SDYS 2017-2018 Musicians’ Handbook

Showcase Program

Dalouge Smith, President & CEO | Jeff Edmons, Music Director

“I am truly grateful and privileged to have been able to participate in SDYS for the last four years. Through SDYS, I have not only realized that music is quite possibly a career that I would like to pursue, but I have also truly discovered what it means to achieve success through hard work and collaboration. Each and every rehearsal and concert are team efforts, and it is an amazing experience to watch the orchestra progress as it undertakes and learns a diverse selection of challenging repertoire throughout the concert season. My time with SDYS has been an experience that I will never forget, and if anybody were to ask me for recommendations about great music programs to audition for, I would wholeheartedly recommend that they audition for SDYS.”

Showcase David Meinen, Principal Percussion, Ovation Program, Class of 2017

Our Mission: The San Diego Youth Symphony and Conservatory instills excellence in the musical and personal development of students through rigorous and inspiring musical training experiences.

TABLE OF CONTENTS Welcome 3 Conservatory Programs

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Registration and Audition Dates

6

Description of Showcase Ensembles

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Instrument List

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Conductors’ Biographies

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Making the Decision to Audition

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Audition Requirements

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Audition Preparation and Expectations

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Attendance and Conduct

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Rehearsals and Logistics

21

SDYS 2017-2018 Musicians’ Handbook Showcase Program

Concerts 24

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Tuition, Fees, and Financial Aid

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Additional Opportunities

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2017-2018 Season Calendar

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Liability Releases

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Sample Showcase Principal Commitment Form

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If you have any administrative questions, please contact: Kyle Henning, Conservatory Program Coordinator [email protected] / 619.233.3232 x111 1650 El Prado #207A, San Diego, CA 92101 www.sdys.org

Make great music, meet new friends, and perform exciting concerts at the San Diego Youth Symphony and Conservatory! Just as diverse instruments unify to create harmony, the same is true of our musicians. We invite youth musicians from all backgrounds and corners of the San Diego region to join their peers at San Diego Youth Symphony and Conservatory (SDYS). We are proud and humbled our musicians and their families choose to make SDYS their musical home. We are deeply grateful for the trust placed in our outstanding conductors, who are just as diverse as our musicians and come to San Diego from across the globe. Their commitment to sharing musical and life lessons is at the core of all SDYS offers. Learning in a musical ensemble at SDYS means aspiring to the highest musical and personal standards. This is why SDYS offers student musicians at every musical level the chance to enroll and participate. Our faculty lead SDYS’ musicians along a path of discovery. Together, they learn the thrill of reaching a goal through dedication and talent, achieving individual success as part of a group, and sharing the beauty and joy of music with audiences. Whether a student first auditions into our Debut Classes or has matured to reach the Ovation Program, our full range of ensembles gives every student a place to excel. San Diego’s finest student performers return to SDYS year after year for this experience of learning and growing alongside friends under the direction of our inspiring faculty.

Every musician enrolled in SDYS depends on every other musician in their ensemble. Please read the Musicians’ Handbooks to be confident and comfortable with the commitment that comes with making music at SDYS. We’re excited to have you join us and garner the same benefits countless musicians before you have achieved for the past seventy-one years. If you have any questions, please contact Kyle Henning, our Conservatory Program Coordinator. He will be happy to answer your questions. We look forward to sharing the year ahead...and many more...with you at SDYS! Sincerely,

Dalouge Smith President and CEO

Jeff Edmons Music Director

SDYS 2017-2018 Musicians’ Handbook Showcase Program

Enrolling in SDYS is a choice to pursue excellence. Because excellence is not easily achieved, we set explicit participation and commitment standards to guarantee every musician and every ensemble succeed. Our Musicians’ Handbooks provide all the details your family needs to master being an SDYS member – including important dates, attendance requirements, and audition preparation instructions.

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CONSERVATORY PROGRAMS Ensembles and Classes • Inspiration Program (Prelude Strings / Debut Strings / Debut Winds / Overture Strings / Overture Winds / Symphonic Strings) • Showcase Program (Concert Winds / Concert Orchestra / Wind Symphony / Sinfonia) • Ovation Program (Symphony Orchestra / Wind Orchestra / Chamber Orchestra) Free Opportunities for Conservatory Students

• Season’s First Downbeat (Orientation) • Music Director’s Seminars for Success • Performing Arts College Fair • Musical Artstops at San Diego Museum of Art (Sinfonia/Wind Symphony and above) • Student Mentorship (Sinfonia/Wind Symphony and above) • Music Library (Showcase and Ovation leadership) • Student nights at the opera and other free ticket offers • Group Lessons (Need-based) • Community Performances

Fee-based Opportunities for Conservatory Students

• Music Theory Classes • Chamber Music • Concerto Competition (Sinfonia/Wind Symphony and above) • Senior Send-off • The Music Institute (Ovation level) • International Youth Symphony (Ovation level)

Opportunities for Parents and Guardians of Conservatory Students • Season’s First Downbeat (Orientation) • Beyond the Staff • Volunteer Opportunities

PROGRAMS AT A GLANCE

SDYS 2017-2018 Musicians’ Handbook Showcase Program

SDYS’ programs are designed to give student musicians a sequential ensemble experience over multiple years.

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Our Inspiration Program offers quality foundational classes and ensembles that provide an important musical and social experience for young students. Prelude Strings class is SDYS’ entry-level group instruction on beginning string skills. It is open to students with little or no experience on a string instrument. Debut Strings and Debut Winds ensembles focus on beginning ensemble techniques. These ensembles are provided for students who have played an orchestral instrument for one or two years and are preparing to participate in a full ensemble. In Overture Strings, Overture Winds, and Symphonic Strings, students will develop technical, collaborative, and musical skills as they progress on their instruments. The Showcase Program encourages our intermediate-level students to participate in both an orchestra and a wind ensemble to maximize their musical training and exposure to diverse musical literature from a range of styles and historic periods. Our Ovation Program provides the most advanced string, woodwind, brass, and percussion musicians with comprehensive, intensive, pre-professional musical training. Participation in the Ovation Program includes the study and performance of classical music spanning the eighteenth century through the twenty-first century in multiple wind and orchestral ensemble settings. This flagship program provides the finest training at the highest levels attainable in a youth orchestra program. This handbook is specific to the Showcase Program.

Minimum

Maximum

Prelude Strings

7 years / 2nd grade

12 years / 7th grade

Debut

8 years / 3rd grade

15 years / 10th grade

Inspiration

8 years / 3rd grade

17 years / 12th grade

Showcase CO/CW

10 years / 5th grade

19 years

Showcase Sin/WS

12 years / 7th grade

19 years

Ovation/Institute

9th grade

25 years

SDYS 2017-2018 Musicians’ Handbook Showcase Program

Age Requirement by September 1, 2017

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REGISTRATION AND AUDITION DATES (Current and New Students) Thursday, March 30

Registration opens for currently enrolled and new students. All currently enrolled musicians must register for a June audition.



Register at www.sdys.org/auditions. The non-refundable registration fee is $40 from March 30 until May 5.

Friday, May 5 Noon

The registration fee increases to $50 at 12 noon on May 5. The registration fee may be paid online with a credit card, mailed as a check, or hand-delivered to the office as cash or check payable to SDYS.

Monday, May 22 Noon

12 noon is the registration deadline and the financial aid deadline for June auditions. (Deadline for all returning students to apply.)

Friday, May 26

Audition schedule is available to families.

May 31 to June 17

Auditions for currently enrolled and new musicians take place.

Friday, June 30

Ensemble and class placements will be available.

Tuesday, July 11

Commitment forms are due for principals and assistant principals.

Tuesday, August 1

*Full tuition is due. Tuition is $750. Students placed in two ensembles will have an additional ensemble fee of $150. Payment may be made online for an additional 3 % fee. It may also be made by check (payable to SDYS) or cash at the SDYS office or via mail with a check. A $20 late fee will be charged for past-due payments. The musician’s ID # must be included with payment.



*No tuition will be refunded after September 1.

Saturday, August 26 Season’s First Downbeat (Orientation for new students; returning students are welcome.)

SDYS 2017-2018 Musicians’ Handbook Showcase Program

Saturday, September 9 First day of rehearsals for all Showcase students.

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LATE REGISTRATION AND AUDITION DATES (New Students Only) Monday, May 22 Noon Registration for August auditions opens (new students only) at 12 noon. Register at www.sdys.org/auditions. The non-refundable registration fee is $50. The registration fee may be paid online with a creditcard, mailed as a check (payable to SDYS), or hand-delivered to the office as cash or check. Wednesday, July 26 Noon

12 noon is the registration deadline and the financial aid deadline for August auditions.

Monday, July 31

Audition assignment is available to families.

