SHELBY COUNTY, TENNESSEE PROPOSED BUDGET SUMMARY Fiscal Year 2015

Mark H. Luttrell, Jr., Mayor Prepared by the Department of Finance: Mike Swift, Director of Administration & Finance Wanda Richards, Budget Director Michael Lubiani, Senior Financial Analyst Cherrie Barthelemy, Senior Financial Analyst Marsha Logan, Financial Analyst

Shelby County Government Proposed Budget Summary for Fiscal 2015

Table of Contents

Introduction

Division of Health Services

Mayor’s Letter of Transmittal............................... 1 Budget Overview................................................. 3

Division Overview and Summaries.................... 98 General Fund Summary .................................. 103 Special Revenue Funds .................................. 104 Grant Funds .................................................... 105

All Funds Summary Sources and Uses Charts ................................. 14 Prime Accounts ................................................. 16 Revenue and Expenditure Summaries ............. 17 Revenue Overview............................................ 20 FTE Position Summaries .................................. 26

General Fund Summary Sources and Uses Charts ................................. 30 Projections through FY 2019............................. 32 Prime Accounts ................................................. 33 Net Expenditures by Division ............................ 34 Gross Expenditures by Division ........................ 35 Revenue Overview............................................ 36 Position Control Budget .................................... 39 Fund Balance Analysis ..................................... 42 Increase Request Summary.............................. 43

Division of Community Services Division Overview and Summaries.................. 110 General Fund Summary .................................. 114 Grant Funds .................................................... 115

Sheriff Division Overviews and Summaries ................ 120 General Fund Summary .................................. 126 Special Revenue Funds .................................. 127 Grant Funds .................................................... 128

Judicial

Division Overview and Summaries ................... 56 General Fund Summary .................................... 61 Internal Service Fund ........................................ 62

Division Summaries ........................................ 132 General Fund Summary .................................. 135 Chancery Court ......................................... 136 Circuit Court…............................................ 137 Criminal Court ............................................ 138 General Sessions Court ............................ 139 Probate Court ............................................. 140 Juvenile Court Judge ................................. 141 Juvenile Court Clerk ................................... 142 Public Defender.......................................... 143 Divorce Referee ......................................... 144 Jury Commission........................................ 145 Attorney General ....................................... 146 Special Revenue Funds .................................. 147 Grant Funds .................................................... 148

Division of Planning and Development

Other Elected Officials

Division Overview and Summaries ................... 64 General Fund Summary .................................... 69 Codes Enforcement Fund Summary ................. 70 Grant Funds ...................................................... 71

Division Summaries ........................................ 152 General Fund Summary .................................. 155 Commissioners’ Contingency ..................... 156 Legislative Operations ................................ 157 Equal Opportunity Compliance................... 158 Assessor ................................................... 159 County Clerk .............................................. 160 Register ...................................................... 161 Trustee ....................................................... 162

Division of Administration and Finance Division Overview and Summaries ................... 46 General Fund Summary .................................... 50 Special Revenue Funds .................................... 51 Grant Funds ...................................................... 52

Division of Information Technology Svcs

Division of Public Works Division Overview and Summaries ................... 74 General Fund Summary .................................... 79 Fire Services Fund ............................................ 80 Special Revenue Funds .................................... 81 Grant Funds ...................................................... 82 Internal Service Funds ...................................... 84

Education Education Overview ........................................ 164

Corrections

Debt Service Fund

Division Overview and Summaries ................... 86 Corrections Fund Summary .............................. 93 Grant Funds ...................................................... 94

Debt Service Fund Overview .......................... 172

Capital Improvement Plan Overview ......................................................... 180 CIP Summaries ............................................... 182 FY15 – 19 Allocation Summaries .................... 189

INTRODUCTION

Shelby County Officials

Shelby County Board of Commissioners James M. Harvey, Sr., Chairman, District 3, Position 1 Steve Basar, Chairman Pro Tempore, District 1, Position 3 Walter L. Bailey, Jr., District 2, Position 1 Mark Billingsley, District 4, Position 2 Henri E. Brooks, District 2, Position 2 Melvin Burgess, District 2, Position 3 Sidney Chism, District 3, Position 2 Justin Ford, District 3, Position 3

Steve Mulroy, District 5 Mike Ritz, District 1, Position 1 Terry Roland, District 4, Position 3 Heidi Shafer, District 1, Position 2 Chris Thomas, District 4, Position 1

Elected Officials Assessor of Property – Cheyenne Johnson Attorney General – Amy P. Weirich County Clerk – Wayne Mashburn County Mayor – Mark H. Luttrell, Jr. County Register – Tom Leatherwood County Trustee – David Lenoir Juvenile Court Clerk – Joy Touliatos Chancery Court Clerk & Master – Donna Russell (Appointed) Circuit Court Clerk – Jimmy Moore Criminal Court Clerk – Kevin Key General Sessions Court Clerk – Edward L. Stanton, Jr. Probate Court Clerk – Paul Boyd Sheriff – Bill Oldham

Shelby County Administrative Officials Mark H. Luttrell, Jr., Mayor Chief Administrative Officer – Harvey Kennedy Chief Information Officer – John Halbert Director of Administration and Finance – Mike Swift Interim County Attorney – Marcy Ingram Director of Planning and Development – Richard S. Copeland Director of Public Works – Tom Needham Director of Corrections – James Coleman Director of Health Services – Yvonne Smith-Madlock Director of Community Services – Dorothy Jones

Vasco A. Smith Administration Building 160 North Main Street Memphis, Tennessee 38103 http://www.shelbycountytn.gov

Shelby County Government MARK H. LUTTRELL, JR. MAYOR

March 3 I, 2014 The Honorable Heidi Shafer, Budget Chainnan The Honorable James Harvey, Commission Chainnan Members of the Shelby County Board of Commissioners Dear Commissioners: I am pleased to submit to you the Shelby County Proposed Budget for Fiscal 2015. Due largely to the fiscal discipline demonstrated by the County Administration and Commission and leadership at all levels throughout the County over the past several years, we are in an excellent position to respond to current and future challenges. Last year we faced an unprecedented situation with a reduction in overall property appraisals and an increased need for school funding as a result of a unified City-County school district. Fiscal 2015 presents its own set of challenges, some of which include: • • •

The impact of municipal school districts on the Shelby County School District The need to provide a general salary increase for employees Reduced revenues related to reimbursement cycles for elections and reappraisals

Despite these factors, the FYI 5 Proposed Budget is structurally balanced at $1 , 161 ,842,458 and continues to provide sufficient funds for the core services of education, public safety and public health without the use of reserves or reductions to current service levels. The General Fund balance remains strong at about 26% of revenue, ensuring cash flow availability and the continuation of our excellent bond ratings for optimal financing options. Property tax projections are a critical element in budget development because this funding source represents over 60% of total County revenue. The Administration has worked very closely with the Trustee and the Assessor to detennine the appropriate level of property tax revenue for FYI 5 at a penny value of $1 ,627,000 - a 1% increase over FY 14. As a result of this growth and the savings accrued from long tenn debt reduction, we are proposing for FY 15 a one cent reduction in the tax rate (from $4.38 to $4.37) and the elimination of the four cent Rural School Bond Tax. Because education remains our foremost priority, funding for schools has been maintained at $3 81 ,288,000 for FY 15. The redefined Shelby County School District faces significant challenges again next year as the newly fonned municipal school districts begin their operations. The loss of an estimated 30,000 students and the corresponding State revenue to other districts will require substantial budget reductions by the Shelby County Schools. Payments to the municipal districts will be detennined based on estimated attendance, with adjustments for actual attendance made later in the year. Maintaining a highly qualified, well-trained and healthy workforce is the key to providing services efficiently and effectively. To ensure that Shelby County continues to provide equitable VASCO A. SMITH, JR. ADMINISTRATION BUILDING 160 North Main Street, 11th Floor Memphis, TN 38103 901-222-2000 Fax 901-222-2005 www.shelbycountytn.gov

compensation to recruit and retain productive employees, funding for a 2.5% general salary increase has been included in the FY15 Proposed Budget. This increase has the support of the Elected Officials who have made significant reductions to their budgets to compensate for the increase. Some operational savings reflected in this budget have resulted from measures identified in our Efficiency Study. Continued implementation of these process efficiencies is expected to yield additional savings over the next several years. The County's outstanding bonded debt has been declining steadily since December 2006 when it peaked at $1.849 billion. At June 30, 2014 the outstanding bonded debt will be approximately $1.27 billion and is expected to decline at an average of $40 million per year going forward. Debt service peaked in 2011 at $183 million is projected to decrease to $161 million in FY20 15 and to slowly decline thereafter. The major bond rating agencies have recognized our strong financial management and commitment to "live within our means" by awarding Shelby County the second highest ratings of AA+/AA+/AAI over the past four years. The Capital Improvement Plan for FY2015-2109 is also included in this budget document. This five year plan continues to demonstrate strong commitment to our County Debt Plan which provides for a maximum annual allocation of $75 million by the county for capital expenditures. The FY 15 CIP budget allocates $20 million for investment in county roads, buildings and other infrastructure and $55 million for schools. We have not yet received a detailed request of projects proposed by the schools. The Information Technology Steering Committee participated fully in the CIP budget process to review and prioritize all technological projects submitted for consideration. We cannot ignore the fact that Shelby County continues to struggle with an unacceptable level of poverty and unemployment. This budget includes an array of services and programs intended to address these issues with pro-active measures to reduce homelessness, infant mortality, incarceration recidivism, and drug dependency. Through partnerships with other governmental and non-profit agencies, we are thoroughly engaged in efforts to promote economic development that will strengthen our business base and bring jobs to our community. The annual budget represents the most important policy document of any governmental entity. You have my assurance that the FY 15 Proposed Budget document is the product of thorough analysis and evaluation of all revenue sources and expenditure requirements in order to meet the needs of our community with the most prudent use of taxpayer dollars. With process efficiency in mind, we are providing a summary format this year to facilitate your review. The more detailed budget document is also available on our website. I want to sincerely thank all the Elected Officials for their cooperation and support during preparation of this budget and throughout the year. We look forward to working together to adopt a budget that continues to serve our citizens today while planning for tomorrow.

Mark H. Luttrell, Jr. County Mayor

INTRODUCTION

Budget Overview

Budget Development Guidelines Although each fiscal year presents different circumstances and challenges, adherence to several underlying financial policies has successfully guided the Administration and County Commission in budget development. This shared fiscal discipline has placed Shelby County Government in a strong financial position to deal with current and future economic challenges.

What are the basic goals that guide the budget development process?  To maintain structural budget balance by limiting recurring expenditures to reasonable projections of recurring revenues  To maintain an appropriate fund balance to ensure a continued strong financial position for optimal credit ratings, sufficient cash flow, and resources for emergencies  To maintain a stable property tax rate to allow adaptability to cyclical economic conditions or fiscal circumstances  To adhere to the Debt Reduction Plan by limiting Capital Improvement Plan to a maximum annual county expenditure of $75 million  To actively seek to reduce or minimize expenditures through efficiency, technology, innovation or identification of alternate funding sources  To continue to minimize the size of County government by focusing on the required core services of public safety, education, and health

What indicators measure our success in meeting those goals?  Growth in General Fund Balance from 21% of revenue to about 26% of revenue since 2010  Agency bond ratings maintained at AA+/AA1 during that period  General Obligation Debt reduced almost $400 million since 2010  Average Annual Expenditure growth limited to less than .3% per year since 2010, including compensation, benefits and operational cost increases  O&M (non-salary) budgeted expenditures reduced by 1.6 million since 2010  Reduction of over 350 authorized General Fund FTE positions since 2008 – about 8% of the workforce

FY15 Proposed Budget Summary - 3

INTRODUCTION

Budget Overview

Proposed Budget Overview The Proposed Budget for Fiscal Year 2015 is based on a total revenue projection of $1,161,842,458. This amount represents a reduction of $31.7 million from the FY14 adopted budget in the Federal grant category, primarily reflecting the transition of Head Start operations to another service provider. The property tax portion of this amount is based on a proposed tax rate of $4.37 – a reduction of one cent from the current rate, and the elimination of the Rural School Bond tax of four cents. Major revenue source categories are shown below with a comparison of the relative contribution of each category to the prior year adopted budget: Revenue Category Property Taxes Intergovernmental - State Fines, Fees & Permits Other Local Taxes Intergovernmental-Federal Charges for Services Other Revenue/Interest Total Revenue

FY15 Amount $ 739,849,000 159,605,226 96,127,591 95,427,000 46,676,946 18,728,129 5,428,566 $ 1,161,842,458

FY15% 63.7% 13.7% 8.3% 8.2% 4.0% 1.6% .5% 100.0%

FY14% 61.8% 13.0% 8.1% 7.9% 7.1% 1.6% .5% 100.0%

Countywide Revenue Overview Property Taxes 63.7%

Interest Income 0.1%

Intergovernmental - State 13.7%

Other Revenue 0.4% Charges for Services 1.6%

IntergovernmentalOther Local Taxes Federal 8.2% 4.0%

Fines, Fees & Permits 8.3%

A more detailed analysis of revenue sources is provided in the “All Funds Summary” and the “General Fund Summary” sections of this document.

FY15 Proposed Budget Summary - 4

INTRODUCTION

Budget Overview

Revenue is recorded by fund type on the basis of property tax allocations or the specific nature of the revenue source, as follows: Revenue Fund Type General Fund Education Fund Debt Service Fund Grant Funds Enterprise Funds Special Revenue Funds Internal Service Funds Total Revenue

FY15 Amount $ 371,946,758 381,288,000 163,773,564 113,745,595 82,185,041 38,155,199 10,748,302 $ 1,161,842,458

FY15% 32.0% 32.8% 14.1% 9.8% 7.1% 3.3% .9% 100.0%

FY14% 31.4% 31.9% 13.7% 12.1% 6.9% 3.2% .8% 100.0%

Major funds are those that constitute more than 10% of total revenue. For Shelby County, the General Fund, Education Fund and Debt Service Fund qualify as major funds. Although our focus is often placed on the General Fund and its impact on our residents and businesses, it is important to recognize that significant services are also provided to the community through other funds such as the Roads and Bridges, Fire Services, Codes Enforcement and Corrections Funds.

Property Tax Revenue Property taxes are the primary source of operating revenue for Shelby County, providing 63.7% of total revenues. The property tax rate is set by the County Commission as a part of the annual budget review process at a level determined to be necessary to maintain a balanced budget while providing necessary services to residents. The County has attempted to maintain stable property tax rates to avoid the need for increases required to adapt to cyclical economic and fiscal conditions without the use of reserve funds.

Property Tax Rate Allocations The revenues derived from property taxes are allocated as follows: Property Tax "penny" allocations Schools General Fund Debt Service Sub-total Rural Schools Total

FY15 $ 2.14 1.45 0.78 $ 4.37 $ 4.37

FY14 $ 2.14 1.45 0.79 $ 4.38 0.04 $ 4.42

Property Tax % allocations: FY15 Schools 49.0% General Fund 33.2% Debt Service-Schools 10.8% Debt Service-Other 7.1% Total 100.0%

FY15 Proposed Budget Summary - 5

FY14 48.9% 33.1% 10.5% 7.5% 100.0%

INTRODUCTION

Budget Overview

Including Debt Service for Schools, Education actually receives 59.8% of all property taxes. Of the portion of the property tax rate allocated to the General Fund (33.2%), about 76% is used for Criminal Justice/Judicial services and programs, 14% for Health Services, and only 10% for other functions.

Property Tax Allocations

Functional Expenditures Fiscal Year 2015 Countywide expenditures by functional categories consist of the following:

Functional Category Education

FY15

FY15 %

FY14 %

$ 381,288,000

32.8%

31.9%

Criminal Justice

309,239,282

26.6%

25.6%

Debt Service

163,773,564

14.1%

13.7%

Health

74,312,790

6.4%

6.3%

Public Works

83,844,135

7.2%

6.1%

Community Services

37,329,420

3.2%

6.7%

112,055,267

9.6%

9.7%

$ 1,161,842,458

100.0%

100.0%

All Other Total

Including debt service for schools, Education represents 41.2% of total expenditures from all funding sources.

FY15 Proposed Budget Summary - 6

INTRODUCTION

Budget Overview

Education Education is both our highest priority and our most significant expenditure challenge. The current and proposed budgets reflect the impact of significant changes to the structure and funding for education within Shelby County. The issues of consolidating the two large districts of Memphis City Schools with Shelby County Schools in FY2014 have now evolved into a “demerger” process for the newly unified district as a result of the creation of six new municipal districts for FY2015. However, we remain committed to supporting this essential community asset to the fullest extent possible with these resources: • • • •

Education is budgeted to receive over half of all property taxes in FY2015, when school debt is included. Approximately 50% of the Wheel Tax is allocated to the schools for their operating costs, with any remainder used to pay debt service for schools. Capital Improvement funding of $55 million annually State law requires that the County provide at least the same level of funding as the prior year, known as “maintenance of effort.”

It is imperative that we find a workable balance between academic excellence and fiscal responsibility that can be sustained over time for this new educational structure. Shelby County Government is responsible for providing equal funding for all students in public schools throughout the county and for approving the budget of the Shelby County School District.

General Fund Summary The General Fund accounts for the general operations of County Government that are not specifically funded by other sources. Challenges to balancing the General Fund budget this year included: • • • • • •

Reduced revenues related reimbursement cycles for elections and reappraisals Reductions in Judicial Fines & Fees collections The need to provide a general salary increase for employees Increases for pension funding and some large contractual agreements such as Inmate Medical Care Escalating health care costs - managed through changes to benefit plans Compliance requirements of the Affordable Care Act

The Elected Officials and Division Directors cooperated fully with the Mayor’s request for budget reductions to offset the cost of the proposed salary increase. Modest growth in projected property tax revenue and a reduction in the OPEB rate were also instrumental in balancing the General Fund budget without service reductions or use of fund balance. The proportionate functional distribution of General Fund net expenditures is shown on the following page:

FY15 Proposed Budget Summary - 7

INTRODUCTION

Budget Overview

Criminal Justice and Judicial operations account for 75.8% of General Fund expenditures.

Criminal Justice 61%

Functional Category Criminal Justice Judicial Health Public Works/Comm Svcs All Other Total

Judicial 15%

FY15 % 61.3% 14.5% 14.2% 6.0% 4.0% 100.0%

Health 14%

Other 10%

FY14 % 61.3% 14.1% 12.7% 6.2% 5.8% 100.0%

Compensation & Benefits Personnel costs now account for almost 73% of total General Fund expenditures. That makes employees the County’s primary asset and most important investment in delivering high quality services to its residents. It is important that we protect that investment by offering equitable compensation and benefits to recruit and retain a highly qualified and professional staff. Our employees have also absorbed a portion of the incremental cost of health and pension benefits over the past few years and have compensated for the gradual reduction in workforce with increased productivity. General increases have been provided in only six of the past 10 years – at an average rate of only 1.4% for that period. The history of general salary increases over the past ten years is provided in the General Fund section of this book. The FY2015 Proposed Budget includes funding for a 2.5% annualized general salary increase. Strategic efforts to contain costs related to personnel have resulted in the elimination of about 300 positions over the past six years in the General Fund, inclusive of the addition of 35 School Resource Officers for school security and 27 positions in the Public Defender’s office for juvenile defense, as required for Department of Justice compliance. This gradual workforce

FY15 Proposed Budget Summary - 8

INTRODUCTION

Budget Overview

reduction has been achieved primarily through planned elimination of vacancies rather than layoffs, with minimal reduction in services as a result. However, the workforce has now been reduced to a level that does not make significant future reductions feasible without service reductions. Therefore, the FY2015 Position Control budget includes a reduction of only eleven (11) positions, with no layoffs. The rising cost of pensions, health care and post-employment benefits will continue to present a significant challenge in controlling total personnel expense in the future. As we continue to explore innovative methods to contain these costs, we are investing today in our employees through training programs and wellness initiatives.

Planned Use of Fund Balance Maintaining an appropriate General Fund Balance is an essential element of a strong financial plan. Fund Balance is important for several reasons: • • • •

To provide funds for contingencies/emergencies To absorb the impact of federal/state funding reductions To demonstrate financial stability for higher bond ratings and lower cost of debt issuance To provide sufficient cash flow during the property tax collection cycle

As this chart illustrates, the annual tax collection cycle creates the need for large cash reserves

FY15 Proposed Budget Summary - 9

INTRODUCTION

Budget Overview

during several months of the fiscal year. A fund balance of about 27% would be advisable to allow for negative cash flow until December when most residential property taxes are collected. Therefore, the General Fund balance should be slowly increased by about $10 million over several years to provide for sufficient cash flow. The Moody’s rating agency has reported that governments comparable in size to Shelby County with AA ratings maintain a median 26.85% fund balance; with AAA ratings a median amount was 28.87%. Shelby County has maintained an average fund balance of about 24% of revenue over the past five years. That is within the stated policy range of between 15-25% of revenue. Unassigned fund balance at 6/30/15 is estimated at about 25.7% or about $95 million. No planned use of general fund balance has been included in the FY15 Proposed Budget. In addition to the General Fund balance, the County maintains reserves within other funds that are dedicated for the specific uses or operating stabilization of those funds. All funds are projected to have an appropriate fund balance as of June 30, 2015.

Capital Improvement Plan The Capital Improvement Plan presents the County’s funding level commitment over the next five years. However, only the first year of the CIP plan is actually budgeted. The County’s long-term Debt Reduction/Management Plan allows for allocations of approximately $75 million per year. Of that total amount, $55 million is allocated annually for schools with an additional $20 million for other projects. We continue to recommend and support pay-as-you-go funding for most capital projects other than schools. Shown below are the totals for each CIP project category budgeted for FY15 with significant projects from each group: Schools - $55.0 million The $55 million annual CIP allocation for schools was deferred for fiscal years 2012-2014, pending further review after school consolidation. This amount has been reinstated for fiscal years 2015-2019, although specific projects have not yet been identified. On March 25, 2014, the Shelby County School Board approved a request for $52 million of current year capital funding in fiscal 2014. The County has not yet considered this request. Buildings & Property - $10.7 million $2.0M – Repairs and renovations to the Criminal Justice Center and Sheriff Substation $2.4M – District Cooling Loop for County downtown buildings $1.1M – Roof replacement at the Peggy Edmiston Building Information Technology - $3.5 million $1.0M – Time and Attendance system for countywide implementation $0.7M – Network and Host Server upgrade or replacement

FY15 Proposed Budget Summary - 10

INTRODUCTION

Budget Overview

$1.0M – HIPAA & HITECH Act Compliance and Service Desk Express (SDE) Replacement $0.8M – Other IT projects, including exploration of Voter Registration replacement systems Community Projects - $5.5 million $3.0M – “Heart of the Park” Shelby Farms Master Plan phase one $1.5M – Rail Expansion project $1.0M – Contingency There are no major Roads & Bridges construction projects scheduled to begin construction in FY15, although design work will be done for future Walnut Grove road expansion and modifications to Macon and Houston Levee roads.

Long Term Debt The County’s outstanding bonded debt and commercial paper peaked at $1.85 billion in December 2006, was reduced to $1.37 billion at June 30, 2013, and will be approximately $1.27 billion at June 30, 2014. Long term debt is expected to slowly decline from now on as long as CIP annual appropriations from County sources are limited to no more than $75 million. A graph in the Debt Service Fund section shows debt service requirements from FY2014 through FY2025. Debt service for FY2015 will be $161 million, a decrease from the budgeted FY2014 amount of $169 million, and will slowly decline thereafter. As long as we stay within our Debt and CIP Plans, the County will never need to raise additional revenue for debt service.

Challenges Ahead Planning for the future is a critical element to the current year budget process. A five year financial projection is included in the General Fund Summary that illustrates the need to continue our efforts to contain costs and maximize revenue sources. There are a number of significant issues that could impact our budget in the next several years: • Funding for Education - The appropriate funding level for the evolving school structure

throughout Shelby County presents ongoing challenges amid some uncertainty at this point. The ultimate enrollment levels for each district, attendance districts, school closures, and staffing requirements have not yet been fully determined by the districts. Therefore, a period of transition will be necessary to determine needs within the redefined organization and to find a sustainable balance between meeting the educational needs of the community while staying within its realistic resources. This may significantly impact future county funding for Education. • Reductions to State or Federal grant funding related to sequestration or other cutbacks

may have an impact on the amount of funds available to the county in the future. Grant funds provide financial leverage to the County in providing important human services to our community. Some programs will need to be evaluated to determine whether county funding should be used to continue essential services if the grant funding is discontinued.

FY15 Proposed Budget Summary - 11

INTRODUCTION

Budget Overview



Providing equitable compensation is an important element in maintaining a competitive compensation and benefits package so that we can ensure our ability to recruit and retain a highly professional staff. However, these annual or periodic increases require offsetting reductions or tax increases to balance the budget each year.



Escalating health care and pension costs will continue to play a major role in the cost of current and post-employment personnel expenditures. The level of benefits that can be realistically and responsibly provided to employees on a long term basis will require evaluation and possibly some modifications.



Federal Affordable Care Act and the potential expansion of State Medicaid may have a significant financial impact on the Regional Medical Center and some related benefits/expenses of the County.



Revenue Diversification options must continue to be explored to reduce our dependence on property taxes.

Current Status and Outlook While these challenges are daunting, there are also opportunities ahead. Collaborative economic development efforts by the Administration, Commission and other agencies have brought several large employers to Shelby County. Commercial indicators show increased activity in building permits, vacancy rates, leasing activity and construction. Local real estate conditions continue to compare favorably to many areas of the country, with residential sales improving based on the increased number of home sale transactions, stabilization of sale prices and reduced foreclosures and mortgage delinquencies. Proactive financial management strategies that focus on operating efficiencies and effective debt management have been instrumental in maintaining the stability of Shelby County’s financial status. Continuing efforts to promote revenue diversification and economic development and to address the fragmentation of services created by multiple elected officials will be instrumental in meeting the challenges of future growth. Bond rating agencies have noted a diversified and expanding economic base, strong financial performance and general fund position as the basis for the County’s AA+/AA1 bond ratings.

FY15 Proposed Budget Summary - 12

ALL FUNDS SUMMARY

FY15 PROPOSED BUDGET

FY15 Proposed Budget Summary - 13

FY15 Sources and Uses of Funds Countywide Summary

All Funds

Where the Money Comes From…. Property Taxes 63.7%

State Revenue 13.7%

Interest Income 0.1% Other Revenue 0.4%

Fines, Fees & Permits 8.3% Charges for Services 1.6%

Federal Revenue 4.0%

Other Local Taxes 8.2%

REVENUE SOURCES: Property Taxes Intergovernmental-State Fines, Fees & Permits Other Local Taxes Intergovernmental-Federal Charges for Services Other Revenue Interest Income

$

739,849,000 159,605,226 96,127,591 95,427,000 46,676,946 18,728,129 4,606,617 821,949

Total Revenue

$ 1,161,842,458

FY15 Proposed Budget Summary - 14

FY15 Sources and Uses of Funds Countywide Summary

All Funds

…..and Where the Money Goes Education 32.6% Personnel 32.7%

Operating and Maintenance 16.4%

Transfers - Net 0.5% Affiliated Organizations & Grants 4.1%

Debt Service 13.8%

USE OF FUNDS: Personnel Education Operating and Maintenance Debt Service Affiliated Organizations & Grants Transfers - Net Total Expenditures* Planned Use of Fund Balance Net Expenditures

$

382,557,408 381,288,000 191,882,351 160,987,763 47,733,740 6,107,074 1,170,556,336 (8,713,877)

$ 1,161,842,458

* used as basis for pie chart

FY15 Proposed Budget Summary - 15

Prime Accounts Countywide Summary

All Funds FY11 ACTUAL

ACCT DESCRIPTION 40 - Property Taxes

FY12 ACTUAL

FY13 ACTUAL

FY14 AMENDED

FY15 PROPOSED

(731,508,708)

(722,068,728)

(722,145,558)

(737,979,000)

(93,391,145)

(87,643,901)

(95,327,540)

(94,662,000)

(95,427,000)

43 - Intergovernmental Revenues-State of Tennessee (150,840,545)

(135,256,101)

(140,805,239)

(166,663,531)

(159,605,227)

41 - Other Local Taxes

(739,849,000)

44 - Intergovernmental Revenues-Federal & Local

(62,678,842)

(63,275,891)

(63,939,101)

(93,886,330)

(46,676,946)

45 - Charges for Services

(16,880,675)

(17,275,424)

(16,879,418)

(19,291,632)

(18,728,129)

46 - Fines, Fees & Permits

(96,102,076)

(96,311,867)

(95,747,381)

(96,666,702)

(96,127,591)

47 - Other Revenue

(5,104,168)

(4,389,570)

(17,019,033)

(4,955,475)

(4,606,617)

48 - Investment Income

(1,058,842)

(1,118,590)

(1,396,197)

(885,649)

(821,949)

(1,157,565,002)

(1,127,340,071)

(1,153,259,468)

(1,214,990,319)

(1,161,842,458)

TOTAL REVENUE

259,902,941

254,166,162

255,753,581

282,323,326

52 - Salaries-Other Compensation

51 - Salaries-Regular Pay

19,124,711

23,633,126

19,326,478

18,066,138

17,432,152

55 - Fringe Benefits

86,822,695

95,654,814

102,080,203

121,381,726

111,624,987

56 - Salary Restriction TOTAL SALARIES

-

-

-

365,850,346

373,454,102

377,160,262

274,116,936

(21,797,602)

(20,616,667)

399,973,588

382,557,408

60 - Supplies & Materials

23,829,859

24,984,457

24,290,732

30,974,060

25,031,893

64 - Services & Other Expenses

38,882,339

25,999,880

37,617,209

35,444,377

31,264,584

66 - Professional & Contracted Services

63,651,789

66,636,840

73,906,744

94,649,462

73,725,030

67 - Rent, Utilities & Maintenance

23,212,165

22,449,850

22,408,522

25,506,552

22,900,965

9,893,303

10,203,725

10,352,397

12,037,747

11,579,738

12,988,857

8,961,868

24,360,315

33,197,149

33,964,827

68 - Interfund Services 70 - Capital Asset Acquistions 79 - Depreciation Expense

430,945

TOTAL OPERATING & MAINT 80 - DEBT SERVICE EXPENDITURE 89 - AFFILIATED ORGANIZATIONS 90 - GRANTS 95 - CONTINGENCIES & RESTRICTIONS 94 - OTHER SOURCES & USES TOTAL EXPENDITURES 99 - PLANNED USE OF FUND BALANCES 96 - OPERATING TRANSFERS IN 98 - OPERATING TRANSFERS OUT NET TRANSFERS TOTAL COUNTYWIDE

(1)

294,016

-

-

172,889,258

159,106,477

193,229,935

231,809,347

198,467,036

183,189,677

169,639,665

174,319,942

169,038,215

160,987,763

419,383,422

403,020,534

408,276,434

428,125,191

429,021,740

1,457,520

1,692,000

1,037,000

635,000

-

-

-

-

(354,239)

(130,145)

3,885,606

(1,254,483)

1,142,415,984

1,110,798,385

1,152,769,091

-

-

-

(2,665,365)

(5,569,365)

(815,380)

(1,015,320)

1,226,100,597

1,164,449,262

(16,415,277)

(8,713,877)

(25,050,222)

(16,647,896)

(29,635,286)

(26,267,386)

(24,650,774)

32,875,879

27,944,005

33,778,818

31,572,386

30,757,848

7,825,658

11,296,109

4,143,532

5,305,000

6,107,074

(7,323,360)

(5,245,577)

3,653,155

-

-

(1) Includes Education expense

FY15 Proposed Budget Summary - 16

Total Revenue and Expenditures by Division Countywide Summary

All Funds

FY15 EXPENDITURES

FY15 TRANSFERS

FY15 USE OF FUND BALANCE

NET OPERATIONS

-

-

32.7%

DIVISION

FY15 REVENUE

Education

(381,288,000)

381,288,000

-

Debt Service

(163,773,564)

161,598,191

4,259,498

(2,084,125)

-

13.9%

(8,699,270)

160,434,600

-

(1,712,356)

150,022,974

13.8%

Community Services

(36,339,800)

44,165,686

-

7,825,886

3.8%

Judicial

(33,594,993)

75,975,953

-

(436,640)

41,944,321

6.5%

Public Works

(61,594,551)

83,844,135

(4,753,729)

(1,060,101)

16,435,754

7.2%

(311,256,533)

60,420,818

12,709,584

(238,258,023)

5.2%

Corrections

(54,284,855)

64,684,855

(8,900,000)

(1,500,000)

-

5.6%

Health Services

(36,631,773)

59,204,397

(324,999)

(609,554)

21,638,071

5.1%

Other Elected Officials

(37,397,295)

28,411,778

-

16,962

(8,968,555)

2.4%

Planning & Development

(30,758,872)

29,136,649

3,116,720

(1,083,350)

411,147

2.5%

Information Technology

(6,222,953)

15,284,200

-

(112,822)

8,948,425

1.3%

(1,161,842,458)

1,164,449,261

6,107,074

(8,713,877)

-

100%

Sheriff

Administration & Finance

TOTAL - ALL FUNDS

-

(131,892)

% of Total

FY15 Expenditures by Division

Other Elected Officials 2.4%

Planning & Development 2.5%

Information Technology 1.3%

Education 32.7%

Health Services 5.1% Corrections 5.6% Administration & Finance 5.2%

Public Works 7.2%

Debt Service 13.9%

Judicial 6.5% Community Services 3.8%

Sheriff 13.8%

Education represents the largest single division for county revenue and expenditures.

FY15 Proposed Budget Summary - 17

Revenue and Expenditures by Fund/Division Countywide Summary FUND/DIVISION

FY15 REVENUE

All Funds FY15 USE OF FUND BALANCE

FY15 EXPENDITURES

FY15 TRANSFERS

(290,073,272)

39,099,487

12,715,762

-

(1,797,000)

10,745,425

-

-

NET OPERATIONS

GENERAL FUND: Administration & Finance Information Technology Services Planning & Development

(238,258,023) 8,948,425

(5,000)

351,786

64,361

-

411,147

Public Works

(2,584,950)

19,005,874

14,830

-

16,435,754

Health Services

(4,945,770)

25,950,334

633,507

-

21,638,071

(910,000)

8,607,210

128,676

-

7,825,886

Sheriff

(6,036,512)

156,229,031

(169,545)

-

150,022,974

Judicial

(28,497,804)

70,217,407

224,718

-

41,944,321

(37,096,450) (371,946,758)

28,127,895 358,334,448

13,612,309

-

(8,968,555) -

Community Services

Elected Officials TOTAL GENERAL FUND (1) SPECIAL REVENUE FUNDS:

(381,288,000)

381,288,000

-

-

-

Hotel-Motel Tax Fund

Education Fund (1)

(14,100,000)

14,081,892

-

18,108

-

Roads & Bridges Fund

(10,554,238)

11,063,048

370,151

(878,961)

-

(3,455,000)

3,745,595

-

(290,595)

-

(1,712,356)

Mosquito & Rodent Control Fund Narcotics Funds

(2,091,500)

3,803,856

-

Car Rental Tax Fund

(2,200,000)

2,200,000

-

Air Emission Fees Fund

-

-

(1,091,250)

1,155,967

246,242

(310,959)

-

Register DP Fund

(300,845)

283,883

-

16,962

-

General Sessions DP Fund

(227,366)

395,037

-

(167,671)

-

(25,000)

115,800

-

(90,800)

-

Criminal Court DP Fund Economic Development Fund Stormwater Fees Fund DUI Treatment Fines Fund Drug Court Program Fund TOTAL SPECIAL REVENUE FUNDS

(3,000,000)

3,000,000

-

(725,000)

1,170,231

15,813

(55,000)

55,000

-

(330,000) (419,443,199)

508,169 422,866,477

632,206

(461,044) -

-

(178,169) (4,055,485)

-

(1,500,000)

-

ENTERPRISE FUNDS: Corrections Fund

(53,934,250)

64,143,159

Fire Services Fund

(19,161,000)

18,821,659

Codes Enforcement Fund TOTAL ENTERPRISE FUNDS

(9,089,791) (82,185,041)

11,014,224 93,979,042

(8,708,909) (1,242,083) (9,950,992)

339,341 (682,350) (1,843,009)

-

INTERNAL SERVICE FUNDS: IT Internal Service Fund

(4,425,953)

4,538,775

-

Fleet Services

(3,865,596)

3,865,596

-

(2,456,753) (10,748,302)

2,456,753 10,861,124

-

GRANT FUNDS (1)

(113,745,595)

116,809,979

(2,445,947)

DEBT SERVICE FUND (1)

(163,773,564)

161,598,191

(1,161,842,458)

1,164,449,261

Mail and Print Services TOTAL INTERNAL SERVICE FUND

ALL FUNDS TOTAL

(112,822) (112,822)

-

(618,437)

-

4,259,498

(2,084,125)

-

6,107,074

(8,713,877)

-

(1) Identified as Major funds - defined as more than 10 % of either total appropriated revenues or total expenditures.

FY15 Proposed Budget Summary - 18

-

Total Revenue and Expenditures by Fund Type Countywide Summary

All Funds

FY15 EXPENDITURES

FY15 TRANSFERS

FY15 USE OF FUND BALANCE

NET

% of Total Revenue

-

-

32.8%

-

32.0%

(618,437)

-

9.8%

FUND NAME

FY15 REVENUE

EDUCATION FUND

(381,288,000)

381,288,000

-

GENERAL FUND

(371,946,758)

358,334,448

13,612,309

GRANT FUNDS

(113,745,595)

116,809,979

(2,445,947)

DEBT SERVICE FUND

(163,773,564)

161,598,191

4,259,498

(2,084,125)

-

14.1%

ENTERPRISE FUNDS

(82,185,041)

93,979,042

(9,950,992)

(1,843,009)

-

7.1%

OTHER SPECIAL REVENUE FUNDS

(38,155,199)

41,578,477

632,206

(4,055,485)

-

3.3%

INTERNAL SERVICE FUNDS

(10,748,302)

10,861,125

-

(112,822)

-

0.9%

(1,161,842,458)

1,164,449,261

6,107,074

(8,713,877)

-

100.0%

COUNTYWIDE TOTAL - ALL FUNDS

-

FY15 Revenue by Fund Type GENERAL FUND 32.0%

GRANT FUNDS 9.8%

DEBT SERVICE FUND 14.1%

ENTERPRISE FUNDS 7.1%

EDUCATION FUND 32.8%

INTERNAL SERVICE FUNDS 0.9%

OTHER SPECIAL REVENUE FUNDS 3.3%

The General Fund and the Education Fund are the largest funds for Shelby County with each representing about one third of the countywide total.

FY15 Proposed Budget Summary - 19

Revenue Overview Countywide Summary

All Funds FY11 Actual

REVENUE SOURCE

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

40 - Property Taxes % of Total

(731,508,708) 63.2%

(722,068,728) 64.1%

(722,145,558) 62.6%

(737,979,000) 60.7%

(739,849,000) 63.7%

43 - Intergovernmental - State % of Total

(150,840,545) 13.0%

(135,256,101) 12.0%

(140,805,239) 12.2%

(166,663,531) 13.7%

(159,605,226) 13.7%

46 - Fines, Fees & Permits % of Total

(96,102,076) 8.3%

(96,311,867) 8.5%

(95,747,381) 8.3%

(96,666,702) 8.0%

(96,127,591) 8.3%

41 - Other Local Taxes % of Total

(93,391,145) 8.1%

(87,643,901) 7.8%

(95,327,540) 8.3%

(94,662,000) 7.8%

(95,427,000) 8.2%

44 - Intergovernmental-Federal % of Total

(62,678,842) 5.4%

(63,275,891) 5.6%

(63,939,101) 5.5%

(93,886,330) 7.7%

(46,676,946) 4.0%

45 - Charges for Services % of Total

(16,880,675) 1.5%

(17,275,424) 1.5%

(16,879,418) 1.5%

(19,291,632) 1.6%

(18,728,129) 1.6%

47 - Other Revenue % of Total

(5,104,168) 0.4%

(4,389,570) 0.4%

(17,019,033) 1.5%

(4,955,475) 0.4%

(4,606,617) 0.4%

48 - Interest Income % of Total

(1,058,842) 0.1%

(1,118,590) 0.1%

(1,396,197) 0.1%

(885,649) 0.1%

(821,949) 0.1%

(1,157,565,002)

(1,127,340,071)

(1,153,259,468)

(1,214,990,319)

(1,161,842,458)

-2.6%

2.3%

5.4%

-4.4%

TOTAL REVENUE - ALL FUNDS % Change from Prior Year

Countywide Revenue Overview Property Taxes 63.7%

Interest Income 0.1% Intergovernmental - State 13.7%

Other Revenue 0.4%

Charges for Services 1.6%

IntergovernmentalFederal 4.0%

Other Local Taxes 8.2%

Fines, Fees & Permits 8.3%

Property Taxes provide the largest single source of revenue for Shelby County.

