THE INDEPENDENT SCHOOL DISTRICT OF BOISE CITY Facilities & Operations Department 400 W. Fort Street u Boise, ID 83702 Phone: (208) 854-6740 Fax: (208) 338-3491
LEASING OF SCHOOL BUILDINGS BY NON-DISTRICT RELATED GROUPS
USE OF DISTRICT PROPERTY ADMINISTRATIVE GUIDELINES LEASING RATES
Revised Date: 08/02/01
LEASING OF SCHOOL BUILDINGS BY NON-DISTRICT RELATED GROUPS
TABLE OF CONTENTS
I.
USE OF DISTRICT PROPERTY..................................................................................................1
II.
GENERAL GUIDELINES ..............................................................................................................2
III.
LIMITATIONS OF USE.................................................................................................................3
IV.
TYPES OF GROUPS OR ACTIVITIES AUTHORIZED TO LEASE SCHOOL FACILITIES..............4
V.
LEASING RATES.........................................................................................................................6
VI.
HOW TO APPLY FOR BUILDING USE.........................................................................................7
VII.
LEASE AGREEMENT REQUIREMENTS......................................................................................7
VIII.
CANCELLATIONS .......................................................................................................................8 APPENDIX DEFINITIONS...............................................................................................................................9 OFTEN ASKED QUESTIONS.......................................................................................................9 SAMPLE LEASE AGREEMENT .................................................................................................11
This guide is based on The Independent School District of Boise City Policy Manual and should not be taken as a complete source of information. For more information please refer to the following document: The Independent School District of Boise City Policy Manual. You may access this document at the Boise District Administration Offices, the local school office or library. References in this document to the Policy Manual are included in parenthesis where applicable.
Revised Date: 08/02/01
COMMUNITY RELATIONS 4320 Page 1 of 2
Use of District Property The use or lease of District property requires the approval of the Superintendent or designee and shall: be in the best interest of the District; not interfere with the conduct of the District's educational program and related activities; require the users to abide by District policies and procedures; and be denied if the function's intent is to advance any doctrine subversive to state or federal laws or to advocate social or political change by violent means. The District reserves the right to deny or cancel leases with an individual or organization if any of the above requirements are not met. The Board shall make District property available for use by individuals or organizations that meet the requirements of this policy and administrative guidelines. The administrative guidelines will be in writing and available to all individuals or organizations requesting use of District property. The Superintendent or designee has the authority to charge rates where applicable, establish priorities, determine frequency of use, and grant or deny requests. The Board allows individuals or organizations who wish to lease District facilities on a weekly basis to do so for a period of three months at a time. The leasee must resolve any problems identified in each leasing period to the satisfaction of the Superintendent or designee prior to an extension of the lease. The Superintendent or designee will annually review the lease rates to determine if a change is deemed necessary. Fees are set by administrative procedure subject to Board approval. An increase of 5% or greater must meet the requirements of state law for public announcement and input. Individuals or organizations who are dissatisfied with the Board policy or administrative guidelines shall have the right to request a review by the Board.
