REQUEST FOR QUALIFICATIONS: Pathway Safety Lighting Plan – Project #12667B UC Berkeley Real Estate, Physical & Environmental Planning 300 A&E Building, Berkeley, California 94720-1382 The Berkeley campus of the University of California invites lighting consultants, electrical engineers, designers, architects, landscape architects and/or planners with significant expertise in outdoor lighting to submit a written statement of qualifications to provide professional services to develop a Pathway Safety Lighting Plan for UC Berkeley’s campus park. 1. Background UC Berkeley is committed to developing a program of maintenance, rehabilitation and repair of campus lighting on a systematic, continuous basis as part of its 2020 Long Range Development Plan and Landscape Master Plan. For this current effort, the campus seeks to do a comprehensive review of lighting along campus pathways out of concern for and heightened awareness around personal safety. The need for improved lighting levels is expected to become more important as campus facilities and programming expand and make the central campus a 24-7 activity center. Specifically, the recent revitalization of the Lower Sproul Plaza complex (incl., MLK Student Union, Eshleman Hall) and on-going renovation of Moffitt Library (incl., Floors 4/5 and East Plaza) will anchor 24-7 use of the campus in the near future. Outdoor lighting – as one of many ways to accommodate a safe and accessible campus environment – is a critical and supportive component for night safety programs. The UC Berkeley Life Safety Committee, with the support of the Presidents of the Associated Students of the University of California (ASUC) and Graduate Assembly (GA), have made campus lighting a key priority in 2015/16 and allocated funds to plan, design and construct campus wide lighting improvements. Building on prior studies, the Pathway Safety Lighting Plan is intended to improve safety by identifying and recommending a lighting strategy for the central campus bounded by Bancroft, Gayley, Hearst and Oxford that recognizes that safe access through the campus is a high priority, balances the need for safety lighting with landscape and architecture features, and outlines how the campus can accomplish improvements with limited funds. The planning phase will identify illumination gaps along key pathways and other relevant locations where night safety could be improved with lighting. In addition, the planning process will also identify how the campus can accomplish the greatest amount of improvement within the budget constraints of the overall project. The recommendations should be based on a multi-year implementation framework for effective, long-term solutions that address security, appearance and sustainability concerns. Key campus partners for this effort include Construction & Design, University of California Police Department (UCPD) and student representatives from the Associated Students of the University of California (ASUC) and Graduate Assembly (GA). Other interested partners may include Facilities Services, Campus Fire Marshall and Parking & Transportation. An annual “Fiat Lux” walk convenes campus stakeholders together to walk around the campus and review and develop a work plan to address after-dark lighting issues. The results from these walks will also inform the Plan. 2. Goals of the Plan The Plan will envision an ideal outdoor lighting concept and identify solutions to outdoor lighting deficiencies and limitations, including the physical and capital upgrades needed to meet the goals regarding safety, accessibility and sustainability. The plan will address questions such as what level of lighting is needed; what levels of lighting are appropriate; and how can lighting be better incorporated into the campus circulation routes to improve personal safety. A. Provide and maintain a welcome, safe and accessible campus environment. • Establish a primary network – at least one east-west route and one north-south route – of lighted paths for pedestrians on the campus after dark that are convenient and accessible.

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Provide unity and continuity of illumination levels along primary pathways into, through and out of the campus and its major after-dark activity center; recognize that uniform lighting is often more critical than amount of lighting for determining visibility and safety. Providing sufficient levels of illumination at building entrances, campus gateways, parking garages/lots, recreation sites, bicycle parking areas, transit stops, and isolated areas that campus users must pass through at night.

B. Develop a lighting plan that is sustainable and enhances the campus landscape. • Recognize the need to provide different lighting elements in different contexts based on use (e.g., academic building versus recreation). • Incorporate lighting into the campus landscape in ways that ensures safety and visibility of people on pathways, while reducing light pollution and spillage. • Minimize energy use to maximize sustainability and reduce costs. • Recognize lighting can create and architectural and landscape quality, in addition to addressing functional need. • Avoid over-lighting and glare, with special consideration at transitional areas and in natural areas. C. Develop a phasing plan that allows for immediate safety improvement but allows for future growth and change as campus develops. • Provide a short-term plan and construction documents that the campus can use to implement recommended improvements with current funding. • Consider opportunities to plan for lighting improvements when new campus projects are proposed and developed. • Recommend a framework for fixtures and lighting levels for future projects. 3. Project Overview and Background Materials The plan for outdoor lighting should help the campus achieve the general lighting goals, provide a safer after dark environment, conserve energy to the greatest degree possible and preserve the landscaped, park-like character of campus. Identifying priorities does not preclude the possible need for lighting in other areas; rather, it helps determine where to focus resources. While City-owned streets are a component of the outdoor lighting and walkway network, these will be addressed separately; however, the general planning work should recognize where people go when exiting the campus. Deliverables: The Pathway Safety Lighting Plan should provide a campus lighting map, including key after-dark routes, specifications for improvements, options and phasing, and order of magnitude costs anticipated to complete improvements. Immediately following this planning phase, work will commence on a set of design and construction documents. The funding source for this project has already allocated approximately $2 million for implementation of plan recommendations. Success of the effort requires engagement with campus partners, recognizing competing goals between stakeholders and presenting optimal solutions, as well as the ability to facilitate an efficient launch point for implementation. UC Berkeley Construction & Design staff maintains a map of existing outdoor lights on campus. This map will be provided to consultants; however, some field verification will be required, particularly after key routes are identified. Other background materials that may be relevant are available online and include: • Campus Access Guide: A list of maps and policies related accessible paths of travel on campus. • Landscape Master Plan: Describes the planning framework for the campus grounds, as well as how circulatory elements fit into the campus context. Identifies pedestrian routes. • Landscape Heritage Plan: Describes the framework for balancing modern improvements in the historic areas of the campus. • Bicycle Master Plan: Identifies the campus’ preferred bikeways. • Night Safety Shuttle Maps: Parking & Transportation provides safe nighttime transit to and from the campus between 7:30p to 3:00a with stops on and near campus. Request for Qualifications: Pathway Safety Lighting Plan, Project #12667B December, 2015