Saturday, August 5 & Sunday, August 6

Auditions for new musicians.

Wednesday, August 16

Ensemble and class placements will be available for August auditions.

Wednesday, August 23

*Full tuition is due. Tuition is $750. Students placed in two ensembles will have an additional ensemble fee of $150. Payment may be made online for an additional 3% fee. It may also be made by check (payable to SDYS) or cash at the SDYS office or via mail with a check. A $20 late fee will be charged for past-due payments. The musician’s ID # must be included with payment.



Commitment forms are due for principals and assistant principals for August auditions, if applicable.

Saturday, August 26

Season’s First Downbeat (Orientation for new students, returning students are welcome.)

Saturday, September 9

First day of rehearsals for all Showcase students.

SDYS 2017-2018 Musicians’ Handbook Showcase Program

*No tuition will be refunded after September 1.

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DESCRIPTION OF SHOWCASE ENSEMBLES Concert Winds / Concert Orchestra / Wind Symphony / Sinfonia The Showcase Program features our intermediate-level students while they continue to develop ensemble skills and instrument technique. Orchestra ensemble literature includes works by important 18th, 19th, and 20th century composers such as Beethoven, Dvorak, Saint-Saëns, Bizet, and Rossini. Wind ensemble literature focuses on traditional band and modern contemporary works by composers such as Ed Huckeby, Clifton Williams, and John Philip Sousa. The Showcase Program encourages our woodwinds (except saxophone players, where limitations exist in orchestra literature for the instrument family), percussion, and brass students to participate in both an orchestra and a wind ensemble. This maximizes their musical training and allows the students to experience a complete range of band and orchestra literature. Tuition for the Showcase Program is $750. Students placed in two ensembles will have an additional ensemble fee of $150. Need-based financial aid is available. Woodwind, brass, and percussion musicians may be offered placement in an orchestra or a wind ensemble or both. Rehearsals take place in Balboa Park on most Saturdays; see rehearsal calendar for details. CONCERT WINDS is an intermediate-level symphonic band for woodwind, brass, and percussion musicians. Repertoire includes arrangements of music representing various periods and styles. Musicians will gain experience in articulation, intonation, rhythm, tone production, and dynamics in an ensemble setting. Musicians will also advance important concepts of technique, articulation, tone production, intonation, balance, and blend. Musicians should have at least two years of school band experience and/ or private instruction. The minimum age to participate in Concert Winds is 10, or entering 5th grade, by September 1, 2017. The maximum age to participate in Concert Winds is 19 years by September 1, 2017.

SDYS 2017-2018 Musicians’ Handbook Showcase Program

CONCERT ORCHESTRA, conducted by Mr. Juan Cristóbal Palacios, is designed to provide a high-quality, foundational full-orchestra experience for developing string, woodwind, brass, and percussion players. This orchestra performs a range of orchestral works and symphonic movements that introduce the necessary skills and techniques to play in a full orchestra. Arrangements may be used to exemplify different techniques. In addition to developing skills in blend and balance, musicians focus on fundamental right and left hand skill development, vibrato, articulation, intonation, rhythm, tone production, embouchure, range, and dynamics as appropriate to their individual instrument within the group context. The minimum age to participate in Concert Orchestra is 10, or entering 5th grade, by September 1, 2017. The maximum age to participate in Concert Orchestra is 19 years by September 1, 2017.

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WIND SYMPHONY, conducted by Mr. Juan Cristóbal Palacios, is a symphonic band for intermediate and advanced woodwind, brass, and percussion musicians. This ensemble studies traditional and contemporary advanced wind symphony repertoire and focus on techniques, musicality, balance, and blend. The minimum age to participate in Wind Symphony is 12, or entering 7th grade, by September 1, 2017. The maximum age to participate in Wind Symphony is 19 years by September 1, 2017. SINFONIA, conducted by Mr. Juan Cristóbal Palacios, provides training for upper intermediate and advanced string, woodwind, brass, and percussion musicians. This orchestra performs a range of moderate length orchestral works, symphonic movements, and concert pieces. All woodwind and some brass parts are doubled and tripled. Solo parts are assigned according to seating and repertoire needs of the ensemble. The minimum age to participate in Sinfonia is 12, or entering 7th grade, by September 1, 2017. The maximum age to participate in Sinfonia is 19 years by September 1, 2017.

LEADERSHIP POSITIONS,

i.e. PRINCIPAL and ASSISTANT PRINCIPAL chair positions, are open by application to any currently enrolled or new musicians auditioning for Sinfonia. Woodwind, brass, and percussion principals in Sinfonia will be required to participate in Wind Symphony; the additional ensemble fee will be waived. Additionally, principal violin I, assistant principal violin I, principal viola, and principal cello will form a “core quartet” coached by Music Director Jeff Edmons beginning in February, and their chamber music fee will be waived. If no principal or assistant principal is selected, the highest seated musician will participate. Choosing to apply and audition for a leadership position is an important decision. Principals serve as artistic leaders and role models in their ensemble. They must exhibit exemplary musical preparation, maturity, and leadership as representatives of their sections. Additional criteria for selection include a positive attitude, appropriate behavior, getting along well with others, coming to rehearsal prepared and on time, staying within the attendance policy, and not being dismissed or withdrawing from SDYS for any reason throughout the entire previous season.

Assistant principals also occupy an important leadership position in the Showcase Program. They are expected to have exemplary musical preparation and to foster a respectful and cooperative atmosphere and environment within their respective section and the ensemble. They must also be prepared to take over the musical responsibilities of the principal chair in the event that the principal is absent. Musicians who wish to be considered for a leadership position must apply during the registration process and submit a one-page resume. They must also prepare additional audition requirements. Just because a student may sit in the first chair does not mean that the student is a principal. Students must apply for and earn the position. Please review the sample Commitment Form found at the back of this handbook for principals and assistant principals before auditioning. Musicians and their parent or guardian will be required to submit the signed Commitment Form and tuition before they are confirmed in a leadership position. Students who do not fulfill their leadership responsibilities or exceed the attendance policy will lose their leadership position in both ensembles (when applicable), will be moved to the back of the section for the remainder of the season, and will need to pay the second ensemble fee (when applicable). Like all students, leadership students who exceed the attendance policy in any concert period will not be permitted to perform in that concert.

SDYS 2017-2018 Musicians’ Handbook Showcase Program

Principal chair students work directly with the conductor to facilitate rehearsals and to interact with the members of their sections. All leadership students will be required to fulfill additional responsibilities such as mentoring, assisting in the music library, or joining a chamber music ensemble. Principal chair students must follow attendance policies as stated in this handbook and must prioritize their participation in SDYS. They are expected to serve as outstanding representatives of SDYS.

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INSTRUMENT LIST FOR SHOWCASE PROGRAM CONCERT ORCHESTRA AND SINFONIA

CONCERT WINDS AND WIND SYMPHONY

Violin

Flute

Viola

Oboe

Cello

Clarinet

Double Bass

Bassoon

Flute

Soprano Saxophone

Oboe

Alto Saxophone

Clarinet

Tenor Saxophone

Bassoon

Baritone Saxophone

French horn

French horn

Trumpet

Trumpet

Trombone

Tenor Trombone

Bass Trombone

Bass Trombone

Tuba

Euphonium

Harp (periodic)

Tuba

Percussion: Timpani /Battery and Melodic Percussion (e.g., xylophone, marimba, etc.)

Percussion: Timpani /Battery and Melodic Percussion (e.g., xylophone, marimba, etc.)

SPECIALTY INSTRUMENTS Piccolo English horn E-flat clarinet Contrasbassoon

SDYS 2017-2018 Musicians’ Handbook Showcase Program

Students may be invited by the conductor to play these instruments as needed after they have been placed on a primary instrument.

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CONDUCTORS’ BIOGRAPHIES Juan Cristóbal Palacios, Conductor SINFONIA, CONCERT ORCHESTRA, WIND SYMPHONY

Juan Cristóbal Palacios is a native of Caracas, Venezuela. He received his bachelor’s degree in music theory, master’s degree in composition from Boston University, and master’s degree in orchestra conducting from Yale University. In Venezuela he founded, managed, and became the first President and Music Director of the Fundación Orquesta Sinfónica Juvenil de Chacao, part of the “El Sistema” national music program. He was a music professor of music history and theory at the Universidad Central de Venezuela and became the conductor of their Chamber Orchestra. Mr. Palacios has guest-conducted youth and professional orchestras in Venezuela, South America, and the U.S. As President of the Fundación Cultural Chacao, he was in charge of designing the entire cultural agenda for Chacao County. He produced a range of art manifestations from educational to recreational, from traditional art exhibits or ballet recitals, to urban street art and contemporary dance. In 2000, Mr. Palacios was the recipient of the “José María y Bote” Orden en su Primera Clase, the highest cultural award in Chacao County, for his ability to impart knowledge and inspire enthusiasm and intellectual curiosity among young people. Since 2006, he has been Principal of JCP Cultural Advisory, a group of professionals that help organizations create, improve, develop, and implement cultural programs.