© INDEPENDENT SCHOOL DISTRICT OF BOISE CITY, IDAHO
COMMUNITY RELATIONS 4320 Page 2 of 2 Adopted:
7/08/96
Reviewed:
8/11/03 -- 6/13/05 2/20/08 -- 1/12/11
Revised:
7/12/99 8/11/03
Cross Reference:
Board Agenda Items #1470 Abuse of District Property #3238 Non-Sanctioned Sports #3577 Religious Organization Use of Facilities #4321 Use of Kitchen Facilities #4322, #4322P
Legal Reference:
IC 33-506(1) IC 63-1311A
Handbook Reference:
Use of School Buildings by District Related Groups Use of School Buildings by Non-District Related Groups
© INDEPENDENT SCHOOL DISTRICT OF BOISE CITY, IDAHO
COMMUNITY RELATIONS 4321 Page 1 of 1
Religious Organization Use of Facilities Religious organizations may rent District facilities on a weekly basis: during emergency periods, such as for repair of damage to the organization's building; or for the purpose of organizing a new church. Because a long term use of District facilities may result in violation of the Establishment Clause of the United States Constitution, the District requires a religious organization to provide evidence of intention to relocate as a precondition of the lease. Such evidence might include, but not be limited to: architectural plans for facility construction or renovation; possession of a building site; or construction of a facility in progress. The Board allows a religious organization to rent a District facility for a period of twelve (12) months. Except in extraordinary circumstances, the Board may extend the lease beyond twelve (12) months only under the following conditions: the organization has commenced construction of its building; and a date is set for the termination of use of the District facility. For religious organizations who wish to lease District facilities occasionally (i.e. five (5) times or less during the year) the above requirements do not apply. Religious organizations must agree to abide by the Use of District Property policy #4320/ 9400. Adopted:
10/12/87
Reviewed:
8/11/03 -- 6/13/05 2/20/08 -- 3/17/09 1/12/11
Revised:
6/01/98 -- 8/11/03 7/1/09 (4/27/09)
Cross-references:
Use of District Property #4320
Legal References:
Resnick v. Brunswick Township Southside Estates Baptist Church v. Board of Trustees O'Hara v. School Board of Sarasota County Gilbert v. Dilley
© INDEPENDENT SCHOOL DISTRICT OF BOISE CITY, IDAHO
II.
GENERAL GUIDELINES The Independent School District of Boise City shall be referred to as the “District.” A.
All requests for building use shall be approved by the respective school principal.
B.
All requests for leasing of school facilities shall be addressed to either the respective school principal or the Leasing Coordinator at the Facilities & Operations Department.
C.
The Superintendent or designee, acting in compliance with Board Policy, has the authority to reject any or all applications for building use.
D.
No facilities will be leased during regular school hours or while that school is in session.
E.
Use of school buildings by non-district related groups requires a signed “Lease Agreement.”
F.
A representative designated by the school principal, not including kitchen staff, must be on the school property during the time of an approved term of use.
G.
Approved individuals or organizations that lease school facilities shall hold the District harmless and defend against any and all claims, liabilities, losses, actions, or causes of action that may be sustained to persons or property resulting from the occupancy and leasing of school buildings.
H.
Users of District property shall abide by District policies and procedures. In the event the building, or any portion thereof, or any fixtures or equipment located on the premises are damaged, sold, taken or destroyed as a result of the use of the building, the approved individual or organization will at his/her cost and expense repair and/or replace all such damaged or destroyed property. The amount of damages and acceptable method of restoration shall be determined by the school principal in consultation with the Facilities & Operations Department. (Abuse of Property #4417, #3238, #9321, #5235)
I.
Approved individuals or organizations may not assign, transfer, or sublet school facilities.
J.
Approved individuals or organizations shall be responsible for the orderly and lawful conduct of all attendees. (Disruptive Employee or Public Conduct #4413. Safe and Secure Learning Environment #4410, #3310, #5311)
K.
Approved individuals or organizations shall not permit anything to occur in said facilities, or bring or keep anything therein which shall in any way be in conflict with state and local fire, health, safety, and police regulations and ordinances. (Security #9320)
L.
No District equipment shall be leased or loaned for use off District property.
M.
The approved individual or organization shall be responsible for obtaining licensed, bonded, and uniformed security guards for events exceeding two hundred fifty (250) attendees. The guard’s primary duty shall be to protect the attendees and facilities. (See section VII.C.1-4)
N.
An individual or organization shall not lease a building in excess of five (5) days annually, unless approved by the Superintendent or designee.
O.
Building use for non-school activities creates special problems related to custodial services. Because custodians are District employees with full-time responsibilities, their services for leases must be charged at a predetermined rate which includes overtime wages and benefits. All custodial charges must be paid to the District with the lease fee. Custodians will be paid by the District.
Revised Date: 08/02/01
2
III.
P.
Only Certified District Technicians will operate auditorium sound and lighting equipment.
Q.
Leasing rates, technical services and custodial services will be charged at a two hour minimum.
R.
If the building is left in a condition requiring additional custodial services, cost for these services will be charged.
S.
Leasing rates for building space only by non-profit or tax exempt organizations will be reduced by 40%. Proof of status is required. All other charges will be at full rates.