FY15 Proposed Budget Summary - 20

Countywide Summary

Revenue Overview

Revenue Projections and Assumptions Preparing a balanced budget based on conservative revenue estimates is fundamental to maintaining a strong financial position. Since property taxes account for over 63% of Countywide revenue, reaching consensus on this revenue forecast is an important basis for budget development. Property taxes have been projected based upon historical trends, current year actual collections and appraisal appeals, and extensive collaboration with the Trustee and the Assessor. Analysis of local, state and national economic trends and statistical indicators is an integral part of this forecasting process. If necessary, estimates are adjusted before the final budget is approved to reflect results of the certified tax roll and final appeals of current year assessments that become available in April. Our dependence on this revenue source has made the impact in prior years of declining real estate values and foreclosures a real concern. However, the County has very little opportunity to diversify its revenue sources because most other local taxes, fines, fees and permits are largely established and regulated by State law. The County has attempted to maintain stable property tax rates to avoid the need to adapt to cyclical economic and fiscal conditions. This has been accomplished without the use of fund balance or the use of non-recurring revenue sources to fund ongoing expenditures.

Property Tax Rates The Property Tax Rate is set by the County Commission as a part of the annual budget review process. Rates are set at a level determined to be necessary to maintain a balanced budget while providing appropriate services to County residents. Property appraisals are prepared by the Shelby County Assessor of Property and re-evaluated every four years, except for public utilities which are assessed by the Tennessee Regulatory Authority. The appraised value is the estimated market value at a specified point in time. The assessed value is the basis for property taxes on various types of property, including: • • •

Real property – land, structures, lease-hold improvements (realty tax) Personal property – business furnishings and equipment (personalty tax) Public utility property – real and personal property owned by utilities and organizations regulated by the State

Some properties are exempt from property tax assessments such as governments and religious and charitable institutions. The State of Tennessee tax statutes classify types of property as follows for computing assessed valuations: • • • •

Real estate – Residential and Farms; 25% of actual value Real estate – Commercial and Industrial; 40% of actual value Personal property – Commercial and Industrial; 30% of actual value Public utilities – 55% of actual value

Residential properties have generally accounted for about 56% of total assessed values throughout the County, with commercial properties at about 30%, personal property at 8% and utilities at 6%. Based on property tax assessments provided by the Assessor's office and the property tax rate as set by the County Commission, the Trustee calculates the amount of property tax bills. Tax bills are mailed by September and become delinquent if not paid by the last day in February of the following year.

FY15 Proposed Budget Summary - 21

Countywide Summary

Revenue Overview

Property Tax Calculation The County Commission approved a tax rate of $4.38 for tax year 2013 (Fiscal 2014), based on the certified rate of 4.32 plus an additional $.06 cents allocated to education for the unified school district. To calculate a property tax bill, the assessed value is divided by $100, with the result multiplied by the effective tax rate. The example below shows this calculation for a tax rate of $4.38 on a residential property assessed at $100,000: 1) $100,000 appraised value x 25% assessed value for residential property = $25,000 2) ($25,000/$100) = $250 3) $250 x $4.38 = $1,095 tax due A commercial property of the same appraised value would be assessed at 40% for a tax due amount of $1,752.

Property Tax Revenue Current Property Taxes have been projected at $711.0 million for the FY15 Proposed Budget $6.3 million higher than FY14. This amount is based on a tax rate of $4.37 - a reduction of one cent - and an assumption of about 1% growth. The Rural School Bond property tax rate of $.04 (which applies only to properties outside the Memphis city limits) has been eliminated for FY15. This reduction of $2.8 million in tax revenue applies only to the Debt Service Fund. Delinquent tax revenue has been reduced by $1.6 million. One cent of the tax rate is estimated to generate $1,627,000 in revenue.

FY15 Proposed Budget Summary - 22

Countywide Summary

Revenue Overview

Intergovernmental Revenues received from the State of Tennessee contribute the second largest source of income to the County, representing 13.7% of total income, with revenue from Federal programs accounting for another 4.0% countywide (or 17.7% combined). Statewide revenue collections are distributed from the state to the municipalities on the basis of population, as prescribed by the Tennessee Code Annotated. Significant revenue sources in this category include: • Federal and State grant funding for specified programs ($106.3 million). The FY15 budget for this category has been significantly reduced due to the fact that Shelby County will no longer administer the Shelby County Head Start Program. • Corrections reimbursements for housing of inmates charged with felony crimes ($52.2 million) • State gasoline tax ($8.9 million) and TVA Replacement tax ($6.95 million) • State ($8.3 million) and Local ($4.8 million) cost reimbursements. The largest State reimbursement is for the Public Defender ($5.0M). The City of Memphis reimburses the County for operations of Codes Enforcement and occupancy of the Criminal Justice Center.

FY15 Proposed Budget Summary - 23

Countywide Summary

Revenue Overview

Fines, Fees & Permits account for 8.3% of total revenues. Collections in this category have stabilized over the past few years as economic conditions have improved somewhat. Significant fees collected from businesses, residents, and organizations for services include: • • •

County Trustee’s commission for collection of property taxes ($21.6 million) Fire Protection fees collected in the unincorporated areas of Shelby County ($18.0 million) Various fees and permits charged by Elected Officials (County Clerk, Register, Courts)

Other Local Taxes contribute another 8.2%, with about 1% growth in collections compared to the prior year budget. Significant local tax revenues are generated from: • • • • • •

Wheel Tax - collected by the County Clerk as vehicle licenses are issued or renewed. All proceeds are allocated to Education for operating costs and debt service ($29.0 million). Hotel & Motel Tax - a 5% tax collected on room rentals as funding for the Sports Authority debt and Convention and Visitors Bureau ($14.1 million) Exempt Property in Lieu of Taxes (PILOT) program – tax incentives designed to attract and expand business within Shelby County ($18.7 million, including MLG&W) Business or Gross receipts taxes ($13.2) and local share of Sales Tax ($4.4) Interest & Penalty on Taxes ($9.1), and litigation taxes ($3.7) Car Rental Tax – a 3% tax collected on rental of private vehicles as funding for an NBA arena ($2.2)

Favorable trends in this category are largely attributed to strong collections of Business and Hotel/ Motel taxes. Variance from FY12 to FY13 reflects collection of the MLGW in Lieu of Tax from the City of Memphis.

FY15 Proposed Budget Summary - 24

Countywide Summary

Revenue Overview

Charges for Services represent only 1.6% of all revenues. This category includes internal service charges for telecommunications, printing, postage and fuel, as well as charges for inmate telephone and postage usage, and Tenncare revenue receipts. Changes in this category for FY15 internal billings include an increase for a PC Replacement Program and a reduction in internal printing and telecom revenues due to lower costs resulting from process efficiencies.

FY15 Proposed Budget Summary - 25

Total FTE Positions by Fund Countywide Summary FUND NAME

All Funds

FY 2010 FY 2011

General Fund

FY 2012

FY 2013 FY 2014 FY 2015

4,023.1

3,910.7

3,857.1

3,875.1

3,902.8

3,891.3

Special Revenue Funds

184.9

172.8

176.8

156.6

154.6

Enterprise Funds

987.8

979.8

969.8

1,010.8

21.0

21.0

21.0

Grant Funds

1,104.0

1,049.8

TOTAL FTE - ALL FUNDS

6,320.8

6,134.1

Internal Service Funds

Change from prior year Annual % Change

FY14-15 Change

% of Total

(11.5)

63.9%

154.6

-

2.5%

1,013.8

1,013.8

-

16.6%

41.0

33.0

33.0

-

0.5%

1,081.6

1,050.1

1,003.2

544.5

6,106.3

6,133.6

6,107.5

5,637.2

(489.3)

(186.7)

(27.8)

27.3

(26.2)

(470.3)

-7.2%

-3.0%

-0.5%

0.4%

-0.4%

-7.7%

Cumulative change FY10 - FY15

-10.8%

(458.8)

16.4%

(470.3) 100.0%

(684)

Total Positions Trend 6,600 6,400

6,320.8 6,134.1

6,200 6,107.5 6,106.3

6,000

6,133.6

5,800 5,637.2 5,600 5,400 5,200 FY 2010

FY 2011

FY 2012

FY 2013

FY 2014

FY 2015

The total number of County employees in All Funds has declined by 684 positions (11%) since FY10. The largest number of reductions has occurred within Grants. Almost all FY15 FTE reduction in grants related to elimination of Head Start grant positions.

FY15 Proposed Budget Summary - 26

Total FTE Positions by Division Countywide Summary

All Funds % of Total

FY 2011

FY 2012

FY 2013

FY 2014

FY 2015

Change

210.0

207.0

214.0

213.5

212.5

(1.0)

3.8%

81.0

78.0

85.0

90.0

90.0

-

1.6%

Planning & Development

168.9

160.0

146.0

145.0

145.0

-

2.6%

Public Works

459.0

452.0

444.0

438.0

438.0

-

7.8%

Corrections

700.8

703.8

749.8

739.8

730.6

(9.3)

12.9%

Health

639.5

602.7

558.0

550.0

550.0

-

9.7%

Community Services

625.1

672.0

680.0

664.3

215.3

(449.0)

3.8%

1,975.8

1,966.8

1,988.8

1,977.3

1,967.3

(10.0)

34.9%

Judicial

904.0

904.0

909.0

929.6

928.6

(1.0)

16.5%

Other Elected Officials

370.0

360.0

359.0

360.0

360.0

-

6.4%

6,134.1

6,106.3

6,133.6

6,107.5

5,637.2

DIVISION

Administration & Finance Information Technology Svcs

Sheriff

TOTAL FTE - ALL FUNDS

(470.3)

100.0%

Total FY15 Positions by Division Sheriff 34.9% Judicial 16.5%

Community Services 3.8%

Other Elected Officials 6.4% Health 9.7% Admin & Finance 3.8% Corrections 12.9% Public Works 7.8%

Information Technology Svcs 1.6% Planning & Development 2.6%

The Sheriff accounts for about one third of all positions on a countywide basis.

FY15 Proposed Budget Summary - 27

FY15 Proposed Budget Summary - 28

GENERAL FUND SUMMARY

FY15 PROPOSED BUDGET

FY15 Proposed Budget Summary - 29

FY15 Sources and Uses of Funds

General Fund

Where the Money Comes From…. Property Taxes 65.9%

Other Revenue 0.2% Charges for Services 1.0% Federal 2.0%

State 5.4%

Fines, Fees & Permits 17.1%

Other Local Taxes 8.4%

Property taxes are the largest single source of revenue for General Fund operations.

REVENUE SOURCES: Property Taxes Fines, Fees & Permits Other Local Taxes Intergovernmental-State Intergovernmental-Federal Charges for Services Other Revenue

$

245,255,000 63,681,550 30,950,000 20,091,254 7,592,607 3,653,876 722,471

Total Revenue

$

371,946,758

FY15 Proposed Budget Summary - 30

FY15 Sources and Uses of Funds

General Fund

….and Where the Money Goes Personnel 72.7%

Transfers - Net 3.7%

Affiliated Organizations & Grants 7.6%

Operating and Maintenance 16.0%

Personnel expenses represent the largest expenditure category for General Fund Operations.

USE OF FUNDS: Personnel Operating, Maintenance, Other* Affiliated Organizations & Grants Transfers - Net

$

270,489,143 59,393,457 28,451,848 13,612,309

Total Expenditures

$

371,946,758

*includes any contingencies, restrictions or other sources/uses of funds

FY15 Proposed Budget Summary - 31

Five Year Projections Acct

General Fund FY15 Proposed

Description

FY16 Projected

FY17 Projected

FY18 Projected

FY19 Projected

Assumptions: Property Tax % increase-Current Property Tax % increase-Prior Yrs Salary Increase Pension % of Salaries (5102) OPEB % of Salaries (5102) Health Insurance % increase Operating and Maint % Increase Property Tax Rate Penny Value

1.0% 0.0% 2.5% 13.3% 11.7% 0.0% 0.0% 1.45 1,627,000

$

40 - Property Taxes 41 - Other Local Taxes 43 - State Revenues 44 - Federal & Local Revenues 45 - Charges for Services 46 - Fines, Fees & Permits 47 - Other Revenue 48 - Investment Income Revenue

(245,255,000) (30,950,000) (20,091,254) (7,592,607) (3,653,876) (63,681,550) (336,271) (386,200) (371,946,758)

(247,707,550) (30,950,000) (21,691,254) (7,592,607) (3,653,876) (63,681,550) (336,271) (386,200) (375,999,308)

(250,184,626) (30,950,000) (20,791,254) (7,592,607) (3,653,876) (63,681,550) (336,271) (386,200) (377,576,384)

(255,188,319) (30,950,000) (20,091,254) (10,592,607) (3,653,876) (63,681,550) (336,271) (386,200) (384,880,077)

(257,740,202) (30,950,000) (20,591,254) (7,592,607) (3,653,876) (63,681,550) (336,271) (386,200) (384,931,960)

51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 5510 - Retirement Benefits - County 5511 - OPEB Benefits 554x - Group Health Insurance 55xx - Other Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits

195,029,734 12,403,594 25,192,018 22,285,247 23,954,334 7,498,554 (15,874,336) 270,489,145

198,430,329 12,651,666 28,789,438 24,870,336 25,152,051 7,648,525 (16,191,823) 281,350,522

203,898,936 12,904,699 33,093,459 27,655,814 26,409,654 7,801,496 (16,515,659) 295,248,399

206,176,915 13,162,793 38,186,542 30,642,642 27,730,137 7,957,526 (16,845,972) 307,010,583

211,100,453 13,426,049 44,323,119 33,829,477 29,116,644 8,116,677 (17,182,891) 322,729,528

60 - Supplies & Materials 64 - Services & Other Expenses 66 - Professional & Contracted Svcs 67 - Rent, Utilities & Maintenance 68 - Interfund Services 70 - Capital Asset Acquisitions

9,489,243 7,471,719 33,059,704 13,751,056 836,090 980,010

9,584,135 7,546,436 33,390,301 13,888,567 844,451 989,810

9,679,976 7,621,900 33,724,204 14,027,453 852,896 999,708

9,776,776 7,698,119 34,061,446 14,167,728 861,425 1,009,705

9,874,544 7,775,100 34,402,060 14,309,405 870,039 1,019,802

Operating & Maintenance

65,587,822

66,243,700

66,906,137

67,575,199

68,250,950

Affiliated Organizations Grants Contingencies & Restrictions Other Financing Sources

28,451,848 (5,569,365) (625,000)

28,451,848 (5,569,365) (625,000)

28,451,848 (5,569,365) (625,000)

28,451,848 (5,569,365) (625,000)

28,451,848 (5,569,365) (625,000)

$

1.0% 1.0% 2.0% 14.3% 11.6% 5.0% 1.0% 1.45 1,643,270

$

1.0% 1.0% 2.0% 15.0% 11.2% 5.0% 1.0% 1.45 1,659,703

$

2.0% 1.0% 2.0% 15.4% 10.8% 5.0% 1.0% 1.45 1,676,300

$

1.0% 1.0% 2.0% 16.1% 10.4% 5.0% 1.0% 1.45 1,693,063

Expenditures

358,334,450

369,851,705

384,412,019

396,843,265

413,237,961

Net Transfers

13,612,308

13,612,308

13,612,308

13,612,308

13,612,308

Use of Fund Balance

-

-

-

-

-

PROJECTED DEFICIT

$

-

$

7,464,705

$ 20,447,943

$ 25,575,496

$ 41,918,309

Change from Prior Year

$

-

$

7,464,705

$ 12,983,238

$

$ 16,342,813

FY15 Proposed Budget Summary - 32

5,127,553

General Fund

Prime Accounts ACCT

FY11 ACTUAL

DESCRIPTION

FY12 ACTUAL

(240,027,270)

40 - Property Taxes

FY13 ACTUAL

FY14 AMENDED

FY15 PROPOSED

(242,951,329) (243,102,953) (243,356,000)

(245,255,000)

41 - Other Local Taxes

(36,481,925)

(28,298,234)

(30,987,178)

(31,426,000)

(30,950,000)

43 - Intergovernmental - State

(17,585,647)

(17,552,358)

(19,448,535)

(20,048,659)

(20,091,254)

44 - Intergovernmental - Federal & Local

(4,508,065)

(3,962,130)

(7,576,952)

(11,918,217)

(7,592,607)

45 - Charges for Services

(3,719,872)

(3,689,453)

(3,429,291)

(3,837,441)

(3,653,876)

46 - Fines, Fees & Permits

(64,374,244)

(65,071,272)

(63,598,246)

(64,280,041)

(63,681,550)

47 - Other Revenue 48 - Investment Income

(1,067,864)

(347,713)

(425,431)

(307,271)

(336,271)

(407,727)

(477,789)

(360,385)

(465,200)

(386,200)

(362,350,277) (368,928,971) (375,638,828)

(371,946,758)

(368,172,614)

TOTAL REVENUE

176,881,428

174,124,897

176,045,600

191,496,568

195,029,734

52 - Salaries-Other Compensation

11,912,964

15,620,556

12,249,170

12,451,905

12,403,594

55 - Fringe Benefits

56,951,897

64,758,149

68,733,373

81,323,899

78,930,151

-

-

-

(16,946,742)

(15,874,336)

245,746,290

254,503,602

257,028,143

268,325,630

270,489,143

60 - Supplies & Materials

8,717,023

9,126,365

9,448,802

9,860,594

9,489,243

64 - Services & Other Expenses

6,077,443

6,879,464

7,722,717

8,368,741

7,471,719

66 - Professional & Contracted Services

27,679,158

27,509,909

29,167,248

32,589,423

33,059,704

67 - Rent, Utilities & Maintenance

13,751,056

51 - Salaries-Regular Pay

56 - Salary Restriction TOTAL SALARIES

14,442,257

13,549,430

13,574,925

14,436,262

68 - Interfund Services

293,118

1,656,565

589,098

424,554

836,090

70 - Capital Asset Acquisitions

872,036

1,258,538

2,098,339

1,212,636

980,010

58,081,035

59,980,272

62,601,129

66,892,209

65,587,822

-

-

-

-

-

40,514,884

29,253,673

28,476,366

28,451,848

28,451,848

1,457,520

1,692,000

1,037,000

635,000

-

-

-

-

(2,665,365)

(5,569,365)

628,350

(1,636,758)

(618,619)

(325,060)

(625,000)

346,428,079

343,792,788

348,524,019

361,314,263

358,334,448

-

-

-

(290,978)

-

96 - Operating Transfers In

(1,373,180)

(1,316,667)

(2,346,401)

(2,118,608)

(2,268,044)

98 - Operating Transfers Out

14,517,504

13,841,465

20,676,746

16,734,151

15,880,353

NET TRANSFERS

13,144,324

12,524,798

18,330,346

14,615,543

13,612,309

TOTAL GENERAL FUND

(8,600,211)

(6,032,691)

(2,074,606)

-

-

TOTAL OPERATING & MAINT 80 - DEBT SERVICES 89 - AFFILIATED ORGANIZATIONS 90 - GRANTS 95 - CONTINGENCIES & RESTRICTIONS 94 - OTHER SOURCES & USES TOTAL EXPENDITURES PLANNED FUND BALANCE CHANGE

FY15 Proposed Budget Summary - 33

Net Expenditures by Division

General Fund

FY11

FY12

FY13

FY14

FY15

Actual

Actual

Actual

Amended

Proposed

MAYOR'S ADMINISTRATION: Administration & Finance Information Technology

(218,630,982)

(226,711,482)

(226,147,303)

(233,905,988)

(238,258,023)

6,948,054

7,502,145

8,250,714

8,951,041

8,948,425

412,247

384,117

395,760

405,287

411,147

Public Works

14,956,972

16,336,233

16,523,179

16,765,310

16,435,754

Health Services

21,449,530

20,656,753

19,229,343

21,680,098

21,638,071

7,575,397 (167,288,781)

8,131,192 (173,701,040)

7,565,554 (174,182,753)

7,576,344 (178,527,909)

7,825,886 (182,998,740)

Sheriff Administration

15,700,129

16,874,436

18,421,025

9,240,267

8,613,752

Law Enforcement

50,052,404

52,992,077

54,736,543

60,418,469

61,734,656

70,701,363 136,453,896

73,181,715 143,048,228

70,834,734 143,992,301

79,993,588 149,652,324

79,674,566 150,022,974

Planning & Development

Community Services SUBTOTAL

SHERIFF:

Jail SUBTOTAL

JUDICIAL: Chancery Court

(2,761,929)

(2,585,180)

(1,807,114)

(2,089,153)

(1,885,219)

Circuit Court

(618,608)

(544,705)

(413,236)

(225,008)

(246,169)

Criminal Court

(675,219)

(339,279)

620,332

82,292

878,932

2,976,442

3,700,929

3,731,660

General Sessions Court

2,381,836

2,631,621

Probate Court

543,122

576,866

546,648

670,980

654,120

Juvenile Court

17,570,456

18,422,077

18,445,219

20,098,994

20,352,739

Attorney General

9,069,267

9,447,823

9,442,233

9,750,135

9,851,226

Public Defender

5,348,453

5,753,620

6,173,396

7,404,060

7,404,060

Divorce Ref. / Jury Comm. SUBTOTAL

1,044,931

1,062,021

1,157,382

1,203,316

1,202,972

31,902,310

34,424,864

37,141,303

40,596,547

41,944,321

1,759,730

1,704,463

2,792,025

2,454,898

2,427,519

681,864

597,471

676,403

750,745

763,350

9,601,197

9,650,697

10,134,216

7,692,618

10,492,619

(4,725,968)

(4,535,555)

(4,929,809)

(4,649,349)

(4,695,992)

OTHER ELECTED OFFICIALS: Legislative Operations Equal Opportunity Assessor County Clerk Register

(1,637,276)

(1,743,026)

(2,566,219)

(2,098,830)

(2,085,006)

Trustee

(15,347,183)

(15,478,794)

(15,132,073)

(15,871,045)

(15,871,045)

(9,667,636)

(9,804,743)

(9,025,457)

(11,720,963)

(8,968,555)

(8,600,211)

(6,032,691)

(2,074,606)

SUBTOTAL

TOTAL GENERAL FUND

FY15 Proposed Budget Summary - 34

-

-

Gross Expenditures by Division Includes All Expenditures and Transfers without Revenue

General Fund FY15 Proposed

%

156,059,486

42.0%

Regional Medical Center

26,816,000

7.2%

Inmate Medical Care

11,707,607

3.1%

Election Commission

3,866,330

1.0%

Other Affiliated Organizations

1,635,848

0.4%

200,085,271

53.8%

Mayor's Administration: Administration and Finance Public Works Health Services Information Technology Services Community Services Planning and Development Total Mayor's Administration

20,072,919 18,444,856 14,876,233 10,745,425 8,735,886 416,147 73,291,467

5.4% 5.0% 4.0% 2.9% 2.3% 0.1% 19.7%

Judicial: Juvenile Court Judge General Sessions Public Defender Attorney General Juvenile Court Clerk Criminal Court Circuit Court Chancery Court Probate Court Jury Commission Divorce Referee Total Judicial

16,529,006 13,876,564 12,585,760 9,949,726 5,377,433 4,980,932 2,890,831 1,539,781 1,229,120 886,199 596,773 70,442,125

4.4% 3.7% 3.4% 2.7% 1.4% 1.3% 0.8% 0.4% 0.3% 0.2% 0.2% 18.9%

Other Elected Officials: Assessor Trustee County Clerk County Commission Register Total Other Elected Officials

10,518,869 7,621,955 5,029,208 3,190,869 1,766,994 28,127,895

2.8% 2.0% 1.4% 0.9% 0.5% 7.6%

Total General Fund Expenditures

371,946,758

100%

Sheriff

FY15 Proposed Budget Summary - 35

Revenue Overview

General Fund FY11 Actual

REVENUE SOURCE Property Taxes % of Total

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

(240,027,270) 65.2%

(242,951,329) 67.0%

(243,102,953) 65.9%

(243,356,000) 64.8%

(245,255,000) 65.9%

Fines, Fees & Permits % of Total

(64,374,244) 17.5%

(65,071,272) 18.0%

(63,598,246) 17.2%

(64,280,041) 17.1%

(63,681,550) 17.1%

Other Local Taxes % of Total

(36,481,925) 9.9%

(28,298,234) 7.8%

(30,987,178) 8.4%

(31,426,000) 8.4%

(30,950,000) 8.3%

Intergovernmental - State % of Total

(17,585,647) 4.8%

(17,552,358) 4.8%

(19,448,535) 5.3%

(20,048,659) 5.3%

(20,091,254) 5.4%

Intergovernmental-Fed&Local % of Total

(4,508,065) 1.2%

(3,962,130) 1.1%

(7,576,952) 2.1%

(11,918,217) 3.2%

(7,592,607) 2.0%

Charges for Services % of Total

(3,719,872) 1.0%

(3,689,453) 1.0%

(3,429,291) 0.9%

(3,837,441) 1.0%

(3,653,876) 1.0%

Other Revenue % of Total

(1,067,864) 0.3%

(347,713) 0.1%

(425,431) 0.1%

(307,271) 0.1%

(336,271) 0.1%

Interest Income % of Total

(407,727) 0.1%

(477,789) 0.1%

(360,385) 0.1%

(465,200) 0.1%

(386,200) 0.1%

(368,172,614)

(362,350,277)

(368,928,971)

(375,638,828)

(371,946,758)

5.6%

-1.6%

1.8%

1.8%

-1.0%

(5,822,337)

6,578,694

6,709,857

(3,692,070)

Total General Fund Revenue % Change from Prior Year

$ Change from Prior Year (Decrease)

General Fund Property Taxes vs All Other Revenue Sources 260 240 Millions

220 200 180 160 140 120 100 FY10

FY11

FY12 Other Sources

FY13

FY14

FY15

Property Taxes

Property tax revenue has increased in relative share to other types of taxes and fees that support General Fund operations.

FY15 Proposed Budget Summary - 36

Revenue Overview

General Fund

GENERAL FUND REVENUE TRENDS AND ASSUMPTIONS Property Tax Revenues continue to provide the primary source of operating funds for Shelby County, accounting for 65.9% of total General Fund revenues. The increase in property tax revenue for FY11 reflects an allocation shift of eight cents from Education to the General Fund; another three cents was reallocated from Debt Service to the General Fund for FY12. Further details and discussion of property taxes is provided in the "All Funds Summary" section. There is no change in allocation to the General Fund proposed for FY15. Delinquent taxes account for $9.3 million of total property tax collections.

$ Millions

Property Taxes 250 245 240 235 230 225 220 215 210 205 200 FY10

FY11

FY12

FY13

FY14

FY15

Fines, Fees & Permits represent the second largest source of General Fund income at 17.1% of total revenue. This category includes fees collected by the Courts and Other Elected Officials such as the County Clerk, Register and Trustee. The FY15 Proposed Budget has been reduced by $600K compared to the current budget to reflect reduced FY13 actual collections by the Courts and the Register.

$ Millions

Fines, Fees & Permits 66 65 65 64 64 63 63 62 62 61 61 FY10

FY11

FY12

FY13

FY15 Proposed Budget Summary - 37

FY14

FY15

Revenue Overview

General Fund

Other Local Taxes contribute 8.3% of all General Fund revenues. This amount is below the current budget by 1.5% but equal to prior year actual collections. The adjusted budget recognizes continued growth in Business Tax collections ($13.2). This category also includes Interest & Penalty on Taxes ($9.1), In-Lieu-of-Tax payments collected from MLG&W and the TVA, and litigation taxes.

Other Local Taxes 40

$ Millions

35 30 25 20 15 10 FY10

FY11

FY12

FY13

FY14

FY15

Intergovernmental Revenue collected from the State of Tennessee accounts for 5.4% of all General Fund revenue. State revenue includes the County share of the State Income Tax, the TVA Replacement Tax and various grant programs and reimbursements. Intergovernmental Revenue - Federal & Local sources contribute 2.0% to the County General Fund - a $4.3 million decrease from the FY14 Budget. This decrease is due to the non-recurrence of Property Re-appraisal Reimbursement fees collected in FY14 and a non-reimbursable election cycle for FY15. Charges for Services, Other Revenue Sources and Interest Income account for only about 1.2% of all General Fund revenues. Over 60% of this revenue is derived from the Inmate Phone System, Tenncare Revenue, Pretrial Program fees and concessions at the Edmund Orgill Golf Course.

FY15 Proposed Budget Summary - 38

Position Control Budget

General Fund

Personnel costs account for almost 73% of all General Fund expenditures. That factor makes Position Control the most significant single element for cost containment by the County. To control the impact of salaries and escalating fringe benefits, several measures have been implemented over the past several years: 

A gradual workforce reduction was achieved primarily through planned elimination of vacant positions rather than layoffs. This strategy resulted in the gradual elimination of about 300 positions – about 7% of the workforce – over the past six years, without significant reduction in services.



A Hiring Oversight committee was established to review all requests to fill vacant position or to reclassify positions with a resulting salary increase.



General salary increases have been limited to only 1.4% over the past 10 years, as shown in the table below. Increases were deferred for fiscal years 2009, 2010, 2012 and 2014. A proposed increase of 2.5% for FY15 would raise that average to only 1.6% over a 10 year period.

FY14 FY13 FY12 FY11 FY10 FY09 FY08 FY07 FY06 FY05 FY04

Increase 1% 2% 3% 3% 3% 2% -

Stipend

Date

$650

7/1/12 1/1/12 7/1/10

10/1/07 10/1/06 9/1/05 10/1/04



Position control procedures require that any salary increase requests for equity or approved reclassifications must be funded from reductions to other budgeted positions or funds reserved for this purpose. This policy ensures that the base budget does not grow at a rate that exceeds any approved general annual increases.



Transition of permanent positions to temporary status has been promoted when feasible to provide flexibility in seasonal staffing levels while reducing some benefit costs and future pension liability. However, the recent requirement by the Affordable Care Act to provide health insurance to temporary employees working more than 25 hours per week has limited this option in some cases.



Limitations to benefits offered for personal and sick leave, retirement, and health coverage have been considered, with some reductions applied to newly hired employees. Existing employees contribute more to specified pension plans and share the cost of health coverage rate increases.

FY15 Proposed Budget Summary - 39

Position Control Budget

General Fund

Even with these control factors in place, however, the County faces major obstacles to maintaining this trend in workforce reduction and cost containment. Some of those factors include: 1. Public safety remains a high priority for Shelby County, so reductions in this area are unpopular. About 51% of all General Fund employees are allocated to the Sheriff; therefore, administrative positions have been reduced at a proportionately higher rate than public safety positions. The feasibility of further staff reductions in non-public safety areas is limited by the need to maintain adequate staffing levels to continue to provide the required services. 2. Escalating costs for health insurance, pensions and other post-employment benefits continue to impact the total expense associated with base salaries. The total cost of salaries and benefits has continued to rise even as the workforce is reduced. 3. Cost of living increases and inflation (including health care costs passed on to employees and some reductions in benefits) necessitate some level of salary adjustments to retain quality employees.

General Fund Positions

The Sheriff accounts for 50.6% of all General Fund positions.

FY15 Proposed Budget Summary - 40

FTE Position Trends

General Fund

DIVISION

FY09

MAYOR'S ADMINISTRATION: Administration & Finance Information Technology Planning & Development Public Works Health Services Community Services TOTAL

FY10

FY11

FY12

FY13

FY14

FY15

14-15 Change

223.0 90.0 6.6 169.0 253.0 87.0 828.6

206.0 84.0 6.6 145.0 213.0 97.0 751.6

204.0 78.0 6.5 157.0 166.6 102.1 714.2

201.0 75.0 5.7 146.0 156.8 97.1 681.6

208.0 82.0 5.0 139.0 146.6 96.0 676.6

208.5 85.0 5.0 143.0 146.5 96.0 684.0

208.5 85.0 5.0 143.0 146.5 95.0 683.0

(1.0) (1.0)

207.0 646.0 1,198.0 2,051.0

202.0 646.8 1,164.0 2,012.8

197.0 647.8 1,128.0 1,972.8

196.0 650.8 1,117.0 1,963.8

193.0 689.8 1,105.0 1,987.8

190.0 690.3 1,097.0 1,977.3

191.0 689.3 1,087.0 1,967.3

1.0 (1.0) (10.0) (10.0)

JUDICIAL

912.5

883.7

854.7

852.7

851.7

881.5

881.0

(0.5)

OTHER ELECTED OFFICIALS

396.0

375.0

369.0

359.0

359.0

360.0

360.0

-

4,188.1

4,023.1

3,910.7

3,857.1

3,875.1

3,902.8

3,891.3

SHERIFF: Sheriff Administration Law Enforcement Jail TOTAL

TOTAL FTE - GENERAL FUND Change from prior year

(56.5)

(165.0)

(112.4)

(53.6)

18.0

27.7

(11.5)

Annual % Change

-1.3%

-3.9%

-2.8%

-1.4%

0.5%

0.7%

-0.3%

(11.5)

General Fund Positions Trend 4,300 4,200

4,188.1

4,100

4,023.1 4,000

3,910.7 3,857.1

3,900

3,875.1 3,902.8

3,891.3

3,800 3,700 3,600 FY09

FY10

FY11

FY12

FY13

FY14

FY15

General Fund positions have been reduced by over 300 positions (7%) since FY09. Note: FY13 increase reflects the addition of 35 School Resource Officers related to school consolidation. FY14 includes the addition of 27 positions for DOJ compliance.

FY15 Proposed Budget Summary - 41

General Fund

Fund Balance Analysis

Fund Balance is a term used to express equity - the excess of what the County owns (assets) over what the County owes (liabilities) for a single fund. A healthy fund balance is important to financial planning and budgeting for the following reasons: - To provide funds for unforeseen expenses or emergencies - To ensure sufficient cash flow - To demonstrate financial stability for higher bond ratings and lower cost of debt Shelby County has maintained an average fund balance of about 23% of revenues over the past five years. This is within the range of the 15-25% minimum specified by Shelby County policy. However, cash flow requirements due to the collection cycle of property taxes indicate that a fund balance of about 27% of revenue is needed.

Summary of General Fund Balance Fiscal Years 2010 - 2015 at June 30 (in thousands) 100,000 90,000 80,000 70,000 60,000 50,000 40,000 30,000 20,000 10,000 0 2010

2011

2012

2013

2014

2015

Fiscal Years 2010 Actual Beginning Fund Balance at July 1 Revenue Expenditures and Transfers

2011 Actual

2012 Actual

2013 Actual

2014 Projected

2015 Budget

75,165

78,158

86,867

92,899

95,760

99,578

358,638

368,186

362,350

368,929

367,588

371,947

-355,645 -359,477 -356,318 -366,068 -363,770

-371,947

Ending Fund Balance at June 30

78,158

86,867

92,899

95,760

99,578

99,578

Unassigned Ending Fund Balance

75,694

85,635

91,591

94,913

95,760

95,760

21.11%

23.26%

25.28%

25.73%

26.05%

25.75%

Unassigned as a % of Revenue

FY15 Proposed Budget Summary - 42

INCREASE REQUEST SUMMARY FY15 Proposed Budget Funding for the requests listed below has NOT been included in the FY15 Proposed Budget. Department

Description of Request

FTE

Salaries

O&M

Total

ELECTION COMMISSION 10

202901

Administration

Clerical Specialist

1

10

202902

Voting Machines

Clerical Specialists (4)

4

$

37,440

$

169,005

37,440 169,005

Total Election Commission 5 $ 206,445 $ - $ 206,445 Additional Clerical staff will assist with ballot build duties, processing of Human Resources paperwork, recruiting and hiring election officials, and voter outreach and education. JUVENILE COURT 37

706151

Admin Services

Add Youth Court Specialist

1

37

706152

Children's Bureau

Add Juvenile Services Counselor

1

37

706152

Children's Bureau

37

706155

Detention

37

706155

Detention

5% increase for Detention positions

$

49,667

$

49,667

49,667

49,667

Reclassify 6 positions

75,989

75,989

Holiday Pay

45,436

45,436

154,557

154,557

Total Juvenile Court 2 $ 375,316 $ - $ 375,316 A Youth Court Specialist is requested for continuation of the youth Court Program, a detention alternative for juveniles who commit minor offenses. This position was previously funded by the Justice Assistance Grant (JAG). A Juvenile Services Counselor is requested to assist with the processing of dependent and neglect cases. Reclassification of 6 Juvenile Services Specialists to Program Coordinator and a 5% increase for 71 Detention positions are requested to improve recruitment and retention of these positions. Holiday Pay was initiated during FY14; requesting additional funding for an entire year. ENVIRONMENTAL COURT EXPANSION: (General Sessions Judge, Clerk and Sheriff) 35

704132

Environmental Judge Upgrade Attny to Judicial Commissioner Add Secretary position

$

34,048

$

34,048

1

47,476

47,476

35

704111

Court Clerk-Criminal Additional courtroom staffing for Clerk

5

205,127

205,127

31

620601

Sheriff - two additional deputies for courtroom security

2

149,372

149,372

Total expenditures for expansion

8

$

436,023

$

-

$

436,023 (406,206)

Less additional revenue generated

Net request for Court Expansion $ 29,817 Additional courtroom operations will require increases for the General Sessions Judge and Clerk as well as the Sheriff's office. Clerk's office will require 3 new Deputy Court Clerks and 2 Principal Court Clerks to provide appropriate staffing level for expanded operations of Environmental Court and two additional evening satellite courts. Sheriff will need 2 positions to provide security. OTHER GENERAL SESSIONS REQUESTS: 35

704112

Criminal Judges

35

704111

Court Clerk-Criminal Additional courtroom staffing

Furniture, computer, supplies, robes

$ 2

-

$

30,000

$

83,590

30,000 83,590

Net request 2 $ 83,590 $ 30,000 $ 113,590 In anticipation of an additional hearing room and expenses related to the 2014 election cycle, funds are requested by the Judges for the purchase of robes ($3,555), computer supplies ($8,889), and furniture ($17,556). The Clerk will need additional staffing for the hearing room, if approved. GENERAL SESSIONS COURT CLERK - TEMP CONVERSIONS: 35 704111 Criminal Division Convert 2 temps to 1 permanent FTE 35 704101 Civil Division Convert 6 temps to 5 permanent FTE

1 5

$

11,312 31,220

$

11,312 31,220

Net request 6 $ 42,532 $ - $ 42,532 Convert 8 temporary positions to 6 permanent Deputy Court Clerks. This request is made to comply with the Patient Protection and Affordable Care Act (PPACA). These positions are vital to ensure that appropriate staffing levels are met based upon the operational needs of the courts. Subtotal Increases Requested

23

Less Revenue Generated Net Increase Requests

FY15 Proposed Budget Summary - 43

$ 1,143,906

$

30,000

$ 1,173,906 $

(406,206) 767,700

FY15 Proposed Budget Summary - 44

DIVISION OF ADMINISTRATION & FINANCE

FY15 Proposed Budget Summary - 45

Division Overview for FY15 Administration and Finance

Mike Swift, Director

MISSION STATEMENT: The Division of Administration and Finance consists of: • Administrative Functions – Mayor provides leadership and direction for Shelby County; Chief Administrative Officer carries out the directives of the Mayor and coordinates all functions under the Mayor; County Attorney provides legal counsel and assistance to the Mayor, County Commission and all elected officials; Board of Equalization; and Election Commission. The purpose of the Administrative Functions is to provide leadership and Direction for County Government and to carry out administrative functions of property tax assessment appeals and elections. • Support Functions – Purchasing, Finance and Human Resources. The purpose of the support functions is to provide support to all other areas of government so that they can function effectively and efficiently. • Other – Central Operations accounts for general revenue and countywide expenditures such as insurance, audit and support for the Regional Medical Center and other related entities. County Grants accounts for grants to non-profit entities.

