St John’s Church of England Primary School, Sevenoaks Vision Statement To inspire to learn together. Every member of our school community is included, support and challenged to achieve the best they can in an ethos which embraces Christian life values ALL DIFFERENT – ALL EQUAL St John’s C of E (Controlled) School PREMISES MANAGEMENT POLICY Policy Type – Statutory/Non-Statutory

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Headteacher ____________________________________________

Premises Management Policy St John’s Primary School, Sevenoaks March 2012 Management of the School’s premises By implementing such a policy the Governing Body intends to:  Ensure the school has an environment which is healthy and safe.  Develop performance standards for the organisation of health and safety management and the control of risks.  Establish a framework for carrying out assessments through competent persons.  Establish a programme for carrying out inspections of the school for the control of risks.

1. Scope The Governing Body aims to ensure that the School premises are fit to teach in, by provision of adequate Management for the funding, maintenance and review of the upkeep of the fabric of the school.

Bayham Road, Sevenoaks TN13 3XD Tel: 01732 453994 Fax: 01732 740552

email: [email protected] website: www.st-johns-sevenoaks.kent.sch.uk

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2. Implementation 2.1.

Organisation

The organisation for the implementation of this policy is outlined below; a) The premises committee is elected annually and consists of a Chair and Governors together with the Headteacher, Premises and Finance Officers. The Committee, which meets once every long term, has the responsibility for ensuring that deficiencies are repaired, and improvements, alterations and extensions to premises are carried out to defined standards, within budget. b) The Committee reports to the Governing Body a minimum of three times a year. c) The Committee is responsible for monitoring and advising on Health and Safety matters.

2.2.

Arrangements

The arrangements for the implementation of this policy are outlined below; a) The premises are audited every long term for the condition of decoration and state of repair, suitability of purpose, Health and Safety, or any other requested facility. b) Priorities are established by means of scoring the requirements and balanced with the budget for the year. A timetable of works is agreed with the Head Teacher. c) Specifications are drawn up and written Quotations obtained in line with the Finance Policy. These will be discussed at Health, Safety and Premises Committee meetings and a programme of work agreed subject to budget approval by the Finance Committee and/or the Governing Body. In all cases contracts will be awarded on the basis of ‘Best value for money’ with regard to both quality and service. d) Committee members are required to declare any interest they may have in connection with a particular programme of work or contract. e) Contractors are advised by the Premises Officer of the Health and Safety Regulations operating in the school. They are required to go about their work with due consideration to enable the smooth and safe operation of all school activities. f) Work required will always exceed the funding available and therefore priorities are essential.

2.3.

Priority

The basis for priority is; a) Work required on an urgent Health and Safety basis, including removal of asbestos, electrical safety, heating, dangerous walls, leaking pipes etc. b) Serious deterioration of building or fabric where delay will lead to increased costs. c) All other work including decoration.

Bayham Road, Sevenoaks TN13 3XD Tel: 01732 453994 Fax: 01732 740552

email: [email protected] website: www.st-johns-sevenoaks.kent.sch.uk

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2.4.

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Maintenance

a) Routine maintenance is carried out under the direction of the Headteacher. The Headteacher ensures that the Premises Officer is competent to carry out these functions, and some of these activities will require specific training. b) Maintenance contracts are placed for specific items where the school does not have the manpower or the expertise. The contracts are reviewed annually for cost effectiveness.

3. Premises Inspection/ Health and Safety Management 3.1

Regulations

The Health and Safety at Work etc Act 1974 Management of Health and Safety at Work Regulations 1999 The Workplace (Health, Safety & Welfare) Regulationss 1992 The Education (Schools Premises) Regulations 1999

3.1.

Frequency of Inspection

The frequency of inspection is to take place three times a year. In some instances of apparatus and equipment the law requires specific checks by qualified personnel at set intervals in time. These intervals of time must be adhered to. Generally, frequency of inspections though should be such that it provides useful outcomes and is not seen as simply a bureaucratic exercise.

3.2.

Health and Safety Inspection List

All Schools are a complete blend of grounds; buildings, services and equipment. As a first step towards ensuring a healthy and safe environment this policy contains a generic inspection short list as follows;

Bayham Road, Sevenoaks TN13 3XD Tel: 01732 453994 Fax: 01732 740552

email: [email protected] website: www.st-johns-sevenoaks.kent.sch.uk

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Bayham Road, Sevenoaks TN13 3XD Tel: 01732 453994 Fax: 01732 740552

July 2014

email: [email protected] website: www.st-johns-sevenoaks.kent.sch.uk

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Bayham Road, Sevenoaks TN13 3XD Tel: 01732 453994 Fax: 01732 740552

July 2014

email: [email protected] website: www.st-johns-sevenoaks.kent.sch.uk

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Bayham Road, Sevenoaks TN13 3XD Tel: 01732 453994 Fax: 01732 740552

July 2014

email: [email protected] website: www.st-johns-sevenoaks.kent.sch.uk

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Bayham Road, Sevenoaks TN13 3XD Tel: 01732 453994 Fax: 01732 740552

July 2014

email: [email protected] website: www.st-johns-sevenoaks.kent.sch.uk

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Bayham Road, Sevenoaks TN13 3XD Tel: 01732 453994 Fax: 01732 740552

July 2014

email: [email protected] website: www.st-johns-sevenoaks.kent.sch.uk