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Campus Design Standards: Construction standards to guide physical development, including electrical and exterior lighting standards.

A possible outline of the work program to be undertaken is attached to this document. All planning and guidance for the site, building and infrastructure development must embrace sustainability goals in keeping with the UC Policy on Sustainable Practices. The University of California is committed to becoming carbon neutral in terms of electric generation by 2025. 4. Submittals Work will begin immediately upon the execution of the contract and is to be completed within 12 months. Ability to start work immediately is important. Responders should anticipate a fee for this work no more than $200,000. A high degree of collaboration and integrated design strategy will be expected from the team, and it is anticipated that successful respondents will include a variety of professional disciplines. Award and scheduling of any subsequent work will depend on future campus decisions and available funding. Submittals should be in the form of a brief statement, no more than five pages, including: • Firm/team project approach • Firm/team qualifications that are specifically useful for this project • Examples of prior work experience on similar projects relevant to UC Berkeley‘s effort, in particular examples of working with student groups and diverse stakeholders. • Resumes and roles of key staff members who will be committed to the project on a day-to-day basis • Firm/team references for key staff on previous, relevant work products Electronic submittal of proposal materials is encouraged; all files should be sent in an accessible PDF format. All responses must reference: Pathway Safety Lighting Plan #12667B Electronic submittals should be sent to [email protected] with the email subject line “Response to RFQ: Pathway Safety Lighting Plan #12667B”. Hardcopy submittals can be sent to: Todd Henry Physical & Environmental Planning, Real Estate Division UC Berkeley 300 A&E Building Berkeley, CA 94720-1382 Interested parties may contact Todd Henry (510-642-1173) with questions and are prohibited from broader inquiries targeting this work. An alternate contact is Assistant Vice Chancellor and Campus Architect Emily Marthinsen. Proposals must be received no later than 12:00 PM, February 3, 2015. A Selection Committee will be appointed to review the Statements of Qualifications and select firms for interviews. It is anticipated that the initial review will be completed in one week. We expect to select three to five firms for interviews and to hold an informational meeting in February 2016 with firm(s) shortlisted for interview. After the interviews, we expect to select the successful firm(s) within a short time and start the project immediately. Consultant selection processes are closely governed by fair contracting laws. Qualifications will be reviewed for relevant experience and expertise as outlined in this request. The successful firm will be required to sign the University’s Professional Services Agreement, which is available for review at: http://realestate.berkeley.edu/contract-administration The University of California is an Equal Opportunity Employer. Every effort will be made to ensure that all persons, regardless of race, religion, sex, color, ethnicity and national origin have equal access to contracts and other business opportunities with the University.

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ATTACHMENT ONE The following is a suggested possible work plan for Pathway Safety Lighting Plan; consultants may propose alternative tasks and work plans to accomplish the project goals. The major phases of the project should include: identifying issues and constraints, defining project objectives for key pathways, developing alternatives, estimating order of magnitude costs, and an implementation plan. The consultant scope will need to account for work required to take conceptual and schematic design options through construction document phase. Actual work program will be developed in consultation with the selected team. The planning work will commence immediately; schedule for phases will be dependent on campus funding. Task 1: Refine Project Understanding and Scope of Work 1.1 Information gathering; including meetings with campus partners to understand needs for study. 1.2 Identify issues that need input from disciplines not included on team, if necessary. 1.3 Revise scope of work and deliverables, if needed. Task 2: Existing Conditions Analysis 2.1 Request and determine validity of available reports and data. Conduct field review as appropriate. 2.2 Identify after-dark pedestrian flows and lighting levels guided by based on locations of activity centers, parking, transit, and input from campus stakeholders. 2.3 Meet with campus partners to refine goals and objectives; identify planning and technical issues. 2.4 Review technical issues and considerations, including utility infrastructure and ADA accessibility. 2.5 Identify experienced and perceived deficiencies; opportunities and constraints. Task 3: Master Plan: Concept and Schematic Design 3.1 Develop draft design concepts, objectives and considerations, defined with client input. 3.2 Provide recommendations for campus lighting guidelines, standard details and illuminance levels for different campus settings based on concepts and objectives of this planning exercise. 3.3 Revise and further develop one preferred concept plan through schematic design. 3.4 Prioritize recommended improvements in the preferred concept, taking into consideration pathway accessibility issues, key after dark destinations, after-dark travel routes, cost, etc. 3.5 Provide utility, energy and other technical assessments and special considerations. Task 4: Cost estimating for all phases Task 5: Design Development Phase Task 6: Construction Documents Phase Task 7: Construction Phase Services

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