STRATEGIC GOALS: The strategic goals of the administrative and support functions are to provide the necessary tools and support to allow services to be provided in an effective and efficient manner. The division’s goals include making sure all purchases are handled in an ethical and economical manner, making financial data readily available on a timely basis and providing departments prompt support with all personnel matters.

ISSUES & TRENDS: The demand for information and support continually increases. Substantial strides have been made through the use of technology including digital imaging; however, providing increasing amount of information and support requires resources. Budget constraints have required shrinking County Government which reduces available resources and support services tend to be the first areas required to make reductions because no one wants to reduce services.

FY14 PERFORMANCE HIGHLIGHTS: •



• •

The consolidation of the Memphis City Schools into the Shelby County Schools was completed. Initially, the schools requested an increase of $150 million but through implementation of many of the recommendations of the Transition Planning Commission were able to balance their budget with an increase in revenue from the County of $20 million. The County continues to reduce its outstanding general obligation debt. The balance at June 30, 2013 was $1.374 million and a reduction of $98 million is expected to $1.276 billion at June 30, 2014. As a result of the reduction in outstanding debt, debt service payments have decreased by approximately $5 million. The Board of Equalization received almost 30,000 appeals due to reappraisal. The appeals hearings are scheduled to be completed by March 31.

FY15 BUDGET HIGHLIGHTS: The FY15 budget is a continuation budget. No new programs are being proposed within the Division of Administration and Finance and the effects of the proposed raise have been absorbed.

FY15 Proposed Budget Summary - 46

Division Totals by Fund Type Administration & Finance

All Funds FY15 EXPENDITURES

FY15 TRANSFERS

FY15 USE OF FUND BALANCE

NET OPERATIONS

(290,073,272)

39,099,487

12,715,762

-

(238,258,023)

(14,100,000) (2,200,000) (3,000,000)

14,081,892 2,200,000 3,000,000

-

18,108 -

-

23.3% 3.6% 5.0%

(19,300,000)

19,281,892

-

18,108

-

31.9%

(1,883,261)

2,039,439

(150,000)

-

3.4%

(311,256,533)

60,420,818

FY15 REVENUE

FUND NAME

GENERAL FUND: 010 - General Fund SPECIAL REVENUE FUNDS: 073 - Hotel Motel Tax 074 - Car Rental Tax 092 - Economic Development TOTAL SPECIAL REVENUE FUNDS GRANT FUNDS TOTAL DIVISION - ALL FUNDS

(6,178) 12,709,584

(131,892)

(238,258,023)

FY15 Expenditures by Fund Special Revenue Fund 31.9%

Grant Funds 3.4%

General Fund 64.7%

The primary funding source for Administration and Finance operations is the General Fund.

FY15 Proposed Budget Summary - 47

% of Total

64.7%

100%

Net Expenditures By Department Administration & Finance Division Fund

Dept

Dept Description

GENERAL FUND 010 2001 Mayor's Office 010 2002 Public Affairs 010 2003 CAO 010 2009 County Attorney 010 2011 Director 010 2012 Central Operations 010 2013 County Grants 010 2014 Human Resources 010 2017 Purchasing 010 2025 Finance 010 2028 Board of Equalization 010 2029 Election Commission GENERAL FUND TOTAL

All Funds

FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

646,624 390,899 2,234,646 3,698,567 621,905 (238,211,695) 1,457,520 3,359,662 606,477 2,182,522 510,437 3,871,455 (218,630,982)

420,060 476,992 2,877,965 3,724,597 276,842 (244,664,455) 1,692,000 3,458,060 603,177 2,243,198 489,120 1,690,963 (226,711,482)

434,057 402,357 2,953,992 3,662,708 711,337 (246,414,713) 1,037,000 3,595,515 581,354 2,393,414 566,453 3,929,221 (226,147,303)

549,626 483,967 3,649,560 3,774,581 488,721 (253,121,278) 635,000 3,501,262 679,853 2,497,044 692,139 2,263,538 (233,905,988)

550,603 467,586 4,012,793

3,774,346 486,071 (258,866,461) 3,682,434 654,686 2,497,044 669,045 3,813,830 (238,258,023)

SPECIAL REVENUE FUND 073 2012 Hotel-Motel Tax Fund 074 2012 Car Rental Tax Fund 077 2012 TDZ Sales Tax Fund 092 2012 Economic Development SPECIAL REVENUE FUND TOTAL

2,127,224 2,127,224

(2,250,572) 3,464,909 (8,942,222) (7,727,886)

(3,292,136) 4,633,389 1,341,253

-

-

GRANT FUNDS TOTAL

1,547,947

(1,601,161)

(5,846,450)

-

-

(236,040,528)

(230,652,499)

ADMINISTRATION & FINANCE TOTAL

(214,955,810)

FY15 Proposed Budget Summary - 48

(233,905,988)

(238,258,023)

FTE Position Count Administration & Finance Fund Dept

Dept Description

All Funds FY11 Budget

FY12 Budget

FY13 Budget

FY14 Budget

FY15 Proposed

FY14-15 Change

GENERAL FUND 010

2001 Mayor's Office

7.0

4.0

5.0

5.0

5.0

-

010

2002 Public Affairs

7.0

7.0

6.0

6.0

6.0

-

010

2003 CAO

16.0

20.0

25.0

28.0

28.0

-

010

2009 County Attorney

38.0

36.0

35.0

34.5

34.5

-

010

2011 Director

3.0

2.0

2.0

2.0

2.0

-

010

2014 Human Resources

61.0

60.0

63.0

64.0

64.0

-

010

2017 Purchasing

10.0

9.0

9.0

9.0

9.0

-

010

2025 Finance

30.0

31.0

31.0

31.0

31.0

-

010

2028 Board of Equalization

8.0

8.0

8.0

8.0

8.0

-

010

2029 Election Commission

24.0

24.0

24.0

21.0

21.0

-

204.0

201.0

208.0

208.5

208.5

-

6.0

6.0

6.0

5.0

4.0

(1.0)

210.0

207.0

214.0

213.5

212.5

(1.0)

TOTAL POSITIONS - GENERAL FUND

GRANT FUNDS

TOTAL POSITIONS - ALL FUNDS

FTE Positions by Department

Board of Equalization 4%

Election Commission 10%

Mayor's Office 2%

Finance 15%

Public Affairs 3%

CAO 13%

Purchasing 4% Human Resources 31%

Director 1%

FY15 Proposed Budget Summary - 49

County Attorney 17%

b

Prime Accounts Administration & Finance

General Fund FY11 Actual

FY12 Actual

FY13 Actual

(240,027,270)

(242,951,329)

(243,102,953)

(243,356,000)

(245,255,000)

(36,017,446)

(27,840,575)

(30,531,263)

(30,956,000)

(30,490,000)

(9,011,391)

(9,993,518)

(9,799,171)

(9,626,000)

(9,728,000)

(1,253,163)

(1,469,049)

(3,887,856)

(5,176,377)

(3,690,272)

(11,974)

(18,547)

(15,619)

(15,000)

(10,000)

46 - Fines, Fees & Permits

(268,095)

(1,060,848)

(738,532)

(145,000)

(455,000)

47 - Other Revenue

(877,013)

(23,224)

(209,526)

(140,000)

(145,000)

48 - Investment Income

(218,528)

(353,752)

(271,658)

(350,000)

(300,000)

(287,684,879)

(283,710,842)

(288,556,578)

(289,764,377)

(290,073,272)

12,115,130

11,363,961

11,864,366

12,693,685

12,001,705

276,282

216,357

237,280

550,569

575,146

2,480,001

3,565,961

3,955,065

4,599,340

4,264,315

0

0

0

(3,008,040)

(1,552,491)

14,871,413

15,146,279

16,056,710

14,835,554

15,288,675

Acct

Description

40 - Property Taxes 41 - Other Local Taxes 43 - Intergovernmental Revenues-State of Tennessee 44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services

Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits 60 - Supplies & Materials

FY14 Amended

FY15 Proposed

349,093

397,239

404,517

394,443

349,937

64 - Services & Other Expenses

1,379,727

1,262,107

1,445,517

1,736,392

1,529,327

66 - Professional & Contracted Services

1,801,311

1,380,401

1,749,097

2,012,495

2,289,668

422,544

389,017

404,814

428,291

351,132

(3,000,076)

(2,354,311)

(2,337,390)

(3,255,186)

(3,088,888)

67 - Rent, Utilities & Maintenance 68 - Interfund Services 70 - Capital Asset Acquistions

137,649

74,235

44,393

0

0

1,090,249

1,148,688

1,710,948

1,316,435

1,431,176

80 - Debt Service Expenditure

0

0

0

0

0

Debt Services

0

0

0

0

0

89 - Affiliated Organizations

39,122,073

28,677,825

27,900,518

27,876,000

27,876,000

Affiliated Organizations

39,122,073

28,677,825

27,900,518

27,876,000

27,876,000

90 - Grants

1,457,520

1,692,000

1,037,000

635,000

0

Grants

1,457,520

1,692,000

1,037,000

635,000

0

95 - Contingencies & Restrictions

0

0

0

(2,465,365)

(5,496,365)

Contingencies & Restrictions

0

0

0

(2,465,365)

(5,496,365)

94 - Other Sources & Uses

937,206

(1,067,692)

(24,806)

0

0

Other Financing Sources

937,206

(1,067,692)

(24,806)

0

0

57,478,461

45,597,101

46,680,370

42,197,624

39,099,487

96 - Operating Transfers In

0

0

(172,292)

(350,000)

(469,927)

Operating Transfers In

0

0

(172,292)

(350,000)

(469,927)

98 - Operating Transfers Out

11,575,435

11,402,260

15,901,197

14,010,765

13,185,689

Operating Transfers Out

11,575,435

11,402,260

15,901,197

14,010,765

13,185,689

11,575,435

11,402,260

15,728,905

13,660,765

12,715,762

(218,630,982)

(226,711,482)

(226,147,303)

(233,905,988)

(238,258,023)

Operating & Maintenance

Expenditures

Net Transfers Administration & Finance Total

FY15 Proposed Budget Summary - 50

Program Budget for Fiscal 2015 Department Name: Department Number:

Special Revenue Funds

Central Operations 2012

Fund 073 - Hotel Motel Tax: The Hotel Motel Tax Fund accounts for the collection of the hotel motel tax, a 5% tax on revenue collected from the rental of hotel and motel rooms. The tax is required to be used to provide funding for the promotion of tourism and conventions in Shelby County, including funding the Convention and Visitor's Bureau and paying debt service on the FedEx Forum to the Sports Authority. It may also be used to pay debt service on debt issued for the Convention Center, as well as to subsidize its operation. Fund 074 - Car Rental Tax: The Car Rental Tax Fund accounts for the collection of the car rental tax which is designated for funding of the NBA arena (FedEx Forum). Businesses engaged in the rental of motor vehicles collect and remit a 3% surcharge or tax on charges for rental of private passenger motor vehicles for a period of 31 days or less. The tax rate is 3% of the gross proceeds and is remitted by the car rental businesses to the Tennessee Department of Revenue, which then distributes the funds to Shelby County. The County then remits funds collected to the Sports Authority for payment of debt service. Fund 092 - Economic Development Fund: The Economic Development Fund was established to account for resources received that have been designated by the County Commission "to achieve an increase in living standards that will also promote an increase in per capita income, better education and health as well as improved environmental protection." These resources fund economic development activities supported by the County.

FY15 Proposed Budget Summary - 51

Grant Summary Information for FY15

Administration & Finance

The Office of Preparedness administers the following grants: State Homeland Security Grant Program (HSGP) The HSGP is a core homeland security assistance program that provides funds to build capabilities at the State and local levels through planning, equipment, training, and exercise activities and to implement the goals and objectives included in the State Homeland Security Strategy. Hazardous Material Emergency Preparedness (HEMP) Grant Program The purpose of this grant program is to increase local effectiveness by safely and efficiently handling hazardous materials accidents and incidents, enhance implementation of the Emergency Planning and Community Right-to-Know Act of 1986 (EPCRA), and encourage a comprehensive approach to emergency planning by incorporating the unique challenges of responses to transportation situations. FEMA DR – 1974, 1978 The Federal Emergency Management Agency Disaster Recovery provides funding relief to assist in recovery after a major disaster has been declared. Emergency Management Performance Grant (EMPG) The EMPG program gives States the opportunity to strengthen their emergency management capabilities, while addressing issues of national concern. States have the flexibility to develop systems that encourage the building of partnerships which include government, business, volunteer, and community organizations.

All grants are 100% federally funded except the EMPG, which is matched 50% by the grantee, and the HEMP program, which requires a 20% match provided by the Local Emergency Planning Committee (LEPC). They are pass-through grants to Shelby County Government from the Tennessee Emergency Management Agency (TEMA). The May 2010 Floods grant is an example of Federal Thru State funding, administered by TEMA.

FY15 Proposed Budget Summary - 52

Grant Program Detail for FY15 FUND SECTION

Administration & Finance GRANT PROGRAM

AMOUNT

Department 2003: CAO 184 184 214 241 248 321 457 556

200306 200307 200306 200306 200306 200306 200306 200306

2013 Homeland Security Grant Program (HSGP) 2013 Homeland Security Grant Program (HSGP) Hazardous Material Emergency Preparedness FEMA DR - 1974 2011 Floods - FEMA/TEMA FEMA DR - 1978 May 2010 Floods - Equipment 2014 Emergency Management Performance Grant (EMPG)

Revenue $

Department Total DIVISION TOTAL

FY15 Proposed Budget Summary - 53

278,553 126,700 6,500 11,779 384,578 25,230 905,921 144,000 1,883,261

$

1,883,261

FY15 Proposed Budget Summary - 54

DIVISION OF INFORMATION TECHNOLOGY SERVICES

FY15 Proposed Budget Summary - 55

Division Overview for FY15 Information Technology Services

John Halbert, CIO

MISSION STATEMENT: Information Technology Services partners with Shelby County Government Organizations in realizing their strategic initiatives, goals, and business objectives providing effective and efficient technical services, utilizing enterprise best practices frameworks.

STRATEGIC GOALS: • • • •



To align the Board of Commissions’ IT goals with the Mayor’s Strategic Plan and IT best practices. To provide excellent IT customer support and service to all of Shelby County Government so that all agencies will want to use our services to reduce duplication. To advance and provide a professionally managed infrastructure, development, service and project management teams to reduce overall costs to the County. To deliver a secure and stable communications network and computers systems infrastructure for all of Shelby County Government to better communicate information to county employees and Shelby County constituents. To align the GIS goals of Shelby County Government to develop a robust GIS system that serves all Shelby County agencies in a cost effective, efficient manner, by developing data standards, protecting data, leveraging the work of others and providing training opportunities.

ISSUES & TRENDS: ITS continues to move forward in merging IT infrastructure and services in Shelby County Government through major project initiatives that affect large populations of County staff, such as the integrated Justice Center Criminal Justice (iCJIS) System, and Consolidated Time and Attendance System. We are working with elected officials and division heads to combine IT infrastructure and staff in a manner to reduce risk, save money and become more efficient for participating agencies. Efficiencies have been realized through the use of technologies including document management, server virtualization, website support, and increased phone service offerings.

FY14 PERFORMANCE HIGHLIGHTS: • • • •



• • • • •

Responded to over 27,000 service requests maintaining high levels of customer satisfaction. Completed IT consolidation of Election Commission. Trustee’s IT consolidation is expected to be complete before the close of FY14. Achieved PCI certification, which is a security standard that includes requirements for security management, policies, procedures, network architecture, software design and other critical protective measures. Adopted ITIL, best practices guidelines for providing IT services, as our service management framework, and offered team leaders and managers the opportunity to attend training, and earn certification. ITS now has 5 employees that have achieved the “expert” certification. Completed Probate Court’s implementation of Contexte system by leveraging the current contract with Circuit and Chancery courts so no additional maintenance fees were needed. Continuing the voice over IP (VoIP) rollout. Completed setup of Enterprise Service Bus, one of the 5 contracts for the iCJIS (Criminal Justice Replacement) project. Completed rollout of IVR system for General Sessions Criminal which can make up to 1000 calls a day, and continuing to work on rollout for General Sessions Civil. Consolidated copier contract and centralized billing reducing overall costs by $400,000 a year.

FY15 Proposed Budget Summary - 56

Division Overview for FY15 Information Technology Services

John Halbert, CIO

• Developed IT and GIS Strategic Plans to better align the goals and objectives of ITS with the goals and objects of the Mayor’s Administration, County Commission, IT Steering Committee and the Regional GIS community. • Relocated from the 7th floor to the 10th floor, due to building renovations, and also assisted relocating the Mayor’s Administration, County Attorney, Human Resources, Finance and currently assisting with relocation County Commission offices, and renovation of Commission Chambers.

FY15 BUDGET HIGHLIGHTS: • Setting up two new internal service funds, for Managed Print Services, and PC Replacement and Support • Developing a county wide Consolidated Time and Attendance System • Developing an integrated Justice Center Criminal Justice IT Coordinating Council (iCJIS) System

FY15 Proposed Budget Summary - 57

Division Totals by Fund Type Information Technology Services FY15 REVENUE

FUND NAME

All Funds FY15 EXPENDITURES

FY15 TRANSFERS

FY15 USE OF FUND BALANCE

NET OPERATIONS

-

8,948,425

70.3%

% of Total

GENERAL FUND: 010 - General Fund

(1,797,000)

10,745,425

-

INTERNAL SERVICE FUND 962 - ITS Internal Services

(4,425,953)

4,538,775

-

(112,822)

-

29.7%

(6,222,953)

15,284,200

-

(112,822)

8,948,425

100%

TOTAL DIVISION - ALL FUNDS

FY15 Expenditures by Fund Internal Service Fund 29.7%

General Fund 70.3%

FY15 Proposed Budget Summary - 58

Net Expenditures By Department Information Technology Services Fund

Dept

Dept Description

GENERAL FUND 010 2501 Chief Information Officer 010 2502 IT Operations GENERAL FUND TOTAL

All Funds

FY11 Actual

FY12 Actual

FY13 Actual

6,948,054 6,948,054

80,410 7,421,736 7,502,145

235,555 8,015,159 8,250,714

INTERNAL SERVICE FUND 962 2515 IT Internal Services INTERNAL SERVICE FUND TOTAL

(688,765) (688,765)

(403,347) (403,347)

(141,522) (141,522)

INFORMATION TECHNOLOGY TOTAL

6,259,290

7,098,798

8,109,192

FY15 Proposed Budget Summary - 59

FY14 Amended

FY15 Proposed

220,120 8,730,921 8,951,041

171,308 8,777,118 8,948,425

-

-

8,951,041

8,948,425

FTE Position Count Information Technology Services Fund Dept

All Funds FY11 Budget

Dept Description

FY12 Budget

FY13 Budget

FY14 Budget

1.0

2.0

2.0

FY15 Proposed

FY14-15 Change

GENERAL FUND 010 010

2501 Chief Information Officer

-

2502 IT Operations

TOTAL POSITIONS - GENERAL FUND

a,b

2.0

-

83.0

-

85.0

-

5.0

-

78.0

74.0

80.0

83.0

78.0

75.0

82.0

85.0

3.0

3.0

3.0

5.0

3.0

3.0

3.0

5.0

5.0

-

81.0

78.0

85.0

90.0

90.0

-

INTERNAL SERVICE FUND 962

2515 IT Internal Services

TOTAL POSITIONS - INTERNAL SERVICE FUND

TOTAL POSITIONS - ALL FUNDS

b

(a) 3 positions transferred from Election Commission; 2 positions transferred from Trustee (total of 5) due to IT Consolidation (b) 2 positions transferred from 2502 to 2515 in relation to Telecommunication function.

FTE Positions by Department IT Internal Services 6% CIO 2%

IT Operations 92%

FY15 Proposed Budget Summary - 60

Prime Accounts Information Technology Services Acct

Description

43 - Intergovernmental Revenues-State of Tennessee 44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services 46 - Fines, Fees & Permits Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits

General Fund

FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

(1,800)

(1,200)

0

0

0

0

0

(167,513)

(126,840)

(126,840)

(40,562)

(77,400)

(76,362)

(92,154)

(70,160)

(1,552,555)

(1,513,937)

(1,591,677)

(1,600,000)

(1,600,000)

(1,594,917)

(1,592,537)

(1,835,552)

(1,818,994)

(1,797,000)

4,594,337

4,413,696

4,932,879

5,678,029

5,782,140

103,339

106,069

69,056

110,753

110,753

1,309,015

1,490,392

1,727,876

2,219,286

2,147,583

0

0

0

(665,000)

(665,000)

6,006,691

6,010,157

6,729,811

7,343,068

7,375,476

60 - Supplies & Materials

369,958

531,935

574,451

586,830

525,326

64 - Services & Other Expenses

527,566

1,531,936

1,942,563

1,661,486

1,315,183 819,541

66 - Professional & Contracted Services 67 - Rent, Utilities & Maintenance 68 - Interfund Services 70 - Capital Asset Acquistions

365,425

274,188

261,296

526,392

1,093,988

371,673

492,687

555,257

573,357

34,800

220,912

(27,763)

3,142

(26,058)

144,543

186,463

113,222

110,110

162,600

2,536,280

3,117,107

3,356,456

3,443,216

3,369,949

94 - Other Sources & Uses

0

(32,583)

0

0

0

Other Financing Sources

0

(32,583)

0

0

0

8,542,971

9,094,682

10,086,266

10,786,284

10,745,425

99 - Planned Use of Fund Balances

0

0

0

(16,249)

0

Planned Fund Balance Change

0

0

0

(16,249)

0

0

0

0

(16,249)

0

6,948,054

7,502,145

8,250,714

8,951,041

8,948,425

Operating & Maintenance

Expenditures

Planned Fund Balance Change Information Technology Services Total

FY15 Proposed Budget Summary - 61

Prime Accounts Information Technology Services Acct

Description

45 - Charges for Services

962 - IT Internal Services

FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

(3,918,212)

(4,222,743)

(3,613,018)

(4,480,095)

(4,425,953)

(3,918,212)

(4,222,743)

(3,613,018)

(4,480,095)

(4,425,953)

126,545

140,291

135,963

264,303

272,232

378

2,542

217

0

0

57,713

47,971

58,001

117,416

111,520

Salaries & Fringe Benefits

184,636

190,804

194,181

381,719

383,752

60 - Supplies & Materials

294,472

542,040

440,104

410,000

550,273

55,743

46,485

219,474

222,337

347,676

0

0

146,755

150,000

150,000

2,527,674

2,867,060

2,279,366

3,136,559

2,914,252

Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits

64 - Services & Other Expenses 66 - Professional & Contracted Services 67 - Rent, Utilities & Maintenance 68 - Interfund Services

404

662

3,047

122,302

121,822

113,862

172,335

115,755

170,000

71,000

79 - Depreciation Expense

52,657

10

67,099

0

0

Operating & Maintenance

3,044,812

3,628,592

3,271,600

4,211,198

4,155,023

94 - Other Sources & Uses

0

0

5,715

0

0

Other Financing Sources

0

0

5,715

0

0

3,229,447

3,819,396

3,471,496

4,592,917

4,538,775

99 - Planned Use of Fund Balances

0

0

0

(112,822)

(112,822)

Planned Fund Balance Change

0

0

0

(112,822)

(112,822)

0

0

0

(112,822)

(112,822)

(688,765)

(403,347)

(141,522)

0

0

70 - Capital Asset Acquistions

Expenditures

Planned Fund Balance Change Information Technology Services Total

FY15 Proposed Budget Summary - 62

DIVISION OF PLANNING & DEVELOPMENT

FY15 Proposed Budget Summary - 63

Division Overview for FY15 Planning and Development

Richard S. Copeland, Director

MISSION STATEMENT: Planning and Development is a joint agency serving both the City of Memphis and Shelby County. Its mission is the development of plans and programs that will result in: thriving, livable neighborhoods, and better job opportunities, enhanced human potential, and safe and efficient buildings.

STRATEGIC GOALS: • •



• •

To provide a safe and secure environment through the enforcement and administration of Construction Code standards and zoning regulations. To encourage and promote the development of a balanced, efficient and affordable regional transportation system to meet the needs of people and goods moving within and through the region, while minimizing the effects of transportation-related air pollution. To create affordable housing; to maintain decent and safe communities; to provide housing rehabilitation assistance, to assist in making homes safe from lead based paint hazards when occupied by children under the age of 6, and carry out other projects that directly benefit lowincome residents within the Shelby County Urban County designation. To promote a regulatory system that will enhance neighborhoods, workplaces, historic and environmental assets, transportation systems and the quality of life for all age groups. To implement sustainable practices within local government by reducing energy use, increasing recycling, and making the public aware of opportunities where they be engaged in sustainable practices.

ISSUES & TRENDS: •



Funding: Continue to evaluate the fee and permit structure in Code Enforcement departments and formulate strategies to increase revenues. Code Enforcement will enhance its enforcement operations to identify un-permitted work activities. Improvements in Technology: Enhance the current website and software to further automate and streamline the key processes of the Division.

FY14 PERFORMANCE HIGHLIGHTS: Code Enforcement • • • • •

Expanded use of credit card services to Building and Licensing areas. Submitted Phase I of proposal to issue new software RFP. Staff completed training with new vendor regarding OJI record keeping and procedures. Developed automated Inspectors Daily Time Sheets to improve record keeping efficiency. Provided recommendations for fee increases/restructure.

Office of Planning & Development (OPD) • • • •

Administration of the Unified Development Code. Adoption of revised, 9-member plan for the redistricting of the Shelby County Board of Education. Participation in the year-long Urban Land Institute’s Rose Fellows program, which is identifying creative ways to shape the Memphis Medical Center into an innovation district. Analysis of the Community Redevelopment Agency and its Tax Increment Financing program to determine if there are more efficient methods to deliver the services of the Agency.

FY15 Proposed Budget Summary - 64

Division Overview for FY15 Planning and Development

Richard S. Copeland, Director

Housing • • • • • •



Under the Community Development Block Grants, provided rehabilitation assistance to 40 low to moderate income homeowners. Completed 3 small community development projects associated with housing and community development activities. Under the HOME Entitlement Grant, provided rehabilitation assistance to 16 low to moderate income homeowners. Under the Neighborhood Stabilization Grant Program, worked with non-profit partners to provide affordable housing to 9 low-to-moderate income homebuyers. Under the Down Payment Assistance Program, provided assistance for down payment and closing costs to 130 individuals buying homes in Shelby County by June 30, 2014. Under the Lead Based Paint Hazard Control Grant, provided educational training sessions, tested pre-1979 housing units for lead hazards, and developed work specifications on lead contaminated units occupied by children under the age of 6 years old. Implemented disaster related projects being carried out by Roads and Bridges, MLGW and the City of Bartlett under the newly awarded CDBG Disaster Recovery Grant.

Regional Services • Adopted the 2014-17 Transportation Improvement Program (TIP), FY 2014 portion of the FY • • •

2013-14 Unified Planning Work Program (UPWP), and TDOT 3-Year Project List. Completed the FY 2013 Annual List of Obligated Projects, Annual CMAQ Report for FHWA and finalized the selection of the Transportation Alternatives Program (TAP). Completed the MPO Boundary Expansion Project and the Title VI Assessment for TDOT Completed the update of the MPO website.

Sustainability •







Leader of the planning efforts for the Mid-South Regional Greenprint & Sustainability Plan, which consists of over 80 organizations across the region working to develop a plan for a regional network of green infrastructure. Secured Memphis and Shelby County as the host site for the Urban Sustainability Directors Network Annual Conference in September 2013, which brought over 120 Sustainability Directors from across North America here to explore the progress made in the area of sustainability. Began collaborative program with the Shelby County Department of Corrections focused on incorporating energy efficiency and recycling programs at the Corrections Center for cost savings and reentry skill training. Coordinated the first Memphis and Shelby County Sustainability Summit in partnership with the State of Tennessee Office of Energy Programs and Pathway Lending. The event had over 200 attendees from the healthcare, real estate, and education fields.

FY15 BUDGET HIGHLIGHTS: • •



No changes to organization, FTE staffing or contribution from City and County. Purchasing and installing new software for Codes Enforcement will be major focus of FY2015. We will continue to improve our aging fleet for both Codes Enforcement and Housing.

FY15 Proposed Budget Summary - 65

Division Totals by Fund Type Planning & Development

All Funds FY15 REVENUE

FUND NAME GENERAL FUND 010 - General Fund

FY15 FY15 EXPENDITURES TRANSFERS

NET OPERATIONS

-

411,147

1.2%

% of Total

(5,000)

351,786

(9,089,791)

11,014,224

(1,242,083)

(682,350)

-

37.8%

GRANT FUNDS

(21,664,081)

17,770,639

4,294,442

(401,000)

-

61.0%

TOTAL DIVISION - ALL FUNDS

(30,758,872)

29,136,649

3,116,720

(1,083,350)

411,147

100.0%

ENTERPRISE FUND: 950 - Consolidated Codes Enforcement

64,361

FY15 USE OF FUND BALANCE

FY15 Expenditures by Fund Grant Funds 61.0%

General Funds 1.2%

Enterprise Fund 37.8%

Federal and state grants provide the primary funding source for the operations of the Planning and Development division.

FY15 Proposed Budget Summary - 66

Net Expenditures By Department Planning & Development Division Fund Dept

Dept Description

GENERAL FUND 010 2710 Housing GENERAL FUND TOTAL ENTERPRISE FUNDS 950 2701 Director - Plan & Devel 950 2702 Local Planning 950 2708 Codes Enforcement 950 2711 Regional Services ENTERPRISE FUNDS TOTAL

All Funds FY11 Actual

412,247 412,247

(2,844,290) 620,584 2,081,146 108,951 (33,609)

FY12 Actual

384,117 384,117

(1,814,371) 599,956 676,747 149,728 (387,940)

FY13 Actual

395,760 395,760

(439,381) 537,958 28,920 (44,490) 83,007

FY14 Amended

FY15 Proposed

405,287 405,287

(2,475,129) 777,462 1,419,478 278,189 -

411,147 411,147

(2,383,112) 744,032 1,618,331 20,748 -

GRANT FUNDS TOTAL

(81,255)

525,899

1,103,737

-

-

PLANNING & DEVELOPMENT TOTAL

297,383

522,076

1,582,503

405,287

411,147

FY15 Proposed Budget Summary - 67

FTE Position Count Planning & Development Fund Dept

All Funds

Dept Description

FY11 Budget

FY12 Budget

FY13 Budget

FY14 Budget

FY15 Proposed

FY14-15 Change

6.5

5.7

5.0

5.0

5.0

-

6.5

5.7

5.0

5.0

5.0

-

GENERAL FUND 010

2710 Housing

TOTAL POSITIONS - GENERAL FUND

ENTERPRISE FUND 950

2701 Director & Staff

5.0

5.0

7.0

6.0

6.0

-

950

2702 Local Planning

12.0

12.0

11.0

12.0

12.0

-

950

2708 Codes Enforcement

113.0

104.0

99.0

98.0

98.0

-

TOTAL POSITIONS - ENTERPRISE FUND

130.0

121.0

117.0

116.0

116.0

-

32.4

33.3

24.0

24.0

24.0

-

168.9

160.0

146.0

145.0

145.0

-

GRANT FUNDS TOTAL POSITIONS - ALL FUNDS

FTE Positions by Department Codes Enforcement 81%

Housing 4% Local Planning 10%

Director & Staff 5%

FY15 Proposed Budget Summary - 68

Prime Accounts 2710 Housing Acct

Description

46 - Fines, Fees & Permits

010 - General Fund FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

(14,151)

(3,950)

(100)

(5,000)

(5,000)

(14,151)

(3,950)

(100)

(5,000)

(5,000)

247,864

222,547

210,612

210,702

217,022

471

3,347

88

0

0

80,636

78,983

78,738

88,910

88,750

328,971

304,877

289,439

299,611

305,772

60 - Supplies & Materials

3,547

3,601

4,211

7,700

7,700

64 - Services & Other Expenses

2,298

1,790

1,697

5,575

5,275

0

0

0

500

0

2,111

2,341

1,852

1,507

0

68 - Interfund Services

26,136

24,291

29,336

31,032

33,039

Operating & Maintenance

34,092

32,022

37,096

46,314

46,014

363,063

336,899

326,534

345,925

351,786

98 - Operating Transfers Out

63,335

51,168

69,326

64,361

64,361

Operating Transfers Out

63,335

51,168

69,326

64,361

64,361

63,335

51,168

69,326

64,361

64,361

412,247

384,117

395,760

405,287

411,147

Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits Salaries & Fringe Benefits

66 - Professional & Contracted Services 67 - Rent, Utilities & Maintenance

Expenditures

Net Transfers Housing Total

FY15 Proposed Budget Summary - 69

Prime Accounts Planning & Development Acct

Description

950 - Consolidated Codes Enforcement FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services

(1,813,771)

(1,302,289)

(656,477)

(1,600,000)

(25,508)

(21,950)

(11,460)

(13,200)

(11,000)

46 - Fines, Fees & Permits

(7,111,372)

(7,814,510)

(8,361,916)

(7,439,000)

(7,478,791)

47 - Other Revenue 48 - Investment Income Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits 60 - Supplies & Materials

(1,600,000)

0

0

(84)

0

0

(1,979)

(5,388)

(5,201)

0

0

(8,952,629)

(9,144,138)

(9,035,138)

(9,052,200)

(9,089,791)

6,316,574

5,812,354

5,835,902

6,007,309

6,204,248

54,381

62,866

18,664

0

0

2,336,116

2,134,245

2,394,686

2,581,396

2,520,893

0

0

0

(40,617)

(40,617)

8,707,071

8,009,465

8,249,253

8,548,088

8,684,524

60,726

161,425

113,535

134,625

203,750

64 - Services & Other Expenses

294,746

276,249

60,197

93,099

100,696

66 - Professional & Contracted Services

145,287

140,404

128,355

179,195

160,995

67 - Rent, Utilities & Maintenance

171,238

143,217

79,783

80,960

146,475

68 - Interfund Services

866,180

811,442

903,422

874,077

695,434

89,650

0

271,028

800,160

1,022,350

70 - Capital Asset Acquistions 79 - Depreciation Expense

63,528

128,952

(55,466)

0

0

Operating & Maintenance

1,691,354

1,661,689

1,500,854

2,162,116

2,329,700

94 - Other Sources & Uses

0

(1,967)

0

0

0

Other Financing Sources

0

(1,967)

0

0

0

10,398,426

9,669,187

9,750,107

10,710,204

11,014,224

99 - Planned Use of Fund Balances

0

0

0

(500,000)

(682,350)

Planned Fund Balance Change

0

0

0

(500,000)

(682,350)

0

0

0

(500,000)

(682,350)

96 - Operating Transfers In

(1,699,528)

(1,184,462)

(785,955)

(1,600,000)

(1,600,000)

Operating Transfers In

(1,699,528)

(1,184,462)

(785,955)

(1,600,000)

(1,600,000)

98 - Operating Transfers Out

220,122

271,473

153,992

441,996

357,917

Operating Transfers Out

220,122

271,473

153,992

441,996

357,917

(1,479,405)

(912,989)

(631,963)

(1,158,004)

(1,242,083)

(33,609)

(387,940)

83,007

0

0

Expenditures

Planned Fund Balance Change

Net Transfers Planning & Development Total

FY15 Proposed Budget Summary - 70

Grant Summary Information for FY15

Planning & Development

The Division of Planning & Development is largely funded through federal, state and local grants. Major initiatives include: Local Planning • The Tree Bank is a fund set up to receive monies from owners or developers who are unable to successfully plant and maintain trees on the site under development, with such monies to be used for planting and maintaining public trees under a planning process administered by the Office of Planning and Development (OPD). The funds are used to reasonably regulate and control the clearing of tree and wood vegetation and to encourage the planting of new trees. The Wolf River Brownfields Assessment grant ended in FY13. Sustainability • The Office of Sustainability has been charged with the implementation and oversight of the Sustainable Shelby Plan. This plan established a strategic framework for action with regard to “green” initiatives in Shelby County and is strategically located in OPD because of its unique position as a joint City-County agency. The office serves as “green liaison” to both City and County Mayors and is the area's leading advocate and expert for sustainability. The Office of Sustainability is funded through an Energy Efficiency Community Block Grant (EECBG) from the U.S. Department of Energy (DOE). The HUD Sustainable Communities Regional Planning Grant is funding the development and implementation of a regional greenprint plan with a unified vision for a regional network of greenspace areas. Housing • All grants are federal grants provided directly to Shelby County from the U.S. Department of Housing and Urban Development. Funds are used to provide decent, safe and sanitary housing, better neighborhoods (Neighborhood Stabilization grant), communities and lead-safe homes for low to moderate-income households. The Community Development Block Grant (CDBG) and Home funds are annual entitlement grants limited to the urban county serviced area. The Community Development Block Grant – Disaster Recovery funds are to be used to provide assistance in recovery from damage caused by the storms of April 2011. The Lead Hazard Control grant is a competitive grant limited to use in homes throughout Shelby County, with children under the age of 6, containing lead-based paint hazards. Regional Services • Grants are Federal Thru State funds for the Memphis Metropolitan Planning Areas. Tennessee Department of Transportation (TDOT) is the primary source of funding. The funds are used to fund transportation planning projects outlined in the Unified Planning Work Program (UPWP). The second source of funding is Federal Thru State from the Mississippi Department of Transportation (MDOT). These funds are used for transit planning activities and transportation planning projects outlined in the UPWP. The Federal Transit Administration (FTA) provides Metro Planning Program (MPP) funding for mass transportation services to the public. Funds are distributed to regions based on urbanized area population and an FTA administrative formula to address planning needs in larger, more complex urbanized areas.

FY15 Proposed Budget Summary - 71

Grant Program Detail for FY15

Planning & Development

FUND SECTION GRANT PROGRAM

AMOUNT

Department: 2702 Local Planning 405

270203

Tree Bank Department Total

$ $

5,000 5,000

$

1,464,247 1,464,247

Department: 2706 Sustainability 205

270609

Sustainable Housing and Communities Department Total Department: 2710 Housing

114 117 118 120 322 357 133 141 142 143 144 228 600 601

271003 271003 271003 271003 271003 271003 271006 271006 271006 271006 271006 271006 271008 271008

Community Development Block Grant- HUD Community Development Block Grant- HUD - FY06 Community Development Block Grant- HUD - FY08 Community Development Block Grant- Disaster Recovery Community Development Neighborhood Stabilization Housing Rehabilitation and Assistance Home Entitlement - HUD FY10 Home Entitlement - HUD FY11 Home Entitlement - HUD FY12 Home Entitlement - HUD Federal Lead Based Paint Down Payment Assistance Program - Assistance Funds Down Payment Assistance Program - Admin & Operations Department Total

$

2,030,000 42,000 350,000 7,464,000 2,430,670 250,000 50,000 2,912 47,000 161,000 560,000 2,069,800 1,750,000 465,270 $ 17,672,652

Department: 2711 Regional Services 181 182 382 387 423 822

271111 271111 271111 271111 271131 271111

MPO Household Survey (TDOT) MPO Household Survey (MDOT) Transportation Planning TDOT - FY12 Transportation Planning MDOT MDOT Section 8/Rideshare Planning Metropolitan Planning FTA Department Total

$

DIVISION TOTAL

$ 21,664,081

HUD = Housing and Urban Development FTA = Federal Transportation Authority TDOT = Tennessee Department of Transportation MDOT = Mississippi Department of Transportation MPO = Metropolitan Planning Organization

FY15 Proposed Budget Summary - 72

250,000 250,000 1,302,999 424,680 5,000 289,503 $ 2,522,182

DIVISION OF PUBLIC WORKS

FY15 Proposed Budget Summary - 73

Division Overview for FY15 Public Works

Tom Needham, Director

MISSION STATEMENT: To hold ourselves accountable in providing Shelby County residents and our internal customers with professional Services in a friendly, effective, and efficient manner that guarantees a clean and safe environment and instills public trust.