LIMITATIONS OF USE A.
Teaching or promoting any theory or doctrine which espouses the use of violence or illegal activities is not permitted.
B.
Moneymaking activities of an unlawful or doubtful nature are not permitted.
C.
Student groups directly associated with the school to be used shall have priority for concession sales when buildings are leased.
D.
Food and drink is permitted in the cafeteria and kitchen areas only.
E.
Games of chance, or the use of any scheme or device, which encourages or suggests gambling are not permitted.
F.
No animals, with the exception of guide dogs, are permitted in buildings or on grounds.
G.
Tobacco, alcohol, and/or illegal substances or any person under the influence of such are not permitted on District property.
H.
School facilities are available for use in an “as-is” condition. (Exception: Orchestra pit covers at Capital, Timberline and Borah High Schools will be moved by District personnel only. A cost for disassembling and reassembling will be charged.)
I.
Use of any materials on floors or any other parts of District facilities without specific, written approval of the Administrator of Facilities and Operations is strictly prohibited. In no event shall nails or other fastening devices be placed into walls or floors.
J.
Gymnasiums used for other than athletic events must have the floor covered for protection by District personnel only. A cost for covering and uncovering the floor will be charged. Participants must wear gym shoes whenever the floor is not covered.
K.
Hallways are not available for use for any reason other than as passageways.
L.
A newly constructed school building will not be available for lease until one full school year of use has passed unless approved by the Superintendent or designee.
M.
Kitchens cannot be used without a school food service employee being on duty for the entire time the kitchen is open. The following guidelines must be adhered to: 1. 2.
Revised Date: 08/02/01
All food and food service employee charges will be billed separately by the Food Service Department. Food service employees will be paid by the District. The primary responsibility of the food service employee is to see that equipment is properly used for safety and sanitation. The food service employee may assist as needed, but the primary responsibility for preparation, service, and clean-up remains with the leasing organization. The food service employee will check to see 3
that storage areas, refrigeration, and freezers are locked and that the kitchen is left in an orderly manner. 3.
IV.
Any damage to the kitchen equipment, facilities, or supplies and the repair and/or replacement will be charged to the Lessee.
TYPES OF GROUPS OR ACTIVITIES AUTHORIZED TO LEASE SCHOOL FACILITIES A.
B.
C.
D.
E.
Political Party Meetings 1.
The District considers it reasonable that school facilities should be made available for meetings of political parties at which there may be free expression of points of view on local, state, national, and international problems, and is open to all political parties. The District assumes no responsibility for opinions expressed or views presented at such meetings.
2.
A Lease Agreement is required. Building use rates and custodial services will be charged.
Church Organizations 1.
Churches, who have purchased land and have begun construction of a church building, may obtain a church lease. The church must supply a letter of exemption from the I.R.S. The church lease is not to exceed a period of one calendar year, unless extended by Board action. (Church Rental #9420, #4321)
2.
Auditoriums, libraries, and high school gymnasiums are not available for use.
3.
A Lease Agreement is required. Building use rates and custodial services will be charged.
Public Meeting Groups 1.
No admission can be charged or donations accepted.
2.
A Lease Agreement is required. Building use rates and custodial services will be charged.
Recreational Programs 1.
Sponsoring group must be an officially recognized local organization.
2.
The arrangements for building use are made with and coordinated by the District Coordinator of Athletics who in turn makes the necessary arrangements with the school principal(s) involved.
3.
Adult supervision, approved by the principal, is required when the building is used.
4.
Facilities must be left in a clean and neat condition ready for regular school use.
5.
A Lease Agreement is required. Building use rates may be reduced or waived by the Superintendent or designee. Custodial service charges may be waived by the Superintendent or designee.
Summer Athletic Camps 1.
Revised Date: 08/02/01
Approval for summer athletic camps is granted by the school principal.
4
2.
F.
A Lease Agreement is required. Summer camp use rates will be charged and custodial service charges may be waived at the discretion of the principal.
Other Uses 1.
Approval for other uses may be granted by the principal.
2.
A Lease Agreement is required. Building use rates and custodial services will be charged.
