Special Programs Data & Support Specialist


Director of Special Services

PURPOSE This employee performs a variety of administrative duties in support of special program functions; provides support for the Special Programs staffing and allocation process; processes personnel actions in conjunction with the Human Resources department; maintains current and accurate records and files; provides information and assistance to employees, administrators, job applicants, and the general public regarding Special Programs functions, policies and procedures. SUPERVISION RECEIVED AND EXERCISED Receives direction from Director of Special Programs. May exercise supervision over assigned

secretarial/administrative support staff. QUALIFICATIONS            

A minimum of a Bachelor’s Degree or combination of education and experience pertinent to the position Excellent written and oral communication skills Excellent organizational skills Excellent computer skills, including word processing, spreadsheets, and other skills and applications Knowledge of efficient office procedures and practices Ability to take the iniative, to work independently, and follow directions Flexible and adaptable to changing activities and work load Knowledge of Special Programs laws, policies, and regulations Knowledge of State and Federal laws regarding Special Programs such as IDEA, Title lll, FMLA, ADA, Title X, and Section 504 of the Rehabilitation Act Maintain integrity of confidential information Ability to work harmoniously with others Ability to translate technical terminology to public and staff with proficiency


Manipulate and analyze data to prepare required State and Federal reports Create, balance, and maintain budgets and the budget process related to Special Programs/ELL, grants, ESD credits, ELD, SHARE Center, etc. Function as the liaison with the NWRESD regarding the Student Services’ database. Page 1 of 3 1/14/2015 3:41 PM / lb

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Train and support employees who use the Student Services database. Prepare, track, and consult with Fiscal Services on Intergovernmental Agency and Temporary Employee contracts for tutoring, First Steps, and other additional services for Special Programs Develop and maintain district legal records and required documents for litigation and audits Create and audit district SPED manuals, SPED documents, correspondence, etc. Audit IEPs and provide staff feedback of legal SPED requirements including Standardsbased IEP/Common Core alignment; Maintain student database to ensure legal compliance Compile statistical data and prepare reports. Advise Learning Specialists, SLPs, School Psychologists, and Instructional Assistants in emergency or crisis situations relating to legal requirements, paperwork, or student needs Collaborate with outside agencies including, but not limited to: ODE, NWRESD, school districts, and community organizations Perform staffing functions which may include allocations, staffing assignments, and processing of school change of placements Develop spreadsheets of SPED employee placements, high-cost disability data, private school services, tutoring and employee SPED release time Manage district-level archiving system for State requirements related to student files

This job description is not intended to be and should not be construed as an inclusive list of all of the responsibilities, skills, or working conditions associated with the position. While it is intended to accurately reflect the position’s activities and requirements, the administration reserves the right to modify, add or remove duties and assign duties as necessary that still reflect the essential functions of the department. Workplace Expectations      

Work effectively with and respond to people from diverse cultures or backgrounds Demonstrate professionalism and appropriate judgment in behavior and speech, and dress in neat, clean and appropriate manner for the assignment and work setting Have regular and punctual attendance Confer regularly with immediate supervisor Follow all district policies, work procedures, and reasonable requests by proper authority Maintain the integrity of confidential information relating to a student, family, colleague or district patron

EVALUATION Performance of this job will be evaluated in accordance with district policies.

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ADA REQUIREMENTS FOR ESSENTIAL RESPONSIBILITIES: Physical Activities and Requirements, Visual Acuity, and Working Conditions of this Position R – Rarely (Less than 6% of workday) O – Occasionally (6% – 31% of workday) NA – Not Applicable F – Frequently (31% – 69% of workday) C – Continually (69% – 100% of workday) Physical Activities: Climbing: Ascending or descending ladders, stairs, scaffolding, ramps, poles, etc., using feet and legs and/or hands and arms. Body agility is emphasized. This factor is important if the amount and kind of climbing required exceeds that required for ordinary locomotion. Balancing: Maintaining body equilibrium to prevent falling when walking, standing, or crouching on narrow, slippery, or erratically moving surfaces. This factor is important if the amount and kind of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium. Stooping: Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full use of the lower extremities and back muscles. Kneeling: Bending legs at knee to come to a rest on knee or knee(s). Crouching: Bending the body downward and forward by bending leg and spine. Crawling: Moving about on hands and knees or hands and feet. Twisting: Moving body from the waist using a turning motion. Reaching: Extending hand(s) and arm(s) in any direction. Sitting: Resting with the body supported by the buttocks or thighs. Standing: Remaining upright on feet, particularly for sustained periods of time. Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another. Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward. Maximum weight: 40 lbs. Pulling: Using upper extremities to exert force in order to draw, drag, haul or tug objects in a sustained motion. Maximum weight: 40 lbs. Lifting: Raising objects from a lower to higher position or moving objects horizontally from position-toposition requiring use of the upper extremities and back muscles. Maximum weight: 40 lbs. Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling. Grasping: Applying pressure to an object with the fingers and palm. Feeling: Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. Talking: Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers accurately, loudly, or quickly. Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound. Repetitive Motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.








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