SDYS 2017-2018 Musicians’ Handbook Showcase Program

The conductor for Concert Winds will be announced this summer. All artistic faculty are subject to change.

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MAKING THE DECISION TO AUDITION INTO THE SHOWCASE PROGRAM Participation in SDYS requires a substantial commitment to weekly rehearsals, practice, and concert performances. You may have to choose between joining SDYS and other activities. We encourage you to consider carefully if you, both the musician and family, can fulfill this commitment. The minimum age to participate in Concert Orchestra or Concert Winds is 10, or entering 5th grade, by September 1, 2017. The minimum age to participate in Sinfonia or Wind Symphony is 12, or entering 7th grade, by September 1, 2017. The maximum age to participate in a Showcase ensemble is 19 years by September 1, 2017. Please see the age requirement chart on page 5. Currently enrolled musicians may audition to reseat in their current ensemble or audition to advance to the next level of ensemble. Musicians are not guaranteed the same or a higher seat for the 2017-2018 season or to retain a principal or assistant principal seat. Woodwind, brass, and percussion musicians in the Showcase Program may be offered placement in an orchestra or wind ensemble or both. Musicians may be enrolled in a maximum of one orchestra and one wind ensemble unless they play two different instruments. Woodwind, brass, and percussion students selected as a principal in Sinfonia will be required to also participate in Wind Symphony for the season; their second ensemble fee will be waived. Students who decline the second ensemble will be reseated as a section member and will not obtain a leadership title. Students will be placed based on their musical ability, the balance requirements of the ensemble, and the number of vacancies in each section. Placement decisions are final, and students may only audition one time per season. Placements are made for the entire season so that the ensemble can grow together. There are no mid-season auditions to change ensembles or seating. Seating assignments will be posted at the first rehearsal.

SDYS 2017-2018 Musicians’ Handbook Showcase Program

IMPORTANT: Marching band students may join at the beginning of the second concert period and hold their seat placement only if they audition in the summer (June for returning students; August for new students). Tuition must be paid by the summer deadline listed in this handbook.

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Both new and currently enrolled musicians should read the audition requirements carefully, with the guidance of a private or school music teacher, to prepare an audition for the appropriate level. We encourage all students who are interested in joining the Showcase Program to visit and observe the current season’s ensemble rehearsals on Saturdays. Find rehearsal schedules at www.sdys.org.

AUDITION REQUIREMENTS FOR THE SHOWCASE PROGRAM Students will be placed based on their musical ability, the balance requirements of the ensemble, and the number of vacancies in each section.

CONCERT ORCHESTRA MINIMUM AUDITION REQUIREMENTS All Instruments: • Two to three-minute prepared solo. • Instrument tuning ability. • Sight-reading (provided at audition). • All scales listed are in concert pitch. Tongue and slur eighth note scales at a metronome marking of 80 bpm per quarter note. • Scale books permitted. Violin I: • Three-octave B-flat, D, C, G, and A major scales. • Two-octave E, F, A-flat and E-flat major scales. • Three-octave A minor scale (harmonic, melodic, or natural minor). • 3rd, 4th, and 5th position facility. • Developed use of vibrato, staccato, spiccato, legato, and slurred bowings. Violin II: • Three-octave G, and A major scale. • Two-octave C, D, E, F, B-flat, and E-flat major scales. • 3rd position facility, introductory up to 4th and 5th positions. • Developing use of vibrato, staccato, spiccato, legato, and slurred bowings. Viola: • Three-octave C major scale. • Two-octave G, D, A, E, F, B-flat, and E-flat major scale. • 3rd position facility, introductory up to 5th. • Developing use of vibrato, staccato, spiccato, legato, and slurred bowings.

Double Bass: • Two-octave E, D, and C major scales. • One-octave F, G, A, B-flat, and E-flat major scales. • Must bring a rock stop to your audition. Woodwinds: • Two octaves of all major scales at eighth note = 80 bpm tongued and slurred. • Two-octave minor scales in any form (melodic, harmonic or natural) in keys up to 4 flats and 4 sharps. • Three-octave C major scale in addition to two octaves of all major scales (flute only). Brass: • One octave of all major scales. • Two-octave A minor scale (melodic, harmonic or natural minor). • Two-octave F and G major scales (Trumpet). • Two-octave B-flat and A Major scales (French horn). • Two-octave F and E major scales (Trombone). • Two-octave F and D major scales (Tuba). • Upper range required: Trumpet up to written G, French horn up to written F, Trombone up to F, Tuba up to third line D.

SDYS 2017-2018 Musicians’ Handbook Showcase Program

Cello: • Three-octave C and G major scale. • Two-octave scale of D, E, F, A, B-flat, and E-flat major. • 4th position facility. • Must bring a rock stop to your audition.

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Percussion: • Timpani prepared solo or etude. • Timpani tuning exercise (provided at the audition). • Snare rudiments. Harp: • Short solo. • Pedaling exercise.

CONCERT WINDS MINIMUM AUDITION REQUIREMENTS All Instruments: • Two- to three-minute prepared solo. • All scales listed are in concert pitch. Tongue and slur eighth note scales at a metronome marking of 80 bpm per quarter note. • Instrument tuning ability. • Sight-reading (provided at the audition). All Woodwinds, Brass, and Mallet Percussion • Chromatic scale demonstrating full range. • Slur eighth note scale at a metronome marking of 80 bpm per quarter note. Flute (Low C up to high E, 3 lines above staff) • One-octave F, G, B-flat, A, and A-flat scales. • Two-octave C, D, E-flat, and E scales. Oboe (Low C up to a high C, 2 lines above staff) • One-octave F, G, B-flat, D, E-flat, A, A-flat, and E scales. • Two-octave C scale. Clarinet (Low E up to high E, 3 lines above staff) • Two-octave C, F, G, B-flat, D, E-flat, A, A-flat, and E scales. Bassoon (Low C up to a high F, above 2nd line above staff) • One-octave G, B-flat, A, and A-flat scales. • Two-octave C, F, D, E-flat, and E scales. Saxophone (Low C up to a high D, above 2nd line above staff) • One-octave C, G, B-flat, D, A, and A-flat scales. • Two-octave F and E-flat scales.

SDYS 2017-2018 Musicians’ Handbook Showcase Program

Trumpet (Low G up to a G, space above staff) • One-octave C, G, Bb, D, E-flat, A, A-flat, and E scales. • Two-octave F scale.

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French horn (Low F, 3 lines below staff, up to an F, top line of the staff) • One-octave C, F, G, D, E-flat, A, A-flat, and E scales. • Two-octave B-flat scale. Trombone/Euphonium (Low F up to a high F, 2 lines above staff) • One-octave C, G, B-flat, D, E-flat, A, and A-flat scales. • Two-octave F and E scales.



Tuba (Low F, 4 lines below staff, up to an F, 4th line of the staff) • One-octave C, G, B-flat, D, E-flat, A, and E scales. • Two-octave F scale. Percussion: • Prepared solo. • Timpani roll from piano to forte and tuning exercise (provided at the audition). • Open and closed rolls, flam, drag and paradiddle. • Basic rudiments.

SINFONIA MINIMUM AUDITION REQUIREMENTS All Instruments: • Three-minute prepared solo. • Sight-reading (provided at audition). • Musical phrasing and interpretation appropriate for multiple styles and time periods. • Instrument tuning ability. • Fluency in triple meter, e.g. 6/8. • All scales for strings at quarter note=80. When asked to play minor scales, students may choose whether to play melodic, harmonic or natural minor, unless specified. • Principal and assistant principal auditions require the solo and scales to be memorized, and students will be asked to perform additional sight-reading. Instrument-Specific Additional Requirements: Violin I: • All three-octave major scales up to 5 flats and 5 sharps. • Three-octave G, D, A and C minor scales (melodic or harmonic form) and three-octave E natural minor scale. • All remaining two-octave minor scales (melodic, harmonic, or natural minor). • Vibrato and facility in upper positions. Violin II: • Three-octave C, G, D, A, E, F, B-flat, and E-flat major scales. • Three-octave G and A minor scales (melodic, harmonic, or natural minor). • 4th and 5th position fluency and vibrato.

