and affix seal, or else attach power of attorney authorizing different execution.

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INSTRUCTIONS FOR NON-COLLUSION AFFIDAVIT This Non-Collusion Affidsvit is material to any contract awarded pursuant to this bid. According to the Pennsylvania Antibid-Rigging Act, 73 P.S. 1611 et seq., governmental agencies may require Non-Collusion Affidavits to be submitted together with bids. 2.

The member, officer or employee of the bidder who makes the fmai decision on prices and the amount quoted in the hid must execute this Non-Collusion Affidavit.

3.

Bid rigging and other efforts to restrain competition and the making of false sworn statements in connection with the submission of bids are unlawfUl and may be subject to criminal prosecution. The person who signs the Affidavit should examine it carefUlly before signing and assure himself or herself that each statement is true and accurate, making diligent inquiry, as neceasazy, of all other persons employed by or associated with the bidder with responsibilities for the preparation, approval or submission of the bid.

4.

In the case of a bid submitted by a joint venture, each party to the venture must be identified in the bid documents, and an Affidavit must be submitted separately on behalf of each party.

5.

The term “complementary bid as used in the Affidavit has the meaning commonly associated with that term in the bidding process, and includes the knowing submission of bids higher than the bid of another

firm,

any intentionally high or noncompetitive bid,

and any other form of bid submitted for the purpose of giving a false appearance of competition.

6.

Failure to file an Affidavit in compliance with these instructions will result in disqualification of the bid.

NON-COLLUSION AFFIDAVIT State of: County

Vendor Contract/Bid No.

of:

I state that I am

of (rile)

(Name of my firm)

and that I am authorized to make this affidavit on behalf of my firm, and its owners, directors, and officers. I am the person responsible in my firm for the price(s) and the amount of this bid. I state that: the price(s) and amount of this bid have been arrived at independently and 1. without consultation, communication or agreement with any other contractor, bidder or potential bidder. 2.

neither the price(s) nor the amount of this bid, and neither the approximate price(s) nor approximate amount of this bid, have been discloaed to any other firm or person who is a bidder or potential bidder, and they will not be disclosed before bid opening.

3.

no attempt has been made or will be made to induce any firm or person to refrain from bidding on this contract, or to submit a bid higher than thia bid, or to submit any intentionally high or noncompetitive bid or other form of complementary bid.

4.

The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompeilfive bid.

S.

,

its affiliates, subsidiaries, officers, directors and

(Name of my firm)

employees are not currently under inveafigation by any governmental agency and have not in the last three years been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract, except as follows: I state that

understands and acknowledges that the (Name of my firm)

above representations are material and important, and will be relied on by COCALICO SCHOOL DISTRICT in awarding the contract(s) for which this bid is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from COCALICO SCHOOL DISTRICT of the true facts relating to the submission of bids for this contract.

(Name and Tide) SWORN TO AND SuaScMaEO BEFORE ME THIS OF

DAY .20

Notary Public My commission Expires:

C 0 C A L I C C) SC. FLCC)i

DISC

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ES’• Child. E.y CI. E.-y D.y.

INSTRUCTIONS TO THE BIDDERS Sealed proposals are invited under the following conditions for furnishing the Public Schools of Cocalico School District, Denver, Lancaster County, Pennsylvania, with Goods and Services as may be needed for the 20 15/2016 school term.

1.

The Cocalico School Board reserves the right to waive any informality, reject any or all bids, or the bid on any particular item. Any deviation from the below listed instructions may result in the bid being rejected by the District.

2.

All items shall be as specified or an approved equal. Manufacturer’s name must be given if bid is submitted on article other than specified. Samples submitted to the Board will be retained unless the bidder indicated in his proposal that they be returned.

3•

All items bid shall be in the size container or quantity specified in the description. No deviation from these amounts will be accepted. If you cannot supply these items as specified, please do not submit a bid on the item. Use the Vendors Notes coulumn to communicate and item specification changes to the District.

4.

Mi orders will be accepted any time after Sept. 16, 2015, but no later than Feb.1, 2016. Cocalico School District reserves the right to cancel total orders or partial orders not received by Feb. 1, 2016.

5.

All invoices must carry the name of the District, the purchase order number, the invoice number and the department to which the goods were delivered. Invoices are to be mailed to the Business Office, South Fourth Street, P0 Box 800, Denver, PA 17517-0800. Ml invoices will be paid within 45 days Arl’ER the date of delivery.

6.

All bids with all required paperwork must be in the Business Office by August 19, 2015 at 11:00 AM.

7.

Submit original bid and make copies for your record. Bids must be submitted on the forms provided by the District. When returning a bid, label the sealed envelope with the bid title and open date.

8.

Mi bids are awarded based on the total bid price of each item number and not the unit price. The unit price is there for convenience only in calculating the total price. Delivery or Shipping costs should be figured into the total item price, as part of the bid price, not listed as a separate additional charge on the bid. Any bids that do not follow these guidelines may be rejected by the District.

9.

All supplies for the District are to be packed, labeled and delivered to the District location printed on the purchase order. Orders not delivered to the ship to address may be rejected by the receiving building at the awarded vendors cost. No additional charges shall be added to the District billing for multiple delivery locations.

lo.

A completed and signed Non-Collusion Affidavit and Proposal must be submitted with EACH vendor bid.

We, the undersigned, do hereby propose to furnish the foregoing supplies and articles, delivered to the building designated, without boxing, cartage, or other charges, in accordance with the conditions herein provided, at the price bid.

Sign and Date

Spring Sports Instructions.pdf

competition. 6. Failure to file an Affidavit in compliance with these instructions will result in. disqualification of the bid. Page 3 of 5. Spring Sports Instructions.pdf.

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