STRATEGIC GOALS: While our mission is a focus, the goals guide us to more specific action. They become the major categories of effort in which we need to progress. We expect the goals to change only infrequently as we proceed up the path of change. As opportunities arise, we may discover other major categories of work that we need to accomplish to better benefit our customers and partners. Maximize Efficiencies in DOING BUSINESS: Continue to pursue partnerships with governmental, private and non-profit agencies to reduce the cost of doing business: •



• • • •

Continue with the construction of Raleigh-Millington Road Bridge over the Loosahatchie River in partnership with the City of Memphis; partner and cooperate with the City of Memphis on the design and construction of the Shelby Farms Parkway. Receive reimbursement through the Tennessee Department of Transportation (TDOT) for local project management of the Congestion Mitigation Air Quality (CMAQ) program which provides federal funding for traffic control projects for air quality improvement standards. Partner with other jurisdictions and non-profits for the land acquisition of floodway and floodplain to provide flood storage and aquifer protection. Partner with regional partners in evaluating alternatives to reduce or prevent flooding by Big Creek Basin located in Tipton, Shelby County and Millington. Extend the Memphis and Shelby County Greenline through a cost-share with the Federal Highway Administration (FHWA), TDOT, and private donors. Secure Federal funding for a comprehensive study of the County’s groundwater which will provide a plan for preservation and protection of regional water supply aquifers.

HEALTH and SAFETY: •

• •

• • • • • •

Continue to improve countywide Emergency Medical Services by staffing and equipping all Shelby County Fire Stations with Advanced Life Support (ALS) Equipment in both paramedic capability and ALS equipment. Continue the implementation and execution of the Shelby County Americans with Disabilities Act (ADA) Program. Develop a County-wide master plan that leads to floodplain management practices in conjunction with supportive local legislation to reduce adverse impacts from urban development and changes in flood profiles. Continue to implement traffic improvement projects through the CMAQ Program that reduce harmful toxins emitted by vehicle emissions. Construct/rehabilitate detention basins for flood control. Take an active role with the health department to assist in the enforcement of ordinances to reduce the illegal dumping of residential waste. Provide landfill monitoring, testing, and maintenance to protect the groundwater from potential leachate and stay in conformance with state landfill closure procedures. Continue rehabilitation and maintenance of Mary’s Creek dam systems. Continue to manage the County wide Waste Tire Recycling Program utilizing State grant funds.

FY15 Proposed Budget Summary - 74

Division Overview for FY15 Public Works

Tom Needham, Director

QUALITY of LIFE: •





Collaborate with Sustainable Shelby to continue implementation of the county comprehensive Greenbelt System Program to protect natural resources, promote conservation and ensure an enhanced quality of life. Using organizations such as the Shelby County Conservation Board and Chickasaw Basin Authority, acquire floodway and floodplain real estate along the county’s waterways that will serve as a dual purpose for flood storage and trail systems. Continue pursuing multi-modal opportunities both in new road construction and in maintenance/rehabilitation projects such as asphalt resurfacing.

ISSUES & TRENDS: •



The recent trend in annexations by several of the municipalities has reduced the revenue available to fund the Fire Services Fund. Operational procedures are continually being evaluated to provide the citizens with fire services within the balanced budget as required by State law. The County has several subdivisions that require final pavement overlay through the Roads, Bridges and Engineering Department. Several of these subdivisions are in developer default where the developer is no longer in business and require extensive road repairs prior to applying final wearing surfaces.

FY14 PERFORMANCE HIGHLIGHTS: • • • • • •

Closed over 700 delinquent tax parcels through mid-FY14 with a total sales price over $4,000,000 which is an increase of 100% over the for the FY13 sales. Began construction of the Raleigh Millington Road Bridge. Successful in receiving over $2,000,000 in Flood Recovery funds to assist in the reconstruction of the Raleigh Millington Road Bridge. Disposed of surplus vehicles and equipment via an auction with proceeds over $100,000. Decreased the response time for high grass and weed complaints from citizens from 21 days to 7 days. Awarded the contract for the construction of Fite Road with a new bridge on the CN railroad.

FY15 BUDGET HIGHLIGHTS: •





To improve efficiencies in County grounds maintenance, all personnel responsible for grounds maintenance and enforcement of the County High Grass and Weed ordinance was consolidated into the Parks and Ground Maintenance Department. The funding for the fleet operation was changed from a services rendered basis to a unit cost per vehicle utilized. The first phase of the vehicle replacement program was implemented. These changes are expected to reduce the overall cost of maintaining the County Fleet. The space utilization and energy efficiency efforts recommended by the PMF study (begun in FY13) will continue in the new budget year.

FY15 Proposed Budget Summary - 75

Division Totals by Fund Type Public Works

All Funds FY15 EXPENDITURES

FY15 TRANSFERS

FY15 USE OF FUND BALANCE

NET OPERATIONS

(39,000) (2,545,950) (2,584,950)

39,000 110,245 18,856,629 19,005,874

14,830 14,830

-

110,245 16,325,509 16,435,754

0.0% 0.1% 22.5% 22.7%

SPECIAL REVENUE FUNDS: 071 - Roads & Bridges 093 - Stormwater Fee TOTAL SPECIAL REVENUE FUNDS

(10,554,238) (725,000) (11,279,238)

11,063,048 1,170,231 12,233,279

370,151 15,813 385,964

-

13.2% 1.4% 14.6%

ENTERPRISE FUND: 954 - Fire Services Fund

(19,161,000)

18,821,659

-

339,341

-

22.4%

(3,865,596) (2,456,753) (6,322,349)

3,865,596 2,456,753 6,322,349

-

-

-

4.6% 2.9% 7.5%

TOTAL GRANT FUNDS

(22,247,014)

27,460,974

(5,154,523)

(59,437)

(0)

32.8%

TOTAL DIVISION - ALL FUNDS

(61,594,551)

83,844,135

(4,753,729)

(1,060,101)

FY15 REVENUE

FUND NAME GENERAL FUND 006 - Orgill Golf Course 014 - Landfill Post Closure 010 - General Fund TOTAL GENERAL FUND

INTERNAL SERVICE FUND 960 - Fleet Services 961 - Mail & Print Services TOTAL INTERNAL SERVICE FUNDS

(878,961) (461,044) (1,340,005)

16,435,754

FY15 Expenditures by Fund Internal Service Fund 7.5%

Special Revenue Fund 14.6% Enterprise Fund 22.4%

Grant Funds 32.8% General Funds 22.7%

Funding for the operations of Public Works is highly diversified, with revenue sources representing all fund types.

FY15 Proposed Budget Summary - 76

% of Total

100.0%

Net Expenditures By Department Public Works Division Fund Dept

Dept Description

GENERAL FUND 010 3001 Director & Staff 010 3004 Environmental Programs 010 3014 Agricultural Extension 010 3016 Parks & Grounds Maint 010 3073 Support Services GENERAL FUND TOTAL SPECIAL REVENUE FUND 071 3010 R&B Bridges & Signs 071 3019 R&B Fleet Services - History 071 3021 R&B Waste Management 093 3004 Stormwater Fees Fund SPECIAL REVENUE FUND TOTAL ENTERPRISE FUNDS 954 3008 Fire Services ENTERPRISE FUNDS TOTAL

1) 2) 3) 4)

5)

All Funds FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

538,356 93,224 257,534 777,764 13,290,094 14,956,972

776,259 232,965 237,988 1,103,860 13,985,161 16,336,233

824,887 155,083 1,450,611 14,092,598 16,523,179

499,011 213,824 1,745,286 14,307,188 16,765,310

494,633 165,211 1,679,120 14,096,791 16,435,754

774,913 8,647 27,409 810,969

-

-

80,906 80,906

-

-

104,626 (6,276) 98,350

-

-

(183,082) 488,266 (411,556) (106,372)

(1,423,494) 371,712 239 (95,481) (1,147,023)

277,026 277,026

78,635 78,635

-

-

GRANT FUNDS TOTAL

1,551,125

73,292

7,554,695

-

-

PUBLIC WORKS TOTAL

16,678,751

15,341,138

25,068,099

16,765,309

16,435,754

INTERNAL SERVICE FUND 960 3019 Fleet Services 961 3073 Mail & Print Services INTERNAL SERVICE FUND TOTAL

1) 2) 3) 4) 5)

DUI Litter Program (3015), Landfill Post Closure (3009), Sewer Maint. (3002) consolidated in FY13 Agricultural Extension moved to Affiliated Organizations in Central Operations in FY13 Shelby Farms Conservancy (3013) moved to Parks & Grounds in FY14 Section 400304 Maintenance Services / 400408 Cemetery moved to Public Works in FY12. Service Station (Fleet Services) moved to Internal Service Fund designation in FY13

FY15 Proposed Budget Summary - 77

FTE Position Count Public Works Fund Dept

All Funds

Dept Description

FY11 Budget

FY12 Budget

FY13 Budget

FY14 Budget

FY15 Proposed

FY14-15 Change

GENERAL FUND 010

3001 Director & Staff - Public Works

010

3004 Environmental Programs

010

3014 Agricultural Extension

2.0

2.0

2.0

10.0

3.0

3.0

7.0

7.0

-

5.0

10.0

10.0

a

2.0

2.0

3.0

3.0

c

010

3016 Parks & Grounds Maintenance

010

3073 Support Services

133.0

124.0

124.0

125.0

TOTAL POSITIONS - GENERAL FUND

157.0

146.0

139.0

143.0

85.0

90.0

89.0

89.0

b

13.0 a

-

-

-

13.0

-

125.0

-

143.0

-

89.0

-

-

-

SPECIAL REVENUE FUNDS 071

3010 R&B Bridges & Signs

071

3019 R&B Fleet Services

20.0

20.0

071 072

3021 R&B Waste Management

-

2.0

3010 R&B Roadside Operations

3.0

-

093

3004 Stormwater Fees Fund

2.0

TOTAL POSITIONS - SPECIAL REVENUE

d

-

-

2.0

2.0

2.0

-

-

-

-

-

2.0

2.0

2.0

2.0

-

110.0

114.0

93.0

93.0

93.0

-

169.0

169.0

169.0

169.0

169.0

-

169.0

169.0

169.0

169.0

169.0

-

e

ENTERPRISE FUND 954

3008 Fire Services

TOTAL POSITIONS -ENTERPRISE FUND INTERNAL SERVICE FUND 960

3019 Fleet Services

961

3073 Mail & Print Services

TOTAL POSITIONS - INTERNAL SERVICES GRANT FUNDS TOTAL POSITIONS - ALL FUNDS a

-

-

20.0

15.0

15.0

-

18.0

18.0

18.0

13.0

13.0

-

18.0

18.0

38.0

28.0

28.0

-

5.0

5.0

5.0

5.0

5.0

-

459.0

452.0

444.0

438.0

438.0

-

FY14 Temporary to Permanent positions - 2 Landscape Maint. Foremen, 1 Admin Tech and 1 Clerical Specialist B

FTE Positions by Fund Special Revenue Funds 22%

Enterprise Fund 39%

General Fund 33%

FY15 Proposed Budget Summary - 78

Internal Service Fund 6%

Prime Accounts Public Works Acct

Description

44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services

General Fund FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

(2,110,447)

(1,401,021)

(1,425,832)

(1,400,000)

(1,400,000)

(637,232)

(586,551)

(443,982)

(605,103)

(545,950)

46 - Fines, Fees & Permits

(257,270)

(464,697)

(502,835)

(472,000)

(514,000)

47 - Other Revenue

(108,177)

(112,762)

(134,579)

(110,000)

(125,000)

(273)

(281)

(273)

0

0

(3,113,399)

(2,565,312)

(2,507,501)

(2,587,103)

(2,584,950)

5,947,218

6,565,350

6,502,008

6,830,698

6,805,130

79,912

156,727

76,235

67,595

67,595

1,780,471

2,248,310

2,362,291

2,766,228

2,732,639

0

0

0

(512,160)

(512,160)

7,807,601

8,970,387

8,940,535

9,152,362

9,093,204

800,205

855,918

962,254

1,060,676

1,116,087

89,964

96,395

103,542

141,478

119,838

179,296

155,572

368,707

373,499

405,599

67 - Rent, Utilities & Maintenance

6,389,742

6,575,304

6,329,785

6,626,727

6,601,007

68 - Interfund Services

1,331,489

1,959,914

1,884,085

1,564,071

1,581,881

83,970

184,191

266,755

142,922

112,410

Operating & Maintenance

8,874,666

9,827,293

9,915,128

9,909,373

9,936,822

89 - Affiliated Organizations

1,392,810

575,848

575,848

575,848

575,848

Affiliated Organizations

1,392,810

575,848

575,848

575,848

575,848

94 - Other Sources & Uses

(247,127)

(532,967)

(593,813)

(300,000)

(600,000)

Other Financing Sources

(247,127)

(532,967)

(593,813)

(300,000)

(600,000)

17,827,950

18,840,561

18,837,698

19,337,583

19,005,874

96 - Operating Transfers In

(35,170)

(35,170)

(36,508)

(35,170)

(35,170)

Operating Transfers In

(35,170)

(35,170)

(36,508)

(35,170)

(35,170)

98 - Operating Transfers Out

277,591

96,154

229,490

50,000

50,000

Operating Transfers Out

277,591

96,154

229,490

50,000

50,000

242,421

60,984

192,982

14,830

14,830

14,956,972

16,336,233

16,523,179

16,765,310

16,435,754

48 - Investment Income Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits 60 - Supplies & Materials 64 - Services & Other Expenses 66 - Professional & Contracted Services

70 - Capital Asset Acquistions

Expenditures

Net Transfers Public Works Total

FY15 Proposed Budget Summary - 79

Prime Accounts Public Works Acct

Description

43 - Intergovernmental Revenues-State of Tennessee 44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services 46 - Fines, Fees & Permits 47 - Other Revenue

954 - Fire Services Fund FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

(76,800)

(64,800)

(77,400)

(75,000)

(75,000)

(1,495,017)

(1,525,388)

(1,569,776)

(1,873,396)

(870,000)

0

0

0

(78,486)

(75,000)

(17,656,734)

(17,668,808)

(17,293,709)

(18,231,000)

(18,082,000)

(619)

(2,654)

(58,986)

(95,000)

(53,000)

(15,850)

(9,467)

(2,284)

(6,000)

(6,000)

(19,245,020)

(19,271,116)

(19,002,155)

(20,358,882)

(19,161,000)

51 - Salaries-Regular Pay

8,414,655

8,330,315

8,493,001

9,122,230

9,373,642

52 - Salaries-Other Compensation

2,238,632

1,730,171

1,702,285

1,421,708

1,475,376

55 - Fringe Benefits

3,112,430

3,378,247

3,746,940

4,084,836

3,923,989

0

0

0

(306,914)

(500,000)

13,765,717

13,438,733

13,942,225

14,321,860

14,273,007

399,274

735,660

249,159

272,135

338,835

79,009

108,567

122,866

139,800

149,800

3,753,935

3,833,623

3,834,143

3,940,146

2,524,650

216,562

263,117

217,428

235,072

235,072

1,118,771

891,905

922,421

1,112,270

1,172,900 110,000

48 - Investment Income Revenue

56 - Salary Restriction Salaries & Fringe Benefits 60 - Supplies & Materials 64 - Services & Other Expenses 66 - Professional & Contracted Services 67 - Rent, Utilities & Maintenance 68 - Interfund Services 70 - Capital Asset Acquistions

661,121

1,401,733

658,965

110,000

79 - Depreciation Expense

(328,417)

(1,152,883)

(387,568)

0

0

Operating & Maintenance

5,900,257

6,081,723

5,617,414

5,809,423

4,531,257

80 - Debt Service Expenditure

31,930

24,675

17,072

183,384

72,395

Debt Services

31,930

24,675

17,072

183,384

72,395

94 - Other Sources & Uses

(6,558)

32,406

(457,200)

(55,000)

(55,000)

Other Financing Sources

(6,558)

32,406

(457,200)

(55,000)

(55,000)

19,691,346

19,577,536

19,119,511

20,259,667

18,821,659

99 - Planned Use of Fund Balances

0

0

0

99,215

339,341

Planned Fund Balance Change

0

0

0

99,215

339,341

0

0

0

99,215

339,341

96 - Operating Transfers In

(199,781)

(227,785)

(64,433)

0

0

Operating Transfers In

(199,781)

(227,785)

(64,433)

0

0

98 - Operating Transfers Out

30,480

0

27,983

0

0

Operating Transfers Out

30,480

0

27,983

0

0

(169,301)

(227,785)

(36,450)

0

0

277,026

78,635

80,906

0

0

Expenditures

Planned Fund Balance Change

Net Transfers Public Works Total

FY15 Proposed Budget Summary - 80

Special Revenue Fund Narrative - FY15

Public Works

Fund 071 - Roads & Bridges Fund The Roads and Bridges Department is responsible for identifying and overseeing the public infrastructure needs for the County and responding to those needs with an approach that is environmentally sound. The Department initiates and manages the design of system improvements necessary as maintenance issues arise and growth patterns emerge. Staff is responsible for preparation of design contracts for roads, bridges and buildings and oversight of consultants; for review of all CIP and development construction plans and for technical adequacy, traffic control and permits; for oversight of construction contracts to verify quality of work and proper payment to contractors; administration of program requirements for the EPA NPDES, Phase II; monitoring of Walnut Grove methane gas elimination system; coordination for FEMA insurance rate maps and flood plain program; maintenance and preparation of dams and levees for periodic inspection by state. The Waste Management Department includes the Compound Trash Removal section handles disposal for Area 10 Compound (East Complex). Dead Animal pick-up is also included in this section with responsibility for disposal of dead animals from roadways, veterinary clinics and rural livestock areas.

Fund 093 - Stormwater Funds The Shelby County Storm Water Program protects the health, safety, and general welfare of citizens from the adverse impacts from uncontrolled storm water drainage and the quality of life of current and future residents from the discharge of pollutants into the receiving waters. This program includes best management practices for monitoring and controlling storm water pollution. Engineering methods are employed for storm water systems design, management of systems operations, floodplain and watershed management plans, and implementation and enforcement of ordinances.

FY15 Proposed Budget Summary - 81

Grant Summary Information for FY15

Public Works

The Division of Public Works administers several grants in the areas of: Environmental Programs Department •

Storm water Quality Initiative - A grant from the Tennessee Department of Environment and Conservation Healthy Watershed Initiative to provide funding for water quality improvements to the Shelby Farms Trails Gateway Improvement Project.



Household Hazardous Waste - The HHW facility collects materials generated in residential homes that are toxic, ignitable, corrosive or reactive to prevent these hazardous materials from contaminating the environment, specifically our drinking water, and to promote proper waste management. Shelby County is the sub-contractor as the grant is awarded to the City of Memphis. Shelby County is in charge of daily operations for this facility for all residential citizens.



Chickasaw Basin Authority - The grant provides funding to the Chickasaw Basin Authority whose function is watershed management for Shelby County and portions of surrounding counties. The Authority was established by the State of Tennessee.

Roads & Bridges Department •

CMAQ Intersection Improvement Projects- The Congestion Mitigation Air Quality (CMAQ) Program provides intersection improvements that alleviate traffic delays resulting in a reduction of vehicle emissions (100% federal funds).



CMAQ Greenline Extension – This project is a federal thru state grant under the CMAQ Program that provides funding to extend the Shelby Farms Greenline from its current terminus at Shelby Farms Park east to the “old” Cordova Train Depot.



STP - The Surface Transportation Program (STP) is a federally funded grant program to provide funds to local agencies for transportation projects.



Seismic Hazard Mitigation Studies: This project provides grant funding for the purposes of supporting the FEMA required update of the Memphis/Shelby County Local Hazard Mitigation Plan (HMP) (September 2005) by addressing seismic hazard mitigation planning measures in the critical healthcare and continuity of governance areas (75% state; 25% local funds).



TDOT Roadside Litter Grant - The goal and objective of the Tennessee Department of Transportation (TDOT) Roadside Litter Grant is to educate the public, business, government, media and schools about litter reduction and to keep Shelby County clean and “green”, and remove and dispose litter and debris from County, State and Interstate roadsides.



The State Aid Program provides funds to Shelby County for the improvement or rehabilitation of roads on the State Aid System. The types of qualifying work include the planning, engineering, right-of-way acquisition, grading, drainage, bridge construction, and pavement upgrades or rehabilitation. These roads serve all communities within the county and function as connector routes linking the important traffic generators within the county.

Support Services Department •

Waste Tire Program - State of Tennessee Grant for the provision of optimizing waste tire in defraying the excessive costs associated with locating, collecting and properly disposing of waste tires.

FY15 Proposed Budget Summary - 82

Grant Program Detail for FY15 FUND

Public Works

GRANT PROGRAM

AMOUNT

Department 3004: Environmental Programs 180 726 863

Storm Water Quality Initiative Household Hazardous Waste Chickasaw Basin Authority Department Total

$ $ $ $

219,000 278,000 56,094 553,094

Department 3010: Roads & Bridges 145 607 660 698 720 722 745 766

State Aid Grant Surface Transportation Programs - Brooks Road Roadside Grant Congestion Management Air Quality Grant (CMAQ) FEMA Hazard Mitigation CMAQ Greenline Extension State Aid Program Ward Rd. Bridge State Aid Road & Bridge Maintenance Department Total

5,016,914 78,000 230,200 8,870,489 357,937 3,854,413 $ 982,465 $ 1,646,496 $ 21,036,914

Department 3073: Support Services 724

Waste Tire Program Department Total

$ $

DIVISION TOTAL

$ 22,247,014

FEMA = Federal Emergency Management Agency CMAQ = Congestion Management Air Quality

FY15 Proposed Budget Summary - 83

657,006 657,006

Internal Services Fund Narrative - FY15

Public Works

Fund 960 - Fleet Services The Fleet Services department operates as an internal service fund providing vehicle and equipment maintenance for all vehicles and construction equipment that currently comprise the fleet at Shelby County Government to ensure safe and efficient operations. The division operates a maintenance facility (Auto Shop) and a fueling facility (Service Station). This department is staffed by highly trained professionals experienced in vehicle and equipment maintenance and management.

Fund 961 - Mail & Print Services Mail Services primary function is to pick-up and deliver mail and packages through-out Shelby County Government. They also calculate and apply postage to outgoing U.S. mail; deliver in-coming U.S. mail and perform accounting functions for the section. Mail Services is located at 201 Poplar. Printing Services primary function is to provide printing and graphic arts services to the County. They also provide services to other government entities. Printing Services is located at 584 Adams.

FY15 Proposed Budget Summary - 84

CORRECTIONS DIVISION

FY15 Proposed Budget Summary - 85

Division Overview for FY15 Corrections

James E. Coleman, Director

VISION STATEMENT: We, the Employees of the Shelby County Division of Corrections, are developing as a model organization of trained public safety professionals, volunteers and partnerships contributing to our community through preparation of offenders for successful re-entry into society.

STRATEGIC GOALS:

• We follow the mandates of the courts and laws of Tennessee related to the incarceration of inmates in a cost-effective manner that ensures the safety of the citizens of Shelby County. • We encourage the rehabilitative process through a variety of programs providing opportunities for a more productive life upon release. • We strive to accomplish our purpose and goals through the development of well-trained staff, guided by competent and capable leaders.

ISSUES & TRENDS • Seek ways to improve and sustain good security practices that will ensure safety and security for staff and inmates. • Ongoing inmate programs with Federal and State agencies. • Expanded use of volunteers providing program opportunities for pre and post release. • Expand the collaboration and partnerships for the operation of the Memphis & Shelby County Office of Re-entry, the City of Memphis and community based service organizations. • Population levels have declined from historic highs in 2009/2010

FY14 PERFORMANCE HIGHLIGHTS: The Division of Corrections continues to provide housing to about 2,000 TDOC (felons) inmates along with Shelby County misdemeanant inmates under TCI regulations. Our facility was recertified with no findings for FY 2013/14. The Division of Corrections was able to hire, train, and promote staff and decrease assaultive incidents. SCDC Maintenance completed renovation of two wings of E Building, C Building, and installed additional security cameras and recorders in the main compound. HVAC systems in the 1989/91 buildings continue to be replaced as failures occur using standardized package units. The Division is beginning a conversion to more energy efficient systems starting with solar water heating, recycling of solid waste, and the purchase of fuel efficient vehicles as fleet replacements are needed. The Division now provides laundry services for the Sheriff’s Department Jail on a cost reimbursement basis, saving Shelby County about $500,000 in capital expenditures at 201 Poplar. Three housing buildings are currently mothballed due to reduced population, and all females are being housed in W Building to improve operational efficiency. The Division is ending a three (3) year grant with Health and Human Services, Administration for Children and Families, showing strong data to support the program’s success. Currently, the Office of Re-entry has 135 active program participants.

FY15 Proposed Budget Summary - 86

Division Overview for FY15 Corrections

James E. Coleman, Director

FY15 BUDGET HIGHLIGHTS: The budget includes the maintenance of a safe and secure environment for staff and inmates, improve program and educational opportunities, with investments in more ‘green’ energy programs to improve our bottom line. Capital improvements paid for from available fund balances include about $2.5 million in building improvements, roof system replacements, and additional energy saving projects like the installation of an ozone injection system for the laundry and LED lighting in housing areas and the outside lighting fixtures., Solar heat for water and building environments will be tested for future compound wide installation. Additional recycling projects include a composting system to eliminate food waste going to the landfill by conversion to organic fertilizers and soil improvers. The Division will utilize current technology to enhance surveillance, as well as provide additional aids to security. The FY15 budget will address the movement and occupancy of a new site for the Memphis & Shelby County Office of Re-entry. This move will create an environment critical for a “One Stop Shop” for program participant services, training and other identified support(s). With the continued support of TDOC and the City of Memphis the “One Stop Shop” will become a vital component necessary for successful re-entry services in Shelby County. The Division will continue to seek additional funding from outside sources to support services for our population.

FY15 Proposed Budget Summary - 87

Division Overview for FY15 Corrections

FY12 Actual

FY13 Actual

FY14 Estimate

FY15 Forecast

2,475

2,450

2,230

2300

% Male Population

91.00%

92.00%

92.67%

92.0%

% Female Population

Service Level Measurements POPULATION

MEALS

MEDICAL

James E. Coleman, Director

Total Average Daily Population

9.00%

8.00%

7.33%

8.0%

Average Felon Population

2,090

2,100

1,937

1,978

% Felons of Total Population Total Days Served as Weekender Time

84%

86%

86.90%

86.0%

2,920

3,285

2,285

2,300

2,710,125

2,682,750

2,495,000

2,518,500

Average Inmate Meals per day

7,425

7,350

6,836

6,900

Total Medical Sick Calls

19,957

19,344

20,052

20,100

Total Walk-in Sick Calls

18,000

18,000

16,644

16,000

Total Psychiatrist Sick Call Total Admission Medical Screens

3,071

2,959

3,408

4,100

6,098

6,100

5,112

5,200

% on Medications

44.00%

45.00%

53.00

54.0%

% on Psychotropics

21.00%

22.00%

22.00%

23.0%

Number of Suicide Attempts

14

15

0

10

Number of Suicides

0

0

0

0

Number of Deaths

3

2

3

2

42

41

38

40

204

170

168

170

472

500

499

500

718

711

667

670

29%

29%

29.91%

29.1%

Total Acres of Land

60

60

60

60

Housing Buildings Maintained

16

16

16

16

Total Buildings Maintained

43

43

43

43

Total Inmate Meals

Medications

WORK LINES

Average inmates on Road Dept. Crews Average inmates on work lines in community Average inmates working inside Division of Corrections Total Inmates Working Percentage of Total Inmates Working

PHYSICAL PLANT MAINTAINED

FY15 Proposed Budget Summary - 88

Division of Corrections Total Average Population 3,300 3,200 3,100

FY08

3,000

FY09

2,900

FY10

2,800

FY11

2,700

FY 12

2,600 2,500

FY 13

2,400

FY 14

2,300 2,200

Division of Corrections Average Felon Population 2,900 2,800 2,700

FY08

2,600

FY09

2,500

FY10

2,400

FY11

2,300

FY 12

2,200

FY 13

2,100

FY 14

2,000 1,900

FY15 Proposed Budget Summary - 89

Division Totals by Fund Type Corrections

All Funds

FUND NAME

FY15 REVENUE

ENTERPRISE FUND: 956 - Corrections Center

(53,934,250)

64,143,159

(8,708,909)

(350,605)

541,696

(191,091)

(54,284,855)

64,684,855

(8,900,000)

GRANT FUNDS TOTAL DIVISION - ALL FUNDS

FY15 EXPENDITURES

FY15 TRANSFERS

FY15 USE OF FUND BALANCE

NET OPERATIONS

(1,500,000) (1,500,000)

-

99.2%

-

0.8%

-

100.0%

FY15 Expenditures by Fund

Enterprise Fund 99.2%

Grant Funds 0.8%

Operations of the Corrections Division are funded primarily by reimbursements from the State.

FY15 Proposed Budget Summary - 90

% of Total

Net Expenditures By Department Corrections Division Fund Dept

Dept Description

ENTERPRISE FUNDS 956 3501 Corrections-Administration 956 3502 Adult Offender Center 956 3505 Corrections Center Operations ENTERPRISE FUNDS TOTAL

All Funds FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

(32,039,138) 215,861 31,823,278 -

(32,291,665) 189,002 32,102,663 -

(30,350,506) 614,374 29,127,633 (608,500)

(31,284,879) 424,894 29,915,855 (944,130)

(32,287,028) 333,024 30,251,481 (1,702,523)

GRANT FUNDS TOTAL

(127,334)

(89,486)

(46,031)

-

-

CORRECTIONS DEPARTMENT TOTAL

(735,833)

(1,033,616)

(1,748,554)

-

-

FY15 Proposed Budget Summary - 91

FTE Position Count Corrections Fund Dept

All Funds

Dept Description

FY11 Budget

FY12 Budget

FY13 Budget

FY14 Budget

FY15 Proposed

146.8

148.8

150.8

155.8

155.8

-

13.0

12.0

8.0

9.0

9.0

-

521.0 680.8

519.0 679.8

566.0 724.8

564.0 728.8

564.0 728.8

-

20.0

24.0

25.0

11.0

1.8

(9.3)

700.8

703.8

749.8

739.8

730.6

(9.3)

FY14-15 Change

ENTERPRISE FUND 956

3501 Corrections Director & Staff

956

3502 Adult Offender Center

956 3505 Facility Operations TOTAL POSITIONS -ENTERPRISE FUND

GRANT FUNDS TOTAL POSITIONS - ALL FUNDS

a

a FY14 Temporary to Permanent positions - Maintenance Utility Workers b Fund 190 Justice Assistance Grant ended, Fund 574 Project MOST Re-entry program 3rd year of grant ends 9/30/14 (Motivated Offenders Succeeding Tommorrow)

FTE Positions by Department Facility Operations 78%

Director & Staff 21% Adult Offender Center 1%

FY15 Proposed Budget Summary - 92

b

Prime Accounts Corrections Acct

Description

43 - Intergovernmental Revenues-State of Tennessee 44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services 46 - Fines, Fees & Permits

956 - Corrections Center FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

(46,854,352)

(46,025,970)

(49,661,570)

(50,684,300)

(23,400)

(19,600)

(21,000)

(20,000)

(52,202,000) (20,000)

(1,358,727)

(1,347,608)

(1,415,511)

(1,610,000)

(1,605,750) (80,000)

(70,694)

(72,428)

(72,780)

(90,000)

47 - Other Revenue

(9,244)

(1,964)

(7,173)

0

(1,500)

48 - Investment Income

(5,150)

(19,172)

(27,504)

0

(25,000)

(48,321,568)

(47,486,742)

(51,205,537)

(52,404,300)

(53,934,250) 29,277,620

Revenue 51 - Salaries-Regular Pay

24,233,526

23,340,970

24,621,947

28,409,751

52 - Salaries-Other Compensation

4,043,030

4,610,252

4,123,367

2,783,427

2,783,298

55 - Fringe Benefits

9,898,271

9,506,695

10,957,785

13,081,653

12,685,460

0

0

0

(3,185,493)

(3,185,493)

38,174,828

37,457,916

39,703,098

41,089,339

41,560,885

5,425,284

5,050,503

5,461,504

5,841,847

5,876,600

351,127

258,804

302,163

297,400

315,400

66 - Professional & Contracted Services

5,800,605

6,152,083

6,372,058

6,957,915

6,860,000

67 - Rent, Utilities & Maintenance

2,602,927

2,416,351

2,612,910

2,826,910

3,056,000

68 - Interfund Services

3,104,070

2,771,864

2,582,069

3,625,504

3,350,355

70 - Capital Asset Acquistions

508,693

257,506

542,739

496,220

3,122,919

79 - Depreciation Expense

627,414

892,199

654,242

0

0

Operating & Maintenance

18,420,119

17,799,310

18,527,684

20,045,796

22,581,274

80 - Debt Service Expenditure

33,994

9,881

0

30,000

1,000

Debt Services

33,994

9,881

0

30,000

1,000

94 - Other Sources & Uses

(6,794)

(56,354)

(28,904)

0

0

Other Financing Sources

(6,794)

(56,354)

(28,904)

0

0

56,622,146

55,210,754

58,201,878

61,165,135

64,143,159

99 - Planned Use of Fund Balances

0

0

0

(46,360)

(1,500,000)

Planned Fund Balance Change

0

0

0

(46,360)

(1,500,000)

0

0

0

(46,360)

(1,500,000)

96 - Operating Transfers In

(9,000,000)

(8,900,000)

(8,908,698)

(8,900,000)

(8,900,000)

Operating Transfers In

(9,000,000)

(8,900,000)

(8,908,698)

(8,900,000)

(8,900,000)

98 - Operating Transfers Out

90,922

231,858

209,834

185,525

191,091

Operating Transfers Out

90,922

231,858

209,834

185,525

191,091

(8,909,078)

(8,668,142)

(8,698,864)

(8,714,475)

(8,708,909)

(608,500)

(944,130)

(1,702,523)

0

0

56 - Salary Restriction Salaries & Fringe Benefits 60 - Supplies & Materials 64 - Services & Other Expenses

Expenditures

Planned Fund Balance Change

Net Transfers Corrections Total

FY15 Proposed Budget Summary - 93

Grant Summary Information for FY15

Corrections

The Division of Corrections has used grant funding to augment services for our inmate population. The Division currently has two sources of grant funds The initiatives include: •

The U.S. Department of Health and Human Services (HHS), Administration of Children and Families (ACF). Project MOST supports nine (9) fulltime positions and provides equipment and supplies, family strengthening activities, vocational training, and contractor facilitated services to inmates and their families at the Division of Corrections for pre and post-release services. Project MOST was funded for three (3) years. Funding will end September 29, 2014.



Tennessee Department of Corrections (TDOC) provides support for the Memphis and Shelby County Office of Re-entry. The FY15 budget will address the movement and occupancy of a new site for the Memphis & Shelby County Office of Re-entry. This move will create an environment critical for a “One Stop Shop” for program participant services, training and other identified support(s). With the continued support of TDOC and the City of Memphis the “One Stop Shop” will become a vital component necessary for successful re-entry services in Shelby County.



The U.S. Department of Justice provides support through the State Criminal Alien Assistance Program to agencies that have incurred expenses for incarcerating inmates deemed to be undocumented aliens.

The Division will continue to seek additional funding from outside sources to support services for our population

FY15 Proposed Budget Summary - 94

Grant Program Detail for FY15

FUND

Corrections

SECTION GRANT PROGRAM

AMOUNT

Department 3501: Corrections Administration 190 574 706

350107 350107 350107

Justice Assistance Grant Project MOST Re-Entry Program - Year 3/3 7/1/14 - 9/30/14 Memphis-Shelby County Office of Re-Entry Program Department Total

$

11,153 199,452 110,000

$

320,605

Department 3505: Corrections Center Facility 751

350502

State Criminal Alien Assistance Program Department Total DIVISION TOTAL

FY15 Proposed Budget Summary - 95

30,000 $

30,000

$

350,605

FY15 Proposed Budget Summary - 96

DIVISION OF HEALTH SERVICES

FY15 Proposed Budget Summary - 97

Division Overview for FY15 Health Services

Yvonne S. Madlock, Director

MISSION STATEMENT The mission of Shelby County Health Department is to promote, protect and improve the health and environment of all Shelby County residents. To achieve this mission the Health Department is committed to providing the three core functions of public health (Assessment, Assurance and Policy Development) and is organized to maximize its ability to provide all residents of this County the following Essential Public Health Services. In follow-up to the recommendations of the Business Process Improvement Study of the Division conducted in 2011-12 and in anticipation of pursuit of accreditation by the National Public Health Accreditation Board (PHAB), the Division continues to implement activities and work toward achievement of goals articulated in its FY2011-2014 Strategic Plan. The achievements of the SCHD over the last fiscal year also reflect the Division’s commitment to the Organizational Values that were identified and shared with all staff as a result of our strategic planning: Excellence, Equity, Innovation and Integrity.

DIVISION GOALS •

Monitoring Health Status of Shelby County



Improving Environmental Quality



Maximizing the Health of Families



Reducing risk of Chronic Diseases



Reducing Infectious Diseases



Assuring community and departmental preparedness for rapid response to public health threats and emergencies whether naturally occurring or man-made, including biological, chemical and radiological terrorism related incidents



Achieving organizational excellence and effectiveness and operational efficiencies



Assuring a competent workforce

ISSUES AND TRENDS •

SCHD continues to make progress on the strategic goals established in its 2011-2014 Strategic Plan. This progress is referenced in the Division and Bureau achievements listed below. A major challenge to on-going progress is increasing pressure on the local budget that minimizes the number of available local positions and thereby the flexibility of the department to respond to locally identified public health priorities and public health threats as they emerge.



Maintaining a knowledgeable, experienced and credentialed workforce and leadership has become a significant challenge. A large number of credentialed and experienced public health professionals (technical managers, nurses, supervisors, environmentalists) have recently taken retirement. In addition there is strong private sector competition for well-trained and experienced public health workforce which results in high turn-over in certain job categories. In a Division with approximately 50 different, diverse and highly technical “service lines”, competent and proficient leadership at the section and Bureau levels is critical to the organization’s capacity to meet its mission to protect and improve the County’s health.



Nationally, accreditation of local and state public health departments is gaining momentum. At the end of 2013, 22 state and local health departments have been accredited by the Public Health Accreditation Board (PHAB). PHAB accreditation is a process designed to measure performance of

FY15 Proposed Budget Summary - 98

Division Overview for FY15 Health Services

Yvonne S. Madlock, Director

local health departments against a set of standards and to reward or recognize health departments who meet the standards. Currently, PHAB accreditation is voluntary, but this process is supported and encouraged by the CDC, American Public Health Association and the Robert Wood Johnson Foundation. SCHD is committed to the highest level of performance and views accreditation as a tool for measuring and assuring the local public health agency performance capacity. Preparation for Accreditation is Goal 4 in the Division’s Strategic plan. Achieving accreditation will require a commitment of resources for infrastructure and process focus and management. •

Decreased local, state and federal revenues and shifting reimbursement models have resulted in reductions in funding for traditional public health services and programs from all levels of government. Implementation of the Affordable Care Act will create both opportunities and challenges for health care and for local public health. Consequently, there is an increased need to demonstrate the value of public health programs and population based services in measurable terms in order to assure the physical and economic health of all individuals, families and communities across our geo-political region.



