PROCEEDINGS OF THE DISTRICT PROGRAM MANAGER, AROGYAKERALAM KOTTAYAM Present : Dr.P.N.Vidyadharan

Draft #1 of File DPMSU-KTYM/329/ACCNT CUM DEO/2014/DPMSU Approved by District Programme Manager i/c on 31.05.2014 - Page 1

Sub:Release of fund for WHSC for the financial year 2014-15 Read:- Order No.NRHM/2250/F4/2014/SPMSU dated 27/5/2014 of State Mission Director, NHM Thiruvananthapuram ORDER NO: DPMSU-KTYM/329/ACCNT CUM DEO/2014/DPMSU,Dated, 31.05.2014 As per the Order read above, .1,37,20,000/- (One crore thirty seven lakhs twenty thousand only) has been sanctioned and released to Kottayam District towards Ward Health Sanitation Fund @ Rs.10,000/(Rupees Ten Thousand Only) for each ward. Thus as per the 3rd ref., the fund have been distributed to DH/GH/TH PHCs/ CHCs for 1321 wards @ 10,000/ward. Sanction is hereby accorded to distribute an amount of .1,32,10,000/- (Rupees One crore thirty two lakhs ten thousand only) under the head WHSF(B.2.4), as Additionalities, to the Superintendent/Medical Officer of the institutions as mentioned above. WHSC fund for the FY 2014-15 @ Rs.10000/- per ward Sl. No.

Name Institution

No. of wards

Amount

1

CHC Thalayolaparambu

15

150000

2

CHC Arunootimangalam

6

60000

3

CHC Edamaruku

13

130000

4

CHC Edayazham

13

130000

5

CHC Edayirikkapuzha

33

330000

6

CHC Erumely

19

190000

7

CHC Karukachal

16

160000

8

CHC Koodalloor

26

260000

9

CHC Koottickal

11

110000

10

CHC Kumarakom

16

160000

11

CHC Paika

16

160000

12

CHC Sachivothamapuram

20

200000

13

CHC Ullanad

13

130000

14

GH Palai

26

260000

15

KMCH Ettumanoor

23

230000

16

PHC Athirampuzha

38

380000

17

PHC Ayarkunnam

20

200000

18

PHC Aymanam

20

200000

19

PHC Brahmamangalam

15

150000

20

PHC Erattupetta

17

170000

21

PHC G.V.Raja Poonjar

13

130000

22

PHC Kadanad

14

140000

23

PHC Kaduthuruthy

19

190000

24

PHC Kalaketty

14

140000

25

PHC Kallara

13

130000

26

PHC Kanakkary

18

180000

27

PHC Karikattoor

10

100000

28

PHC Karoor

15

150000

29

PHC Kattampak

11

110000

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Draft #1 of File DPMSU-KTYM/329/ACCNT CUM DEO/2014/DPMSU Approved by District Programme Manager i/c on 31.05.2014 - Page 2