Cello: • Three-octave C, G, D, B-flat, E-flat, and F major scales. • Three-octave C and D minor scales (melodic, harmonic, or natural minor). • Two-octave A, E, and A-flat major scales. • Upper position facility, vibrato, and tenor clef experience. • Must bring a rock stop to your audition. Double Bass: • Two-octave E, F, and G, D, and C major scales. • One octave in all other major scales. • Half position facility and vibrato. • Two-octave E minor scale (melodic, harmonic, or natural minor). • 4th position fluency. • Must bring a rock stop to your audition.

SDYS 2017-2018 Musicians’ Handbook Showcase Program

Viola: • Three-octave C, G, D, E-flat, and F major scales. • Two-octave A, E, F, B-flat, and A-flat major scales. • Three-octave C and D minor scales (melodic, harmonic, or natural minor). • 3rd, 4th, and 5th position fluency and vibrato.

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Brass and Woodwinds: • All major scales. All natural minor scales. • Transposition ability where applicable (French horn to E-flat and D, trumpet to C). Timpani/Percussion: Note: All percussion students must audition on timpani, melodic percussion, AND battery percussion. Solos should be two minutes in length. • Timpani solo and tuning exercise (provided at the audition). • Snare rudiments. • Snare drum solo. • Mallet etude or solo. Harp: • Short solo. • Pedaling exercise. Range Requirements: Trumpet: Up to written B. Horn: Up to written A. Trombone: Up to written F. Tuba: Up to written F. The upper range for woodwind instruments is determined by the highest note played in the required scales.

WIND SYMPHONY MINIMUM AUDITION REQUIREMENTS All Instruments: • Two to three-minute prepared solo. • Sight-reading (provided at audition). • Instrument tuning ability. • All two or three-octave major scales, memorized. • Two- or three-octave natural minor scales to 5 flats and 5 sharps, eighth note = 120 bpm, tongued and slurred. • Chromatic scale demonstrating full range. • Principal auditions require the solo and scales to be memorized, and students will be asked to perform additional sight-reading.

SDYS 2017-2018 Musicians’ Handbook Showcase Program

Timpani/Percussion: Note: All percussion students must audition on timpani, melodic percussion, AND battery percussion. Solos should be two minutes in length.

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• Timpani roll from piano to forte for 30 seconds and timpani tuning exercise (provided at the audition). • Snare rudiments. • Snare drum solo. • Mallet etude or solo. Range Requirements: Trumpet: Up to written B. Horn: Up to written A. Trombone: Up to written F. Euphonium: Up to written F. Tuba: Up to written F. The upper range for woodwind instruments is determined by the highest note played in the required scales.

AUDITION PREPARATION AND EXPECTATIONS Students auditioning for both an orchestra and a wind program will be scheduled for a single audition unless they are auditioning on two different instruments, and they only have to pay one registration fee.

AUDITION PREPARATION

• Read all SDYS communications carefully prior to the audition.







• Discuss with your private teacher and/or school music teacher all the criteria and skill levels for the program that is best suited to your current abilities.



• Revisit the audition requirements for the program that is right for you, and prepare the solo you will play for the judges.



• Make a plan for how and when you will practice in order to prepare fully for your audition.

DAY OF THE AUDITION

• Put your best foot forward when auditioning. Dress nicely.









• Make sure your instrument is in top shape. As a precaution, bring extra strings, reeds, mutes, rock stops, or other accessories. • Remember to bring your instrument and at least one original solo part for the judges, including cadenza, if it is to be included in your audition. • Arrive 20 to 30 minutes before your audition so you have plenty of time to check in and warm up. • Auditions usually run on schedule. If parking is a problem, have a parent or guardian drop you off first. • Check in at the audition location as instructed. Time slots will not be held for students who are late to their audition time. • Warm up only in the designated area, and have your music out of its folder so you are ready to be escorted to the audition room.



• Please do not play your instrument in the halls or outside the audition room, as the sound may interfere with other auditions.





DURING THE AUDITION

• When you enter the room, the judges will greet you and ask you to introduce yourself.



• Take about five seconds to look at the sight-reading excerpts before you begin to play. Think about the tempo in your head. Play for accuracy. If you make a mistake, keep going. • Audition time is limited, so come prepared. Make the best of every minute you have.







• In order to maintain efficiency of the audition process and fairness to all students, judges will likely stop you before you complete your solo piece and/or sight-reading. This has no negative effect on your audition placement and simply means that they have listened to a sufficient amount to determine your placement.

SDYS 2017-2018 Musicians’ Handbook Showcase Program

• Before playing your solo, state the title, composer, and movement (if applicable).

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Practice Tips: • All areas of the audition—scales, solo, and sight-reading—are important.





• Practice with a metronome for even tempo and accurate rhythms.







• Scales: Prepare all required scales with an even tempo throughout.









• Solo: Choose a solo piece that best represents your level of ability. Leadership auditions require the solo to be memorized. • Sight-reading: Work with your teacher on a variety of sight-reading materials as part of your daily practice routine. Sight-reading ability is heavily weighted and often the deciding factor between two students of otherwise equal skill. General Criteria: Every student auditioning for SDYS is required to prepare materials from the categories listed below. Specific requirements within each category are determined by the instrument the student plays. • Scales for woodwinds, brass, and percussion: The goal is to demonstrate different tonalities, tone quality, and range development. • Scales for strings: The goal is to demonstrate knowledge and expertise of different tonalities, tone quality, range development, bowing styles, and articulations. • Prepared solo: This should be three minutes in length. All students must bring their original solo part. Leadership auditions require the solo to be memorized. • Sight-reading: Music is provided by judges during the audition. Sight-reading ability is heavily weighted and the deciding factor between two students of otherwise equal skill. Extra sight-reading material will be required for students auditioning for a leadership position. Specific Areas of Evaluation: Articulation:

Does the musician perform articulations clearly and as marked?

Intonation:

Are pitches in tune, or is there a tendency to go sharp or flat?

SDYS 2017-2018 Musicians’ Handbook Showcase Program

Musicianship: How well does the musician phrase, make dynamic contrasts, and interpret the music?

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Rhythm:

How precisely can the musician play rhythmic figures in the context of a piece?

Tempo:

Is the musician following and keeping the proper, consistent tempo in the context, style, and period of the piece?

Technique:

How strong is the musician’s technical ability? Is the musician using correct fingering, embouchure, and proper breathing? Does the musician demonstrate proper posture for their instrument?

Tone:

Is the tone focused, and does it have character?

Sight-Reading: How well can the musician play a previously unseen piece of music? Is the musician able to play the right notes and rhythms at the correct tempo? Multiple Clefs:

Reading in multiple clefs is required in some orchestral passages for strings, bassoon, and trombone.

ATTENDANCE AND CONDUCT Attendance Participation in SDYS requires a substantial commitment to weekly rehearsals, practice, and concert performances. Consistent, weekly attendance at rehearsals is not only a requirement for musicians in the Showcase Program, but it is also essential to creating strong musical ensembles. You may have to choose between joining SDYS and other activities. Please carefully review the attendance guidelines and rehearsal/concert schedule before making the decision to audition. SDYS maintains the official record of musician absences in its student management system. Musicians may view the details of their absences by logging onto the system via the portal at www.sdys.org. All musicians are expected to be at every rehearsal, dress rehearsal, and concert on the calendar. Musicians involved in other activities must be able to make the attendance commitment outlined below for the full duration of the season. Musicians are required to be at rehearsal by the call time, and they are expected to be in their seats, warmed up, tuned, and ready for the conductor’s downbeat. Attendance is taken at the beginning of rehearsal prior to the conductor’s first downbeat. Arrival after the attendance has been taken must be reported to the conductor to be recorded as a late arrival. If a musician is not present, the ensemble diminishes. Each musician is significant to the integrity of his/ her ensemble.

SHOWCASE PROGRAM MUSICIANS MAY NOT HAVE MORE THAN THREE (3) ABSENCES IN ANY CONCERT PERIOD. (Sep. 9-Nov. 18, Dec. 2-Mar. 11, Mar. 17-June 9). Please see the Rehearsal Calendar at the end of the Musicians’ Handbook for the schedule.