Need to continue to align existing resources and identify additional resources and assure appropriate public health capacity to identify and address issues that have been identified through the Community Health Assessment process as priorities by the residents of Shelby County and conditions that have greatest potential to improve overall health of the County.



Increasing number of non-English speaking clients in all program areas and the need to be culturally/linguistically competent and Title VI compliant will require non-traditional approaches and non-traditional partners.



Health disparities between population groups remain a challenge to improving health of overall community.

FY15 BUDGET HIGHLIGHTS •

The Tennessee Department of Health continues to respond to federal budget reductions and to realign distribution of State Public Health funds to the various programs and counties throughout the State. The effect on Shelby County is a $69,528 reduction in the STD/HIV Prevention and Surveillance grant and a reduction in the Public Health Emergency Preparedness program in the amount of $109,200.



The contract to provide inmate health care was re-bid in FY14. The resultant contract, which became effective October 1, 2013, has been changed from a fixed-price contract to a Cost-plus contract. The FY15 budgeted amount will be $18,086,712 ($11,316,885 for the Jail, which is reported under the Division of Health Services, and $6,772,827 for the Shelby County Correction Center (SCCC), which is reported under the SCCC). The FY15 budgeted amount projects no increase over the annualized amount of the current contract.



The contract for management of forensic medical services was re-bid in FY14. As of this writing, the budget for this contract will be in an amount not to exceed $3,243,187 for FY15, which will represent a zero percent increase over FY14 budget. *A more detailed Division Overview included in the complete FY15 Proposed Budget available at www.shelbycountytn.gov.

FY15 Proposed Budget Summary - 99

Division Totals by Fund Type Health Services

All Funds FY15 REVENUE

FUND NAME

FY15 EXPENDITURES

FY15 TRANSFERS

FY15 USE OF FUND BALANCE

NET OPERATIONS

-

21,638,071

43.8%

(290,595) (310,959) (601,554)

-

1.8% 6.3% 0.1% 8.3%

% of Total

GENERAL FUND 010 - General Fund

(4,945,770)

25,950,334

633,507

SPECIAL REVENUE FUNDS: 081 - Air Emission Fees 082 - Mosquito & Rodent Control 083 - Air Emission Fines & Penalties TOTAL SPECIAL REVENUE FUNDS

(1,071,250) (3,455,000) (20,000) (4,546,250)

1,071,250 3,745,595 84,717 4,901,562

246,242 246,242

GRANT FUNDS

(27,139,753)

28,352,501

(1,204,748)

(8,000)

-

47.9%

TOTAL DIVISION - ALL FUNDS

(36,631,773)

59,204,397

(324,999)

(609,554)

21,638,071

100.0%

FY15 Expenditures by Fund Grant Funds 47.9% Special Revenue Fund 8.3%

General Fund 43.8%

Funding for Health Services operations is split primarily between Grant and General Funds.

FY15 Proposed Budget Summary - 100

Net Expenditures By Department Health Services Division Fund Dept

FY11 Actual

Dept Description

GENERAL FUND 010 4001 Director - Health Services 010 4002 Forensic Services 010 4003 Administration & Finance 010 4004 Environmental Health Services 010 4005 Community Health 010 4006 Health Planning and Promotion 010 4007 Inmate Medical Care GENERAL FUND TOTAL

All Funds

(a) (b)

410,306 2,934,207 927,018 1,814,885 4,790,550 549,055 10,023,509 21,449,530

FY12 Actual

FY13 Actual

393,005 3,022,221 (782,888) 2,802,607 4,271,463 590,456 10,359,890 20,656,753

396,999 3,146,732 (809,525) 1,088,938 4,568,134 289,069 10,548,996 19,229,343

FY14 Amended

FY15 Proposed

146,581 3,121,387 (1,378,085) 2,100,563 5,362,395 574,360 11,752,898 21,680,098

150,685 3,127,187 (1,219,365) 2,177,229 5,121,328 573,401 11,707,607 21,638,071

SPECIAL REVENUE FUND 081 4004 Air Pollution 082 4004 Vector Control 083 4004 Air Emissions SPECIAL REVENUE FUND TOTAL

(463,732) (321,623) (443,041) (1,228,397)

215,708 (16,962) 560,177 758,924

70,796 (37,266) 48,394 81,924

-

-

GRANT FUNDS TOTAL

(1,117,110)

(1,347,797)

(808,216)

1

-

HEALTH SERVICES TOTAL

19,104,023

20,067,880

21,680,099

21,638,071

(a) (b) (c)

18,503,052

Section 400304 Maintenance Services moved to Public Works in FY12. Section 400408 Cemetery moved to Public Works in FY12. Indirect Cost Allocation which carries a negative balance is included in department 4003.

FY15 Proposed Budget Summary - 101

(c)

FTE Position Count Health Services Fund

All Funds

Dept Dept Description

FY11 Budget

FY12 Budget

FY13 Budget

FY14 Budget

FY15 Proposed

FY14-15 Change

GENERAL FUND 010

4001 Director - Health Services

4.0

4.0

4.0

4.0

4.0

-

010

4003 Administration & Finance

23.8

23.3

22.3

22.3

24.3

2.0

010

4004 Environmental Health Services

46.0

46.0

41.0

41.0

39.0

(2.0)

010

4005 Community Health

66.7

73.6

71.3

70.2

70.2

-

010

4006 Health Planning & Promotion

21.9

5.7

5.0

6.0

6.0

-

4.2 166.6

4.2 156.8

3.0 146.6

3.0 146.5

3.0 146.5

-

9.8

9.8

10.6

10.6

10.6

-

52.0 61.8

52.0 61.8

49.0 59.6

47.0 57.6

47.0 57.6

-

GRANT FUNDS

411.1

384.1

351.8

345.8

345.8

-

TOTAL POSITIONS - ALL FUNDS

639.5

602.7

558.0

550.0

550.0

-

010 4007 Inmate Medical Care TOTAL POSITIONS - GENERAL FUND

SPECIAL REVENUE FUND 081

4004 Air Pollution

082 4004 Vector Control TOTAL POSITIONS - SPECIAL REVENUE

FTE Positions by Department

Community Health 48% Environmental Services 27%

Health Planning & Promotion 4% Administration & Finance 16%

Inmate Medical Care 2% Director 3%

FY15 Proposed Budget Summary - 102

Prime Accounts Health Services Acct

Description

010 - General Fund FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

43 - Intergovernmental Revenues-State of Tennessee 44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services

(1,576,917)

(546,996)

(1,701,607)

(1,559,484)

(18,421)

0

0

0

0

(1,445,800)

(1,531,731)

(1,512,623)

(1,559,036)

(1,567,066)

46 - Fines, Fees & Permits

(2,220,776)

(2,257,515)

(2,155,158)

(2,139,680)

(2,137,000)

(30,600)

(25,776)

(22,219)

(25,000)

(20,000)

(5,292,515)

(4,362,018)

(5,391,606)

(5,283,200)

(4,945,770)

8,096,941

6,667,463

6,288,912

7,039,102

7,055,791

164,611

293,557

121,578

78,104

77,404

2,631,117

2,445,089

2,441,153

2,988,786

2,862,997

0

0

0

(556,975)

(683,975)

10,892,669

9,406,109

8,851,643

9,549,017

9,312,218

60 - Supplies & Materials

744,703

672,801

534,359

783,216

749,908

64 - Services & Other Expenses

241,161

270,847

263,494

401,101

369,443

13,580,303

13,924,850

14,223,374

15,571,289

15,447,785

47 - Other Revenue Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits

66 - Professional & Contracted Services

(1,221,704)

67 - Rent, Utilities & Maintenance

1,068,785

834,169

991,656

1,202,504

1,056,373

68 - Interfund Services

(656,217)

(676,868)

(1,105,912)

(814,578)

(717,393)

34,985

6,665

0

5,000

5,000

15,013,720

15,032,465

14,906,972

17,148,532

16,911,116

95 - Contingencies & Restrictions

0

0

0

(400,000)

(273,000)

Contingencies & Restrictions

0

0

0

(400,000)

(273,000)

94 - Other Sources & Uses

(500)

(450)

0

0

0

Other Financing Sources

(500)

(450)

0

0

0

25,905,889

24,438,123

23,758,616

26,297,549

25,950,334

99 - Planned Use of Fund Balances

0

0

0

(5,263)

0

Planned Fund Balance Change

0

0

0

(5,263)

0

0

0

0

(5,263)

0

96 - Operating Transfers In

(1,219,551)

(1,209,008)

(1,315,779)

(1,448,186)

(1,476,800)

Operating Transfers In

(1,219,551)

(1,209,008)

(1,315,779)

(1,448,186)

(1,476,800)

98 - Operating Transfers Out

2,055,707

1,789,656

2,178,113

2,119,198

2,110,307

Operating Transfers Out

2,055,707

1,789,656

2,178,113

2,119,198

2,110,307

836,156

580,648

862,334

671,012

633,507

21,449,530

20,656,753

19,229,343

21,680,098

21,638,071

70 - Capital Asset Acquistions Operating & Maintenance

Expenditures

Planned Fund Balance Change

Net Transfers Health Services Total

FY15 Proposed Budget Summary - 103

Program Budget for Fiscal 2015 Department Name: Department Number:

Special Revenue Funds

Environmental Health Services 4004

Fund 081 - Air Emission Fees: The Air Emission Fees Special Revenue Fund helps Environmental Health Services to protect the health of the citizens of Shelby County by improving air quality through the reduction of air pollution. Revenue Sources are air emissions fees and Title V operating permit fees collected. Activities include: 1) Issues federally enforceable Title V permits to all major stationary air pollution sources. 2) Performs an EPA level II inspection of all Title V major and conditional major sources at least once a year. 3) Enforces all local, state and federal regulations through inspections, notices of inquiry (NOI) and notices of violation (NOV), and assessment of penalties. 4) Provides yearly emissions information to establish permit fees required to support the program. Fund 082 - Mosquito & Rodent Control: The Mosquito and Rodent Control Special Revenue Fund fully funds all activities of the County-wide integrated Mosquito and Rodent Control Program. Revenue source is the monthly fee of $.75 cents collected by MLGW for vector control and transferred to Shelby County. Activities include: 1) Regularly inspects and treats mosquito breeding areas in Shelby County with EPA registered larvicide from April through the beginning of November. 2) Treats each zone within Shelby County with an adulticide (spray) regularly from April through the beginning of November. 3) Responds to constituent complaints regarding mosquito and rat activity and/or urban 4) sanitation Enforces issues. applicable city and state ordinances regarding rodent control and urban sanitation. 5) Increases community awareness and participation of methods of mosquito and rodent prevention and control. Fund 083 - Air Emission Fines & Penalties: The Air Emission Fines and Penalties Fund was established to account for the collection of civil penalties for air emission violations by major sources. A major source is a source that emits, or has the potential to emit, a pollutant regulated under the 1990 "Clean Air Act". These funds are to be utilized for supplemental environmental projects and programs that will enhance the efforts of the Air Pollution program. Such projects include the Memphis Area Ride Share and Shelby County School Bus Retrofit programs. The revenue source for this fund is Title V penalties collected.

FY15 Proposed Budget Summary - 104

Grant Summary Information for FY15

Health Services

The Division of Health Services administers multiple grants received either directly from the Federal Government, or through the State of Tennessee in the areas of:



Emergency Preparedness and Response – Designed to improve emergency preparedness and response capabilities related to bioterrorism, outbreaks of infectious disease and other public health threats and emergencies.



Pollution Control – Includes Air Emission Fees programs designed to monitor ambient air quality, examine trends in air quality and ensure air quality by enforcing all local, state and federal air emission regulations, through the operation of the Title V Operating Permit Program, and Congestion Mitigation Air Quality programs designed to fund transportation projects or programs that will contribute to attainment of the national ambient air quality standards for ozone, carbon monoxide and particulate matter.



Community Health Services – Provides direct community-based services, case management and outreach to address health needs of vulnerable populations and provide prevention-oriented health education and service with a major emphasis on improvement of maternal and child health and chronic disease prevention. These programs include Childhood Lead Poisoning Prevention, Children Special Services, Community Health Nursing, Healthy Start Initiative, Child Safety Seat Program, Health Promotion, Tobacco Use Prevention, and Breast and Cervical Cancer screening and referral.



Infectious Disease Control and Population based Services — Services include HIV/AIDS/STD Surveillance/Prevention and Case Management, Tuberculosis Control, Perinatal Hepatitis B Program, and infectious disease epidemiology.



Clinical Services Programs – These are services performed in public health clinics that comprise the core clinical public health programs. Services include: Women, Infant and Children (WIC), Commodity Supplemental Food Program (CSFP), Early Periodic Screening Diagnosis and Treatment (EPSD&T or well-child exams), Tenndercare Community Outreach, Immunization Services, including Vaccine for Children, SchoolBased Preventive Dental Care.

FY15 Proposed Budget Summary - 105

Grant Program Detail for FY15 FUND

Health Services

GRANT NAME

AMOUNT

Department 4003: Administration & Finance - Health Services 248 747

May 2011 Floods State Grant In Aid - Administration Department Total

$

61,657 917,800 979,457

$

365,214 121,738 5,000 1,882,436 200,000 318,468 1,086,200 124,813 4,103,869

$

339,700 1,458,704 203,300 328,800 598,100 101,900 125,426 163,258 6,900 117,975 339,000 1,754,503 4,944,650 1,500,000 25,000 75,000 1,420,000 1,145,000 1,145,000 318,500 318,500 1,680,900 115,747 188,331 657,487 53,138 1,346,853 60,100 9,000

Department 4004: Environmental Health Services 105 106 255 520 647 649 677 739

Air Pollution 7/1/14-9/30/14 Air Pollution 10/1/14-6/30/15 Medical Reserve Corps - Environmental Health Services Rideshare Project Air Pollution Near Roadside Air Pollution Special Studies Homeland Security - Bioterrorism & City Readiness Special Air Pollution Department Total Department 4005: Community Health Services

209 215 230 242 250 282 295 327 329 340 341 345 346 365 396 397 415 425 426 430 431 438 441 452 471 472 565 619 682

Infant Mortality Reduction Initiative TENNdercare Outreach CDC Lead Grant - Childhood Lead Poisoning Fetal & Infant Mortality Review Home Visiting Services Central Laboratory City Courts Child Safety Seat City Lead Grant PHS-CS Programs City Lead Grant PHS-CS Programs Children's Suppl. Food Program (CSFP) 7/1/14-9/30/14 Children's Suppl. Food Program (CSFP) 10/1/14-6/30/15 WIC Program - Clinical Services 7/1/14-9/30/14 WIC Program - Clinical Services 10/1/14-6/30/15 Tenncare Early Periodic Screening & Diagnostic Testing HIV Case Management - 4/1/15-6/30/15 HIV Case Management - 7/1/14-3/31/15 Tenncare Dental Prevention HIV - Surveillance & Prevention - 7/1/14-12/31/14 HIV - Surveillance & Prevention - 1/1/15-6/30/15 Immunization - 7/1/14-12/31/14 Immunization - 1/1/15-6/30/15 TB Outreach - HIV Local Costs Ryan White Minority AIDS Initiative Ryan White Part A - HIV Services Healthy Start Initiative - PHS-CS Programs - 7/1/14 - 5/31/15 Healthy Start Initiative - PHS-CS Programs - 6/1/15 - 6/30/15 Family Planning Newborn Outreach - Infant Health Ryan White Part A - HIV Svs

FY15 Proposed Budget Summary - 106

Grant Program Detail for FY15 FUND 715 730 734

Health Services

GRANT NAME

AMOUNT

Children's Special Services Breast & Cervical Cancer Breast & Cervical Cancer - Supplemental Department Total

752,700 125,000 10,000 21,428,472

Department 4006: Health Planning & Promotion 580 610 611 370 371

Health Risk Reduction - Community Development Tobacco Risk - Community Development - 7/1/14 - 3/29/15 Tobacco Risk - Community Development - 3/30/15 - 6/30/15 Tobacco Settlement Funds 2014 - 7/1/14 - 12/31/14 Tobacco Settlement Funds 2015 - 1/1/15 - 6/30/15 Department Total

$

DIVISION TOTAL

$ 27,139,753

FY15 Proposed Budget Summary - 107

114,400 31,875 10,625 235,528 235,528 627,955

FY15 Proposed Budget Summary - 108

DIVISION OF COMMUNITY SERVICES

FY15 Proposed Budget Summary - 109

Division Overview for FY15 Community Services

Dottie Jones, Director

MISSION: The Division of Community Services is the direct link between Shelby County government and our citizens, operating a variety of programs funded through state and federal resources designed to assist low-income families. The division is committed to providing resources and opportunities for families, children and individuals to improve their quality of life and achieve self-reliance. Our team of caring professionals addresses the needs of people we serve through a wide array of agency programs and a broad network of partners.

DIVISION GOALS: Goal 1: Customer Service. Create a culture wherein staff members are active, informed and committed to the division mission with mutual respect and trust for each other and our customers. Goal 2: Public Relations. Inform the public of the mission and goals of the division, strengthen support for division services, increase advocacy for our programs and promote goodwill in the communities we serve. Goal 3: Partnerships. Nurture existing partnerships and create new alliances to expand the resources and services of the division. Goal 4: Program Development. Increase the organizational capacity of the division to provide comprehensive, high quality, integrated services to meet the needs of our community. Goal 5: Professional Development. Increase staff members’ knowledge, skills and abilities through ongoing professional development. Goal 6: Integrated Systems and Services. Enhance organizational efficiency and customer service by integrating technology, developing a common core of client information, developing a common understanding of division programs among staff, and maximizing human resources.

ISSUES & TRENDS: The majority of programs operated by the division of community services are grant-funded, with approximately 80.0% of funding coming from federal and state sources rather than the county general fund. The division has continued to see an increased need for services to low-income and indigent individuals as the needs in the community have grown and the economy has not yet returned to full strength.

FY14 PERFORMANCE HIGHLIGHTS: The Shelby County Office of Early Childhood and Youth received additional funding from the Department of Justice to continue addressing the issue of children exposed to violence and the Teen Pregnancy and Parenting Success Initiative entered a year of no-cost extension. Shelby County continued its pilot initiative for the Blueprint for Safety Project to address the needs of domestic violence victims and holding perpetrators more accountable for their actions. Just Care Family Network, a collaboration of stakeholders working in partnership to provide a coordinated system of care for children and youth with serious emotional disturbance and their families, continued to enroll youth and their families and train the community in a wraparound process which supports improved functioning in the home, school and community.

FY15 BUDGET HIGHLIGHTS: •

• •

The Shelby County Head Start program funded by the U.S. Health & Human Services department will no longer be operated by Shelby County Government although the program will be continued in Shelby County under other grantees. One FTE position was eliminated within the Crime Victims Center, with the funds re-allocated for additional services through the Family Safety Center. Contractual services provided through the Exchange Club in the Pretrial budget have been increased by the amount previously funded through County grants.

FY15 Proposed Budget Summary - 110

Division Totals by Fund Type Community Services

All Funds FY15 EXPENDITURES

FY15 TRANSFERS

FY15 USE OF FUND BALANCE

NET OPERATIONS

(910,000)

8,607,210

128,676

-

7,825,886

19.5%

TOTAL GRANT FUNDS

(35,429,800)

35,558,476

(128,676)

-

0

80.5%

TOTAL DIVISION - ALL FUNDS

(36,339,800)

44,165,686

-

7,825,886

100.0%

FUND NAME GENERAL FUND 010 - General Fund

FY15 REVENUE

-

% of Total

FY15 Expenditures by Fund

General Fund 19.5%

Grant Funds 80.5%

Federal and State Grants provide over 80% of the funding for Community Services operations and programs.

FY15 Proposed Budget Summary - 111

Net Expenditures By Department Community Services Division Fund Dept

Dept Description

GENERAL FUND 010 4801 Director- Community Services 010 4804 Community & Diversion Services 010 4806 Crime Victims Center 010 4811 Pretrial Services GENERAL FUND TOTAL GRANT FUNDS TOTAL COMMUNITY SERVICE TOTAL

All Funds FY11 Actual

FY12 Actual

FY13 Actual

1,431,905 1,892,113 914,557 3,336,823 7,575,397

1,203,112 2,389,288 994,540 3,544,252 8,131,192

1,107,381 2,097,734 861,322 3,499,117 7,565,554

(4,608,213)

(3,306,640)

(3,806,803)

2,967,184

4,824,553

3,758,751

FY15 Proposed Budget Summary - 112

FY14 Amended

FY15 Proposed

1,059,629 1,957,334 781,418 3,777,963 7,576,344

989,619 1,957,334 939,786 3,939,146 7,825,886

-

-

7,576,344

7,825,886

FTE Position Count Community Services Fund Dept

All Funds

Dept Description

FY11 Budget

FY12 Budget

FY13 Budget

FY14 Budget

FY15 Proposed

12.0

8.0

8.0

8.0

8.0

FY14-15 Change

GENERAL FUND 010

4801 Director and Staff

a

010

4806 Crime Victims Center

15.1

14.1

13.0

13.0

12.0

010

4811 Pretrial Services

75.0

75.0

75.0

75.0

75.0

-

TOTAL POSITIONS - GENERAL FUND

102.1

97.1

96.0

96.0

95.0

(1.0)

GRANT FUND

523.0

574.9

584.0

568.3

120.3

TOTAL POSITIONS - ALL FUNDS

625.1

672.0

680.0

664.3

215.3

b

(1.0)

(448.0) (449.0)

a) Crime Victims Center deleted position b) Head Start Program will no longer be operated by Shelby County Government

FTE Positions by Department

Pretrial Services 79%

Director 8%

Crime Victims Center 13%

FY15 Proposed Budget Summary - 113

Prime Accounts Community Services Acct

Description

General Fund FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

43 - Intergovernmental Revenues-State of Tennessee 44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services

(283,485)

(243,585)

(366,540)

(440,000)

(106,071)

(89,595)

(57,859)

(90,000)

(65,000)

(255,420)

(309,048)

(303,369)

(300,000)

(300,000)

46 - Fines, Fees & Permits

(183,734)

(185,903)

(123,877)

(120,000)

(125,000)

(301)

(4,544)

(11,010)

0

0

(829,011)

(832,675)

(862,655)

(950,000)

(910,000)

3,941,009

3,832,413

3,816,891

3,970,913

4,021,539

54,536

172,740

63,641

52,775

52,775

1,232,895

1,371,660

1,438,441

1,677,471

1,648,203

0

0

0

(258,129)

(258,129)

5,228,440

5,376,813

5,318,973

5,443,030

5,464,389

60 - Supplies & Materials

134,118

142,191

114,524

138,302

131,466

64 - Services & Other Expenses

181,992

171,449

149,859

149,393

135,376

2,169,871

2,601,287

2,212,817

2,325,017

2,575,034

67 - Rent, Utilities & Maintenance

146,757

131,701

129,649

145,410

131,110

68 - Interfund Services

260,417

207,573

141,879

192,246

169,835

60,000

59,985

0

4,270

0

2,953,155

3,314,186

2,748,728

2,954,638

3,142,821

8,181,594

8,690,998

8,067,701

8,397,668

8,607,210

96 - Operating Transfers In

(47,237)

0

(657,825)

0

0

Operating Transfers In

(47,237)

0

(657,825)

0

0

98 - Operating Transfers Out

270,051

272,869

1,018,333

128,676

128,676

Operating Transfers Out

270,051

272,869

1,018,333

128,676

128,676

222,814

272,869

360,509

128,676

128,676

7,575,397

8,131,192

7,565,554

7,576,344

7,825,886

47 - Other Revenue Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits

66 - Professional & Contracted Services

70 - Capital Asset Acquistions Operating & Maintenance Expenditures

Net Transfers Community Services Total

FY15 Proposed Budget Summary - 114

(420,000)

Grant Summary Information for FY15

Community Services

The Division of Community Services is largely funded through federal, state and local grants. (The Shelby County Head Start Program is no longer administered by Shelby County Government.) Major initiatives include: Early Childhood and Teen Programs • DOJ – Defending Childhood Initiatives – The purpose of this grant is to develop strategic plans for comprehensive community-based focus on preventing, addressing, reducing, and more fully understanding childhood exposure to violence. • Teen Pregnancy – Parenting Success - Adolescent pregnancy significantly impacts the educational attainment, economic security, and wellbeing of both teen parents and their children as well as teens' ability to achieve their full potential. The focus of this grant is to conduct a needs assessment of pregnant and parenting teens in Shelby County in order to gain a broader understanding of teen experiences in the Memphis community. Office of Grants Coordination • The Office of Grants Coordination and Management manages county-wide grants such as the Justice Assistance Grant, the Juvenile Accountability Block Grant, and the U.S. Department of Justice Blueprint for Safety Demonstration Project. The Office also develops, prepares, negotiates, monitors and administers federal, state, and local grant applications and contracts, as well as performing grant project research and development for Shelby County departments. Community Services Agency • Weatherization Assistance - Grants include Community Service Block Grant programs, Low Income Home Energy Assistance Program (LIHEAP) and Weatherization Assistance Program (WAP). Breaking the cycle of poverty requires changes in attitude, living conditions, education, and aspirations of its victims - and that is a primary aim of the Community Services Agency (CSA). Working with nonprofit organizations, other branches of government, other governmental agencies, and citizen committees, the agency plans and carries out programs for low-income residents. Every year this department serves about 1,650 households assisting in cooling their homes in summer, and assists another 13,000 households keep warm in the winter. The weatherization program provides free minor home repairs, such as fixing broken windowpanes and rotted windowsills, which lower energy costs. • HIV Services - To help those with HIV by funding housing, medical and other supportive services. Ryan White Program • The Memphis Ryan White Program receives funds from the U.S. Department of Health and Human Services to provide for the medical and support care needs of over 2,000 low income, uninsured/underinsured individuals living with and affected by HIV/AIDS. The program is 100% grant funded and consists of Part A and Minority AIDS Initiative funds of over $7.3 million. Crime Victims Center • Victims of Crime Act Grant - This grant is a combination of past grants through the Tennessee Office of Criminal Justice Programs. The projects funded by this grant are the Rape Crisis Center, the Homicide Response Program, the Senior Victim Advocate and Domestic Violence Advocates. This grant provides for direct victim services including intake, crisis counseling, safety planning, law enforcement liaison, court support and accompaniment. VOCA funding comes from criminal fines and fees and does not include tax revenues.

FY15 Proposed Budget Summary - 115

Grant Summary Information for FY15

Community Services

Pre-Trial Services • Pre-Trial Services receives grant funds from the Tennessee Department of Mental health and Developmental Disabilities for a program to make community mental health services available to persistently mentally ill adults as an alternative to incarceration. Aging Commission of the Mid-South • Grant funds from the State of Tennessee TennCare Bureau and the Tennessee Commission on Aging and Disability provide a variety of services including information and assistance, senior center, health promotion, medication management, national family caregiver support, home and community-based services, nutrition, prevention of elder abuse, neglect and exploitation, guardianship, legal assistance and an ombudsman and state health insurance program to individuals who are elderly and/or individuals with disabilities in Shelby, Fayette, Lauderdale and Tipton counties.

FY15 Proposed Budget Summary - 116

Grant Program Detail for FY15

Community Services

FUND GRANT NAME

AMOUNT

Department 4801: Director Community Services 685 DOJ - Defending Childhood Initiatives 775 Teen Pregnancy/Parenting Success Department Total

$ $

1,175,725 255,312 1,431,037

Department 4802: Community Services Agency CSA 314 319 364 452 453 686 750

Community Service Block Grant Low Income Home Energy Assistance Weatherization Assistance Program Part A HIV Services - Supplemental Part A HIV Services - Supplemental TN Governor's Special Grant - Emergency Assistance IBEW Grant - Elderly Utility Assistance Department Total

$

2,351,428 11,025,008 407,615 36,482 17,969 25,000 20,000

$ 15,033,502

Department 4804: Community Initiatives 155 196 294 463

JustCare Family Network Justice Assistance Grant Juvenile Accountability FY14 Community Svcs Blueprint for Safety Department Total

$

$

1,665,280 18,571 41,695 220,000 1,945,546

Department 4805: Ryan White 441 442 452 453 772 773

Ryan White Minority AIDS Initiative 7/1 - 2/28 Ryan White Minority AIDS Initiative 3/1 - 6/30 Ryan White Part A 7/1 - 2/28 Ryan White Part A 3/1 - 6/30 HIV Prevention 7/1 - 12/31 HIV Prevention 1/1 - 6/30 Department Total

$

$

411,357 210,710 4,053,057 2,062,208 225,733 225,733 7,188,798

$ $

482,860 482,860

$ $

259,308 259,308

Congregate Meals - Home Delivered Meals Title VII Ombudsman Preventive Health Area Agency Planning Support Services Family Caregivers Service Coordination State Health Insurance Program Senior Medicare Patrol Public Guardianship Fees Service Coordination State Caregiver Senior Centers Home & Community Based Services Waiver Program Homemaker Nutrition Public Guardianship Fees Department Total

$

2,017,200 60,000 70,000 933,307 1,528,845 450,000 126,594 197,529 14,000 123,700 410,213 80,000 133,600 2,721,609 51,000 92,100 79,052 9,088,749

DIVISION TOTAL

$ 35,429,800

Department 4806: Crime Victims Center 302 TN Victim of Crime Act Grant Department Total Department 4811: Pretrial Services 150 Mentally Ill Inmate Services Department Total Department 4817: Aging Commission of the Mid-South 412 412 412 412 412 412 412 412 412 587 587 587 587 587 587 587 818

FY15 Proposed Budget Summary - 117

$

FY15 Proposed Budget Summary - 118

SHERIFF

FY15 Proposed Budget Summary - 119

Division Overview for FY15 Sheriff - Administrative Division

Bill Oldham, Sheriff Chuck Fox, CAO

MISSION STATEMENT: The purpose of the Sheriff’s Office Administrative Division is to provide professional logistics and financial support for the effective and efficient management of operations conducted in the Sheriff’s Office. STRATEGIC GOALS: • Prepare budgets annually for approval that supports the mission and strategic goals. • Monitor implementation of alternatives to incarceration as suggested in the Jail Master Plan. • Provide oversight for capital improvement projects impacting the law enforcement and jail divisions, including equipment needs such as fleet requirements. ISSUES & TRENDS: • Monitor, review, and address operating cost issues by month with the Administrative, Law Enforcement, and Jail leaders. Factors such as the jail population, length of stay, and law enforcement interdiction efforts will directly impact the operating costs for the Jail and Law Enforcement. • Address new legislation impacting the budgets of local law enforcement such as unfunded mandates to sheriff’s agencies statewide. • Research and employ ways to impose technology in order to reduce operating and maintenance expenses. • Continue with Surveillance Camera Upgrades for the jail as well as other County facilities. • Flat 911 and calls for services for Communications Dispatch. FY 14 PERFORMANCE HIGHLIGHTS: • Negotiated several contracts to lower costs. • Renovated offices (painting, carpet) for BPSI, Reserves, and Detectives. • Created Special Events coordinator to monitor, control, and bill organizations which require Deputy Sheriff’s services. • Enhanced technology through new usage of Mondo Boards, Sky-Cop solar powered cameras, and body cameras. • Continued financial quarterly reviews and financial accountability with each section to include the leaders and down to the Lieutenant level. FY15 BUDGET HIGHLIGHTS: • Lowered Operating & Maintenance Budget by $700,000 to reflect costs savings with operational drivers within the Sheriff’s Office. • Complete the Firing Range Project to improve training efficiencies. • Complete the Equipment Storage Building to complete the Space Reallocation Plan from January, 2012. • New Time and Attendance System to help with tracking time and scheduling for more efficiencies.

FY15 Proposed Budget Summary - 120

Division Overview for FY15 Sheriff – Law Enforcement Division

Bill Oldham, Sheriff William Cash, Chief Deputy

MISSION STATEMENT: The purpose of the Sheriff’s Office Law Enforcement Division is to provide professional and capable assistance to the citizens of Shelby County in order to preserve the peace, to prevent crime and disorder, and to protect the lives and property of those within Shelby County. STRATEGIC GOALS: •





To partner with other law enforcement agencies, community leaders, businesses, churches, schools, and other organizations to support initiatives that will make a meaningful impact to reduce crime in Shelby County. To improve and expand the data smart policing initiative by upgrading technology and training to enhance crime analysis to support intelligence led policing, computer-aided dispatch, and data sharing among agencies. To work closely with the offices of the courts to ensure the safety of the public as they pass through various phases of the court processes.

ISSUES & TRENDS: • •

Overtime expense for School Resource Officers has increased significantly as a result of the merger of Memphis City Schools and Shelby County Schools. Sequestered juries trending down resulting in Court overtime and jury costs trending down.

FY 14 PERFORMANCE HIGHLIGHTS: • • • • • • • • • •

Reduction in Part 1 crimes reported (5.9%) and the leveling of calls for service reflects that data smart policing efforts are making an impact. Successfully integrated Sheriff’s Deputies with Shelby County School merger. Instituted a School Rapid Response Team. Active Shooter Training for over 2,600 officers and 650 firefighters at various locations including Malls and Schools. Sheriff’s Office SWAT team successfully extended coverage to City of Memphis for (5) month period. Metro Gang Unit assisted with injunction against gangs in certain geographic areas. Increased communications with other local law enforcements. Additional groups have joined Sheriff’s Office in weekly Data Smart Policing meeting. Enacted (6) month trial with Patrol vehicle decentralization. Introduced body cameras for use by School Resource Officers. Introduced partnership with Shelby County-Memphis Law Enforcement Foundation for Sky-Cop cameras which are solar powered at Shelby Farms.

FY15 BUDGET HIGHLIGHTS: • • •

Continue partnership with Shelby County-Memphis Law Enforcement Foundation for additional Sky-Cop cameras at Shelby Farms. Continue to expand communications with other local law enforcements. Determine results of (6) month trial with Patrol vehicle decentralization.

FY15 Proposed Budget Summary - 121

Division Overview for FY15 Sheriff - Jail Division

Bill Oldham, Sheriff Robert Moore, Chief Jailer

MISSION STATEMENT: The purpose of the Sheriff’s Office Jail Division is to provide professional services as the pretrial custodian of those who are arrested and detained for crimes and to maintain a safe and secure jail in Shelby County. STRATEGIC GOALS: • • •



Provide safe living conditions and fair treatment for those detained in the jail facilities. Maintain the American Correctional Association Accreditation status for the men’s and women’s detention facilities. Increase professional development among employees through training opportunities provided by the Sheriff’s Office Training Academy, the American Corrections Association and the American Jail Association. Expand inmate programming to reduce recidivism among offenders in Shelby County and to place an emphasis on special populations such as females, juveniles, seniors, and the mentally ill.

ISSUES & TRENDS: • • • •

Decreased jail bookings and average daily population decreased by 6%. Decrease in Juvenile booking by 10%. Increase in Misdemeanor Citations by 19%. Continue to support and develop alternatives to incarceration with initiatives such as Operation Safe Community, the Criminal Justice Coordinating Council, and the Behavioral Mental Health Task Force, all of which look at programs that support a safe community while offering alternatives to incarceration.

FY 14 PERFORMANCE HIGHLIGHTS: • • • • • •

Completed Surveillance Control Room to monitor Jail facility with cameras. Improved Security entrance from 201 Poplar to Jail. Lowered overtime costs through planning and tracking root causes. Determined cost drivers to better Budget, Forecast, and control Actual costs. Testing and promotion process completed for Jail Sergeant. Implemented savings with transition of laundry services to Corrections.

FY15 BUDGET HIGHLIGHTS: • •

• • •

7 Correction Officer and 3 Clerical Specialist positions were eliminated as a reflection of the reduction in the average daily jail population. Planning with Health Dept, the MED, and the Correction Center for a kidney blood dialysis area at the Jail to help security associated with transporting prisoners to the MED. New Time and Attendance System to help with tracking time and scheduling for more efficiencies. Maintain American Correction Assoc. (ACA) accreditation status. Maintain compliance with the Federal Court and Department of Justice to continue to improve the overall security in the jail.

FY15 Proposed Budget Summary - 122

Division Totals by Fund Type Sheriff Summary

All Funds

FY15 REVENUE

FUND NAME

FY15 EXPENDITURES

FY15 TRANSFERS

FY15 USE OF FUND BALANCE

NET OPERATIONS

(169,545)

-

150,022,974

97.4%

-

0.0% 0.1% 0.4% 1.8% 2.4%

-

0.3%

150,022,974

100.0%

GENERAL FUND 031 - Sheriff

(6,036,512)

156,229,031

SPECIAL REVENUE FUND: 088 - SCSO DUI Vehicle Seizures 089 - ALERT Fund 090 - Sheriff Narcotics Federal 091 - Sheriff Narcotics State TOTAL SPECIAL REVENUE

(75,000) (101,500) (615,000) (1,300,000) (2,091,500)

75,000 200,560 615,000 2,913,296 3,803,856

-

(571,258)

401,713

169,545

(8,699,270)

160,434,600

-

GRANT FUNDS TOTAL DIVISION - ALL FUNDS

(99,060) (1,613,296) (1,712,356) (1,712,356)

FY15 Expenditures by Fund Grant Funds 0.3%

Special Revenue Fund 2.4%

General Fund 97.4%

The primary source of funding for the operations of the Sheriff's Office is the General Fund.

