Ref. Ares(2016)6904326 - 12/12/2016

European Commission Directorate-General Communications Networks, Content and Technology Directorate H Digital Society, Trust, and Cyber Security Unit H3 : E-health, Well -being and Ageing

Brussels, 26 of November, 2016 Dr. Apuzzo Gian Matteo (Project Coordinator Smartcare) AZIENDA PER L' ASSISTENZA SANITARIAN 1 TRIESTINA Via Sai, 1-3 Trieste 34128 (ITALY) [email protected]

Subject:

Result of the final review of your CIP/ICT-PSP project N°325158 SMARTCARE

Dear Mr Apuzzo, Following the final review of your project held in Brussels on 25 October 2016 and based on the attached Review report of the experts, the Commission considers: ƒ

The project the progress of the project, as completed, as acceptable. All the deliverables submitted for this Final Review have been accepted and the project is considered as successfully complete.

ƒ

The project should however take the following recommendations into account:

Recommendation 1/ Even if there is no financing from the EC to support the further development of activities after the project termination, it is strongly recommended to proceed with the follow-up steps, not only in the sense of maintaining the services already developed but to work hard on the support of local and regional stakeholders. Recommendation 2/ The data gained during the process with regards to the delay in deployment and in recruiting patients haven´t been fully explored. Thus it is recommended to continue exploring available and new data, which could be easily done using the research capacities of PhD students in Recommendation in relevant branches – not neglecting the economic aspects of the data-set to be evaluated. This database should serve as an open source of information to be exploited in the future by anyone interested in some research. Moreover, this database will be hopefully extended by new data coming from the two other synergy projects. Synergies with more recent but very related ECfunded projects such as CareWell and Beyond Silos should also be fostered to this aim.

Likewise this data base is expected to support the utilisation of MAFEIP tool (for description of technicalities, please refer to the article of the BMC/ link below)1, a specific IT tool specifically developed by the EC Joint Research Centre-IPTS 2, in line with the EC services recommendations on that matter and EIP-AHA policy orientations. For further information on MAFEIP utilization, please contact Mr Francisco LupiáñezVillanueva3 from Open Evidence our consortium lead in charge of MAFEIP support. Recommendation 3/ In order to foster the uptake of Integrated Care in other regions, the Deployment guides are a useful tool but may include some concrete results or lessons learned, both a multi-scale and local scale level, both regarding benefits and constraints, and both at patient and at service organisation level. Moreover, the EC Commission would like also to be informed (copies of documents or related links) of all current and future commitments from new adopting regions or countries, especially letters/documents signed off by the representatives or authorities and/or legal / regulatory documents related to the adoption of Smart Care. Lastly, and owing to the importance of Change Management for other EU level projects, the EU Commission would like to be informed of the further work regarding the final design of the Change Management Tool Box (see remark in the Annex 1 / Remark on deliverable D.7.6. ). EC services expect your feedback on the recommendations mentioned above by 31 December 2016. The Commission approval of deliverables is set out in the enclosed Annex 1. Please note that the assessment of the use of the resources made by the experts in point 3 of the report does not imply the acceptance of the corresponding costs by the Commission. The eligibility of the costs claimed will be assessed by the Commission on the basis of the financial statements submitted by each beneficiary. You will be soon informed about the amount of the final payment of the financial contribution of the European Union according to Article II.5.8 of the grant agreement. All costs declared by a beneficiary can be subject to a financial audit pursuant to Article II.28 of the grant agreement. According to Article II.29.5 of the grant agreement, you may make observations on the result of the review of your project within one month of reception of this letter. Yours sincerely,

Miguel GONZALEZ-SANCHO Head of Unit Enclosure: Annex 1: Commission approval of deliverables Annex 2: Review report 1

http://bmcmedinformdecismak.biomedcentral.com/articles/10.1186/1472-6947-15-S3-S4

2

http://is.jrc.ec.europa.eu/pages/TFS/MAFEIP.html

3

[email protected] Phone: +34 934505339 – Mobile +34 696213679 22@ Rambla Poblenou, 156 08018 Barcelona SPAIN - www.open-evidence.com 2

Annex 1 Commission approval of deliverables

STATUS OF DELIVERABLES – Y4 No. D6.2 D7.1 D7.2 D7.3 D7.4 D7.5 D7.6 D7.7 D7.8 D7.9 D8.4 D8.5 D9.3 D9.4 D9.4 A D9.4 B D9.4C + Annexes D9.4 D D10.8 + Annexes D10.9

* Status:

Title

Status

Report on Operation of Deployment sites Approved MAST 1.0 Validation Workshop Approved Report on the predictive model application Approved to the first deployment site MAST 2.0 Validation Workshop Approved Report on the collaboration with Approved BeyondSilos and CareWell Report on the collaboration with the EIP Approved AHA 83 Action Group Change Management Tool Box Approved Report on the predictive model application Approved to the second deployment site MAST 2.0 manuals Approved Cross-projects data comparison Approved SmartCare Pilot outcomes Approved Report on Users' Advisory Board visits Approved to the deployment sites Guidelines for deployment Approved Deployment plans for SmartCare Approved Pathways and Integration Infrastructure SmartCare Final report on dissemination Approved activities SmartCare Final report on exploitation Approved activities and deployment plans SmartCare Report on Advisory Board Approved activities SmartCare Final Conference Approved Project final report incl. PR for RP3 and Approved report on the distribution of the financial contribution Project final report

Remarks

Version 1,0 submitted on October 15, 2016 remarks made for SmartCare should be integrated in these projects as well

A generic framework has been designed but it requires more validation work

no impact evaluation of the service included

2nd version issued on 14th October 2016 Good detail has been provided in response to the 3rd year review recommendations

Approved

Approved Approved in part Approved subject to the conditions listed under remarks Rejected

3

Annex 2 Review report

4 Electronically signed on 09/12/2016 16:46 (UTC+01) in accordance with article 4.2 (Validity of electronic documents) of Commission Decision 2004/563