Absence Reporting It is important for all musicians and their families to communicate with SDYS regarding any expected absence from a rehearsal. Absences, late arrivals, or early departures must be reported at least ONE WEEK in advance. Please report on the “Report an Absence” clipboard at rehearsal or complete the online absence form on the website www.sdys.org. A reason for the absence is required. In the event of an absence due to unexpected circumstances, please call the SDYS office at 619.233.3232 x 111 or email Kyle Henning, Conservatory Program Coordinator, at [email protected] within 24 hours of the absence. In order to augment their musical understanding of the repertoire, musicians are expected to attend rehearsals even if their instrument is being repaired or if they have a minor personal injury. Communication about any absence for any reason is imperative for the conductor’s planning. Attendance at all rehearsals and concerts will be recorded. Concert attendance is mandatory. Concert absences will result in being reseated to the back of the section for the following concert period/

SDYS 2017-2018 Musicians’ Handbook Showcase Program

High school juniors and seniors may request one additional absence for extenuating circumstances related to college testing/auditions/visits. Such requests will be reviewed on a case-by-case basis and may or may not be excused. Absences due to illness or emergency count toward the total number of allowed absences, so please plan accordingly. Showcase musicians who do not stay within the attendance policy will be excluded from performing in the next concert and will be HERE’S HOW moved to the back of the section for the remainder of the TO REPORT AN season. Please review the rehearsal and concert calendars ABSENCE: before making the decision to audition. Concert periods Go to www.sdys.org are detailed on the calendar. Other performances may be to log onto the student portal and scheduled during the season. Recurring absences or excessive report absence at least one week late arrivals and early departures from rehearsals may result in in advance. dismissal from SDYS at the discretion of the President and CEO.

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remainder of the season. Students who miss the dress rehearsal will not be permitted to perform at the concert. Exceptions can be made in advance for extreme circumstances on a case-by-case basis. Musicians “standing in” for absent musicians will be dismissed from the SDYS program, as will the absent musicians. Reminder: Absences must be reported in advance at www.sdys.org. Conduct and Behavior Any musician who exhibits inappropriate behavior at rehearsals, concerts, or activities jeopardizes his/ her good standing and may be dismissed from SDYS. Examples include, but are not limited to: • failure to report absences, • disrespect toward others, • failure to follow instructions, • verbal or physical threats toward others, • horseplay, harassment, intimidation, or bullying, • inappropriate physical contact or gestures of affection, e.g., kissing or holding hands, • inappropriate language, or • any other inappropriate behavior that undermines the integrity of the ensemble.





If any musician does not feel safe, s/he should speak to an SDYS staff member immediately. SDYS maintains a drug-free workplace. Illegal drug use by musicians will not be tolerated and will result in the musician’s dismissal from the program. Adults who smoke should do so away from the rehearsal rooms and buildings. Smoking in Balboa Park is prohibited and may result in fines imposed by city staff. Dismissal from SDYS

SDYS 2017-2018 Musicians’ Handbook Showcase Program

The final decision regarding dismissal from SDYS programs for excessive absences, excessive late arrivals or early departures, missing a concert, unacceptable conduct, or failure to uphold any other required policy or agreement of participation in the respective SDYS program or ensemble will be made by the President and CEO. Tuition refunds are not provided to musicians dismissed from SDYS, and students dismissed from an ensemble are ineligible to join another ensemble during the season.

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REHEARSALS AND LOGISTICS SATURDAY REHEARSAL SCHEDULE Wind Symphony: 8:30 to 10:45 AM Sinfonia: 10:45 AM to 1:00 PM Concert Orchestra: 1:00 to 3:15 PM Concert Winds: 3:15 to 5:15 PM Rehearsals begin on September 9, 2017. All rehearsals (unless notified) will be held in the Casa del Prado building in Balboa Park, 1650 El Prado, San Diego, CA 92101. A special Season’s First Downbeat event will be on Saturday, August 26. This is a fun, meet-and-greet orientation for all new families to meet SDYS staff and faculty, and to get to know each other! Returning families are welcome to attend. Saturdays and Sundays are busy and fun with musicians and families coming and going throughout the day. The majority of musicians’ SDYS experience occurs during rehearsals. On rehearsal days, we have production staff ready to help you and answer questions. Below are some helpful guidelines to ensure rehearsals are successful for all. Call Time and Conductor’s Downbeat Musicians are expected to be at the rehearsal room by the call time. Musicians must be seated, warmed up, tuned and ready by the conductor’s downbeat time. Students are recorded as late if they are not seated by the conductor’s downbeat time. Rehearsal Etiquette Musicians are expected to take personal responsibility for the following: • to arrive at rehearsals before call time, • to be seated, warmed up, tuned, and ready for the conductor’s downbeat, • to stay focused on the conductor, be respectful, follow directions, and participate fully in rehearsal, • to have the current music in their folder and on their stand, • to have a pencil and eraser for note taking, • to have extra instrument supplies in their case (strings and reeds, etc.), • to wear shoes but no hats, • not to use a cell phone or engage in other distracting activities during rehearsals, and • to store instruments properly during rehearsal breaks.



Due to various health risks and allergens contained in some food items, no snacks or drinks (except bottled water) are allowed in the rehearsal room.

Parking in Balboa Park on Saturdays and Sundays can sometimes take time and patience. To ensure timely arrival at rehearsal, musicians can be dropped off curbside on Village Place outside the Casa del Prado building and make their way to rehearsal while the driver finds parking. Difficulty parking is not an acceptable reason for tardiness. Parking is typically available in the Inspiration Point Lot near Park Boulevard and Presidents Way. A free tram runs from there to Plaza de Panama outside the San Diego Museum of Art. This is a short walk to the rehearsal rooms in the Casa del Prado. For more information about the Balboa Park tram and parking, please visit www.balboapark.org/visit/parking/. Balboa Park is very active with cultural events, recreational activities, and large civic events such as runs and parades. Every Thursday, SDYS staff will email families a Weekly Update, which will give notice of known events in and around Balboa Park that might cause traffic delays so you can plan accordingly. Music Distribution New music is distributed at the first rehearsal of the season and after each concert. If a musician is absent on the music distribution day, s/he will need to contact the SDYS office to schedule a time to pick up any new music that was distributed.

SDYS 2017-2018 Musicians’ Handbook Showcase Program

Parking for Rehearsals

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All music must be returned to SDYS after each concert. Musicians should not depend on their stand partner and are required to bring their own music to each rehearsal and concert. Lost Music Any musician who loses his/her music will be required to pay a $5 replacement fee per part. Musicians may request a replacement for lost music online at www.sdys.org under the “Current Musicians” tab. Instruments Except for percussionists, students are required to transport their own instruments to rehearsals and concerts throughout the entire season. This includes double bassists and harpists. Loaned Instruments SDYS has a large inventory of purchased or donated instruments. If you are unable to buy or rent an appropriate instrument, please contact us, and we may be able to lend you an instrument. In situations where your instrument has to be repaired, we may be able to lend you an instrument for a short period of time. Do not repair your own instrument! Families accept liability for any damage or loss of SDYS instruments that occur while the instrument is on loan. The instrument loan policy is available from the Instrument Librarian, Charlie Perkes at [email protected]. A deposit of 10% of the value of the instrument is required at the time of the loan and will be returned when the instrument is returned in good condition. Instrument Insurance SDYS is not liable for loss or damage to instruments when musicians have them at rehearsals, concerts, or in transit. Families are encouraged to add valuable instruments to their personal property insurance. Accidents do happen. Musicians are expected to take care of their own instruments and respect other musicians’ property. Weekly Preparation, Private Lessons, and School Music Programs Musicians are expected to practice music between rehearsals to make rehearsals enjoyable and productive for all. When possible, musicians are encouraged to take private music lessons and/or participate in school music programs. Family Involvement

SDYS 2017-2018 Musicians’ Handbook Showcase Program

Families are important partners in their musician’s participation and development through SDYS programs. Musicians’ success at SDYS is the result of dedicated families who help their children understand the importance of practicing, being on time, and contributing to the ensemble. All rehearsals are open to the public. Families are encouraged to visit rehearsals to witness their musician’s musical journey and to enjoy the other ensembles.

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Due to copyright, privacy, and royalty issues we do not allow photography, audio or video recording at rehearsals. Volunteering Rehearsal days are very busy with about 600 musicians moving through our rehearsal rooms. Please offer to help the production staff with room setup and breakdown, snack setup, or handing out SDYS materials to visitors. The Weekly Update will also include opportunities for parent volunteers. All volunteers are required to read and sign the Volunteer Waiver before volunteering. Thank you in advance for your time and help! Musicians who help on a consistent basis may record their volunteer time as community service hours for school. Families who receive need-based financial aid have additional volunteer requirements, which are outlined in the Tuition, Fees, and Financial Aid section of this handbook.

