Mary’s River Estates Property Owners Association (MREPOA) Annual Meeting Minutes Tuesday January 19, 2016 7:00 PM Philomath Library Meeting Room Attendees: Mark Svendsen (President), Dave Harry (Treasurer), Cyrus Afshar (Secretary), and the

following members:

1) 2) 3) 4)

1. Max Cohen, 2. Jennifer Cohen 3. Janet Cornelius, 4. Yvette Spitz 5. Jessica Neebe 6. Jonathan Jensen 7. Barb Rosenbaum 8. Sue Pierson 9. Bardon Maginnis 10. Kirk Shroeder 11. Robyn Lillehi 12. Craig Williams 13. Ron Hartz 14. Adam Schultz

Welcome by the MREPOA President - Introduction of Board Members. Approval of agenda. The agenda was approved unanimously Minutes from the 2015 annual MREPOA meeting were accepted. Treasurer's Report: Dave Harry presented the 2015 banking statement and expense report (see attachment). The report was approved unanimously.

5) Old Business: MREPOA Park – The County Ownership of the land. 6) New Business

a) Board election: One new board member, Max Cohen, was elected to a three-year term to replace Dave Harry, whose term was expiring . Cyrus Afshar was elected President for the coming year. Max Cohen was elected as secretary and Adam Schultz as Treasurer. A large vote of thanks was given to Mark and Dave for serving so ably as the president and treasurer respectively in past years. b) Secretary of State Registration: This is required annually and has a fee of $50. Adam will pay from the POA account. Mary’s River Estates Property Owners Association (MREPOA) Annual Meeting Minutes

c) Tax return filing: Outgoing Treasurer Harry David will work with Adam Schultz to prepare the 2015 return. d) Dues level: The new dues level of $20 is in effect for 2016 after previous year’s discussions.

e) MREPOA membership and outreach: Decline in membership was briefly discussed. The laborious and rather expensive method of mailing postcards was discussed and other alternative methods of contacting members via email list will be considered as a replacement prior to the next annual meeting.

f) Annual Picnic: Janet Cornelius generously renewed her offer to host the community picnic in the gorgeous river-side venue it has occupied for the past two years, which was gratefully accepted by the Board. August 14th 2016 was selected as a tentative date for the picnic.

g) Road District topics of discussion: • Need for a commissioner to join the Road District. • Possibility of the County taking over the Road District responsibilities. • Maintenance schedule for 2016 • Potholes repair plan

h) CC&Rs: Concerns had been expressed regarding occupation of the public land by parking privately owned RV. The area may be needed for the annual Chipping Event (see below).

i) Annual Chipping Event: Benton County and The Oregon Dept. of Forestry (DOF) will be coordinating our annual spring chipping event again this year. This is a perfect opportunity to clean up the community for spring and begin preparations for wildfire season. Tall grass, tall brush and dead/down tree limbs and dead vegetation that are the driving forces behind wildfire will be removed in order to mitigate the negative effects of wildfire. Cyrus will contact the DOF and communicate MRE’s interest in participating in this free chipping event, by Friday March 18th. More information will be shared with the community by DOF. The tentative date for the chipping event is between May 2nd- May 12th.

7. Adjournment: Hearing no further business, the president adjourned the meeting at 9:00 PM. 8. Next Annual Meeting: January 17, 2017

Mary’s River Estates Property Owners Association (MREPOA) Annual Meeting Minutes

MREPOA - Mary's River Estates Home Page

Jan 19, 2016 - Attendees: Mark Svendsen (President), Dave Harry (Treasurer), Cyrus Afshar (Secretary), and the following members: 1. ... 12. Craig Williams. 13. Ron Hartz. 14. Adam Schultz. 1) Welcome by the MREPOA President - Introduction of Board Members. 2) Approval of agenda. The agenda was approved ...

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