Revised Date: 08/02/01
5
FULL RATES
Per Hour (2 Hr. Min.)
LEASING RATES Per Day
V.
Borah
Capital
Timberline
South
1,068
929
1,172
865
996
$47.37 $112.99 $72.88 $80.17 $40.07 $6.06 $12.13 $15.78 $2.40 $2.40 $85.03 $160.39 $199.26 $18.21 N/A $11.78 $11.78 N/A
$44.94 $106.92 $72.88 $80.17 $40.07 $6.06 $12.13 $15.78 $2.40 $2.40 $85.03 $160.39 $199.26 $18.21 N/A $11.78 $11.78
$57.09 $134.85 $72.88 $80.17 $40.07 $6.06 $12.13 $15.78 $2.40 $2.40 $85.03 $160.39 $199.26 $18.21 $18.21 $11.78 $11.78 N/A
$41.29 $99.63 $72.88 $80.17 $40.07 $6.06 $12.13 $15.78 $2.40 $2.40 $85.03 $160.39 $199.26 $18.21 $18.21 $11.78 $11.78
$47.37 $111.76 $72.88 $80.17 $40.07 $6.06 $12.13 $15.78 $2.40 $2.40 $85.03 $160.39 $199.26 $18.21 N/A $11.78 $11.78 N/A
N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A $85.03 N/A N/A $18.21 N/A N/A N/A N/A
x x
N/A N/A N/A N/A N/A N/A
$25.49 $37.65 $85.03 $60.73 $18.21 N/A
N/A N/A N/A N/A N/A N/A
N/A N/A N/A N/A N/A N/A
N/A N/A N/A N/A N/A N/A
N/A N/A N/A N/A N/A N/A
x x x
$46.15 $117.85 $32.79 $60.73
$46.15 $117.85 $32.79 $60.73
$46.15 $230.85 $32.79 $60.73
$46.15 $117.85 $32.79 $60.73
$46.15 $78.96 $32.79 $60.73
N/A N/A N/A N/A
x x x x x
$44.94 $58.30 $24.28 N/A N/A $1.20
$44.94 $58.30 $24.28 N/A N/A $1.20
$44.94 $58.30 $24.28 N/A N/A $1.20
$44.94 $58.30 $24.28 N/A N/A $1.20
$44.94 $58.30 $24.28 N/A N/A $1.20
$29.13 $42.51 $24.28 $29.13 $42.51 $1.20
AUDITORIUM (capacity) <25 Attendees >25 Attendees Sound System x Stage Lighting System x Follow Spot x Microphones Wired x Microphones Wireless x Intercom Headsets x Gels x Gobos x Studio Piano* x Baby Grand Piano* x Concert Grand Piano* x Risers Per Section x Platforms Per Section x Technician Sound** Technician Lights** Orchestra Pit Cover x BORAH LITTLE THEATER (capacity 189) <25 Attendees >25 Attendees Studio Piano* x Sound System x Risers Per Section x Platforms Per Section x GYMNASIUM <25 Attendees >25 Attendees Summer Camp Floor Covers x MISCELLANEOUS Cafeteria Without Kitchen Cafeteria With Kitchen Class Room Multi-purpose <25 Multi-purpose >25 Folding Chairs x Custodial Overtime***
Elem. Schools
Boise
x x
x x
x
* Note: Rates for pianos do not include tuning. Tuning is the responsibility of the Lessee. **Number of technicians needed and hours determined after review by Auditorium Technician. ***A Custodian is required from beginning to the end of the lease and is charge by the overtime pay rate of the specific custodian on duty. Lectern w/mike
$24.27
CD Player
$12.13
Monitors
$12.13
LCD projector
$18.21
Screen
$12.13
Acoustical shell
$121.49
Tables each
$6.06
Computers
Revised Date: 07/01/14
$150-200
REDUCED RATES
Per Hour (2 Hr. Min.)
LEASING RATES - Reduced [Proof of 501c(3) status required] Per Day
V.