Communication SDYS’ communication with musicians and their families is essential. To enable good communication we ask that you keep the administrative staff up to date with any email, phone, and address changes. Important SDYS communication will be sent to all email addresses provided in the registration application. Primary and secondary contacts are responsible for reading SDYS correspondence. Students over 18 who would like to become primary contacts need to contact SDYS. We email a Weekly Update every Thursday with important information for all families, and we send ensemble-specific emails on Tuesday. Weekly Updates are archived at www.sdys.org/updates for reference. Please read these emails so you can stay up to date with your musicians’ SDYS activities. Please ensure emails from “@sdys.org” are not blocked as spam. Rehearsal schedules and Weekly Updates can be found on www.sdys.org under the “Current Musicians” tab. Follow us on the SDYS Facebook, Twitter, Google Plus, and YouTube accounts available through the buttons on www.sdys.org. Notice boards outside the rehearsal rooms display information about music-related activities. These events are not endorsed by SDYS. Any questions can be directed to Kyle Henning, Conservatory Program Coordinator at [email protected]. Merchandise for Sale SDYS sells some merchandise at rehearsals: • Snacks • Bow ties • Black tights • Concert CDs (if available, with suggested donation) • SDYS T-shirts and hoodies (if available) Concert DVDs may be purchased on www.sdys.org. We record some, but not all, concerts. Artistic Faculty Students at SDYS are expected to follow the conductors’ directions at all rehearsals and concerts. Students are also expected to treat conductors with respect as their leaders in each ensemble. Our conductors will be happy to answer any artistic questions.

SDYS production staff members are onsite at rehearsals to assist musicians and families. They can answer questions and give directions. Production staff facilitate smooth rehearsal and concert day activities. They depend on volunteers and musicians to assist with rehearsal setup and breakdown. Musicians and families are asked to respect these staff members and assist them when asked. More information about volunteering can be found in the section above.

SDYS 2017-2018 Musicians’ Handbook Showcase Program

Production Staff

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CONCERTS Concert days are exciting events that enable SDYS musicians to share their talents and progress as an ensemble. They start with a dress rehearsal at the venue, followed by a concert for families, friends, and supporters. All musicians are required to stay for the duration of each concert in which they participate. Students who miss the dress rehearsal will not be permitted to perform at the concert. Exceptions can be made in advance for extreme circumstances on a case-by-case basis. Dress Rehearsals and Call Times Dress rehearsals are an important part of the concert experience to help the ensemble adjust to new acoustics in the concert hall. We publish call times in the Weekly Update approximately three weeks in advance. Musicians need to arrive at the concert venue by the call time in their concert attire. Concert Attire Concert attire is a visual representation of the artistic excellence we present on stage. Students will not be allowed to participate in the group photo or perform at the concert without wearing either sets of the appropriate concert attire listed below. Female Attire: Male Attire: • Black dress or black skirt dress • Black suit jacket, below the knee, or black pants, • Black shirt, • Black dress pants, • Black tights, and • White dress shirt, • Black dress shoes. No spike heels. • Black bow tie, • No sparkly jewelry or hair • Black socks, and accessories. • No backless, sleeveless, or spaghetti straps without a jacket. • Black dress shoes. • Shoulders must be covered. SDYS often has a limited amount of concert attire which has been donated. If you would like further information, please contact Kyle Henning, Conservatory Program Coordinator, at [email protected].

SDYS 2017-2018 Musicians’ Handbook Showcase Program

Concert Tickets

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Families and friends are encouraged to attend concerts and events where musicians perform. Most concerts require paid tickets. Concert tickets are sold at reduced prices to SDYS families through the SDYS office approximately four weeks prior to a concert. For some concerts, SDYS offers a “2 for 2” ticket deal that gives families two free tickets with the purchase of two full-priced tickets. This offer is only available through SDYS and is limited to two free tickets per family. This offer is not available on the day of the concerts. Photography and Recording Due to copyright, privacy, and royalty issues we do not allow photography, audio or video recording at concerts.

TUITION, FEES, AND FINANCIAL AID Tuition Payments Tuition for the Showcase Program is $750. Students placed in two ensembles will have an additional ensemble fee of $150 should they enroll in both. All tuition is due in full on August 1, 2017. Payment may be made online by credit card for an additional fee of 3%. It may also be made by check (payable to SDYS) or cash at the SDYS office or via mail with a check. A $20 late fee will be charged for past-due payments. The musician’s ID # must be included with payment. A $20 late fee will be applied to payments received after the deadline. Families will be charged a $15 fee for bounced checks. Tuition is non-refundable or transferrable after September 1, 2017. Ensemble placement will be forfeited and musicians will not be allowed to join rehearsals if the tuition balance has not been paid or financial aid has not been requested by the first rehearsal. Dissatisfaction with ensemble placement or seat assignment is not an acceptable reason for a refund. Dismissal from SDYS does not result in any refund of tuition regardless of the time in the season. Fee Waivers Woodwind, brass, and percussion principals in Sinfonia will be required to participate in Wind Symphony; the additional ensemble fee will be waived. Additionally, principal violin I, assistant principal violin I, principal viola, and principal cello will form a “core quartet” and their chamber music fee will be waived. Financial Aid Need-based financial aid for tuition is available for musicians, but applying for financial aid does not guarantee approval. Financial aid is not available for the registration fee. Financial aid deadline is May 22 at noon for June auditions and July 26 at noon for August auditions. Musicians eligible for the Federal Reduced School Lunch Program qualify for full financial assistance toward tuition. Please send your 2016–2017 or 2017–2018 federal lunch award letter to Kyle Henning, Conservatory Program Coordinator at [email protected] or mail it to the SDYS office Award letters from previous years are ineligible.

Families of a student auditioning for SDYS may submit a fully completed financial aid application with all required documents, including their signed 2016 tax returns, all applicable schedules, and child support documents, if applicable. The application will be reviewed by the SDYS Board of Directors Financial Aid Committee, and SDYS staff will notify families of any financial aid award before tuition is due. A receipt acknowledging the acceptance of the financial aid award and interest in sponsored lessons must be signed and mailed back to SDYS before the first rehearsal. The Preuss School UCSD students are eligible for financial aid and may indicate their eligibility on their application. Volunteer Expectations All families receiving financial aid for tuition are required to pay a $75 fee, which will be refunded if the family completes five volunteer services before the end of the 2017-2018 season. All families who volunteer are required to read and sign the Volunteer Waiver before their first service. Families may opt to donate the $75 fee and not volunteer. Examples of volunteer services include, but are not limited to: • Help with rehearsal setup and breakdown,

SDYS 2017-2018 Musicians’ Handbook Showcase Program

Students who attend a school with free lunch do not automatically qualify for financial assistance. These students must provide a lunch letter that shows the child is eligible for the Federal Reduced School Lunch Program based on the family’s individual need, not the school’s program offering. Alternatively, the family may complete an SDYS financial aid application.

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• Help with truck loading and unloading at concerts, • Help at the information table at rehearsals, • Help with chaperoning at concerts, • Help with music preparation, • Help with preparing mailings, and • Help as an Ensemble Ambassador. Volunteer opportunities will be advertised in the Weekly Update.











Sponsored Music Lessons Musicians awarded financial aid may be eligible for inclusion in SDYS’ sponsored lessons. A refundable deposit of $40 will be collected before the start of lessons. This deposit will be refunded at the conclusion of the season if students remain in good standing with both sponsored lessons and SDYS large ensembles. Students who are dismissed from lessons due to excessive absences may be ineligible for future lessons and will not receive the $40 deposit. Concert Tickets Families that are awarded full financial aid are mailed a voucher redeemable for free tickets to most large ensemble concerts. This gives the families the opportunity to see their musician perform. Additional tickets may be purchased.

ADDITIONAL OPPORTUNITIES Chamber Music Fee-based chamber music coaching and performance opportunities are open to all students in the Showcase Program. Ensembles will rehearse each week for a predetermined number of weeks. NonSDYS students are eligible to apply for an additional fee with the submission of a YouTube video for musical evaluation. Ensembles are formed based on instrumentation and balance. The design of these chamber music ensembles emphasizes small-group learning and musical performances without a conductor. These chamber music ensembles will perform at a mid-year or year-end recital. Select ensembles may be invited to perform at other community and SDYS events.

