Pakenham Eels Rugby League Club and Touch Association Inc. Fundraising Policy Any fundraising activities that are wanting to be undertaken either on a per team basis, or across the entire club as a whole, must have prior approval by the Pakenham Eels Rugby League Committee or Interim committee prior to the activities taking place. This process will involve close consultation with the Pakenham Eels Rugby League Club Fundraising SubCommittee (FSC) and will require the completion of an FSC Fundraiser application. At all times the Club Constitution and the FSC Operational Guidelines will be adhered to in driving the directive of all fundraising activities within the Association.

Fundraising Guidelines 1. Any use of the club logo/name must be approved in advance and cannot be used otherwise. This is important in respecting the club’s brand and its accurate and positive perception in the wider community.

2. All fundraisers must be sanctioned by the club, and must pass the criteria relating to the FSC Fundraiser Proposal to ensure all income and expenditure have been considered, and the forecast outcomes are judged to be successful.

3. Where possible, the fundraising activity should be extended or offered to all teams to maximize the impact and increase expected outcomes. The option of extending the fundraiser club wide is preferred and in most circumstances will be enacted until the club exceeds 200 playing members, as it is otherwise

Pakenham Eels Rugby League Club and Touch Association Inc. Fundraising Policy unsustainable based on the current club membership. Once the playing members exceeds this number rather than allowing individual teams to fundraise, the club can evaluate grouping teams together e.g. Under 6’s to Under 10’s fundraisers.

4. Any issue regarding liability particularly insurances of any kind must also be considered and signed off by a member of the committee. Where signatories are required for internal fundraising approvals, this must be undertaken by the treasurer and a second committee member to ensure total transparency.

5. Fundraising options must not conflict with club sponsorships or future fundraising activities.

6. All funds raised must be submitted and reported to the interim treasurer and must be deposited into the club accounts within five (5) days. These funds will also be entered into the clubs accounting software for reporting purposes. Any purchases/expenses relating to the fundraiser will need to be approved prior to purchase and made via the club accounts.

7. Fundraising activities cannot be conducted at club events/activities/games etc. without prior club approval.

8. Merchandise sales or purchase of merchandise as an objective of the fundraising activity other than official club merchandise is not an approved fundraising option. All merchandise sales are done by the Club exclusively and the club has prior arrangements for supply of official merchandise.

Pakenham Eels Rugby League Club and Touch Association Inc. Fundraising Policy 9. Any approved fundraising activity for team specific fundraising where the primary target audience consists of the primarily club member, will require a percentage allocated back to the club or whereby any monies that are raised over and above an agreed target amount will go back to the club.

Approval Process

For approval with any fundraising activity there must be an application form completed and this is done via the Pakenham Eels Rugby League Club and Touch Association Inc. Fundraising Sub-Committee. If you have any questions about the application form please email [email protected]. Once submitted, the Fundraising Sub-Committee will review each application on its merits and approved according to the above criteria.

The outcome of this review will be communicated to the relevant contact nominated on the application form. In the instance that your activity does not gain approval it will be because it has not met the above listed fundraising guidelines. If you wish to discuss further please email [email protected] and you will be contacted by the Fundraising Sub-Committee.