FY15 Proposed Budget Summary - 123

% of Total

Net Expenditures by Department Sheriff Fund

Dept Dept Description

All Funds

FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

GENERAL FUND 031

6101 Sheriff's Staff

031

6102 Planning Administration

631,762

590,386

754,578

950,581

1,051,254

2,909,319

3,619,086

4,210,230

4,023,768

4,146,973

031

6104 Budget & Finance

1,683,195

1,883,080

2,416,828

2,004,405

1,746,787

031

6105 Information Systems

9,903,851

10,225,328

10,325,361

10,906,585

10,711,577

(8,645,071)

(9,042,840)

031

6109 CAO Staff

576,979

556,556

714,029

031

6201 Chief Deputy Staff

1,290,378

1,634,865

1,510,991

1,855,702

2,097,633

031

6202 Fugitive

6,108,421

6,584,287

6,329,636

6,300,898

6,273,242

031

6203 Detectives

3,602,687

3,887,039

4,062,312

4,388,190

4,721,727

031

6204 SWAT

9,502,074

10,555,566

10,666,980

10,937,545

11,473,863

031

6205 Uniform Patrol

16,166,074

16,729,884

18,724,521

22,583,230

23,630,678

031

6206 Courts

11,036,985

10,820,012

10,537,306

11,225,160

10,353,857

031

6208 Training

2,340,809

2,780,425

2,904,797

3,127,743

3,183,657

031

6301 Jail Administration

8,201,643

7,367,101

6,931,046

8,101,236

7,679,248

031

6302 Jail Operations

58,711,139

61,867,956

60,011,055

67,743,342

67,826,490

031

6303 Jail Programs

3,788,582

3,946,658

3,892,632

4,149,011

4,168,828

136,453,896

143,048,228

143,992,301

149,652,324

150,022,974

GENERAL FUND TOTAL SPECIAL REVENUE FUND 088

6205 DUI Vehicle Siezures

089

6203 Sheriff Alert Fund

-

-

(267,996)

14,493

090

6204 Narcotics - Federal Fund

47,334

(402,692)

091

6204 Narcotics - State Fund

340,514

333,083

SPECIAL REVENUE FUND TOTAL

119,852

(55,116)

GRANT FUNDS TOTAL

216,062

(128,372)

SHERIFF TOTAL BY DEPARTMENT

136,789,811

142,864,740

-

-

-

-

-

2,356,975

-

-

579,282

-

-

2,909,610

-

-

-

-

149,652,324

150,022,974

(26,648)

(691,629) 146,210,282

DIVISIONS - ALL FUNDS 61

Sheriff Administration Total

15,944,852

16,732,132

18,350,080

9,240,267

8,613,752

62

Law Enforcement Total

50,242,851

53,016,963

57,040,295

60,418,469

61,734,656

63

Jail Total

SHERIFF TOTALS BY DIVISION

70,602,107

73,115,645

136,789,811

142,864,740

70,819,906 146,210,282

79,993,588 149,652,324

79,674,566 150,022,974 -

FY15 Proposed Budget Summary - 124

FTE Position Count Sheriff Fund Dept

All Funds

Dept Description

FY11 Budget

FY12 Budget

FY13 Budget

FY14 Budget

FY15 Proposed

FY14-15 Change

11.0

11.0

11.0

10.0

11.0

1.0

GENERAL FUND 031

6101 Sheriff's Staff

031

6102 Planning Administration

13.0

13.0

13.0

13.0

14.0

1.0

031

6104 Budget & Finance

11.0

11.0

10.0

10.0

10.0

-

156.0

155.0

153.0

152.0

152.0

6.0

6.0

6.0

5.0

4.0

(1.0)

39.0

40.0

41.0

41.0

40.0

(1.0)

031

6105 Information Systems

031

6109 CAO Staff

031

6201 Chief Deputy Staff

-

031

6202 Fugitive

85.0

85.0

83.0

80.0

77.0

(3.0)

031

6203 Detectives

47.0

46.0

45.0

47.0

51.0

4.0

031

6204 SWAT

109.0

119.0

118.0

113.0

114.0

1.0

031

6205 Uniform Patrol

204.8

200.8

235.8

259.3

267.3

8.0

031

6206 Courts

138.0

133.0

138.0

120.0

109.0

(11.0)

031

6208 Training

25.0

27.0

29.0

30.0

31.0

1.0

031

6301 Jail Administration

28.0

26.0

25.0

29.0

28.0

(1.0)

031

6302 Jail Operations

1,041.0

1,032.0

1,021.0

1,011.0

1,002.0

(9.0)

59.0 1,972.8

59.0 1,963.8

59.0 1,987.8

57.0 1,977.3

57.0 1,967.3

(10.0)

197.0

196.0

193.0

031 6303 Jail Programs TOTAL POSITIONS - GENERAL FUND

031

61

Sheriff Administration

031

62

Law Enforcement

031 63 Jail GENERAL FUND POSITIONS BY DIV GRANT FUNDS TOTAL POSITIONS - ALL FUNDS

c

190.0

b

191.0

1.0

647.8

650.8

689.8

690.3

689.3

(1.0)

1,128.0 1,972.8

1,117.0 1,963.8

1,105.0 1,987.8

1,097.0 1,977.3

1,087.0 1,967.3

(10.0) (10.0)

3.0

3.0

1.0

1,975.8

1,966.8

1,988.8

1,977.3

1,967.3

(10.0)

a) 3 Clerical Specialist A's, 7 Correction Officers deleted b) FY14 - Moved 2 positions to HR, converted 1 position to temporary, deleted 3 positions to fund ladder increases c) 36 positions added - School Resource Officers, converted 1 Permanent (863891) to 2 Temps

FTE Positions by Department Jail 55%

Sheriff Administration 10%

Law Enforcement 35%

FY15 Proposed Budget Summary - 125

a

Prime Accounts Sheriff Summary Acct

Description

General Fund FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

43 - Intergovernmental Revenues-State of Tennessee 44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services

(2,666,176)

(2,949,741)

(3,277,154)

(2,614,600)

(719,389)

(702,342)

(1,055,587)

(704,000)

(727,995)

(1,284,921)

(1,136,464)

(1,062,324)

(1,246,148)

(1,153,000)

46 - Fines, Fees & Permits

(1,399,668)

(1,378,231)

(1,557,814)

(1,485,221)

(1,367,646)

(8,506)

(153,284)

(29,942)

(26,271)

(30,271)

(6,078,660)

(6,320,061)

(6,982,821)

(6,076,240)

(6,036,512)

51 - Salaries-Regular Pay

83,827,196

83,572,730

84,744,314

93,360,722

95,915,577

52 - Salaries-Other Compensation

10,834,018

13,578,885

11,286,689

11,102,967

11,058,461

55 - Fringe Benefits

29,474,993

33,253,071

35,333,913

41,517,459

40,331,129

0

0

0

(9,516,486)

(9,998,475)

124,136,207

130,404,686

131,364,915

136,464,662

137,306,692

60 - Supplies & Materials

5,177,040

5,350,048

5,713,589

5,323,157

5,196,087

64 - Services & Other Expenses

1,306,340

1,286,925

1,296,224

1,304,664

1,120,880

66 - Professional & Contracted Services

7,390,737

7,307,989

7,098,925

7,637,714

7,701,179

67 - Rent, Utilities & Maintenance

3,614,212

3,670,675

3,538,575

3,708,467

3,459,918

68 - Interfund Services

541,484

708,776

504,978

904,511

769,275

70 - Capital Asset Acquistions

346,892

629,066

1,497,406

788,360

700,000

18,376,705

18,953,479

19,649,696

19,666,873

18,947,339

94 - Other Sources & Uses

(61,229)

(2,668)

0

(25,060)

(25,000)

Other Financing Sources

(61,229)

(2,668)

0

(25,060)

(25,000)

142,451,684

149,355,497

151,014,612

156,106,476

156,229,031

99 - Planned Use of Fund Balances

0

0

0

(223,505)

0

Planned Fund Balance Change

0

0

0

(223,505)

0

0

0

0

(223,505)

0

96 - Operating Transfers In

0

(1,738)

(92,375)

(184,497)

(184,497)

Operating Transfers In

0

(1,738)

(92,375)

(184,497)

(184,497)

98 - Operating Transfers Out

80,873

14,531

52,885

30,090

14,952

Operating Transfers Out

80,873

14,531

52,885

30,090

14,952

80,873

12,792

(39,489)

(154,407)

(169,545)

136,453,896

143,048,228

143,992,301

149,652,324

150,022,974

47 - Other Revenue Revenue

56 - Salary Restriction Salaries & Fringe Benefits

Operating & Maintenance

Expenditures

Planned Fund Balance Change

Net Transfers SUMMARY TOTAL

FY15 Proposed Budget Summary - 126

(2,757,600)

Special Revenue Funds Narrative

Sheriff

The Sheriff Forfeiture Fund accounts for the proceeds of goods seized and forfeited under the provisions of T. C. A. Section 53‑11‑451 and T.C.A. 55-10-403k; includes the Narcotic Fund, Alert Fund and DUI Vehicle Seizures Fund .

Fund 088 - DUI Vehicle Seizures Fund (Section 620501) This fund accounts for the revenue derived from the sale of vehicles forfeited as a result of second and subsequent DUI violations. The funds are used to cover the cost of towing and storage of the seized vehicles.

Fund 089 - Sheriff Alert Fund (Section 620301) The program is intended to provide a partnership between law enforcement, the banking industry & the retail community in order to combat related crime. The Sheriff's Office receives, consistent with due process of law, property acquired and accumulated as a result of criminal offenses, other than those drug-related reported in funds 090 and 091. The proceeds are used to fund further law enforcement efforts. Funds may be used for any law enforcement effort except that these funds may not be used to supplement salaries of any public employee or law enforcement officer and may not supplant other local or state funds. ALERT is an acronym for Area Law Enforcement Retailers Team.

Fund 090 / 091 - Sheriff Narcotics-Federal Funds / State The Narcotics Fund is used to account for funds received in joint efforts with federal, state or other local authorities from the seizure and forfeiture of property related to certain drug cases. The use of the funds is restricted under federal guidelines for prescribed programs or activities, including drug investigations enforcement and certain nonrecurring purposes. This unit is responsible for conducting operations that result in the arrest of drug dealers on the street as well as the execution of search warrants where drug dealers live, store, and sell narcotics. This unit also seizes assets obtained by drug dealers through the sale of illegal drugs, helping make the narcotics unit self-sustaining. Fund 090 - Federal Narcotics Fund - Section 620403 Fund 091 - State Narcotics Fund - Section 620403

FY15 Proposed Budget Summary - 127

Grant Summary Information for FY15

Sheriff

The Shelby County Sheriff’s Office works to provide grant funding to augment current law enforcement and jail operations. The detail provided below offers a brief summary of grants funds appropriated to this office.

Sheriff Administration • JAG – Funds used for document imaging equipment that will improve the capabilities and efficiency of the Criminal History, Records and Identification Unit. Funds area also being used to purchase and install security cameras at the Civil Courthouse.

Law Enforcement • STOP Grant – Sex Crimes Against Women – Grant awarded by the Tennessee Office of Criminal Justice Programs for the purpose of reducing sexual violence against women. •

Tennessee Governors Highway Safety Office Network Coordinator – The Network Coordinator works with a network of other law enforcement and public service agencies in West Tennessee to increase public awareness of traffic and vehicle safety in an effort to decrease traffic related injuries and fatalities.



High Intensity Drug Trafficking Area - Funds allocated to Shelby County to disrupt the sale and transportation of illegal drugs and dismantle drug organizations.



Tennessee Governor’s Highway Safety Office Alcohol Countermeasures – Grant that allows the Metro DUI Unit to use overtime, training and equipment funds to conduct sobriety checkpoints, saturations and compliance checks throughout Shelby County with the goal of preventing and reducing crashes caused by impaired driving.



Homeland Security – ASSISI CJC Security Enhancements – This foundational grant will allow for the purchase of a visitor kiosk, kiosk identification materials and an x-ray machine that will be used to streamline the flow and maintain accountability of visitors entering 201 Poplar Avenue.

Jail •

State Criminal Alien Assistance – Provides federal payments to states and localities that incurred correctional officer salary costs for incarcerating undocumented criminal aliens.

These grants are primarily funded by the State of Tennessee and the U.S. Department of Justice, with some having local match requirements.

FY15 Proposed Budget Summary - 128

Grant Program Detail for FY15 FUND

Sheriff

GRANT NAME

AMOUNT

Department 6105: Information Systems 191 196

Justice Assistance Grant - Edward Byrne JAG 2013 Justice Assistance Grant - Edward Byrne JAG 2012 Department Total

$ $

16,441 24,948 41,389

$ $

44,858 44,858

$

31,930 60,792 38,040 130,762

Department 6203: Detectives 160

STOP Grant - Sex Crimes Against Women Department Total Department 6204: Special Operations

421 422 467

HIDTA Taskforce 2013 HIDTA Assisi Foundation - CJC Security Department Total

$

Department 6205: Uniform Patrol 208 651

Alcohol Countermeasures FY14 FY14 GHSO Network Coordinator Department Total

$ $

165,731 4,021 169,752

Sheriff - State Criminal Alien Assistance Program Division Total - Grant Awards

$ $

184,497 184,497

DIVISION TOTAL

$

571,258

Department 6301: Jail Administration 751

GHSO = Governor's Highway Safety Office JAG = Justice Assistance Grant STOP = Services-Training-Officers-Prosecutors HIDTA = High Intensity Drug Trafficking Areas

FY15 Proposed Budget Summary - 129

FY15 Proposed Budget Summary - 130

JUDICIAL DIVISION

FY15 Proposed Budget Summary - 131

Division Totals by Fund Type Judicial

All Funds FY15 EXPENDITURES

FY15 TRANSFERS

FY15 USE OF FUND BALANCE

NET OPERATIONS

-

8,607,032 (1,885,219) (246,169) 878,932 3,731,660 654,120 20,352,739 9,851,226 41,944,321

FUND NAME

FY15 REVENUE

GENERAL FUND: 010 - General Fund 032 - Chancery Court 033 - Circuit Court 034 - Criminal Court 035 - Gen Sessions Court 036 - Probate Court 037 - Juvenile Court 038 - Attorney General TOTAL GENERAL FUND

(5,461,700) (3,425,000) (3,137,000) (4,102,000) (10,144,904) (575,000) (1,553,700) (98,500) (28,497,804)

14,068,732 1,539,781 2,890,831 4,980,932 13,876,564 1,229,120 21,683,767 9,947,680 70,217,407

222,672 2,046 224,718

(227,366) (25,000) (55,000) (330,000) (637,366)

395,037 115,800 55,000 508,169 1,074,006

-

(4,459,823)

4,684,541

(33,594,993)

75,975,953

SPECIAL REVENUE FUNDS: 084 - Gen Sess Clerk DP Fund 085 - Criminal Clerk DP Fees 095 - DUI Treatment Fines 096 - Drug Court TOTAL SPECIAL REVENUE GRANT FUNDS TOTAL DIVISION - ALL FUNDS

(167,671) (90,800) (178,169) (436,640)

(224,718) -

18.5% 2.0% 3.8% 6.6% 18.3% 1.6% 28.5% 13.1% 92.4%

-

0.5% 0.2% 0.1% 0.7% 1.4%

-

6.2%

41,944,321

100.0%

(436,640)

% of Total

FY15 Expenditures by Fund General Fund 92.4%

Special Revenue Fund 1.4% Grant Funds 6.2%

The General Fund provides the additional support necessary for Judicial operations beyond the amount covered by revenues collected for court fines and fees.

FY15 Proposed Budget Summary - 132

Net Expenditures By Department Judicial Division Fund Dept

Dept Description

All Funds FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

GENERAL FUND 010

7080 Public Defender

5,348,453

5,753,620

6,173,396

7,404,060

7,404,060

010

7085 Divorce Referee

213,926

250,597

288,100

317,007

316,773

010

7087 Jury Commission

831,005

811,424

869,282

886,309

886,199

018

7041 General Sessions Drug Court *

(112,905)

(138,527)

-

-

032

7011 Chancery Court

(2,761,929)

(2,585,180)

(1,807,114)

(2,089,153)

(1,885,219) (246,169)

-

033

7021 Circuit Court

(618,608)

(544,705)

(413,236)

(225,008)

034

7031 Criminal Court

(675,219)

(339,279)

620,332

82,292

878,932

035

7041 General Sessions Court

2,976,442

3,700,929

3,731,660

036

7051 Probate Court

543,122

576,866

546,648

670,980

654,120

037

7061 Juvenile Court Judge

14,372,241

14,887,279

15,239,656

16,122,676

16,375,306

037

7071 Juvenile Court Clerk

3,198,216

3,534,798

3,205,563

3,976,319

3,977,433

038

7090 Attorney General

9,069,267

9,447,823

9,442,233

9,750,135

9,851,226

31,902,310

34,424,864

37,141,303

40,596,547

41,944,321

GENERAL FUND TOTAL

2,494,740

2,770,148

SPECIAL REVENUE FUNDS 084

7041 General Sessions Court DP Fees

(83,764)

80,372

(48,239)

-

-

085

7031 Criminal Court DP Fees

(16,203)

(13,257)

(18,176)

-

-

095

7041 DUI Treatment Fines

-

-

(361,051)

-

-

096

7041 General Sessions Drug Court

-

-

(728,877)

-

-

(1,156,343)

-

-

(311,344)

-

-

40,596,547

41,944,321

SPECIAL REVENUE FUND TOTAL

(99,968)

67,115

GRANT FUNDS TOTAL

277,385

(313,881)

TOTAL JUDICIAL - ALL FUNDS

32,079,728

34,178,098

35,673,616

* Moved Drug Court from General Fund 018 to Special Revenue Fund 096 in FY13.

FY15 Proposed Budget Summary - 133

FTE Position Count Judicial Services Fund

Dept

All Funds

Dept Description

FY11 Budget

FY12 Budget

FY13 Budget

FY14 Budget

FY15 (a) Proposed

FY14-15 Change

90.5

90.5

95.5

123.5

124.0

0.5

GENERAL FUND 010

7080 Public Defender

010

7085 Divorce Referee

5.5

5.5

5.5

5.5

5.5

-

010

7087 Jury Commission

5.0

5.0

5.0

5.0

5.0

-

018

7041 General Sessions Drug Court

3.0

3.0

-

-

-

-

032

7011 Chancery Court

23.0

23.0

23.0

23.0

23.0

-

033

7021 Circuit Court

43.0

42.0

42.0

42.0

41.0

(1.0)

034

7031 Criminal Court

035

7041 General Sessions Court

86.0

86.0

84.0

83.0

83.0

-

177.0

177.0

177.0

175.8

175.8

-

036

7051 Probate Court

13.0

13.0

13.0

13.0

13.0

-

037

7061 Juvenile Court Judge

219.7

217.7

217.7

221.7

221.7

-

037

7071 Juvenile Court Clerk

84.0

83.0

82.0

81.0

81.0

-

105.0 854.7

107.0 852.7

107.0 851.7

108.0 881.5

108.0 881.0

(0.5)

038 7090 Attorney General TOTAL POSITIONS - GENERAL FUND SPECIAL REVENUE FUND 096 7041 General Sessions Drug Court TOTAL POSITIONS - SPECIAL REVENUE FUND GRANT FUNDS TOTAL POSITIONS - ALL FUNDS

-

-

4.0 4.0

4.0 4.0

4.0 4.0

-

49.3

51.3

53.3

44.1

43.6

(0.5)

904.0

904.0

909.0

929.6

928.6

(1.0)

(a) FY14 Changes: 27 new positions added to Public Defender for juvenile defense; 7 positions converted from temp to full time in relation to PPACA (6 Juvenile Court; 1 PD); 1 new position for Attorney General; 5.2 positions deleted for funding purposes

(b) FY15 changes : Position #863969 converted from PT to FT in Public Defender; position# 862422 deleted by Circuit Court

FTE Positions by Department Other Judicial 15%

Chancery Court 3% Circuit Court 5%

Attorney General 12%

Criminal Court 9%

Juvenile Court 34%

General Sessions Court 20% Probate Court 2%

FY15 Proposed Budget Summary - 134

(b)

Prime Accounts Judicial Acct

Description

41 - Other Local Taxes 43 - Intergovernmental Revenues-State of Tennessee 44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services 46 - Fines, Fees & Permits 47 - Other Revenue 48 - Investment Income Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits 60 - Supplies & Materials

General Fund FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

(464,479)

(457,659)

(455,915)

(470,000)

(460,000)

(4,022,629)

(3,794,067)

(4,280,824)

(5,785,700)

(5,942,700)

(124,896)

(132,667)

(126,681)

(146,000)

(107,500)

(38,544)

(23,739)

(8,915)

(15,000)

(2,700)

(24,025,319)

(23,804,568)

(21,524,729)

(22,846,640)

(21,911,904)

(43,266)

(17,444)

(18,154)

(6,000)

(16,000)

(140,232)

(87,850)

(58,710)

(86,000)

(57,000)

(28,859,366)

(28,317,996)

(26,473,929)

(29,355,340)

(28,497,804)

42,249,995

42,276,132

42,335,494

45,784,528

46,918,770

241,126

754,398

208,484

323,773

317,716

12,848,307

14,656,415

15,460,603

18,626,459

18,157,301

0

0

0

(1,915,320)

(1,675,512)

55,339,428

57,686,946

58,004,581

62,819,440

63,718,275

714,181

810,698

800,450

1,032,439

932,811

64 - Services & Other Expenses

1,203,175

1,164,401

1,149,624

1,390,425

1,402,062

66 - Professional & Contracted Services

1,282,354

1,092,000

1,139,213

2,397,218

2,003,737

67 - Rent, Utilities & Maintenance

1,024,446

872,879

923,549

979,817

860,741

68 - Interfund Services

1,067,808

962,380

888,336

1,051,068

1,299,781

70 - Capital Asset Acquistions

6,995

9,880

55,068

74,355

0

5,298,958

4,912,237

4,956,239

6,925,322

6,499,132

94 - Other Sources & Uses

0

(400)

0

0

0

Other Financing Sources

0

(400)

0

0

0

60,638,386

62,598,783

62,960,820

69,744,762

70,217,407

99 - Planned Use of Fund Balances

0

0

0

(23,181)

0

Planned Fund Balance Change

0

0

0

(23,181)

0

0

0

0

(23,181)

0

96 - Operating Transfers In

(71,222)

(70,750)

(71,621)

(100,755)

(101,650)

Operating Transfers In

(71,222)

(70,750)

(71,621)

(100,755)

(101,650)

98 - Operating Transfers Out

194,511

214,827

726,032

331,061

326,368

Operating Transfers Out

194,511

214,827

726,032

331,061

326,368

123,289

144,077

654,411

230,306

224,718

31,902,310

34,424,864

37,141,303

40,596,547

41,944,321

Operating & Maintenance

Expenditures

Planned Fund Balance Change

Net Transfers Judicial Total

FY15 Proposed Budget Summary - 135

Prime Accounts 7011 Chancery Court Acct

Description

46 - Fines, Fees & Permits

General Fund FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

(4,247,684)

(3,972,203)

(3,151,142)

(3,600,000)

(3,400,000)

(402)

(29,150)

(25,767)

(29,000)

(25,000)

(4,248,086)

(4,001,353)

(3,176,909)

(3,629,000)

(3,425,000)

996,612

908,796

876,339

1,010,703

1,020,381

0

15,758

0

0

0

328,706

332,777

333,454

416,061

406,317

0

0

0

(56,720)

(56,720)

1,325,318

1,257,332

1,209,793

1,370,044

1,369,978

60 - Supplies & Materials

16,655

19,116

14,257

24,866

16,200

64 - Services & Other Expenses

93,885

93,309

88,584

99,477

113,500 1,500

48 - Investment Income Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits

66 - Professional & Contracted Services

750

378

0

2,000

5,281

4,462

4,207

1,500

1,500

44,269

41,576

33,329

41,960

37,103

160,840

158,842

140,377

169,803

169,803

1,486,158

1,416,173

1,350,170

1,539,847

1,539,781

98 - Operating Transfers Out

0

0

19,625

0

0

Operating Transfers Out

0

0

19,625

0

0

0

0

19,625

0

0

(2,761,929)

(2,585,180)

(1,807,114)

(2,089,153)

(1,885,219)

67 - Rent, Utilities & Maintenance 68 - Interfund Services Operating & Maintenance Expenditures

Net Transfers Chancery Court Total

FY15 Proposed Budget Summary - 136

Prime Accounts 7021 Circuit Court Acct

Description

46 - Fines, Fees & Permits

General Fund FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

(3,317,525)

(3,276,998)

(3,085,314)

(3,160,000)

(3,127,000)

(19,602)

(9,778)

(10,186)

(10,000)

(10,000)

(3,337,127)

(3,286,776)

(3,095,500)

(3,170,000)

(3,137,000)

1,919,245

1,854,750

1,813,160

1,978,380

1,962,157

16,079

38,012

3,609

5,771

5,771

554,997

613,286

609,426

769,907

718,499

0

0

0

(83,170)

(83,170)

2,490,321

2,506,048

2,426,195

2,670,888

2,603,257

60 - Supplies & Materials

34,700

43,469

42,815

44,600

47,175

64 - Services & Other Expenses

93,887

98,662

89,765

122,400

117,600 1,600

48 - Investment Income Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits

66 - Professional & Contracted Services 67 - Rent, Utilities & Maintenance 68 - Interfund Services 70 - Capital Asset Acquistions

188

0

96

2,600

9,350

7,575

5,110

7,769

1,000

90,074

76,438

67,356

96,735

120,199

0

9,880

0

0

0

228,198

236,023

205,141

274,104

287,574

2,718,519

2,742,071

2,631,337

2,944,992

2,890,831

98 - Operating Transfers Out

0

0

50,927

0

0

Operating Transfers Out

0

0

50,927

0

0

0

0

50,927

0

0

(618,608)

(544,705)

(413,236)

(225,008)

(246,169)

Operating & Maintenance Expenditures

Net Transfers Circuit Court Total

FY15 Proposed Budget Summary - 137

Prime Accounts 7031 Criminal Court Acct

Description

46 - Fines, Fees & Permits

General Fund FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

(5,264,622)

(5,019,330)

(4,076,733)

(4,896,640)

(4,090,000)

(41,082)

(15,007)

(11,591)

0

(10,000)

(3,045)

(1,882)

(2,367)

(2,000)

(2,000)

(5,308,750)

(5,036,220)

(4,090,691)

(4,898,640)

(4,102,000)

3,278,514

3,178,976

3,198,539

3,426,630

3,471,678

11,759

73,921

9,025

12,000

5,000

1,043,791

1,143,871

1,208,644

1,434,835

1,412,579

0

0

0

(195,057)

(205,249)

4,334,064

4,396,768

4,416,209

4,678,408

4,684,008

60 - Supplies & Materials

80,256

83,161

89,911

92,419

101,143

64 - Services & Other Expenses

39,681

42,660

33,834

34,485

33,685

0

0

0

1,800

1,000

27,465

41,824

43,306

22,894

9,170

68 - Interfund Services

152,065

132,527

127,355

150,926

151,926

Operating & Maintenance

299,467

300,172

294,406

302,524

296,924

4,633,531

4,696,941

4,710,615

4,980,932

4,980,932

98 - Operating Transfers Out

0

0

408

0

0

Operating Transfers Out

0

0

408

0

0

0

0

408

0

0

(675,219)

(339,279)

620,332

82,292

878,932

47 - Other Revenue 48 - Investment Income Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits

66 - Professional & Contracted Services 67 - Rent, Utilities & Maintenance

Expenditures

Net Transfers Criminal Court Total

FY15 Proposed Budget Summary - 138

Prime Accounts 7041 General Sessions Court Acct

Description

41 - Other Local Taxes 43 - Intergovernmental Revenues-State of Tennessee 46 - Fines, Fees & Permits 48 - Investment Income Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits 60 - Supplies & Materials

General Fund

FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

(464,479)

(457,659)

(455,915)

(470,000)

0

0

(20,000)

(20,000)

(460,000) 0

(9,660,606)

(9,948,962)

(9,587,867)

(9,500,000)

(9,664,904)

(117,183)

(47,040)

(20,390)

(45,000)

(20,000)

(10,242,268)

(10,453,660)

(10,084,172)

(10,035,000)

(10,144,904)

8,776,878

8,818,848

8,728,153

9,186,594

9,424,205

52,409

160,533

48,838

118,454

118,454

2,604,230

2,998,772

3,127,206

3,654,935

3,568,215

0

0

0

(378,274)

(378,274)

11,433,517

11,978,153

11,904,197

12,581,709

12,732,600

74,485

96,842

92,397

140,795

143,694

64 - Services & Other Expenses

242,790

210,620

173,875

200,296

190,915

66 - Professional & Contracted Services

434,205

367,729

352,477

411,624

375,251

49,043

67,056

71,501

68,885

49,405

390,064

364,882

364,081

332,620

384,699

1,190,587

1,107,129

1,054,331

1,154,220

1,143,964

12,624,104

13,085,282

12,958,528

13,735,929

13,876,564

98 - Operating Transfers Out

0

0

102,086

0

0

Operating Transfers Out

0

0

102,086

0

0

0

0

102,086

0

0

2,381,836

2,631,621

2,976,442

3,700,929

3,731,660

67 - Rent, Utilities & Maintenance 68 - Interfund Services Operating & Maintenance Expenditures

Net Transfers General Sessions Court Total

FY15 Proposed Budget Summary - 139

Prime Accounts 7051 Probate Court Acct

Description

46 - Fines, Fees & Permits Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits Salaries & Fringe Benefits 60 - Supplies & Materials

General Fund FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

(539,022)

(557,592)

(572,246)

(550,000)

(575,000)

(539,022)

(557,592)

(572,246)

(550,000)

(575,000)

777,338

794,582

792,519

831,754

852,171

5,771

6,500

0

0

0

237,197

274,631

266,962

317,481

307,263

1,020,306

1,075,713

1,059,481

1,149,235

1,159,434

6,845

13,623

9,125

11,145

11,145

10,754

6,559

10,261

12,000

12,000

0

0

0

1,900

1,400

2,800

2,997

3,000

2,324

2,324

68 - Interfund Services

41,440

35,566

32,765

44,376

42,817

Operating & Maintenance

61,839

58,745

55,151

71,745

69,686

1,082,145

1,134,458

1,114,632

1,220,980

1,229,120

98 - Operating Transfers Out

0

0

4,262

0

0

Operating Transfers Out

0

0

4,262

0

0

0

0

4,262

0

0

543,122

576,866

546,648

670,980

654,120

64 - Services & Other Expenses 66 - Professional & Contracted Services 67 - Rent, Utilities & Maintenance

Expenditures

Net Transfers Probate Court Total

FY15 Proposed Budget Summary - 140

Prime Accounts 7061 Juvenile Court Judge Acct

Description

43 - Intergovernmental Revenues-State of Tennessee 44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services

General Fund FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

(87,195)

(92,679)

(83,598)

(100,000)

(90,000)

(80,008)

(85,401)

(54,298)

(100,000)

(55,000)

(14,878)

(13,062)

(8,915)

(15,000)

(2,700)

(2,184)

(2,423)

(5,083)

(6,000)

(6,000)

(184,265)

(193,565)

(151,894)

(221,000)

(153,700)

9,454,548

9,661,965

9,596,058

9,697,231

9,985,667

72,185

199,953

76,925

107,664

108,607

3,042,085

3,518,448

3,726,527

4,273,774

4,167,862

0

0

0

(318,920)

(318,920)

12,568,817

13,380,365

13,399,511

13,759,749

13,943,215

60 - Supplies & Materials

427,614

452,149

433,246

426,740

395,840

64 - Services & Other Expenses

130,315

123,820

144,352

148,760

148,760

66 - Professional & Contracted Services

664,234

562,192

605,950

1,447,782

1,341,642

47 - Other Revenue Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits

67 - Rent, Utilities & Maintenance

837,824

652,150

663,144

653,686

636,500

68 - Interfund Services

(11,670)

(22,207)

(51,086)

(4,191)

128,718

6,995

0

0

0

0

2,055,313

1,768,104

1,795,605

2,672,777

2,651,460

14,624,130

15,148,469

15,195,116

16,432,526

16,594,675

99 - Planned Use of Fund Balances

0

0

0

(23,181)

0

Planned Fund Balance Change

0

0

0

(23,181)

0

0

0

0

(23,181)

0

96 - Operating Transfers In

(67,625)

(67,625)

(67,625)

(67,688)

(67,688)

Operating Transfers In

(67,625)

(67,625)

(67,625)

(67,688)

(67,688)

98 - Operating Transfers Out

0

0

264,060

2,019

2,019

Operating Transfers Out

0

0

264,060

2,019

2,019

(67,625)

(67,625)

196,435

(65,669)

(65,669)

14,372,241

14,887,279

15,239,656

16,122,676

16,375,306

70 - Capital Asset Acquistions Operating & Maintenance Expenditures

Planned Fund Balance Change

Net Transfers Juvenile Court Judge Total

FY15 Proposed Budget Summary - 141

Prime Accounts 7071 Juvenile Court Clerk Acct

Description

43 - Intergovernmental Revenues-State of Tennessee 46 - Fines, Fees & Permits

General Fund FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

(907,029)

(631,749)

(1,016,402)

(700,000)

(800,000)

(667,947)

(705,847)

(598,507)

(700,000)

(600,000)

(1,574,975)

(1,337,596)

(1,614,909)

(1,400,000)

(1,400,000)

3,146,327

3,044,148

2,994,840

3,184,487

3,280,447

35,874

81,840

35,965

56,042

56,042

1,120,645

1,222,682

1,243,923

1,462,130

1,411,821

0

0

0

(100,000)

(100,000)

4,302,846

4,348,671

4,274,729

4,602,659

4,648,310

60 - Supplies & Materials

38,593

54,935

72,005

137,610

119,050

64 - Services & Other Expenses

46,861

49,782

44,905

82,017

67,267

135,002

134,663

144,000

148,440

150,303

67 - Rent, Utilities & Maintenance

49,523

65,788

59,918

75,349

77,100

68 - Interfund Services

22,155

6,853

4,889

36,315

27,062

292,134

312,021

325,718

479,731

440,782

4,594,980

4,660,692

4,600,447

5,082,390

5,089,092

96 - Operating Transfers In

(3,597)

(3,125)

(3,996)

(33,067)

(33,962)

Operating Transfers In

(3,597)

(3,125)

(3,996)

(33,067)

(33,962)

98 - Operating Transfers Out

181,808

214,827

224,021

326,996

322,303

Operating Transfers Out

181,808

214,827

224,021

326,996

322,303

178,211

211,702

220,025

293,929

288,341

3,198,216

3,534,798

3,205,563

3,976,319

3,977,433

Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits

66 - Professional & Contracted Services

Operating & Maintenance Expenditures

Net Transfers Juvenile Court Clerk Total

FY15 Proposed Budget Summary - 142

Prime Accounts 7080 Public Defender Acct

Description

43 - Intergovernmental Revenues-State of Tennessee 44 - Intergovernmental Revenues-Federal & Local 46 - Fines, Fees & Permits

General Fund FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

(2,990,800)

(3,031,500)

(3,115,100)

(4,927,700)

0

0

(20,000)

0

0

(44,411)

(42,123)

(175,248)

(160,000)

(175,000)

0

0

(69)

0

0

(3,035,211)

(3,073,623)

(3,310,418)

(5,087,700)

(5,181,700)

6,376,807

6,463,722

6,804,136

8,655,727

8,928,252

22,320

65,514

7,381

0

0

1,780,813

2,096,674

2,366,365

3,352,878

3,280,831

0

0

0

(487,479)

(237,479)

8,179,941

8,625,910

9,177,882

11,521,125

11,971,604

60 - Supplies & Materials

25,088

29,410

31,377

91,900

86,000

64 - Services & Other Expenses

52,670

67,413

72,206

156,250

188,468

66 - Professional & Contracted Services

14,698

11,439

19,134

394,512

113,481

67 - Rent, Utilities & Maintenance

22,324

11,201

39,226

72,975

35,307

68 - Interfund Services

88,943

82,270

88,919

135,643

190,900

47 - Other Revenue Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits

70 - Capital Asset Acquistions

(5,006,700)

0

0

55,068

119,355

0

203,723

201,733

305,931

970,635

614,156

94 - Other Sources & Uses

0

(400)

0

0

0

Other Financing Sources

0

(400)

0

0

0

8,383,664

8,827,243

9,483,813

12,491,760

12,585,760

5,348,453

5,753,620

6,173,396

7,404,060

7,404,060

Operating & Maintenance

Expenditures Public Defender Total

FY15 Proposed Budget Summary - 143

Prime Accounts 7085 Divorce Referee Acct

Description

46 - Fines, Fees & Permits

General Fund FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

(283,501)

(281,513)

(277,672)

(280,000)

(280,000)

(283,501)

(281,513)

(277,672)

(280,000)

(280,000)

366,605

376,657

397,920

404,646

416,785

0

5,200

0

0

0

55 - Fringe Benefits

126,279

146,753

162,191

186,782

174,409

Salaries & Fringe Benefits

492,884

528,609

560,111

591,428

591,194

Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation

60 - Supplies & Materials

340

215

700

700

900

64 - Services & Other Expenses

1,712

858

2,236

2,000

2,127

68 - Interfund Services

2,491

2,428

2,725

2,879

2,552

Operating & Maintenance

4,543

3,501

5,661

5,579

5,579

497,427

532,110

565,772

597,007

596,773

213,926

250,597

288,100

317,007

316,773

Expenditures Divorce Referee Total

FY15 Proposed Budget Summary - 144

Prime Accounts 7087 Jury Commission Acct

Description

51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits Salaries & Fringe Benefits 60 - Supplies & Materials

General Fund FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

215,259

215,259

217,412

217,411

0

3,250

0

0

223,933 0

81,880

92,042

98,198

108,332

106,700

297,140

310,551

315,610

325,743

330,633

1,170

929

2,410

2,724

2,724

470,195

436,239

441,928

486,740

481,740

66 - Professional & Contracted Services

14,509

15,960

17,556

17,560

17,560

68 - Interfund Services

47,991

47,745

51,977

53,542

53,542

533,865

500,873

513,872

560,566

555,566

831,005

811,424

829,482

886,309

886,199

98 - Operating Transfers Out

0

0

39,800

0

0

Operating Transfers Out

0

0

39,800

0

0

0

0

39,800

0

0

831,005

811,424

869,282

886,309

886,199

64 - Services & Other Expenses

Operating & Maintenance Expenditures

Net Transfers Jury Commission Total

FY15 Proposed Budget Summary - 145

Prime Accounts 7090 Attorney General Acct

Description

43 - Intergovernmental Revenues-State of Tennessee 44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services 47 - Other Revenue Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits 60 - Supplies & Materials

General Fund FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

(37,605)

(38,140)

(45,724)

(38,000)

(46,000)

(44,888)

(47,266)

(52,383)

(46,000)

(52,500)

(23,667)

(10,677)

0

0

0

0

(13)

(1,412)

0

0

(106,159)

(96,097)

(99,519)

(84,000)

(98,500)

6,941,863

6,958,429

6,916,416

7,190,965

7,353,095

24,729

103,917

26,742

23,842

23,842

1,927,684

2,216,480

2,317,706

2,649,344

2,602,806

0

0

0

(295,700)

(295,700)

8,894,275

9,278,825

9,260,863

9,568,451

9,684,042

8,434

16,849

12,206

8,940

8,940

64 - Services & Other Expenses

20,426

34,479

47,678

46,000

46,000

66 - Professional & Contracted Services

18,768

(362)

0

0

0

67 - Rent, Utilities & Maintenance

20,836

19,827

34,136

48,435

48,435

68 - Interfund Services

199,984

194,301

166,025

160,263

160,263

Operating & Maintenance

268,448

265,094

260,045

263,638

263,638

9,162,724

9,543,920

9,520,908

9,832,089

9,947,680

98 - Operating Transfers Out

12,703

0

20,844

2,046

2,046

Operating Transfers Out

12,703

0

20,844

2,046

2,046

12,703

0

20,844

2,046

2,046

9,069,267

9,447,823

9,442,233

9,750,135

9,851,226

Expenditures

Net Transfers Attorney General Total

FY15 Proposed Budget Summary - 146

Program Budget for Fiscal 2015

Special Revenue Funds - Judicial

Fund 084 - General Sessions Court Clerk DP Fund (Sections 704101 & 704111) This fund accounts for fees collected by the General Sessions Court Clerk. The funds collected are earmarked for computer hardware purchases or replacement, but may also be used for other usual and necessary computer related expenses at the discretion of the clerk. Fund 085 - Criminal Court Clerk DP Fees (Section 703101) This fund accounts for fees collected by the Criminal Court Clerk. These funds are reserved for the purchase or replacement of computer equipment, upgrades, imaging systems and related supplies and maintenance. Fund 095 - DUI Treatment Fines (Section 704123) Under T.C.A. 55-10-451, an extra $100 fine is assessed by the courts for "driving under the influence" cases. The use of these funds is restricted for use in alcohol & drug treatment programs through services offered by certain qualified organizations. This fund is used to account for these revenues and the related expenditures. This section was moved from the General Fund 013-480401 in Community Services to Special Revenue Fund in 095-704123 in General Sessions Court for FY13. DUI funds will be used in conjunction with services provided by the Shelby County Drug Court program. Fund 096 - Drug Court (Section 704122) Under TCA 16-22-109 an additional $75 fine is assessed for certain drug related offenses. The County receives $70 of these fines collected by General Sessions and Criminal courts and by some municipal courts within the County. The General Sessions "Drug Court" also assesses fines under TCA 40-36-306 (f). The revenues are to be used exclusively for the creation and maintenance of state drug court treatment programs per TCA 16-22-104. The Drug Court Program offers services intended to reduce the jail population by offering an alternative to incarceration to adult, non violent drug offenders. This is a minimum of a one year program in which clients obtain help through participation in a judicially supervised treatment program. Offenders who successfully complete the program and graduate may qualify to have their criminal record expunged. This program was moved from the General Fund 018 to the Special Revenue Fund in FY13.