SDYS 2017-2018 Musicians’ Handbook Showcase Program

Concerto Competition

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SDYS offers an annual concerto competition for Showcase Program musicians to further their opportunities at the highest level. Winners perform their solos accompanied by their respective ensembles. Candidates can select a single-movement concerto or a single movement from a multimovement concerto from the approved Sinfonia or Wind Symphony concerto competition repertoire list, available at www.sdys.org/competitions. The competition takes place in two rounds: a preliminary round for all entrants and a ticketed, public performance final round for a select number of candidates. There will be one winner from either Wind Symphony or Sinfonia, but not both. Mentor Program The Mentor Program is a leadership development opportunity for SDYS students to model, teach, play alongside younger students, and assist conductors with rehearsals. Peer teaching allows students to become further engaged with music and enhances kinship within the SDYS community. Students who become part of the mentor program will have the opportunity to attend a training session with the Conservatory Program Coordinator. These student volunteers will be able to log program hours for community service and will be recognized in the year-end concert program upon completing a minimum number of services. Students in Wind Symphony, Sinfonia, and the Ovation Program are eligible to apply. Music Theory and Ear Training A beginning theory class will be available for students who have learned basic skills on their instrument. This course reinforces and enhances the students’ knowledge of music essentials such as treble and bass

clef, note reading, scales, time signatures, key signatures, basic intervals, melody, and structure. This class is recommended for students in Overture Winds, Overture Strings, Symphonic Strings, Concert Winds, and Concert Orchestra. Ten-week courses are available in the fall with continuation into the spring. Details on program offerings and tuition will be made available in the Weekly Update. Theory course offerings are dependent on minimum enrollment. New students must take a placement exam to determine current skill and knowledge level. Beyond the Staff Beyond the Staff workshops are fun, educational presentations that inform SDYS families about opportunities and resources that SDYS and the San Diego community have to offer. They are also aimed at providing families with information about how best to support their child in music learning. Past workshops include instrument tuning and care, college applications, the Board and CEO’s role, how to practice, and how to select a private teacher. Peer Arts Partnerships SDYS has partnered with schools and community organizations since its founding. SDYS regularly partners with leading professional music, theater, and arts organizations, including La Jolla Music Society, San Diego Symphony, and San Diego Museum of Art, to give students access to unique performance experiences, professional music mentors, and concerts by the world’s leading artists. Please watch the Weekly Update for notification of concert ticket offers, performance opportunities, or master classes from our partners. Community Programs San Diego Youth Symphony and Conservatory works in neighborhoods across the region to build community support for giving all students access to the benefits of music making. Chula Vista, City Heights, and Solana Beach are just three locations where SDYS partners with local schools or educational providers to further music education for their students. Balboa Park musicians are encouraged to join our movement by serving as student peer mentors at the various ensembles or sectionals.

SDYS 2017-2018 Musicians’ Handbook Showcase Program

Along with teaching instrumental music at the high standard of our Conservatory programs, the Community programs of SDYS engage students and families in the education process to build confidence and leadership in children who may not have the opportunity to learn music otherwise. It is the vision of SDYS for all students in the San Diego region to have access to high-quality music instruction on a regular basis.

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SDYS Showcase Program Rehearsals and Concerts: Season Calendar 2017-2018 Wind Symphony: 8:30 to 10:45 AM Sinfonia: 10:45 AM to 1:00 PM Concert Orchestra: 1:00 to 3:15 PM Concert Winds: 3:15 to 5:15 PM Rehearsals

Day

Dates

N/A

Saturday

August 26

“Season’s First Downbeat”

Labor Day weekend

Saturday

September 2

No Rehearsals

1

Saturday

September 9

Rehearsals

2

Saturday

September 16

Rehearsals

3 / Photo Day

Saturday

September 23

Rehearsals

4

Saturday

September 30

Rehearsals

5

Saturday

October 7

Rehearsals

6

Saturday

October 14

Rehearsals

7

Saturday

October 21

Rehearsals

8

Saturday

October 28

Rehearsals

9

Saturday

November 4

Rehearsals

10 Veterans Day

Saturday

November 11

Rehearsals (offsite)

Concert TBA

Saturday

November 18

Music Educators Concert

SDYS 2017-2018 Musicians’ Handbook Showcase Program

No more than 3 absences.

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Rehearsals

Day

Dates

Thanksgiving weekend

Saturday

November 25

No Rehearsals

1 December Nights

Saturday

December 2

Rehearsals (offsite)

2

Saturday

December 9

Rehearsals

Winter Break

Saturday

December 16

No Rehearsals

Winter Break

Saturday

December 23

No Rehearsals

Winter Break

Saturday

December 30

No Rehearsals

3

Saturday

January 6

Rehearsals

4 MLK Day weekend

Saturday

January 13

Rehearsals

5

Saturday

January 20

Rehearsals

6

Saturday

January 27

Rehearsals

7

Saturday

February 3

Rehearsals

8

Saturday

February 10

Rehearsals

President’s Day weekend

Saturday

February 17

No Rehearsals

9

Saturday

February 24

Rehearsals

10

Saturday

March 3

Rehearsals

11

Saturday

March 10

Rehearsals

Concert TBA

Saturday or Sunday

March 10 or 11

Spring Concert

Rehearsals

Day

Dates

1

Saturday

March 17

Rehearsals

2

Saturday

March 24

Rehearsals

Spring Break

Saturday

March 31

No Rehearsals

3

Saturday

April 7

Rehearsals

4

Saturday

April 14

Rehearsals

5

Saturday

April 21

Rehearsals

6

Saturday

April 28

Rehearsals

7

Saturday

May 5

Rehearsals

8

Saturday

May 12

Rehearsals

9

Saturday

May 19

Rehearsals

Memorial Day weekend

Saturday

May 26

No Rehearsals

10

Saturday

June 2

Rehearsals

Final Copley Concert

Saturday

June 9

Final Concert

No more than 3 absences. All concert and rehearsal dates may be subject to change.

SDYS 2017-2018 Musicians’ Handbook Showcase Program

No more than 3 absences.

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LIABILITY RELEASES FOR SAN DIEGO YOUTH SYMPHONY AND CONSERVATORY (SDYS) MEDIA RELEASE Pursuant to the furtherance of the purposes, goals, and objectives of SDYS, and for no other consideration or compensation, I hereby irrevocably grant to SDYS and its officers, directors, and employees the permission to use my child’s name, likeness and biographical data incident to practices, recitals and other performances with SDYS, and the right to take photographs or record audio or video of my child’s practices, recitals and other performances with SDYS, and to use such photographs and video or audio recordings for any SDYS purposes. In granting the above permission, I hereby irrevocably relinquish all right, title, or interest in the above mentioned photographs and/or recordings and all rights of authorship or of performance as may apply and hereby assign to SDYS all copyrights arising with respect to my child’s practices, recitals and other performances with SDYS. Additionally, I hereby irrevocably grant SDYS, its officers, employees, and licensees permission to reproduce, use, or publish such photos and/ or recordings in all media, whether now known or hereafter existing, for any SDYS purposes, with no additional compensation being due to me or my child. Additionally, I hereby irrevocably release SDYS, its officers, directors, employees, and licensees from any and all claims that my child may now or hereafter have for libel, defamation, invasion of privacy or right of publicity, infringement of copyright, or violation of any other right arising out of or relating to any utilization of my child’s name, likeness or biographical data, the practices, recitals and other performances with SDYS and all related photos and/or recordings. MEDICAL RELEASE I agree, on behalf of myself and/or on behalf of my child, beginning on the date of execution of this Release, to give consent to SDYS to obtain all emergency dental or medical care prescribed from a duly licensed physician (M.D.) or dentist (D.D.S.). This care may be given under whatever conditions are necessary to preserve life, limb, or the wellbeing of me or my dependent.

SDYS 2017-2018 Musicians’ Handbook Showcase Program

HOLD HARMLESS AND LIABILITY RELEASE

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As a condition of my child’s participation in any activity sponsored by or associated with SDYS, I agree to and hereby irrevocably waive all claims on behalf of myself and/or my child against SDYS and to indemnify and hold SDYS, its officers, directors, and employees, the City of San Diego, and the San Diego Park and Recreation Department (“Released Parties”) harmless from any and all liability or claims that I, my child or anyone else on behalf of my child or otherwise may have against the Released Parties or that any other person, entity, my child or I may have against the Released Parties because of any death, bodily injury, personal injury, or illness, or because of any loss to property that may arise out of or in any way be connected with my child’s participation in any activity sponsored by or associated with SDYS and any Released Parties’ activity related thereto. I will also allow the Released Parties to transport me and/or my child in an emergency circumstance. I further acknowledge that the Released Parties do not provide any type of insurance including liability or medical coverage for any child who participates in any SDYS activity. I hereby state that it is my intention in executing this Release that the same shall be effective as a bar to each and every claim, complaint, action, debts, promises, demand, cause of action, obligation, damage, liability, charge, attorneys’ fees and costs herein above released. I hereby expressly waive and relinquish all of my rights and benefits, if any, arising under the provisions of California Civil Code § 1542, which provides: A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE CREDITOR DOES NOT KNOW OR SUSPECT TO EXIST IN HIS OR HER FAVOR AT THE TIME OF EXECUTING THE RELEASE, WHICH IF KNOWN BY HIM OR HER MUST HAVE MATERIALLY AFFECTED HIS OR HER SETTLEMENT WITH THE DEBTOR. I hereby expressly agree that the above releases apply to all unknown, unsuspected and unanticipated claims, liabilities and causes of action which I, my child or any other party may have against the Released Parties which have arisen, occurred or existed at any time prior to the date of this Release or after.