AUDITORIUM (capacity)
Elem. Schools
Boise
Borah
Capital
Timberline
South
1,068
929
1,172
865
996
$28.42 $67.79 $72.88 $80.17 $40.07 $6.06 $12.13 $15.78 $2.40 $2.40 $85.03 $160.39 $199.26 $18.21 N/A $11.78 $11.78 N/A
$26.96 $64.15 $72.88 $80.17 $40.07 $6.06 $12.13 $15.78 $2.40 $2.40 $85.03 $160.39 $199.26 $18.21 N/A $11.78 $11.78
$34.25 $80.91 $72.88 $80.17 $40.07 $6.06 $12.13 $15.78 $2.40 $2.40 $85.03 $160.39 $199.26 $18.21 $18.21 $11.78 $11.78 N/A
$24.77 $59.77 $72.88 $80.17 $40.07 $6.06 $12.13 $15.78 $2.40 $2.40 $85.03 $160.39 $199.26 $18.21 $18.21 $11.78 $11.78
$28.42 $67.06 $72.88 $80.17 $40.07 $6.06 $12.13 $15.78 $2.40 $2.40 $85.03 $160.39 $199.26 $18.21 N/A $11.78 $11.78 N/A
N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A $85.03 N/A N/A $18.21 N/A N/A N/A N/A
<25 Attendees >25 Attendees Sound System x Stage Lighting System x Follow Spot x Microphones Wired x Microphones Wireless x Intercom Headsets x Gels x Gobos x Studio Piano* x Baby Grand Piano* x Concert Grand Piano* x Risers Per Section x Platforms Per Section x Technician Sound** Technician Lights** Orchestra Pit Cover x BORAH LITTLE THEATER (capacity 189)
x x
<25 Attendees >25 Attendees Studio Piano* Sound System Risers Per Section Platforms Per Section GYMNASIUM
x x
N/A N/A N/A N/A N/A N/A
$15.29 $22.58 $85.03 $60.73 $18.21 N/A
N/A N/A N/A N/A N/A N/A
N/A N/A N/A N/A N/A N/A
N/A N/A N/A N/A N/A N/A
N/A N/A N/A N/A N/A N/A
x x x
$27.69 $70.71 $19.66 $60.73
$27.69 $70.71 $19.66 $60.73
$27.69 $138.50 $19.66 $60.73
$27.69 $70.71 $19.66 $60.73
$27.69 $47.37 $19.66 N/A
N/A N/A N/A N/A
x x x x x
$26.96 $34.97 $14.56 N/A N/A $1.20
$26.96 $34.97 $14.56 N/A N/A $1.20
$26.96 $34.97 $14.56 N/A N/A $1.20
$26.96 $34.97 $14.56 N/A N/A $1.20
$26.96 $34.97 $14.56 N/A N/A $1.20
$17.48 $25.50 $14.56 $17.48 $25.50 $1.20
<25 Attendees >25 Attendees Summer Camp Floor Covers MISCELLANEOUS Cafeteria Without Kitchen Cafeteria With Kitchen Class Room Multi-purpose <25 Multi-purpose >25 Folding Chairs Custodian***
x x
x x x x
x
x x
* Note: Rates for pianos do not include tuning. Tuning is the responsibility of the Lessee. **Number of technicians needed and hours determined after review by Auditorium Technician. ***A Custodian is required from beginning to the end of the lease and is charge by the overtime pay rate of the specific custodian on duty. Lectern w/mike
$24.27
CD Player
$12.13
Monitors
$12.13
LCD projector
$18.21
Screen
$12.13
Acoustical shell
$121.49
Tables each
$6.06
Computers
Revised Date: 07/01/14
$150-200
VI.
HOW TO APPLY FOR BUILDING USE STEP ONE If you are having a recreation, music or community education function, contact the Coordinator of Athletics, Music Education or Community Education respectively. Other groups or activities contact the respective school principal for availability. STEP TWO Contact the Leasing Coordinator at the Facilities & Operations Department for information and application of a lease agreement.
VII.
LEASE AGREEMENT REQUIREMENTS A.
Requests for building use shall be made no less than thirty (30) calendar days prior to the event.
B.
The Lessee shall provide a proof of insurance certificate to the Leasing Coordinator showing proof of liability insurance in amounts no less than the current existing Idaho tort minimum in effect at the time of the Lease. If the proof of insurance is not received by the Leasing Coordinator ten (10) working days prior to the term of the Lease, the Lease will be canceled and all monies paid as deposit may be retained by the District.