30

PHC Kooropada

17

170000

31

PHC Kozhuvanal

13

130000

32

PHC Kuruppanthara

18

180000

33

PHC Madapally

20

200000

34

PHC Manimala

9

90000

35

PHC Marangattupally

27

270000

36

PHC Maravanthuruthu

15

150000

37

PHC Meenachil

13

130000

38

PHC Meenadom

31

310000

39

PHC Moonilavu

13

130000

40

PHC Mundankunnu

15

150000

41

PHC Mutholy

13

130000

42

PHC Nedumkunnam

15

150000

43

PHC Onamthuruthu

15

150000

44

PHC Paippad

16

160000

45

PHC Pallickathod

13

130000

46

PHC Panachikad

41

410000

47

PHC Parampuzha

19

190000

48

PHC Parathanam

36

360000

49

PHC Parathod

19

190000

50

PHC Peruva

14

140000

51

PHC Poonjar

14

140000

52

PHC T.V Puram

14

140000

53

PHC Teekoy

13

130000

54

PHC Thalanad

13

130000

55

PHC Thalappalam

13

130000

56

PHC Thalayazham

15

150000

57

PHC Thidanad

14

140000

58

PHC Thiruvarppu

18

180000

59

PHC Thrikodithanam

20

200000

60

PHC Udayanapuram

17

170000

61

PHC Vakathanam

20

200000

62

PHC Vazhapally

21

210000

63

PHC Vazhoor

16

160000

64

PHC Veliyanoor

13

130000

65

PHC Vellavoor

13

130000

66

PHC Velloor

16

160000

67

PHC Vizhikkathod

9

90000

68

SH Uzhavoor

31

310000

69

THQH Changanacherry

37

370000

70

THQH Kanjirapally

2

20000

71

THQH Vaikom

26

260000

72

THQH Pampady

2

20000

73

DH Kottayam

52

520000

74

PHC Manarcadu

17

170000

1321

13210000

TOTAL

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Draft #1 of File DPMSU-KTYM/329/ACCNT CUM DEO/2014/DPMSU Approved by District Programme Manager i/c on 31.05.2014 - Page 3

The institutions shall ensure the following guidelines and regulations are strictly observed in the usage of funds: 1.The guidelines for Ward Health Sanitation and Nutrition Committee issued by MOHFW,GOI shall be strictly adhered to. 2. The fund should be utilized only for the purpose for which it is sanctioned. 3.Ward Health Sanitation and Nutrition committee shall prepare a microplan from the resources received from NRHM,Suchitwa mMission and panchayath fund before execution. 3. Unutilized amounts of the previous financial years can be carried forward and utilized for the approved activities of F Y 2012-13. 4. Please use only the prescribed formats for SOE/UC. Do not use any other formats. SOE should be furnished on or before 3rd of succeeding month to the District Programme Manager (NRHM). 5. Any excess expenditure / violation of the terms and conditions / rules / rates will be viewed seriously and the officer will be responsible. Only actual expenditure, based on original vouchers should be shown as expenditure in the monthly SOE. Advances given to vendors/ officers should not be shown as expenditure. Once an SOE is finalized, it should be final and should not be subject to further corrections later on. 6. The vouchers should be complete in all respects and properly maintained. The vouchers should not be having defects such as dates being left blank, incorrect dates, incorrect serial numbers, lack of signatures etc. The vouchers /files /records /books of accounts should be available at the institution and should be produced for audit. 7. Release of this amount to the periphery does not in any way indicate that the items for which expenditure is incurred and veracity of the expenditure, veracity of the procedures/ tender procedures, rates, quantity, bill value, vouchers /bills/ eligibility and procedures followed by the implementing unit/s are in any way looked at and agreed to by the NRHM Headquarters or by officers from finance of NRHM Headquarters. It is the exclusive responsibility of the officers to whom funds are released to properly scrutinize the veracity of the tender procedures/ vouchers/ bills/ eligibility/ reasonability of rates/ quality of items/ procedures in order to completely ensure that payments are made only for cases that are correct/ genuine and confirms to the rules and regulations. Proper stock taking and numbering of the items procured should be enforced before payments are made. Inadmissible expenditure should be disallowed. Payments should be made only as per eligibility and as per rules. Proper records of transactions, complete in all respects should be maintained. 8. Strict financial control and economy in expenditure should be exercised. 9. Physical perfomance report shall be furnished 10. The accounts of the peripheral/District institutions shall be open to audit by the C & AG of India under provisions of CAG(DPC) Act.1971 & Internal Audit by CCA of Ministry of Health & Family Welafare, Govt. of India and by the Statutory Auditors and Cocurrent Auditors of the Society. Dr.P N Vidhyadharan District Programme Manager Incharge To The Superintendents/Medical Officers of concerned institutions Copy To 1.The State Mission Director, NHM TVM 2.The PROs/PRO cum LOs of concerned institutions 3.The maker level ICICI Software 4.S/F Forwarded / By Order

District Accountant Officer

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