FY15 Proposed Budget Summary - 147

Grant Summary Information for FY15

Judicial

The Judicial Division administers the following grants: The Shelby County Drug Treatment Court • Justice Assistance Grant (JAG) - The Edward Byrne Memorial Justice Assistance Grant program supports a broad range of activities that prevent and control crime and improve the criminal justice system. The Drug Court portion of the grant program is for the treatment of drug offenders. • Adult Drug Court Enhancement Program - This grant is from the Bureau of Justice Assistance and provides gender-based mental health and substance abuse treatment counseling for adults with a co-occurring disorder and/or trauma. • Residential Drug Treatment - This grant, offered by the State of Tennessee Office of Criminal Justice Programs, provides residential drug and alcohol treatment. Juvenile Court Clerk • Child Support IV-D - Funded by Tennessee Department of Human Services to handle all Title IV-D related process papers and subpoenas properly issued by Tennessee Judicial Authorities and IV-D administrative authorities. Juvenile Court Judge • Child Support Services - Tennessee Department of Human Services provides funding to Juvenile Court through two separate grants, for child support operations and advocacy services. • Child and Family Intervention - Tennessee Department of Children’s Services provides funding for child and family intervention services delivered by the Juvenile Court’s Children’s Bureau. Services include case management and family support to children at high risk of dependent and neglect status adjudication. • State Supplement Juvenile Court Improvement - Tennessee Commission on Children and Youth grant provides funding for improvement of Juvenile Court operations by supplementing salaries in support of the Court Appointed Special Advocates (CASA). • Access and Visitation - State of Tennessee Administrative Office of the Courts provides funding for the provision of mediation services involving child support cases in which parents have custody disputes and provision of legal information to these parents regarding their options. • Justice Assistance Grant (JAG) - The Edward Byrne Memorial Justice Assistance Grant provides funding for salaries and benefits of one Youth Court Coordinator. • Annie E. Casey Foundation - Juvenile Detention Alternatives Initiative (JDAI) provides funding to Juvenile Court for learning and teaching alternatives to detention for juvenile offenders. • Juvenile Accountability Block Grant - The goal of the Juvenile Accountability Block Grants (JABG) program is to reduce juvenile offending through accountability-based programs focused on juvenile offenders and the juvenile justice system. District Attorney General • Justice Assistance Grant (JAG) - The U.S. Department of Justice is the grantor for the Edward Byrne Justice Assistance Grant that funds two criminal investigators for the Gang Task Force. The State of Tennessee Office of Criminal Justice Program funds the West Tennessee Drug and Violent Crime Task Force.

FY15 Proposed Budget Summary - 148

Grant Program Detail for FY15

Judicial

FUND SECTION GRANT PROGRAM

AMOUNT

Department 7041: General Sessions Criminal Court Judges 190 196 625 850

704122 704122 704122 704122

Byrne/Justice Assistance Grant (JAG)-2012 Drug Court Byrne/Justice Assistance Grant (JAG)-2012 Drug Court Drug Court Grant Residential Drug Treatment Grant Department Total

$

$

23,294 31,000 250,000 550,000 854,294

Department 7061: Juvenile Court 123 147 190 191 294 550 552 595 688

706152 706152 706154 706154 706154 706153 706153 706151 706153

J C Child Services Bureau - Court Appointed Spec Advocate Child & Family Intervention Justice Assistance Grant JAG 2012 Juvenile Court Juvenile Accountability Block Grant Title IV-D Grant Child Advocacy Services Juvenile Detention Alternatives Initiative (JDAI) - Annie E. Casey Child Support Mediation Department Total

$

$

9,000 67,688 19,582 100,271 18,174 1,567,160 258,742 21,000 12,000 2,073,618

$ $

625,647 625,647

$ $

267,875 267,875

$

Department 7071: Juvenile Court Clerk 163

707101

Title IV-D (Process Paper) Grant Department Total Department 7080: Public Defender

191

708002

JAG Public Defender - Juvenile Cases Department Total Department 7090: Attorney General

192 294 479

709001 709001 709001

JAG Multi-Agengy Gang Unit (MGU) Juvenile Accountability FY14 JAG - Drug Task Force Department Total

$

121,946 19,006 497,437 638,389

DIVISION TOTAL

$

4,459,823

JAG = Justice Assistance Grant

FY15 Proposed Budget Summary - 149

FY15 Proposed Budget Summary - 150

OTHER ELECTED OFFICIALS

FY15 Proposed Budget Summary - 151

Division Totals by Fund Type Other Elected Officials

All Funds FY15 EXPENDITURES

FY15 TRANSFERS

FY15 USE OF FUND BALANCE

NET OPERATIONS

(4,695,992) (2,085,006) (15,871,045) 10,492,619 3,190,869 (8,968,555)

FUND NAME

FY15 REVENUE

GENERAL FUND: 016 - MVR Supplies Fund* 040 - County Clerk 041 - Register 042 - Trustee 043 - Assessor 044 - County Commission TOTAL GENERAL FUND

(75,000) (9,650,200) (3,852,000) (23,493,000) (26,250) (37,096,450)

75,000 4,954,208 1,766,994 7,621,955 10,518,869 3,190,869 28,127,895

-

-

(300,845)

283,883

-

16,962

(37,397,295)

28,411,778

-

16,962

SPECIAL REVENUE FUND: 076 - Register DP Fees TOTAL DIVISION - ALL FUNDS

(8,968,555)

*Motor Vehicle Registration Supplies Fund within the County Clerk's office.

FY15 Expenditures by Fund

Special Revenue Funds 1.0%

General Fund 99.0%

The primary source of funding for Other Elected Officials is the General Fund.

FY15 Proposed Budget Summary - 152

% of Total

0.3% 17.4% 6.2% 26.8% 37.0% 11.2% 99.0%

1.0% 100.0%

Net Expenditures By Department Other Elected Officials Fund Dept

Dept Description

GENERAL FUND 040 8006 County Clerk (1) 041 8007 Register 042 8008 Trustee 043 8004 Assessor 044 8001 Commissioner's Contingency 044 8002 Legislative Operations 044 8003 Equal Opportunity Compliance GENERAL FUND TOTAL

All Funds FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

(4,725,968) (1,637,276) (15,347,183) 9,601,197 1,759,730 681,864

(4,535,555) (1,743,026) (15,478,794) 9,650,697 1,704,463 597,471

(4,929,809) (2,566,219) (15,132,073) 10,134,216 2,792,025 676,403

(4,649,349) (2,098,830) (15,871,045) 7,692,618 200,000 2,254,898 750,745

(4,695,992) (2,085,006) (15,871,045) 10,492,619 200,000 2,227,519 763,350

(9,667,636)

(9,804,743)

(9,025,457)

(11,720,963)

(8,968,555)

SPECIAL REVENUE FUND 076 8007 Register DP Fees

8,615

(7,528)

(129,575)

-

-

SPECIAL REVENUE FUND TOTAL

8,615

(7,528)

(129,575)

-

-

(9,812,271)

(9,155,032)

OTHER ELECTED OFFICIALS TOTAL

(9,659,022)

(1) includes restricted Fund 016 - Motor Vehicle Registration Supplies Fund

FY15 Proposed Budget Summary - 153

(11,720,963)

(8,968,555)

FTE Position Count Other Elected Officials Fund Dept

All Funds

Dept Description

FY11 Budget

FY12 Budget

FY13 Budget

FY14 Budget

FY15 Proposed

FY14-15 Change

91.0

-

24.0

-

GENERAL FUND 040

8006 County Clerk

95.0

91.0

91.0

91.0

041

8007 Register

24.0

24.0

24.0

24.0

75.0

72.0

72.0

72.0

a

140.0

137.0

137.0

138.0

b

8002 Legislative Operations

24.0

24.0

24.0

24.0

24.0

-

044 8003 Equal Opportunity Compliance TOTAL POSITIONS - GENERAL FUND

11.0 369.0

11.0 359.0

11.0 359.0

11.0 360.0

11.0 360.0

-

1.0 1.0

1.0 1.0

370.0

360.0

042

8008 Trustee

043

8004 Assessor

044

72.0

-

138.0

-

SPECIAL REVENUE FUND 076 8007 Register DP Fund TOTAL POSITIONS - SPECIAL REVENUE TOTAL POSITIONS - ALL FUNDS

359.0

360.0

360.0

-

a) Converted six temporary positions to two permanent positions; transferred two FTE to Information Technology Services b) Converted temporary position to permanent position

FTE Positions by Department

Register 7%

Trustee 20%

County Clerk 25%

Equal Opportunity Compliance 3%

Assessor 38% Legislative Operations 7%

FY15 Proposed Budget Summary - 154

Prime Accounts Other Elected Officials Acct

Description

43 - Intergovernmental Revenues-State of Tennessee 44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services 46 - Fines, Fees & Permits 47 - Other Revenue 48 - Investment Income Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits 60 - Supplies & Materials

General Fund FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

(23,250)

(23,251)

(23,239)

(22,875)

(21,250)

(175,678)

(167,456)

(855,623)

(4,275,000)

(1,475,000)

(5,419)

(5,972)

(6,097)

(5,000)

(5,000)

(34,452,676)

(34,401,622)

(35,403,525)

(35,466,500)

(35,566,000)

0

(10,679)

0

0

0

(48,695)

(35,906)

(29,744)

(29,200)

(29,200)

(34,705,718)

(34,644,886)

(36,318,229)

(39,798,575)

(37,096,450)

15,861,738

15,210,605

15,350,125

15,928,189

16,312,060

158,671

338,476

186,119

165,368

143,743

5,114,462

5,648,267

5,935,293

6,839,961

6,697,233

0

0

0

(514,632)

(528,594)

21,134,871

21,197,348

21,471,536

22,418,886

22,624,442

424,178

361,935

340,448

554,737

479,921

1,145,219

1,093,615

1,370,197

1,570,710

1,474,335

66 - Professional & Contracted Services

909,861

773,622

2,113,819

1,747,099

1,817,161

67 - Rent, Utilities & Maintenance

679,672

701,671

762,359

779,212

717,418

68 - Interfund Services

687,277

603,898

611,549

748,248

814,618

57,002

108,053

121,496

81,500

0

3,903,211

3,642,795

5,319,867

5,481,506

5,303,453

95 - Contingencies & Restrictions

0

0

0

200,000

200,000

Contingencies & Restrictions

0

0

0

200,000

200,000

25,038,081

24,840,143

26,791,403

28,100,392

28,127,895

99 - Planned Use of Fund Balances

0

0

0

(22,780)

0

Planned Fund Balance Change

0

0

0

(22,780)

0

0

0

0

(22,780)

0

98 - Operating Transfers Out

0

0

501,368

0

0

Operating Transfers Out

0

0

501,368

0

0

0

0

501,368

0

0

(9,667,636)

(9,804,743)

(9,025,457)

(11,720,963)

(8,968,555)

64 - Services & Other Expenses

70 - Capital Asset Acquistions Operating & Maintenance

Expenditures

Planned Fund Balance Change

Net Transfers Other Elected Officials Total

FY15 Proposed Budget Summary - 155

Prime Accounts 8001 Commissioner's Contingency Acct

Description

General Fund

FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

95 - Contingencies & Restrictions

0

0

0

200,000

200,000

Contingencies & Restrictions

0

0

0

200,000

200,000

0

0

0

200,000

200,000

0

0

0

200,000

200,000

Expenditures Commissioner's Contingency Total

FY15 Proposed Budget Summary - 156

Prime Accounts 8002 Legislative Operations Acct

Description

46 - Fines, Fees & Permits Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits Salaries & Fringe Benefits 60 - Supplies & Materials

General Fund FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

(825)

(395)

0

(500)

0

(825)

(395)

0

(500)

0

971,382

957,256

915,030

1,015,281

1,034,328

16,467

31,291

10,370

8,806

8,806

310,120

338,119

335,319

401,694

386,442

1,297,969

1,326,667

1,260,719

1,425,782

1,429,576

22,704

20,044

67,733

66,449

116,449

64 - Services & Other Expenses

136,963

111,484

100,929

126,600

184,600

66 - Professional & Contracted Services

203,157

158,635

1,234,376

559,673

402,500

67 - Rent, Utilities & Maintenance

16,534

14,804

37,465

6,942

0

68 - Interfund Services

83,229

73,225

49,525

87,452

94,394

462,587

378,191

1,490,028

847,116

797,943

1,760,555

1,704,858

2,750,747

2,272,898

2,227,519

99 - Planned Use of Fund Balances

0

0

0

(17,500)

0

Planned Fund Balance Change

0

0

0

(17,500)

0

0

0

0

(17,500)

0

98 - Operating Transfers Out

0

0

41,278

0

0

Operating Transfers Out

0

0

41,278

0

0

0

0

41,278

0

0

1,759,730

1,704,463

2,792,025

2,254,898

2,227,519

Operating & Maintenance Expenditures

Planned Fund Balance Change

Net Transfers Legislative Operations Total

FY15 Proposed Budget Summary - 157

Prime Accounts 8003 Equal Opportunity Compliance Acct

Description

51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits 60 - Supplies & Materials

FY11 Actual

General Fund FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

484,202

406,460

466,255

531,472

6,937

7,496

5,977

3,207

547,418 3,207

141,602

139,407

162,551

206,301

202,960

0

0

0

(80,250)

(80,250)

632,740

553,362

634,782

660,730

673,335

3,536

4,188

3,194

14,100

15,400

24,924

22,528

18,020

35,825

37,325

0

0

0

9,723

9,723

1,263

790

874

2,407

500

68 - Interfund Services

19,401

16,602

19,533

27,960

27,067

Operating & Maintenance

49,124

44,108

41,621

90,015

90,015

681,864

597,471

676,403

750,745

763,350

681,864

597,471

676,403

750,745

763,350

64 - Services & Other Expenses 66 - Professional & Contracted Services 67 - Rent, Utilities & Maintenance

Expenditures Equal Opportunity Compliance Total

FY15 Proposed Budget Summary - 158

Prime Accounts 8004 Assessor Acct

Description

43 - Intergovernmental Revenues-State of Tennessee 44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services 47 - Other Revenue Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits

General Fund FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

(23,250)

(23,251)

(23,239)

(22,875)

0

0

0

(2,800,000)

(21,250) 0

(5,419)

(5,972)

(6,097)

(5,000)

(5,000)

0

(10,679)

0

0

0

(28,669)

(39,902)

(29,337)

(2,827,875)

(26,250)

6,420,610

6,285,075

6,316,762

6,489,880

6,605,500

33,056

122,429

53,586

65,456

43,831

2,063,121

2,322,080

2,433,428

2,798,256

2,716,599

0

0

0

(113,102)

(127,064)

8,516,787

8,729,585

8,803,775

9,240,490

9,238,866

60 - Supplies & Materials

126,286

87,616

62,512

108,690

119,941

64 - Services & Other Expenses

247,181

189,880

381,245

254,425

274,496

66 - Professional & Contracted Services

348,194

326,295

433,965

426,580

374,000

67 - Rent, Utilities & Maintenance

228,111

234,642

297,615

358,511

374,489

68 - Interfund Services

123,384

115,210

125,101

137,077

137,077

39,923

7,372

0

0

0

1,113,078

961,014

1,300,439

1,285,283

1,280,003

9,629,866

9,690,599

10,104,214

10,525,773

10,518,869

99 - Planned Use of Fund Balances

0

0

0

(5,280)

0

Planned Fund Balance Change

0

0

0

(5,280)

0

0

0

0

(5,280)

0

98 - Operating Transfers Out

0

0

59,339

0

0

Operating Transfers Out

0

0

59,339

0

0

Net Transfers

0

0

59,339

0

0

Assessor Total

9,601,197

9,650,697

10,134,216

7,692,618

10,492,619

70 - Capital Asset Acquistions Operating & Maintenance Expenditures

Planned Fund Balance Change

FY15 Proposed Budget Summary - 159

Prime Accounts 8006 County Clerk Acct

Description

46 - Fines, Fees & Permits

General Fund FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

(9,364,701)

(9,252,639)

(9,716,195)

(9,616,000)

(9,716,000)

(12,819)

(12,481)

(11,930)

(9,200)

(9,200)

(9,377,519)

(9,265,120)

(9,728,125)

(9,625,200)

(9,725,200)

2,994,270

2,953,320

2,971,935

3,052,396

3,146,711

21,254

64,839

19,800

37,772

37,772

1,060,719

1,191,618

1,255,510

1,405,432

1,400,504

0

0

0

(180,561)

(180,561)

4,076,242

4,209,777

4,247,245

4,315,039

4,404,426

60 - Supplies & Materials

53,375

53,139

47,507

98,301

90,701

64 - Services & Other Expenses

17,465

19,506

19,136

21,585

21,585

67 - Rent, Utilities & Maintenance

141,484

120,618

113,595

128,062

122,632

68 - Interfund Services

362,985

320,602

362,171

412,864

389,864

0

5,924

0

0

0

575,309

519,788

542,409

660,812

624,782

4,651,551

4,729,566

4,789,653

4,975,851

5,029,208

98 - Operating Transfers Out

0

0

8,662

0

0

Operating Transfers Out

0

0

8,662

0

0

0

0

8,662

0

0

(4,725,968)

(4,535,555)

(4,929,809)

(4,649,349)

(4,695,992)

48 - Investment Income Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits

70 - Capital Asset Acquistions Operating & Maintenance Expenditures

Net Transfers County Clerk Total

FY15 Proposed Budget Summary - 160

Prime Accounts 8007 Register Acct

Description

46 - Fines, Fees & Permits 48 - Investment Income Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits 60 - Supplies & Materials

General Fund FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

(3,258,339)

(3,368,056)

(4,236,805)

(3,850,000)

(3,850,000)

(2,945)

(1,686)

(2,332)

(2,000)

(2,000)

(3,261,284)

(3,369,742)

(4,239,138)

(3,852,000)

(3,852,000)

1,135,275

1,076,081

1,108,212

1,147,136

1,178,306

11,543

24,817

18,897

10,000

10,000

358,500

405,048

431,977

511,144

493,797

0

0

0

(40,000)

(40,000)

1,505,318

1,505,946

1,559,086

1,628,279

1,642,103

30,396

49,246

37,196

38,030

38,030

64 - Services & Other Expenses

5,742

13,209

14,491

12,520

12,270

66 - Professional & Contracted Services

5,575

75

50

3,700

2,700

67 - Rent, Utilities & Maintenance

21,116

20,084

19,817

16,492

15,675

68 - Interfund Services

43,782

38,156

37,945

54,149

56,216

70 - Capital Asset Acquistions

12,079

0

0

0

0

118,690

120,770

109,498

124,891

124,891

1,624,008

1,626,716

1,668,584

1,753,170

1,766,994

98 - Operating Transfers Out

0

0

4,334

0

0

Operating Transfers Out

0

0

4,334

0

0

0

0

4,334

0

0

(1,637,276)

(1,743,026)

(2,566,219)

(2,098,830)

(2,085,006)

Operating & Maintenance Expenditures

Net Transfers Register Total

FY15 Proposed Budget Summary - 161

Prime Accounts 8008 Trustee Acct

Description

44 - Intergovernmental Revenues-Federal & Local 46 - Fines, Fees & Permits

General Fund FY11 Actual

FY12 Actual

FY13 Actual

FY14 Amended

FY15 Proposed

(175,678)

(167,456)

(855,623)

(1,475,000)

(1,475,000)

(21,828,811)

(21,780,533)

(21,450,525)

(22,000,000)

(22,000,000)

(32,931)

(21,738)

(15,481)

(18,000)

(18,000)

(22,037,420)

(21,969,727)

(22,321,629)

(23,493,000)

(23,493,000)

3,855,999

3,532,412

3,571,931

3,692,024

3,799,797

69,415

87,604

77,490

40,127

40,127

1,180,400

1,251,995

1,316,507

1,517,134

1,496,931

0

0

0

(100,719)

(100,719)

5,105,814

4,872,011

4,965,929

5,148,566

5,236,136

60 - Supplies & Materials

187,881

147,702

122,306

229,167

99,400

64 - Services & Other Expenses

712,945

737,007

836,377

1,119,755

944,059

66 - Professional & Contracted Services

352,936

288,618

445,427

747,423

1,028,238

67 - Rent, Utilities & Maintenance

271,165

310,734

292,993

266,798

204,122

54,497

40,104

17,274

28,746

110,000

5,000

94,757

121,496

81,500

0

1,584,423

1,618,923

1,835,873

2,473,389

2,385,819

6,690,237

6,490,933

6,801,801

7,621,955

7,621,955

98 - Operating Transfers Out

0

0

387,755

0

0

Operating Transfers Out

0

0

387,755

0

0

0

0

387,755

0

0

(15,347,183)

(15,478,794)

(15,132,073)

(15,871,045)

(15,871,045)

48 - Investment Income Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits

68 - Interfund Services 70 - Capital Asset Acquistions Operating & Maintenance Expenditures

Net Transfers Trustee Total

FY15 Proposed Budget Summary - 162

EDUCATION FUND

FY15 PROPOSED BUDGET

FY15 Proposed Budget Summary - 163

EDUCATION FUND

Overview

The EDUCATION FUND accounts for taxes collected and allocated for school operations. Education is clearly the number one priority for the County and its primary expenditure challenge. The current and proposed budgets reflect the impact of significant changes to the structure and funding for education within Shelby County that have occurred over the past several years. However, the County remains committed to providing excellent educational opportunities for every child.

Annual Budget Development The annual budget for the consolidated Shelby County School system is developed, reviewed and approved by the Shelby County Schools Board of Education, and then submitted to the Shelby County Commission for funding review and approval. The total funding level for education is included in the County’s annual adopted operating budget resolution; a more detailed version of the budget approved by the SCS Board of Education is approved in a separate resolution by the County Commission. The County Commission has taxing authority for education funding and responsibility for approving the total amount of funds provided for this purpose. The School Board determines how the funds will be used to best accomplish their mission of educating students.

School Consolidation Background As a result of the Memphis City School Board’s decision to surrender its charter in 2011, the Memphis City School (MCS) system merged with the Shelby County School (SCS) system effective July 1, 2013. A Transition Planning Commission (TPC) was created by state law in October of 2011 to develop a comprehensive transition plan to guide the consolidation into one unified school system. The TPC plan for consolidation was based on community input and extensive research of local and national practices, and was completed in June 2012. On July 16, 2013 the six municipalities surrounding the City of Memphis within Shelby County voted to create independent school districts. Those districts will begin operations on July 1, 2014. The SCS consolidated district existed only for Fiscal 2014 and received 100% of all school funding. For FY15, education funds will be allocated based on estimated attendance for each of the seven districts, with an adjustment later in the year for the actual Average Daily Attendance (ADA) ratio as determined by the State of Tennessee. The creation of the municipal school districts, along with the growth of charter schools within the county, has created a significant funding challenge for the SCS District. Because State tax dollars are allocated on a “per pupil” basis, the loss of an estimated 30,000 students will require reductions in most areas of SCS operations.

Maintenance of Effort As specified by Tennessee Code Annotated (TCA) Section 49-3-314, the County is required to maintain a level of funding to schools that is at least equal to the amount provided in the prior year - either in total budget or on a per pupil basis. However, a period of three years is allowed for a post-merger funding level re-set of this “Maintenance of Effort” (MOE) requirement.

FY15 Proposed Budget Summary - 164

EDUCATION FUND

Overview County Funding for Education FY2005 - 2015

FY2005 FY2006 - FY2007 FY2008 - FY2013 FY2014 FY2015

$325,859,655 $360,019,604 $361,288,000 $381,288,000 $381,288,000

The Shelby County Government Adopted Budget for FY2014 provided total funding of $381,288,000 for the consolidated Shelby County School (SCS) system. This amount included a $20 million dollar increase over the Maintenance of Effort (MOE) funding level of the prior six years.

Funding Sources for Education Including debt service for the schools, Education receives about 60% of all property taxes and represents almost 33% of total countywide expenditures. In addition to property taxes, 100% of the wheel tax is designated for school operating costs and repayment of the County’s bonded indebtedness for schools. The school system receives the following sources of revenue funding directly from the County:

Current and Delinquent Property Taxes provide 95% of all County funding for Education.

FY15 Proposed Budget Summary - 165

EDUCATION FUND

Overview

The State of Tennessee contributes the majority of funding for the SCS budget at about 53% of their total operations. Funding from the County in the form of Property Taxes and the Local Option Sales Tax provide about 44% of their funding. Other sources, which include Federal funds and charges for services, provide the remaining 3% of total funding.

Capital Improvements (CIP) Funding for Capital Improvement Projects was deferred for fiscal years 2012-2014, pending an evaluation of capital needs after the consolidation transition process was complete. CIP funds have been included in the FY15 budget in the amount of $55 million, although specific projects have not yet been identified and will require further approval by the County Commission. A request has recently been received by the SCS for capital improvements to be made with FY14 funds and will be considered by the County Commission. Shelby County issues debt for capital improvements for schools. The majority of the County’s current long term debt obligations are related to school construction required to accommodate growth in eastern Shelby County during the 1990s. For FY15 the County expects to spend about $98 million for debt related to schools – an amount that represents 10.8% of the total tax rate.

FY15 Proposed Budget Summary - 166

EDUCATION FUND

Overview

The relative share that each source of local funding has provided for education over the past nine years is shown below:

Average Daily Attendance (ADA) Allocations “Average Daily Attendance” or “ADA” is a calculation of the aggregate days’ attendance at a given school during a specified reporting period, divided by the number of days school is in session during this period, as provided in the rules and regulations of the State Board of Education. Prior to the merger, the total amount budgeted for education by Shelby County was distributed between the City and County school systems based upon the weighted full-time equivalency (WFTE) Average Daily Attendance (ADA) ratio. This ratio was reviewed annually each spring and certified by the Tennessee State Department of Education. The Shelby County budgeted allocation to each school system was based on the rate in effect at the time of proposed budget

FY15 Proposed Budget Summary - 167

EDUCATION FUND

Overview

development. Actual payments were pro-rated to July 1 of the current year when the revised rate was determined to equalize appropriations between the schools. An ADA ratio to determine relative share for the City and County school systems was not necessary for FY14, but must be estimated for FY15 as multiple municipal school districts become operational within Shelby County. Historical ADA data for the past 10 years is provided in the following table:

Average Daily Attendance Ratios

Fiscal Year

Tax Year

City Schools

2014 2013 2012 2011 2010 2009 2008 2007 2006 2005

2013 2012 2011 2010 2009 2008 2007 2006 2005 2004

0.00% 68.00% 69.24% 69.06% 68.67% 69.22% 69.57% 70.82% 71.51% 72.10%

County Schools

Total

100.00% 32.00% 30.76% 30.94% 31.33% 30.78% 30.43% 29.18% 28.49% 27.90%

100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00%

Beginning with FY15, ADA distributions will be divided among the seven school districts on the basis of attendance: . District Shelby County Arlington Bartlett Collierville Germantown Lakeland Millington

FY15 Proposed Budget Summary - 168

Account Detail

All Funds

Education Acct

Description

4001 - Property Taxes-Current 4002 - Property Taxes-Delinquent 4016 - Uptown Redevelopment Incremental Taxes 40 - Property Taxes

FY 11 Actual

FY 12 Actual

FY 14 Amended Budget

FY 13 Actual

FY 15 Proposed Budget

(329,918,377)

(329,658,576)

(330,287,991)

(344,326,000)

(348,178,000)

(14,444,221)

(11,626,977)

(11,045,412)

(14,064,000)

(13,712,000)

(71,430)

(74,408)

(83,290)

0

0

(344,434,028)

(341,359,961)

(341,416,693)

(358,390,000)

(361,890,000)

4105 - MLG&W In Lieu Of Taxes

(1,330,491)

0

(2,511,104)

(2,638,000)

(2,644,000)

4108 - Exempt Property In Lieu Of Taxes

(4,176,078)

(3,550,006)

(3,337,350)

(4,202,000)

(3,575,000)

0

0

0

(55,000)

(55,000)

4160 - Wheel Tax

(2,210,543)

(16,378,033)

(14,022,852)

(16,003,000)

(13,124,000)

41 - Other Local Taxes

(7,717,112)

(19,928,039)

(19,871,307)

(22,898,000)

(19,398,000)

(352,151,140)

(361,288,000)

(361,288,000)

(381,288,000)

(381,288,000)

8954 - Memphis City Schools

249,463,096

250,135,286

249,122,187

0

0

8955 - Shelby County Schools

111,824,904

111,152,714

112,165,813

381,288,000

381,288,000

89 - Affiliated Organizations

361,288,000

361,288,000

361,288,000

381,288,000

381,288,000

Affiliated Organizations

361,288,000

361,288,000

361,288,000

381,288,000

381,288,000

Expenditures

361,288,000

361,288,000

361,288,000

381,288,000

381,288,000

9,136,860

0

0

0

0

4130 - Marriage License Privilege Tax

Revenue

Education Total

FY15 Proposed Budget Summary - 169

FY15 Proposed Budget Summary - 170

DEBT SERVICE FUND

FY15 PROPOSED BUDGET

FY15 Proposed Budget Summary - 171

Debt Service Fund Overview

FY15 Proposed Budget

DEBT MANAGEMENT POLICY Shelby County has adopted and maintains an updated debt management policy to provide written guidance related to the purpose and use of debt to fund the County’s capital needs and the process of issuance of the County’s debt obligations. The debt policy is intended to assist in maintaining the County’s ability to incur debt and other long-term obligations at favorable interest rates and to repay debt responsibly without impairing other resources. Responsible issuance of debt for capital needs provides an investment in our community and makes these capital expenditures affordable to current users while allowing capital costs to be more equitably distributed to both current and future users. The debt policy formally establishes the parameters for issuing debt in consideration of the County’s ability to repay financial obligations within the context of legal, economic, financial and debt market conditions. It is intended to provide guidance in debt issuance decisions, to promote sound financial management, to protect and enhance the County’s credit rating, to ensure the legal use of debt proceeds and to provide for the evaluation of debt issuance options. Specific guidelines in the policy address the types of acceptable investments, diversification, interest structure, the use of derivatives, and debt refunding. The Debt Management Policy for Shelby County was established by resolution in 2002 and updated in 2005 to add Derivative Guidelines. The current Debt Management Policy was updated and adopted by resolution in 2011.

USE AND PURPOSE OF DEBT Debt is issued primarily for school construction and for major capital improvements to County facilities, roads and equipment with a cost in excess of $100,000. A five-year Capital Improvement Plan is developed and updated annually as a part of the budget process. The plan includes consideration of all funding sources and the timing of the capital projects identified in the operating and capital budgets. During the annual budgeting process, the current year proposed capital improvement projects are reviewed and prioritized to ensure consistency with the County’s goals and objectives. The County’s share of allocations in the Capital Improvement Plan is limited to approximately $75 million each year. To the extent practical, no more than $55 million will be funded by debt each year. About 60% of the County’s total expenditure for Debt is related to schools.

CAPITAL FINANCING Decisions regarding the use of capital financing are based in part on the long-term needs of the County versus the amount of other funding resources dedicated in a given fiscal year to capital outlay on a “Pay-As-You-Go” basis, as defined below. It is the County’s preference to provide capital outlay on a Pay-As-You-Go basis, except for Education capital funding and for projects in excess of $5 million. The County also includes Pay-As-You-Go funding in the Operating Budget for smaller asset acquisitions and improvements each year rather than in the Capital Improvement Budget. These capital expenditures are detailed in the CIP section of this book. The Capital Improvement Plan identifies the projects intended to be financed by the issuance of debt.

FY15 Proposed Budget Summary - 172

Debt Service Fund Overview

FY15 Proposed Budget

Capital financing typically includes two types of funding: Pay-As-You-Go and Debt financing: Pay-As-You-Go financing is defined as all sources of funding other than debt issuance, i.e. fund balance, contributions, investment earnings and grants. To the extent available, this form of financing will be used for: • Projects that do not constitute assets of the County • Smaller projects or those with a shorter useful life • Other non-school related projects Debt Financing is generally obtained through a short term borrowing program or the issuance of long term general obligation debt. A short term borrowing program may be established each fiscal year to cover the estimated amount of current year payments for projects authorized in that year as well as the payments expected from projects appropriated in previous fiscal years and continuing into the current year. When short term borrowing is used, it is converted to long term general obligation debt within two years after the initial sale.

BOND RATINGS Credit ratings issued by the bond rating agencies are a major factor in determining the cost of borrowed funds in the municipal bond market. Determination of a credit rating by a rating agency is based on the rating agency’s assessment of the credit worthiness of an issuer with respect to a specific obligation. To make this judgment, the rating agencies analyze the issuer in four broad areas: economic base, debt burden, administrative management and fiscal management. In an effort to maintain the ability to access the municipal markets at the lowest cost, Shelby County intends to maintain or increase the current ratings assigned by the nation rating agencies. Current bond ratings:

Moody’s AA1 S&P/Fitch AA+

DEBT LIMIT Debt may generally be issued without regard to any limit on indebtedness. However, the Debt Management Policy stipulates that General Obligation Bonds and Notes should be maintained at a level considered manageable by the rating agencies based upon current economic conditions such as population, per capita income and assessed valuation. Several debt affordability target ratios were established for this purpose. The County conducts its finances so that the amount of general obligation debt does not exceed 12% of the County’s taxable assessed valuation or 5% of the appraised valuation. On a per capita basis, debt should be maintained at a level below 6% of the personal income of County residents. Comparisons of actual performance versus standards established by the current County Debt Management Policy are shown on the following page. Shelby County’s tax-supported debt level peaked in fiscal year 2007 at $1.85 billion and has been declining since then. It is the County’s intent to consistently reduce its outstanding debt over time until the debt is approximately $1 billion.

FY15 Proposed Budget Summary - 173

Debt Service Fund Overview

FY15 Proposed Budget

Debt Affordability Targets: Debt to Appraised Property Value Percentage Debt to Assessed property Value Percentage Debt to Per Capita Personal Income Percentage Principal Debt Percent Retired in Ten Years Debt Service as Percent of Non-Capital Expenditures Debt per Capita

Under 5% Under 12% Under 6% Over 50% Under 20% Under $2,000

BONDED DEBT RATIO ANALYSIS (in thousands)

Appraised Property Valuation (Taxable Value) Assessed Valuation Total General Fund Revenue Total General ObligationDebt

2010

2011

2012

2013

$ 66,374,655 19,657,379 358,638 1,661,630

$ 65,216,501 19,312,088 368,186 1,615,108

$ 64,287,974 18,999,484 362,350 1,455,753

$ 63,834,912 18,847,861 368,929 1,374,036

2010

2011

2012

2013

Debt Ratio Targets

Goal

Debt to Appraised Valuation % Debt to Assessed Property Valuation % Debt Per Capita Debt to Per Capita Personal Income % Principal Debt % to be Retired in 10 Years Debt Service as % of Non-Capital Expenditures

< 5% < 12% < $2,000 < 6% > 50% < 20%

2.50% 8.45% 1,856 4.58% 56.78% 16.62%

2.48% 8.36% 1,796 4.47% 59.38% 17.08%

2.26% 7.66% 1,577 3.98% 61.43% 15.65%

2.15% 7.29% 1,483 3.66% 58.86% 16.34%

15 - 25%

21.11%

23.26%

25.28%

25.73%

20 - 30%

48.28%

53.17%

54.05%

47.55%

Fund Balance Targets: General Fund: Unassigned as % of annual revenue (preferred balance > 20%) Debt Service Fund: Committed as % of annual revenue (preferred balance > 25%)

Shelby County’s debt obligations are within the stated affordability targets, with favorable result trends achieved over the past four years.

FY15 Proposed Budget Summary - 174

Debt Service Fund Overview

FY15 Proposed Budget

Combined General Obligation Bonds As of June 30, 2014 FY Ended June 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 TOTAL Current Year Requirement: Year Outstanding Debt Interest Swap & Issue Cost Total

Bonds Payable 94,064,887 95,683,862 88,394,050 92,551,842 88,637,391 86,437,940 83,970,989 80,839,929 79,492,703 77,125,923 76,594,143 67,072,362 60,609,420 45,880,185 45,756,309 41,526,472 35,188,802 16,548,631 8,335,961 8,367,500 1,277,500 1,340,000

Interest Payable 63,923,472 56,764,328 58,156,425 46,899,361 42,901,167 39,086,990 35,343,380 31,778,597 28,458,675 24,997,052 21,380,006 18,260,682 14,906,349 9,164,890 6,967,751 4,940,741 3,038,381 1,654,394 1,050,247 594,500 122,500 58,625

Fiscal Total 157,988,359 152,448,190 146,550,475 139,451,203 131,538,558 125,524,930 119,314,369 112,618,526 107,951,378 102,122,975 97,974,149 85,333,044 75,515,769 55,045,075 52,724,060 46,467,213 38,227,183 18,203,025 9,386,208 8,962,000 1,400,000 1,398,625-

1,275,696,801

510,448,513

1,786,145,314

Principal 94,064,887 $ 94,064,887

Interest 63,923,472 2,926,000 66,849,472

Fiscal Total 157,988,359 2,926,000 $ 160,914,359

$

FY15 Proposed Budget Summary - 175

Debt Service Fund Overview

FY15 Proposed Budget Summary - 176

FY15 Proposed Budget

Prime Accounts Summary

Debt Service Fund FY11 Actual

FY12 Actual

FY13 Actual

(147,047,410)

(137,757,438)

(137,625,912)

(136,233,000)

(132,704,000)

(35,372,935)

(25,076,111)

(29,209,204)

(24,665,000)

(28,579,000)

(3,538,587)

(1,304,602)

(1,304,602)

(1,304,602)

(1,218,514)

(136,000)

(233,000)

(156,625)

(204,000)

(225,750)

47 - Other Revenue

(812,339)

(744,636)

(742,827)

(529,667)

(753,000)

48 - Investment Income

(467,758)

(442,668)

(822,927)

(295,000)

(293,300)

(187,375,028)

(165,558,455)

(169,862,097)

(163,231,269)

(163,773,564)

64 - Services & Other Expenses

310,500

276,850

302,450

400,000

400,000

66 - Professional & Contracted Services

117,238

126,484

142,502

280,590

283,823

Operating & Maintenance

427,738

403,334

444,952

680,590

683,823

80 - Debt Service Expenditure

183,123,753

169,605,109

174,302,871

168,824,831

160,914,368

Debt Services

183,123,753

169,605,109

174,302,871

168,824,831

160,914,368

94 - Other Sources & Uses

(917,922)

5,642,283

0

0

0

Other Financing Sources

(917,922)

5,642,283

0

0

0

182,633,569

175,650,726

174,747,823

169,505,421

161,598,191

99 - Planned Use of Fund Balances

0

0

0

(9,293,387)

(2,084,125)

Planned Fund Balance Change

0

0

0

(9,293,387)

(2,084,125)

0

0

0

(9,293,387)

(2,084,125)

96 - Operating Transfers In

(7,460,264)

(264,716)

(5,381,981)

(3,260,765)

(2,248,502)

Operating Transfers In

(7,460,264)

(264,716)

(5,381,981)

(3,260,765)

(2,248,502)

98 - Operating Transfers Out

6,916,000

6,916,000

6,800,000

6,280,000

6,508,000

Operating Transfers Out

6,916,000

6,916,000

6,800,000

6,280,000

6,508,000

(544,264)

6,651,284

1,418,019

3,019,235

4,259,498

(5,285,724)

16,743,555

6,303,745

0

0

Acct

Description

40 - Property Taxes 41 - Other Local Taxes 44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services

Revenue

Expenditures

Planned Fund Balance Change

Net Transfers SUMMARY TOTAL

FY15 Proposed Budget Summary - 177

FY14 Amended

FY15 Proposed



FY15 Proposed Budget Summary - 178

CAPITAL IMPROVEMENT PLAN

Fiscal Years 2015 through 2019

FY15 Proposed Budget Summary - 179

CAPITAL IMPROVEMENT PLAN

CIP Overview

CIP Process The County annually prepares a five year Capital Improvement Plan (CIP) for capital expenditures, as defined below. Each elected official and division director is asked to evaluate their capital needs for the next five years and to submit their requests for inclusion in the Capital Improvement Plan. Projects are prioritized based on the urgency of the need, as described in the request, with consideration also given to whether the project was included in the prior year CIP. A major factor in determining priorities is whether the project improves the efficiency and effectiveness of County government and provides cost savings to the County. Other factors considered in prioritizing projects include compliance with safety, health or regulatory requirements, public health or safety, economic development, infrastructure preservation and environmental impact. The County has an established maximum annual Capital Improvement Plan of $75 million from County funds (debt and pay-as-you-go). Of this, $55 million has been designated on a recurring basis for school project funding. This amount was deferred for fiscal years 2012-2104, pending review of funding needs and obligations after the consolidation of City/County school systems. The projects requested for the current plan have been prioritized to stay within the established maximum, with some projects delayed by at least one year. Any projects related to information technology purchases or upgrades were reviewed by the Information Technology Steering Committee. Their recommendations and priorities are reflected in this plan. Submissions include estimates of any financial impact the completed project will have on future operating revenues, personnel and other operating expenses. Although the five-year Capital Improvement Plan is approved in total, only the budget for the first year is actually adopted as the CIP Budget. This budget is an allocation or indication of intent by the County Commission. The remaining four years are approved as the plan for the subsequent years. All projects in the approved Capital Improvement Budget are subject to subsequent appropriation by the Board of Commissioners. Each project must be approved by a resolution to appropriate the amount for the project and to approve the contract or purchase within the scope of the project. Because it is impossible to plan every asset acquisition need in advance, a contingency has also been provided within the CIP budget for those unexpected items.