C.
The Lessee shall be responsible for obtaining licensed, bonded, and uniformed security guards for events exceeding two hundred fifty (250) attendees. The primary duty of the guards is to protect the people and the facilities during the term of the Lease. The following requirements must be met: 1.
A copy of the agreement between the Lessee and security service must be received by the Leasing Coordinator prior to the event.
2.
The guards must appear no less than thirty (30) minutes prior to the event and must remain until the last member of the audience has left the building.
3.
The guards must report to and sign in with the principal or designee.
4.
The District will in no event retain liability for any loss of revenue to Lessee for closure of the building by the Fire Marshal, and Lessee will be liable for any fines imposed upon the District.
D.
Permission for the use of the Lessee’s special or extra equipment must be approved by the District Auditorium Technician and identified in the Lease Agreement.
E.
The amount of prepayment or deposit will be 50% of the total approximate amount of the Lease.
F.
The financial obligation of the Lease will be with the person named on the Lease Agreement.
G.
The Lease deposit and all signed documents must be received in the District Accounting Department no less than fourteen (14) calendar days prior to the expected date of use.
H.
Each Lease Agreement is a unique document and no part will rest upon or be referred to any previous Lease. "Each Lease stands alone." No Lease shall be considered "locked-in" except from encroachment from other Lessees.
Revised Date: 08/02/01
7
VIII.
I.
Leases expire on the date and time as indicated on the Lease Agreement. After that time, the Lessee will be charged the hourly rental rate for each hour or part of an hour in which the building is used and will be charged 20% of the base Lease price. NO GRACE PERIODS WILL BE CONSIDERED.
J.
An invoice will be prepared from the Lease Time Sheet, immediately after the date of the Lease, which will include facilities used, any equipment requested and used but not included on the original Lease. The invoice is due and payable in full upon receipt.
K.
If the Lessee has not paid the full amount of the invoice ten (10) days after the event, the Lessee will be required to pay the full estimated amount thirty days prior to the next event lease request.
CANCELLATIONS A.
A “Lease Agreement” may be canceled by the Lessor or Lessee without penalty if written notice of cancellation is received by the other party not less than 48 hours in advance of the event.
Revised Date: 08/02/01
8
APPENDIX A.
B.
DEFINITIONS 1.
District Related: An activity that is sponsored, supervised, or financed by the school or District.
2.
Designee: A person who is designated or appointed by the person or persons named in the policy to fulfill the stated duties.
3.
Lease: A contract by which one party gives another the use and possession of buildings for a specified time and for fixed payments.
4.
Lease Time Sheet: A record of the building and equipment use acknowledged by the Lessee and principal or designee for use in determining final lease costs.
5.
Local: Having a permanent address of record within the boundaries of The Independent School District of Boise City.
6.
Non-profit: Possessing a "letter of exemption" issued by the Internal Revenue Service. (a copy is to be attached to the Lease Application)
7.
Political: Having a place or having had a place on the official ballot of the current or preceding state election.
OFTEN ASKED QUESTIONS 1.
Why two hour minimum? The District considers two hours to be the minimum time in which a building can be opened, properly prepared for use, properly shut down, and secured.
2.
Why can’t we use our own security? Security personnel must be trained, licensed, and bonded to perform the special duties for which they are responsible.
3.
Why is there a separate custodial charge if the custodian is already on duty? The custodian on duty has a full-time responsibility to service that facility. Any additional assignments must be paid on an overtime basis.
4.
Who determines the rates? Rates are determined by the Board of Trustees and are reviewed annually.
5.
Where does the money go that is collected for building use and leases? All money collected from building leases is used to maintain the District’s facilities.
6.
Why can’t our organization sell concessions?
7.
One way schools have to raise funds for their programs is by selling concessions. It has been the policy of the District over many years to support the students by giving them the right of first refusal to sell concessions when their school is used or leased. Why do certain organizations get free rental and ours does not?