VOLUNTEER AGREEMENT AND RELEASE FROM LIABILITY 1. I agree to volunteer with the San Diego Youth Symphony and Conservatory (SDYS) in the 2017-2018 concert season. 2. As a volunteer, I understand that I control the dates and times when I do the work and that SDYS is not responsible for scheduling my volunteer work. I also understand that I will not be compensated for any time spent volunteering, nor am I entitled to benefits, including employment insurance benefits upon the termination of this agreement or as a result of this service. 3. I am aware that participation as a volunteer may require periods of administrative duties, standing, sitting, or lifting and carrying up to 40 pounds and will require the exercise of reasonable care to avoid injury. I am voluntarily participating in this activity with knowledge of the hazards and potential dangers involved, and I agree to accept any and all risks of personal injury and property damage. 4. As consideration for volunteering for SDYS I hereby agree that I, and my assignees, heirs, guardians, and legal representatives, will not make a claim against or sue SDYS or its employees, agents or contractors for injury or damage resulting from the negligence, whether active or passive, or other acts, however caused, by any of its officers, employees, agents, or contractors of SDYS as a result of my volunteering. I HEREBY RELEASE AND DISCHARGE SDYS AND ITS OFFICERS, EMPLOYEES, AGENTS AND CONTRACTORS FROM ALL ACTIONS, CLAIMS, OR DEMANDS THAT I, MY HEIRS, GUARDIANS, AND LEGAL REPRESENTATIVES NOW HAVE, OR MAY HAVE IN THE FUTURE, FOR INJURY OR DAMAGE RESULTING FROM MY PARTICIPATION IN THE PROJECT. 5. I UNDERSTAND THAT IF I AM INJURED IN THE COURSE OF THE PROJECT, I AM NOT COVERED BY SDYS’ WORKERS’ COMPENSATION PROGRAM. I authorize SDYS to seek emergency medical treatment on my behalf in case of injury, accident or illness to me arising from my involvement as a volunteer. I understand that I will be responsible for medical costs incurred by such accident, illness or injury. 6. I agree and understand that injuries or losses to others, such as co-workers or the person(s) being helped, may occur as a result of my negligent or intentional acts during volunteer service, and that to avoid such harm, I must exercise care and act responsibly in serving others. 7. If any injury or loss to another does occur due to my intentional actions or due to my negligent actions arising outside of the scope of my volunteer activities, I will accept the liability for and repair, or make reparations for, the harm done.

9. I HAVE CAREFULLY READ THIS AGREEMENT AND FULLY UNDERSTAND ITS CONTENTS. I AM AWARE THAT THIS IS A RELEASE OF LIABILITY, AND I SIGN IT OF MY OWN FREE WILL.

SDYS 2017-2018 Musicians’ Handbook Showcase Program

8. I understand that the materials and tools provided by SDYS are and remain the property of SDYS, and I agree to return these tools and any remaining materials to SDYS at the end of my volunteer service.

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2017-2018 SAMPLE COMMITMENT FORM FOR PRINCIPALS AND ASSISTANT PRINCIPALS IN THE SHOWCASE PROGRAM CONGRATULATIONS! You have successfully auditioned for the leadership position of principal or assistant principal. Your leadership position comes with additional responsibilities and commitments to preparation and conduct. The leadership position requires you to give high priority to SDYS in relation to other activities. Principals serve as artistic leaders and role models in their ensemble. They must exhibit exemplary musical preparation, maturity, and leadership as representatives of their sections. Additional criteria for selection include a positive attitude, appropriate behavior, getting along well with others, coming to rehearsal prepared and on time, staying within the attendance policy, and having not withdrawn from or not being dismissed by SDYS for any reason throughout the entire previous season. Principal chair students work directly with the conductor to facilitate rehearsals and to interact with the members of their sections. Principal chair students must follow attendance policies as stated in this handbook and must prioritize their participation in SDYS. They are expected to serve as outstanding representatives of SDYS. LEADERSHIP RESPONSIBILITIES Principals and assistant principals in Showcase are required to participate in at least one of the following leadership opportunities: • Mentor Inspiration or Community Program musicians, • Assisting in the Music Library, or • Participate in a chamber music ensemble.* *Violin 1 principal and assistant principal, viola principal, and cello principal are required to participate in a string quartet. If no principal or assistant principal is selected, the highest seated musician will participate.

SDYS 2017-2018 Musicians’ Handbook Showcase Program

Reminder: Woodwind, brass, and percussion principals in Sinfonia will be required to participate in Wind Symphony; the additional ensemble fee will be waived. Additionally, principal violin 1, assistant principal violin 1, principal viola, and principal bass will form a “core quartet” coached by Music Director Jeff Edmons beginning in February, and their chamber music fee will be waived. If no principal or assistant principal is selected, the highest seated musician will participate.

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Additional information about these opportunities, such as the time commitment and detailed descriptions, will be available shortly after the season begins. Please read carefully the entire SDYS 2017-2018 Showcase Program Musicians’ Handbook before accepting a leadership position in the Showcase Program. To secure your place as a principal or assistant principal, please read carefully the below statements. You are required to agree with these statements, sign, and submit the commitment form to SDYS no later than Tuesday, July 11. Failure to agree or sign the commitment form will result in the loss of a leadership position and a reseat in the ensembles. CONDUCT I understand that my leadership position requires me to set an example for other members of the Showcase Program through musical and personal conduct. I understand that disruptive or disrespectful behavior toward other students, peers, or adults will not be tolerated. I commit to set the highest standards of decorum and respect in my role as a leader in the Showcase Program and to be a positive example at all times as a musician and as a citizen.

REHEARSAL TIMES I understand that on-time arrival at rehearsals, dress rehearsals, and concerts is essential to the integrity of the ensembles. I commit to the rehearsal, dress rehearsal, and concert times detailed in the season calendar. I will arrive at the call time, warm up, and be ready for the conductor’s downbeat. I understand that high school juniors and seniors may request one additional absence for extenuating circumstances related to college testing/auditions/visits. I understand such requests will be reviewed on a case-by-case basis and may or may not be excused. I understand that absences due to illness or emergency count toward the total number of allowed absences, so I will plan accordingly. I understand that recurring absences over these limits or excessive late arrivals and early departures from rehearsals may result in dismissal from SDYS at the discretion of the President and CEO. REHEARSAL & CONCERT ATTENDANCE I commit to all of the rehearsal dates, dress rehearsal dates, and concert dates as detailed in the season calendar. I will not be absent from any dress rehearsal or concert on the season calendar. I understand that as a leader in the Showcase Program, weekly attendance is expected. I will prioritize my SDYS obligations and minimize my rehearsal absences. I understand that I cannot have more than three (3) absences in ANY concert period: (Sep. 9-Nov. 18, Dec. 2-Mar. 11, Mar. 17-June 9). If I do not stay within the attendance policy, I will be excluded from performing in the next concert and will be moved to the back of the section in the following concert period. I understand the attendance policy. If I need to be absent, I will report it at least one week in advance at www.sdys.org (except in emergency situations).

I understand that having a leadership position in the Showcase Program requires me to prepare thoroughly and practice all music before rehearsals. I commit to full and thorough musical preparation of all assigned music each week. Lack of weekly pre-rehearsal musical preparation slows the pacing and effectiveness of rehearsals, detracts from the rehearsals, and is a sign of disrespect to the ensemble. I understand that lack of musical preparation is not acceptable. I also understand that if I am absent from a rehearsal it is my responsibility to contact the conductor before the next rehearsal to receive updates on musical preparation that I missed and to acquire and prepare any new music that may have been distributed ahead of time in preparation for my return to the next rehearsal. I understand that if I do not fulfill my leadership responsibilities or exceed the attendance policy, I will lose my leadership position in both ensembles (when applicable), will be moved to the back of the section for the remainder of the season, and will need to pay the second ensemble fee (when applicable). I understand that if I exceed the attendance policy in any concert period, I will not be permitted to perform in that concert. I agree to all of the commitments outlined above in the 2017-2018 Commitment Form for Principals and Assistant Principals in the Showcase Program. I understand that these policies in some cases may supersede the SDYS policies outlined in the Showcase Program Musicians’ Handbook.

SDYS 2017-2018 Musicians’ Handbook Showcase Program

MUSICAL PREPARATION

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MUSICIAN’S NAME









MUSICIAN’S SIGNATURE

DATE

PRIMARY ADULT’S NAME (IF MUSICIAN IS UNDER 18)





PRIMARY ADULT’S SIGNATURE

DATE

SDYS 2017-2018 Musicians’ Handbook Showcase Program

This commitment form, with full tuition, must be submitted to SDYS by August 1, 2017 to hold the position. Email it to Kyle Henning, Conservatory Program Coordinator at [email protected]. Or mail it to SDYS, 1650 El Prado #207A, San Diego, CA 92101.

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1650 El Prado #207A, San Diego, CA 92101 619.233.3232 • www.sdys.org