CIP Definition A Capital Improvement Project is defined to encompass those steps required to design and construct or purchase a self-contained capital asset, or the acquisition of land regardless of cost. All costs which represent items that are physically a part of a building qualify if the construction or renovation project exceeds a cost of $100,000 with at least one major component with a cost in excess of $25,000. Only buildings and property that are directly associated with Shelby County Government and related agencies qualify for receipt of CIP funds; financial assistance provided to other entities for capital projects would be considered grants from the County. Projects included in the Capital Improvement Plan that cost in excess of $100,000 must have a useful life of at least 10 years, except for computer projects that must have a life of at least five years. For the past several years, the County has provided pay-as-you-go funding for smaller and shorter life projects, reducing our dependence on debt. Planned asset acquisitions that do not meet these definitions are requested as a part of the operating budget. Recurring annual expenditures associated with capital projects must also be considered. However, this type of expense is excluded from CIP funding and included in the operating budget, if necessary. Additional operating expenditures or anticipated savings related to new capital projects are noted in the following pages.

FY15 Proposed Budget Summary - 180

CAPITAL IMPROVEMENT PLAN

CIP Overview

For the individual projects listed, the amounts reflected for “prior year” are only for the project being approved. Any past projects that have been completed will no longer have their related cost listed as “prior year” and will not be a part of the presented budget package. Year one of the CIP Budget establishes the specific projects and the maximum amount of contracts that may be awarded and approved for the fiscal year. Projects may be completed and contractors paid within the fiscal year or construction may continue into one or more future years. To provide a more complete overview of total County resources invested in capital assets, any projects funded outside the CIP budget are also listed for reference within this section. Special Revenue, Enterprise or Grant fund sources are utilized for eligible capital projects before CIP funds. Planned capital acquisitions that do not meet the minimum criteria for inclusion in the Capital Improvements Plan based on cost or expected life are also listed.

CIP Funding Funding for the county’s portion of the CIP Budget is generally obtained through a short term borrowing program or the issuance of long term general obligation debt. A short term borrowing program may be established each fiscal year to cover the estimated amount of current year payments for projects authorized in that year as well as the payments expected from projects appropriated in previous fiscal years and continuing into the current year. When short term borrowing is used, it is converted to long term general obligation debt within approximately two years after the initial sale. If a short term borrowing program is utilized, then in addition to establishing the borrowing program size, the County Commission must approve and adopt an initial authorizing bond resolution that provides the funding for the current fiscal year’s capital plan. The amount to be authorized in this resolution is based on the assumption that all allocations in the current fiscal year’s plan will be appropriated. Any unused prior year authorization may carry forward and be netted against the current year’s requirement. The County provides some funding to CIP for pay-as-you-go rather than debt issuance. Pay-asyou-go funds, to the extent available, will generally be used for projects that do not constitute assets of Shelby County, for smaller projects, projects that have a shorter useful life, and other non-school projects. Debt will be used for schools, large projects and when pay-as-you-go funds are not available. The County intends to develop an ongoing pay-as-you-go program to the extent that funding can be identified.

Impact of CIP on Operating Costs All projects submitted for consideration in the CIP plan include an analysis of any estimated current or future impact on the annual operating budget. Anticipated revenues, expenditures (or savings) for personnel costs, maintenance or repairs, or other operating costs are disclosed and quantified for consideration. In cases of cost or risk avoidance as the primary impact factor, the nature of the risk or potential cost is identified and assessed. This detail is provided for each project on our website; only the more significant costs or savings are noted in the Proposed Budget summaries.

CIP Project Detail Detailed project request forms submitted for each capital project are included in the printed Proposed Budget document for review by the County Commissioners and the public and also on the Finance website. Project summaries are included in the Proposed Budget Summary to provide an overview of the project scope and cost for all projects allocated for FY15 – FY19.

FY15 Proposed Budget Summary - 181

Shelby County Capital Improvement Plan Summary of Project Allocations and Funding Funding Sources: Federal Funding Transfer from Debt Service

FY2015

$

FY2016

926,250 $ 6,500,800

Local Funding

FY 2015-2019

FY2017

FY2018

Five Year Total

FY2019

11,250 $ 5,025,000 $ 2,100,000 $ 21,600,000 $ 29,662,500 6,643,000

6,707,000

6,771,000

6,836,000

33,457,800

-

1,250,000

-

-

-

1,250,000

County Funding - Pay-As-You Go

13,495,290

13,323,750

13,263,000

13,008,408

12,807,438

65,897,886

General Oligation Debt

55,000,000

55,000,000

55,000,000

55,000,000

55,000,000

275,000,000

Total Funding Sources

Project Type Summary: Buildings and Property Information Technology Roads and Bridges Schools Community Property/Contingency

$ 75,922,340 $ 76,228,000 $ 79,995,000 $ 76,879,408 $ 96,243,438 $ 405,268,186

FY2015

FY2016

FY2017

FY2018

$ 10,684,500 $ 11,000,000 $ 16,945,000 $ 3,979,408 $

FY2019

Five Year Total

7,443,438 $ 50,052,346

3,502,840 950,000

7,213,000 -

4,250,000

4,500,000 10,400,000

4,000,000 28,800,000

19,215,840 44,400,000

55,000,000

55,000,000

55,000,000

55,000,000

55,000,000

275,000,000

5,785,000

3,015,000

3,800,000

3,000,000

1,000,000

16,600,000

Total Projects

$ 75,922,340 $ 76,228,000 $ 79,995,000 $ 76,879,408 $ 96,243,438 $ 405,268,186

County Share of Allocations*

$ 74,996,090 $ 74,966,750 $ 74,970,000 $ 74,779,408 $ 74,643,438 $ 374,355,686

*County Share of Allocations is the portion of capital project allocations funded by County resources.

FY15 CIP Budget Allocations Community Property/Contingency 8%

Schools 72%

Buildings and Property 14%

Information Technology 5% Roads and Bridges 1%

FY15 Proposed Budget Summary - 182

Summary of FY15 Allocations CIP Group

Project Name

Total Project

County Share

BUILDINGS & PROPERTY: ADMIN BUILDINGS & PUBLIC WORKS ADA - Title 2 Compliance: Building Upgrades Site Improvements at PEAB Downtown District Cooling Loop Underground Fuel Storage Tank Replacement Bellevue Roof Replacement 157 Poplar Roof Replacement Fleet Vehicle Replacement CRIMINAL JUSTICE Land/Mobile Radio for City/County Plumbing and Bathroom Upgrade- Narcotics Building CJC - Replace Emergency Generators CJC - Weatherproof Building Exterior CJC - HVAC Retrofit/Replacement

500,000 500,000 2,400,000 600,000 700,000 10,000 250,000 4,960,000 944,500 30,000 1,000,000 650,000 2,500,000 5,124,500

500,000 500,000 2,400,000 600,000 700,000 10,000 250,000 4,960,000 $

944,500 30,000 1,000,000 650,000 2,500,000 5,124,500

COURTS Repair/Replace Sewer Piping - Courthouse

500,000 500,000

500,000 500,000

Renovation of Cawthon Clinic

100,000 100,000

100,000 100,000

10,684,500

10,684,500

400,000 715,000 500,000 500,000 187,840 1,000,000 200,000 3,502,840

400,000 715,000 500,000 500,000 187,840 1,000,000 200,000 3,502,840

300,000 350,000 300,000 950,000

75,000 87,500 75,000 237,500

285,000 3,000,000 1,500,000 1,000,000 5,785,000

71,250 3,000,000 1,500,000 1,000,000 5,571,250

55,000,000

55,000,000

HEALTH

Total Buildings and Property INFORMATION TECHNOLOGY: iCJIS (Integrated Criminal Justice Information System) Network and Host Server Upgrade and/or Replacement HIPAA & HITECH Act Compliance Service Desk Express (SDE) Replacement Microsoft SCCM 2007 Replacement Time and Attendance County-Wide Implementation ESM Voter Registration System Replacement ROADS AND BRIDGES SUMMARY Holmes Road Walnut Grove Road Expansion Macon Road Houston Levee COMMUNITY PROJECTS AND CONTINGENCY: Benjestown Road Pedestrian Bridge Heart of the Park - Shelby Farms Rail Expansion Project Contingency SCHOOLS: Projects to be determined TOTAL FY15 CIP ALLOCATIONS

FY15 Proposed Budget Summary - 183

$ 75,922,340

$

74,996,090

Shelby County Capital Improvement Plan Summary of Projects Allocated for 2015 Buildings and Property Projects ADA - Title 2 Compliance: Building Upgrades: $500,000 (FY16 - $500,000) In a proactive effort to avoid potential litigation, SCG is requesting funding to systematically address ADA non-compliance in all SCG buildings. This is a multi-year project to upgrade existing SCG facilities and+ achieve compliance with ADA Title 2 building codes. The SCG building inventory will be surveyed to determine extent of need, and implementation will by prioritized according to greatest need.

Site Improvements at Peggy Edmiston Administrative Building (PEAB): $500,000 Since the Peggy Edmiston Administration Building (PEAB) has been converted for administrative purposes, the employee occupancy has increased from approximately 200 employees to near 500 employees. The daily customer load has also increased to over 500 customers per day. As a result, the parking lot has to be increased to meet customer traffic. Also, insufficient drainage surrounding the building allows flooding conditions during heavy rains. Stages 1, 2, 3, and 4 have been completed already, and included parking and drainage improvements on the all sides of the building. The final stage will include lighting and signage for the building campus.

Downtown District Cooling Loop: $2,400,000 Project includes installation of an underground district cooling loop and utility infrastructure between neighboring County buildings in the downtown area. The district cooling loop will accomplish two purposes: A) increased energy efficiency, from a newer, higher efficiency chiller, and B) back up chiller capacity, since the existing chillers in each building will be relegated to a back up/reserve role. The secondary purpose of back up chiller capacity provides the greatest benefit, because no back up capacity currently exists for the Administration Building, the Office Building, the Courthouse, or the Archives Building. Replacement parts nationwide are extremely scarce. These generators are critical to maintaining operation of the CJC and Jail. The generators will be replaced one at a time during FY14 through FY17.

Underground Fuel Storage Tank Replacement: $600,000 The Haley Road Service Station currently has two 15,000 gallon tanks for gasoline and two 10,000 gallon tanks for diesel. These existing underground fuel storage tanks are single-wall design. Federal regulations require that these tanks be replaced periodically. This project includes the installation of new double-wall underground storage tanks. Project also includes all ancillary equipment for monitoring and dispensing fuels. The new tanks will hold gasoline and diesel fuel. This project also includes the appropriate environmental assessment and containment remediation, if necessary.

Bellevue Roof Replacement: $700,000 The roof has to be patched and/or repaired several times each year due to exposure to extreme weather conditions, and the warranty for the roof has expired. Material goods and/or records have been frequently damaged due to water infiltration. The roof area needing to be replaced is approximately 70,000 square feet.

157 Poplar Roof Replacement: $10,000 (FY16 - $100,000) The roof for the four-story portion of the Shelby County Office Building (SCOB) develops numerous leaks throughout the year that require repair. Due to construction in the building, traffic from workers and their equipment has compromised the rigid insulation under the roof membrane. Damage to the rigid insulation has caused water to pool in several places and not flow properly toward the roof drains. The warranty for this roof is near its expiration date.

Fleet Vehicle Replacement: $250,000 (FY16 - 250,000; FY17 - 500,000; FY18 - 500,000) The County inventory of vehicles funded by the general fund consists of 168 vehicles (Passenger cars, trucks, and vans) Over 40% of this Fleet is over 10 years old with 30 of the fleet vehicles in excess of 15 years old. The age of the fleet is causing the maintenance cost of each division to increase. This project is the continuation of the plan to phased replacement of the general fund vehicles with the goal of operating a fleet with equipment not over 10 years old by 2018

Land/Mobile Radio for City/County - Sheriff: $944,500 (FY17 - 13,670,000) The current radio system is co-owned by the City of Memphis (60%) and Shelby County (40%) and reaches end of life for continued support in 2017. The system is currently housed on 9 radio towers providing county-wide coverage for approximately 16,000 local government and public safety radios. The FCC mandates that our system be P-25 compliant by the year 2017 and our current system only partially complies and the only reusable infrastructure will be the physical tower sites. All vehicle and hand-held radios will have to be replaced as well as software and other hardware components. This project outlines only our portion of the project expense.

FY15 Proposed Budget Summary - 184

Shelby County Capital Improvement Plan Summary of Projects Allocated for 2015 Plumbing and Bathroom Upgrade - Narcotics building: $30,000 (FY16 $300,000) The original plumbing layout of the building was not designed to house as many people as we currently have occupying the facility. There are plumbing issues related to the age and current design, this project allows for the upgrade of existing plumbing and restroom facilities.

CJC - Replace Emergency Generators: $1,000,000 The CJC is equipped with four 800 kW emergency generators. These generators were installed when the building was constructed in the late 1970s. During the past few years, parts of the generators have failed during operation. Due to their age, the generators are considered obsolete and the availability of replacement parts nationwide is extremely scarce. These generators are critical to maintaining operation of the CJC and Jail. Design specifications were prepared by a consulting engineer and the project was bid in FY14. The design specifies that the project be implemented in two phases. Phase 1 was contracted in FY14. Phase 2 is scheduled to be contracted in FY15.

CJC - Weatherproof Building Exterior: $650,000 (FY16 - $500,000; FY17 $500,000) The caulking and backer rod for most of the expansion joints in the building exterior have deteriorated and now allow water to leak into the building. Additional concerns have arisen regarding the integrity of the waterproof membrane protecting the subgrade Lower Level. Numerous water leaks have resulted in flooding problems and significant damage to interior finishes. This project includes consultant fees to completely identify the water problems and design remediation of the problems. Funding in following years is intended to implement the remediation.

CJC - HVAC Retrofit/Replacement: $2,500,000 The Criminal Justice Center (CJC) was constructed in the late 1970s and opened for business in 1980. Consequently, the HVAC infrastructure is over 30 years old. Most primary air handling units are in need of significant repair or replacement. This project includes repairs to or replacement of over 40 primary air handling units. Project scope includes, but is not limited to, unit replacement, replacing existing pneumatic controls with DDC controls, connecting and integrating the new controls into the current automation system, replacing control valves, cleaning all coils and removing all deactivated components. This is a multi-year project.

Repair/Replace Sewer Piping - Courthouse: $500,000 (FY16 - $250,000) The storm water and sanitary sewer piping connecting the building to the City sewer system is 100 years old. Many of these pipes have collapsed underground and are causing drainage to back up into the building, flooding the Basement level. The scope of this project includes evaluation of the existing piping systems, design of remedial solutions, and construction of new piping systems.

Renovation of Cawthon Clinic: $100,000 The Cawthon Clinic is located in an old building near Melrose High School and is one of the business clinics run by the Health Department. The roof of the building has exceeded its useful life and has many leaks; it is projected to be replaced in FY14. The leaks have caused damage to interior finishes and floors, which are so damaged, that they pose potential trip hazards. Some of the HVAC units need to be replaced as the HVAC control system and the ductwork are not functioning properly. This causes many areas to be overheated or overcooled. Additionally, the parking lot is damaged and is not ADA compliant.

Information Technology Projects iCJIS (Integrated Criminal Justice Information System): $400,000 The FY15 budget is to cover any necessary, unplanned change orders that will need to be addressed after system Go Live, which is to be expected with a system of this size.

Network and Host Server Upgrade and/or Replacement: $715,000 Replacement and/or upgrade of network and server equipment and software as necessary, and to provide increased capacity for growing number of users. Yearly hardware and software maintenance costs escalate as equipment / software ages and approaches end of life. Operating end of life equipment / software exposes the County to additional financial risk from potential HIPAA and PCI fines. The updating / replacement of aging hardware will reduce yearly maintenance costs for the first one to three years following the purchase due to warranties and initial maintenance included with purchase.

FY15 Proposed Budget Summary - 185

Shelby County Capital Improvement Plan Summary of Projects Allocated for 2015 HIPAA & HITECH Act Compliance: $500,000 Many of the services provided by Shelby County Government (SCG) include the collection and/or use of Protected Health Information (PHI). Any company that deals with PHI must ensure that all the required physical, network, and process security measures are in place and followed. This includes covered entities (CE), anyone who provides treatment, payment and operations in healthcare, and business associates (BA), anyone with access to patient information and provides support in treatment, payment or operations. Since the HIPAA Privacy Rule addresses the saving, accessing and sharing of medical and personal information of any individual, and the HIPAA Security Rule more specifically outlines national security standards to protect health data created, received, maintained or transmitted electronically, SCG has identified a need for a more thorough assessment of departmental creation and usage of PHI and electronic PHI. SCG anticipates that PHI and ePHI may be utilized by sections previously assumed as not covered by the HIPAA and HITECH Acts. These sections include but may not be limited to Human Resources, Fire Department, Sheriff’s Department, Correction’s Center, and the Aging Commission. Phase II: SCG will utilize the output from phase 1 to prioritize, directly remediate, and assist SCG offices and departments to remediate the identified HIPAA and HITECH Act insufficiencies, implementing solutions and engaging vendors where necessary to achieve HIPAA & HITECH compliance. Phase II is estimated to take 9 months for completion.

Service Desk Express (SDE) Replacement: $500,000 This project will replace the SDE application that was purchased approximately 20 years ago. There are two main issues that plague this application are the fact that the Application will reach end of life/ end of service in 2015, our needs have outgrown this applications functionality and vendor supplied upgrades are complex because of the custom modifications made by our staff. SDE has undergone significant in-house development to meet the following requirements of ITS: inventory control, plant maintenance, project planning and citizen support. These needs were not met by the standard product. New requirements are continuing to emerge that SDE can't accommodate. Some of these requirements are ITS' adherence to ITIL best practices, 311 for citizen access and transparency and integration with other work order systems. The need for a SDE replacement is made more ominous by SDE reaching end-of-life.

Microsoft SCCM 2007 Replacement: $187,840 Microsoft will cease mainstream support for Systems Center Configuration Manager R3 (SCCM) on July 8th, 2014. The County currently operates SCCM 2007 R2 to monitor computer activity, audit installed software, push patches, updates and new programs, and to provide remote-access for support technicians to approximately 3,700 computers throughout the County. This project will replace SCCM 2007 with SCCM 2012. The primary SCCM server will be installed at the east datacenter, with distribution servers at the east and west campuses. Servers will operate in a virtual environment. SCCM 2012, once installed, will survey and discover any devices (servers, client PCs and smartphones) connected to the network through Active Directory and install the client software on each node. Software installation and initial configuration will be performed by a certified SCCM technician, assisted by County IT staff.

Time and Attendance County-Wide Implementation: $1,000,000 This project is to work in conjunction with the project initially funded by the Division of Corrections to select and purchase a time and attendance system. The initial project is chartered with the goal to provide a time and attendance system for Shelby County Department of Corrections and ITS. This project will provide the Division of Corrections and Sheriff's Office with an technologically advanced way to manage its workforce and submit accurate data to Finance for payroll processing. Once the Division of Corrections and Sheriff's Office are complete then ITS can move this project to make it an enterprise wide application which will eliminate the disparate systems throughout Shelby County Government.

ESM Voter Registration System Replacement: $200,000 (FY16 - $1,000,000) The Shelby County Election Commission's voter registration system software is Election System Management (ESM). ESM is one of a five part election delivery system infrastructure. The ESM voter registration system is a critical system that is operating without vendor support or maintenance and therefore presents a critical risk with exceptionally high consequence. This also presents security risks. The main objective of this project is risk mitigation. The current risk to the citizens of Shelby County is critical and has been deemed unacceptable as to its potential negative impact. While ESM is generically referred to as the 'voter registration system' as it manages the Shelby County voter registration database, it serves numerous other functions such as voter history update, ballot build, voting, redistricting, reporting, etc. Replacement for ESM would require one or more systems that replicates all of the current ESM functionality.

FY15 Proposed Budget Summary - 186

Shelby County Capital Improvement Plan Summary of Projects Allocated for 2015 Roads and Bridges Projects Walnut Grove Road Expansion: $75,000 (FY17 - $250,000; FY18 - $250,000; FY19 $2,862,500) This project improves a 1.0 mile of segment of Walnut Grove Road by widening the existing roadway from two to four lanes, correcting geometry, adding bicycle and pedestrian facilities for improved mobility and widening the bridge over Grays Creek. This project includes improvements at the intersection of Houston Levee Road and Walnut Grove. This route provides one of only two east-west crossings of Grays Creek.

Macon Road: $87,500 (FY17 - $375,000; FY18 - $450,000; FY19 - $4,337,500) This project provides 1.73 miles of roadway improvements by widening of Macon Road from two to four lanes from Berryhill Road to Houston Levee Road, addition of pedestrian and bicycle facilities, and construction of a new bridge over Gray's Creek. Intersection improvements will be made at Berryhill Road, Lenow Road, Rebel Drive, Big Orange, Far Road, and Houston Levee Road.

Houston Levee: $75,000 (FY17 - 75,000; FY17 - $375,000) This project improves Houston Levee Road by widening the segment from Walnut Grove to the Wolf River Bridge from two to four lanes. The roadway segment will include a median with pedestrian and bicycle facilities and landscaping. Length (miles) 1.67. This project improves emergency vehicle access along a major north-south corridor in Shelby County.

Community Projects Benjestown Road Pedestrian Bridge: $71,250 (FY16 - $3,750; FY17 - $675,000) This project will include the construction of a new pedestrian bridge over the Loosahatchie River from the North End of Benjestown Road. The Bridge across the Loosahatchie will be the final leg to complete a primary route from Downtown to Memphis to the secondary bicycle routes in the Shelby Forest area.

Heart of the Park - Shelby Farms: $3,00,000 Shelby Farms Park is a public park owned by Shelby County and operated in partnership by the nonprofit Shelby Farms Park Conservancy (SFPC) as part of a management agreement. SFPC, supported by a broad cross-section of business, civic and political leaders, is transforming 4,500 acres in the center of Shelby County into America's great 21st century park. Its multifaceted vision is now unfolding through an ambitious Master Plan that will create a park with the power to transform the character of a community, raise expectations for the public realm, and become the axis for benefits that ripple outward and affect the health, economy, human capital, and environmental ethos for the entire region. The key project in SFPC's Master Plan is Heart of the Park - the restoration and expansion of Patriot Lake and its landscapes, and addition of new facilities and amenities that will create a vibrant, active park center and create financial sustainability for Shelby Farms Park.

Rail Expansion Project: $1,500,000 A new track on Presidents Island which will allow unit trains to ship to facilities located on Presidents Island. The project will include the construction of an elevated rail in the flood plan west of Presidents Island which will also serve as a levee for the future expansion of the Island. The Rail project will also be positioned for the construction of a new inland harbor.

Contingency: $1,000,000 - Included for all years

Schools Projects to be determined: $55,000,000 - Included for all years

FY15 Proposed Budget Summary - 187

Capital Assets/Projects Budgeted In Other Funds in FY15 Listed below are capital asset acquisitions or construction projects that have been budgeted for FY15 but will not be funded from CIP. The specific fund and nature of the expenditure is indicated for each. Amount

$

Division/Fund

Description of Planned Expenditures:

162,600

Information Technology Svcs

Cisco Gigabit Fiber Modules, High Performance SAN expansions, KVM switch expansion

112,410 5,000 700,000 980,010

Public Works Health Services Sheriff Total General Fund

Outdoor Equipment - Orgill Golf Course, Heavy Equipment Electronic & Computer Equipment Vehicles, Electronic & Computer Equipment

Vector Control Fund Judicial DP Funds Sheriff Narcotics Fund Register DP Fees Roads & Bridges Fund Roads & Bridges Fund Stormwater Fund

Utility Vehicles Electronic & Computer Equipment Electronic & Computer Equipment, Vehicles Electronic & Computer Equipment Asphalt Paving - Infrastructure Vehicles; Electronic & Computer Equipment Construction Contracts

40,000 46,846 1,610,000 59,882 1,078,943 526,900 418,785 $ 3,781,356

Total Special Revenue Funds

1,022,350 2,813,000 309,919 110,000 $ 4,255,269

Codes Enforcement Fund Corrections Fund Corrections Fund Fire Services Total Enterprise Funds

Electronic & Computer Equipment, Vehicles Green Prison Initiative, HVAC repl, Fiber network imp Inmate Transport Vans (4), tractor and backhoe

276,000 80,567 130,000 200,000 11,654,341 12,076,860 409,070 50,354 $ 24,877,192

Health Services Sheriff Planning & Development Public Works Public Works Public Works Public Works Stormwater Funds Total Grant Funds

Air Pollution grants; Rideshare project Homeland security JAG - Electronic & Computer Equipment Down Payment Assistance, CDBG Disaster Recovery Chickasaw Basin Authority projects Greenline Extension and other projects - Public Works Ral-Mill Road Bridge and other Bridge Maintenance Grants FEMA Hazard Mitigation Storm Water Quality Initiative

IT Internal Services Total Internal Service Funds

Video-conferencing upgrades

$

71,000 71,000

$ 33,964,827

Vehicles, Building Improvements

Total Capital Asset Acquisitions/Projects Not Funded from CIP

FY15 Proposed Budget Summary - 188

Shelby County Capital Improvement Plan Buildings and Property Grouped Summary Project Summary

FY 2015-2019

PROJECT ALLOCATIONS BY YEAR PROJECT TITLE:

FY2015

Admin Buildings and Public Works ADA - Title 2 Compliance: Building Upgrades ADA - Title 2 Compliance: Sidewalk Modifications Site Improvements - Peggy Edminstion Admin Build Downtown District Cooling Loop Underground Fuel Storage Tank Replacement Bellevue Roof Replacement 157 Poplar Roof Replacement Fleet Vehicle Replacement

500,000 500,000 2,400,000 600,000 700,000 10,000 250,000

500,000 100,000 100,000 250,000

500,000

100,000 500,000

-

1,000,000 200,000 500,000 2,400,000 600,000 700,000 110,000 1,500,000

944,500 30,000

300,000

13,670,000 -

1,000,000 -

-

$ 14,614,500 1,000,000 330,000

Criminal Justice Land/Mobile Radio for City/County - Sheriff Video Visitation and Arraignment System Plumbing and Bathroom Upgrade - Narcotics Building

FY2016

FY2017

FY2018

5 Year Total

FY2019

Training Academy Expansion

-

200,000

2,000,000

-

-

2,200,000

CJC - Interior Renovation

-

4,800,000

-

2,000,000

1,500,000

8,300,000

Jail Roof Replacement CJC - Replace Emergency Generators CJC - Weatherproof Building Exterior HVAC Retrofit/Replacement

-

-

275,000

-

-

275,000

1,000,000

-

-

-

-

1,000,000

650,000

500,000

500,000

-

-

1,650,000

2,500,000

-

-

-

-

2,500,000

-

-

-

220,908

2,954,577

3,175,485

500,000

250,000

-

-

-

750,000

Courts Juvenile Court Gymnasium Repair/Replace Sewer Piping - Courthouse Health SCHD Raleigh/Frayser Community Wellness Center

-

-

-

158,500

2,988,861

3,147,361

Health Department Master Plan

-

4,000,000

-

-

-

4,000,000

100,000

-

-

-

-

100,000

$10,684,500

$ 11,000,000

$ 16,945,000

$ 3,979,408

$ 7,443,438

$ 50,052,346

Renovation of Cawthon Clinic Project Totals

FUNDING SOURCES AND ALLOCATION TYPES PROJECT ALLOCATIONS: 7003 Electronic & Computer Equip. 7009 Other Equipment 7011 Buildings & Improvements 7072 CIP-Architectural & Eng Svcs 7076 CIP-Construction Contracts 7077 CIP-Major Equip/Components 7081 CIP-Supplies and Materials Total Project Cost

PROJECT FUNDING SOURCES: County Pay-As-You-Go Total Project Funding County Share of Allocations:

FY2015 $

150,000 4,000,000 434,500 5,100,000 250,000

FY2016

FY2017

$ 4,800,000 800,000 650,000 4,500,000 250,000

$

25,000 750,000 2,000,000 12,170,000

FY2018

FY2019

5 Year Total

$ 1,000,000 2,000,000 379,408 100,000 500,000

$ 250,000 250,000 3,988,861 2,954,577 -

$ 6,225,000 250,000 11,538,861 1,463,908 14,654,577 13,170,000

750,000

-

2,000,000

-

-

2,750,000

$10,684,500

$ 11,000,000

$ 16,945,000

$ 3,979,408

$ 7,443,438

$ 50,052,346

FY2015

FY2016

FY2017

FY2018

FY2019

5 Year Total

$10,684,500

$ 11,000,000

$ 16,945,000

$ 3,979,408

$ 7,443,438

$ 50,052,346

$10,684,500

$ 11,000,000

$ 16,945,000

$ 3,979,408

$ 7,443,438

$ 50,052,346

$10,684,500

$ 11,000,000

$ 16,945,000

$ 3,979,408

$ 7,443,438

$ 50,052,346

FY15 Proposed Budget Summary - 189

Shelby County Capital Improvement Plan Information Technology Projects Summary

FY 2015-2019

PROJECT ALLOCATIONS BY YEAR PROJECT TITLE:

FY2015

iCJIS (Integrated Criminal Justice Information System)

$

Network and Host Server Upgrade and/or Replacement

FY2016

400,000

$

FY2017 -

715,000

$

-

-

FY2018 $

-

-

5 Year Total

FY2019 $

-

-

-

$

400,000 715,000

HIPAA & HITECH Act Compliance

500,000

-

-

-

-

500,000

Service Desk Express (SDE) Replacement

500,000

-

-

-

-

500,000

Datacenter Infrastructure Improvements

-

800,000

-

-

-

800,000

ERP Replacement

-

-

-

-

3,000,000

3,000,000

Microsoft SCCM 2007 Replacement

187,840

-

-

-

-

187,840

-

350,000

-

-

-

350,000 1,000,000

iCJIS - Electronic Filing-System Enhancements

1,000,000

-

-

-

-

Renovations at East Data Center

Time and Attendance County-Wide Implementation

-

-

-

3,000,000

-

3,000,000

Out of Region Disaster Recovery Warm Site

-

2,000,000

-

-

-

2,000,000

Business Continuity Plan

-

-

-

-

1,000,000

1,000,000

Countywide Planimetric digital data

-

2,500,000

-

-

-

2,500,000

Enterprise Business Intelligence System

-

-

-

1,500,000

-

1,500,000

200,000

1,000,000

-

-

-

1,200,000

Sharepoint Server

ESM Voter Registration System Replacement

-

163,000

-

-

-

163,000

Single Sign On Management

-

400,000

-

-

-

400,000

$ 3,502,840

$ 7,213,000

-

$ 4,500,000

$ 4,000,000

$ 19,215,840

Project Totals

$

FUNDING SOURCES AND ALLOCATION TYPES PROJECT ALLOCATIONS: 7003 Electronic & Computer Equip. 7072 CIP-Architectural & Eng Svcs

FY2015

FY2016

$ 3,502,840 -

$ 7,213,000 -

7076 CIP-Construction Contracts Total Project Cost

PROJECT FUNDING SOURCES: Other County Pay-As-You-Go Total Project Funding County Share of Allocations:

FY2017

5 Year Total $ 16,215,840 220,000

-

2,780,000

-

2,780,000

-

$ 4,500,000

$ 4,000,000

$ 19,215,840

FY2019

5 Year Total $ 1,250,000

-

$ 7,213,000

$

FY2015

FY2016 $ 1,250,000

FY2017 $ -

-

FY2019 $ 4,000,000 -

-

$ 3,502,840

$

FY2018 $ 1,500,000 220,000

$

FY2018 $

-

$

-

3,502,840

5,963,000

-

4,500,000

4,000,000

17,965,840

$ 3,502,840

$ 7,213,000

$

-

$ 4,500,000

$ 4,000,000

$ 19,215,840

$ 3,502,840

$ 5,963,000

$

-

$ 4,500,000

$ 4,000,000

$ 17,965,840

FY15 Proposed Budget Summary - 190

Shelby County Capital Improvement Plan Roads and Bridges Project Summary

FY 2015-2019

PROJECT ALLOCATIONS BY YEAR PROJECT TITLE: Holmes Road

FY2015 $

Walnut Grove Road Expansion

FY2016 -

$

FY2017 -

300,000

$

-

FY2018

5 Year Total

FY2019

250,000

$ 7,600,000

-

$ 7,850,000

1,000,000

1,000,000

$

11,450,000

13,750,000 21,000,000

Macon Road

350,000

-

1,500,000

1,800,000

17,350,000

Houston Levee

300,000

-

1,500,000

-

-

1,800,000

-

$ 4,250,000

$ 10,400,000

$ 28,800,000

$ 44,400,000

FY2019

5 Year Total $ 3,050,000 4,950,000 36,400,000 $ 44,400,000

Project Totals

$

950,000

$

FUNDING SOURCES AND ALLOCATION TYPES PROJECT ALLOCATIONS: 7071 CIP-Land & Right-of-Way 7072 CIP-Architectural & Eng Svcs 7076 CIP-Construction Contracts Total Project Cost

FY2015 $

$

PROJECT FUNDING SOURCES: Reimbursement - City of Memphis

FY2016

950,000 950,000

$

$

FY2015 $

-

FY2017 250,000 4,000,000 $ 4,250,000

-

$

$

FY2016 -

$

FY2018 $ 2,800,000 7,600,000 $ 10,400,000

FY2017

$

28,800,000 $ 28,800,000

FY2018 -

$

FY2019 -

$

5 Year Total -

$

-

Federal Funding

712,500

-

3,000,000

2,100,000

21,600,000

$ 27,412,500

County Funding - Pay-As-You Go

237,500

-

1,250,000

8,300,000

7,200,000

$ 16,987,500

Total Project Funding County Share of Allocations:

$

950,000

$

-

$ 4,250,000

$ 10,400,000

$ 28,800,000

$ 44,400,000

$

237,500

$

-

$ 1,250,000

$ 8,300,000

$ 7,200,000

$ 16,987,500

FY15 Proposed Budget Summary - 191

Shelby County Capital Improvement Plan Community Property Project Summary

FY 2015-2019

PROJECT ALLOCATIONS BY YEAR PROJECT TITLE: Agricenter East Exhibition Pavilion

FY2015 $

-

Veteran's Home Project Benjestown Road Pedestrian Bridge

FY2016 $

FY2017 -

$

FY2018

100,000

$

5 Year Total

FY2019

2,000,000

$

-

$ 2,100,000

-

2,000,000

-

-

-

2,000,000

285,000

15,000

2,700,000

-

-

3,000,000

Heart of the Park - Shelby Farms

3,000,000

-

-

-

-

3,000,000

Rail Expansion Project

1,500,000

-

-

-

-

1,500,000

Contingency Project Totals

1,000,000

1,000,000

1,000,000

$ 5,785,000

$ 3,015,000

$ 3,800,000

$

1,000,000

1,000,000

5,000,000

3,000,000

$ 1,000,000

$ 16,600,000

FY2019 1,000,000 $ 1,000,000

5 Year Total $ 1,500,000 15,000 385,000 6,700,000 5,000,000 3,000,000 $ 16,600,000

FY2019

5 Year Total

FUNDING SOURCES AND ALLOCATION TYPES PROJECT ALLOCATIONS: 7024 Infrastructure-Other 7071 CIP-Land & Right-of-Way 7072 CIP-Architectural & Eng Svcs 7076 CIP-Construction Contracts 7079 CIP-Other Project Costs 8941 Shelby Farms Conservancy Total Project Cost

FY2015 $ 1,500,000 285,000 1,000,000 3,000,000 $ 5,785,000

PROJECT FUNDING SOURCES:

FY2015

Federal Funding County Funding - Pay-As-You Go Total Project Funding County Share of Allocations:

$

213,750

FY2016 $

15,000 2,000,000 1,000,000 $ 3,015,000

FY2016 $

FY2017 $

100,000 2,700,000 1,000,000 $ 3,800,000

FY2018 $

$

FY2017

11,250

$ 2,025,000

5,571,250

3,003,750

1,775,000

$ 5,785,000

$ 3,015,000

$ 3,800,000

$ 5,571,250

$ 3,003,750

$ 1,775,000

2,000,000 1,000,000 3,000,000

$

FY2018 $

-

$

-

$ 2,250,000

3,000,000

1,000,000

14,350,000

$

3,000,000

$ 1,000,000

$ 16,600,000

$

3,000,000

$ 1,000,000

$ 14,350,000

FY15 Proposed Budget Summary - 192

Shelby County Capital Improvement Plan Schools Summary

FY 2015-2019

PROJECT ALLOCATIONS BY YEAR PROJECT TITLE: Schools Project Totals

FY2015

FY2016

FY2017

FY2018

FY2019

5 Year Total

$ 55,000,000

$ 55,000,000

$ 55,000,000

$ 55,000,000

$ 55,000,000

$ 275,000,000

$ 55,000,000

$ 55,000,000

$ 55,000,000

$ 55,000,000

$ 55,000,000

$ 275,000,000

FUNDING SOURCES AND ALLOCATION TYPES PROJECT ALLOCATIONS:

FY2015

FY2016

FY2017

FY2018

FY2019

5 Year Total

$ 55,000,000

$ 55,000,000

$ 55,000,000

$ 55,000,000

$ 55,000,000

$ 275,000,000

$ 55,000,000

$ 55,000,000

$ 55,000,000

$ 55,000,000

$ 55,000,000

$ 275,000,000

FY2015

FY2016

FY2017

FY2018

FY2019

5 Year Total

General Obligation Bonds

$ 55,000,000

$ 55,000,000

$ 55,000,000

$ 55,000,000

$ 55,000,000

$ 275,000,000

Total Funding

$ 55,000,000

$ 55,000,000

$ 55,000,000

$ 55,000,000

$ 55,000,000

$ 275,000,000

Construction Total Allocations

PROJECT FUNDING:

FY15 Proposed Budget Summary - 193

FY15 Proposed Budget Summary - 194

Proposed Shelby County Operating Budget FY2015.pdf

Assessor of Property – Cheyenne Johnson. Attorney General – Amy P. Weirich. County Clerk – Wayne Mashburn. County Mayor – Mark H. Luttrell, Jr. County ...

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