Revised Date: 08/02/01
9
The only groups who are allowed to use facilities without charges are those that are District Related meaning the activity is either sponsored, supervised, or financed by the District. 8.
Who sets the policy? The District’s Board of Trustees establishes the policy for building use. The District administration develops the procedures by which schools are approved for use or lease.
Revised Date: 08/02/01
10
The Independent School District of Boise City 400 West Fort Street Boise, ID 83702
(208) 854-6740 Fax (208) 854-6741
LEASE NUMBER: «Lease_Number» THE INDEPENDENT SCHOOL DISTRICT OF BOISE CITY Lease Agreement THIS AGREEMENT, made and entered into this day of «Date_of_Lease» by the INDEPENDENT SCHOOL DISTRICT OF BOISE CITY, a specially chartered school district of Idaho, herein called the Lessor, and: «Sponsors_Name» THIS IS A SAMPLE LEASE ONLY «Sponsors_Organization_Name» AND IS NOT INTENDED FOR «Address» INDIVIDUAL USE. CONTACT THE «City», «State» «Zip» Telephone Number: «Telephone_Number» LEASING COORDINATOR FOR A Fax Number: «Fax_Number» SPECIFIC LEASE FOR YOUR EVENT. herein referred to as the Lessee. WITNESSETH: FIRST. In consideration of the payment of the rent and the mutual agreements hereinafter contained, the Lessor leases to Lessee the: «School» «Room» Ada County, Idaho, for the purpose of: «Title_of_the_Lease» «Start_Date_of_Event» «Additional_Dates» «Time_of_Event» SECOND. Attached hereto marked Exhibit "A,” and by this reference made part hereof as though fully set forth herein, is a school facilities invoice, with the services indicated thereon as shall be supplied by the Lessor as part of the consideration of the lease and the price to be paid by Lessee for the facility and services. The Lessee shall make a prepayment or deposit equal to 50% of the total approximate amount of the lease. This lease agreement may be cancelled by the Lessor or Lessee without penalty if written notice of cancellation is received by the other party no less than 48 hours in advance of the event. THIRD. It is specifically understood and agreed that Lessee may not assign this lease or sublet the premises, or any portion thereof, or transfer any responsibility under this lease without the express written consent of the Lessor, or the Lessor’s authorized agent. FOURTH. The lessee shall not make any alterations or additions to the leased premises without prior written consent of the Lessor or the Lessor's authorized agent.
XXXXXXXXXXXXXXXXXXXXXX Lessee
XXXXXXXXXXXXXXXXXXXXX Date
FIFTH. During the term of this lease, the Lessee shall not cause or permit any waste, damage or injury to the leased premises or any portion thereof. The Lessee, at its own expense, is required to keep the leased premises as now constituted, and shall make all repairs, replacements and renewals, whether ordinary or extraordinary, foreseen or unforeseen, including all structural repairs made necessary by Lessee’s occupancy of the leased premises. All repairs, replacements and renewals shall be at least equal in quality of materials and workmanship to that originally existing in the leased premises. The Lessor shall in no event be required to make any repair, alteration or improvement to the leased premises. The Lessee shall indemnify the Lessor against all costs, expenses, liabilities, losses, damages, suits, fines, penalties, claims and demands, including reasonable attorney fees, because of the Lessee’s failure to comply with the foregoing provision. SIXTH. The lessee hereby agrees to, and by these presents does hereby indemnify, defend and hold the Lessor harmless from and against any and all claims, liabilities, losses, actions, or causes of action that may be sustained to persons or property resulting from the occupancy and use of the above described leased premises by the Lessee. Lessee will furnish the Lessor a certificate showing that there is in force a policy of liability insurance in which the Lessee is named as the insured, and the Lessor as an additional insured and as certificate holder, with minimum limits of $500,000.00 for any one person, $100,000.00 for property damage, and/or single limit coverage of $1,000,000.00. The presence of policemen, firemen, inspectors, or representatives of the Lessor shall in no event diminish or affect the duties, obligations or the responsibilities of the Lessee. Lessee waives any right of subrogation against the Lessor in connection with any insurance proceeds received by or due Lessor. Lessee agrees to hold Lessor harmless from any liability caused by direct or indirect actions of Lessee. The Proof of Insurance Certificate must indicate the insured as the Independent School District of Boise City, and the specific location of the event as described on this lease agreement. Expiration date of the policy must be after the date of the event. Insurance certificates must be received by Lessor’s Coordinator of Leasing no less than five (5) days prior to the expected term of the lease. Lessee agrees to hold Lessor harmless from any and all losses due to closure of facility due to non-receipt of actual Proof of Insurance Certificate. SEVENTH. The Lessee shall not permit anything to be done on the leased premises, or bring or keep anything therein which shall in any way violate any law or ordinance or increase the rate of fire insurance on the leased premises or Lessor’s personal property, or conflict with the regulations of the Fire Department or fire laws or ordinances or with any insurance policy upon said leased premises. Users of District property shall abide by District policies and procedures. In the event the building, or any portion thereof, or any fixtures or equipment located on the premises are damaged, sold, taken or destroyed as a result of the use of the building, the Lessee will at Lessee’s cost and expense repair and/or replace all such damaged or destroyed property. The amount of damages and acceptable method of restoration shall be determined by the school principal in consultation with the Facilities & Operations Department.
XXXXXXXXXXXXXXXXXXXXX THIS IS A SAMPLE LEASE ONLY AND IS NOT INTENDED FOR INDIVIDUAL USE. CONTACT THE LEASING COORDINATOR FOR A SPECIFIC LEASE FOR YOUR EVENT.
Lessee
XXXXXXXXXXXXXXXXXXXXX Date
EIGHTH. Food and soft drink may only be served within the confines of the dining and kitchen areas in proximity to the leased premises. Kitchens cannot be used without a school food service employee being on duty for the entire time the kitchen is open. NINTH. equipment.
Only Certified District Technicians will operate auditorium sound and lighting
TENTH. Tobacco, alcohol, and/or illegal substances or any person under the influence of such are not permitted on District property. ELEVENTH. Gymnasiums used for other than athletic events must have the floor covered for protection by District personnel only. A cost for covering and uncovering the floor will be charged. Participants must wear gym shoes whenever the floor is not covered. TWELFTH. This lease shall extend to and be binding upon the heirs, executors, administrator and assigns of the Lessee and upon the successors and assigns of the Lessor. THIRTEENTH. The Lessee shall contact the head custodian in charge of the leased premises ten (10) days prior to the event to discuss this lease and any special needs of the Lessee. FOURTEENTH. If either party hereto shall consult an attorney on account of any breach, or take any action to enforce or interpret any of the covenants, terms or conditions of this lease agreement, or for the recovery of the possession of the leased premises, the prevailing party shall be awarded its reasonable attorneys fees, in addition to other costs allowed by law, including the same with respect to an appeal. IN WITNESS WHEREOF, the Lessor has caused this lease to be executed by its duly authorized officer(s), and the Lessee has executed the same after having been duly authorized, the day and year above written. Lessee must sign in and out of the building with the custodian on duty. The final amount billed is based on this information. Failure to comply will result in MAXIMUM CHARGES. Time services and/or equipment used, but not included on this lease, will be billed following use, to be paid in full upon receipt of invoice. Please remit payment to: The Independent School District of Boise City, 400 W. Fort Street, Boise, Idaho 83702, Attention: Leasing Coordinator. Be sure to reference the above lease number on your payment. See: EXHIBIT A - INVOICE ATTACHED Lessee acknowledges receipt of District’s rules and regulations governing the use and treatment of the rented facilities by which Lessee agrees to be bound. RATES SCHEDULE: «Type_of_Lease» THE INDEPENDENT SCHOOL DISTRICT OF BOISE CITY
XXXXXXXXXXXXXXXXXXXXXX BY: _______________________________ LESSEE:______________________________ TITLE: Coordinator of Leasing XXXXXXXXXXXXXXXXXXXXX TITLE: _______________________________ THIS IS A SAMPLE LEASE ONLY AND IS NOT INTENDED FOR INDIVIDUAL USE. CONTACT THE LEASING COORDINATOR FOR A SPECIFIC LEASE FOR YOUR EVENT.
PL E
SA M
