Procurement & Inventory Management

User Manual for MMS Procurement

Department of Posts, CSI Project

1

Procurement & Inventory Management

Welcome

Tell us… • Your name • Your department or area of work • Number of years you have completed with the India Post • Two or three core job-related tasks that you perform everyday • Tools and applications that you use to perform your job-related tasks • Your expectations from this course

2

Procurement & Inventory Management Before We Begin…

Turn off the volume on cell phones.

Keep to the training timelines.

Refrain from side discussions.

Ask questions freely.

Slide 3

Procurement & Inventory Management

Content • • • •

Procurement Process Procurement Lifecycle Asset (Vehicle) Procurement Spare Part Procurement

Procurement & Inventory Management

Procurement Process • Every organization acquires material or services to complete its business needs. The process of buying materials and obtaining services from vendors or dealers is called as procurement. • SAP Materials Management (MM) is a part of Logistics area and helps to manage the procurement activity of an organization.

Procurement & Inventory Management

Procurement Lifecycle

Procurement & Inventory Management

Asset (Vehicle) Procurement • Assets procurement includes vehicle procurement. • Vehicle Procurement is a process of procuring vehicles from vendor. • The steps involved in procurement of vehicles are as followed.

Procurement & Inventory Management Steps For Vehicle Procurement Create Purchase Requisition and then Release

Enter Invoice with ref to Purchase order

Create Contract with Ref to Purchase Requisition and then release

Goods receipt via mvt. type 101

Create asset

Create Purchase order W ref to Contract and then release

Procurement & Inventory Management

Display Asset • Tcode: AS03

9

Procurement & Inventory Management

Display Asset

10

Procurement & Inventory Management

Create Purchase Requisition Enter material (short text) ,quantity, purchase group, plant, storage location and material group and account assignment category as Unknown (U).

Procurement & Inventory Management

Create Contract Enter vendor, purchase organization and purchase group. Now click on Reference to purchase requisition and enter Purchase Requisition number.

Procurement & Inventory Management

Create Contract

Procurement & Inventory Management

Create Contract Click on adopt details and it will pick up all details from Purchase Requisition.

Procurement & Inventory Management Create Purchase Order Purchase Order type: ZCAP (Asset Purchase Order) and enter contract in line item. Also provide asset id in account assignment category.

Procurement & Inventory Management

Goods Receipt Purchase Order Select A01 Goods Receipt and R01 Purchase Order and enter Purchase order number. Movement Type: 101

Procurement & Inventory Management

Enter Invoice Enter Invoice date, reference and in PO Reference enter Purchase Order number. Enter amount of invoice.

Procurement & Inventory Management

Spare Part Procurement • Spare Part includes procurement of materials that are required for maintenance. • For Example: Tyre, tubes Nut Bolts etc. • Procurement of spare part is serialized inventory and serial numbers are created for spare parts. • The steps involved in procurement of spare parts are as followed.

Procurement & Inventory Management Steps for Spare Part Procurement Create Purchase Requisition and then Release

Enter Invoice with ref to Purchase order

Create Contract with Ref to Purchase Requisition and then release

Goods receipt via mvt. type 101

Create Serial Numbers

Create Purchase order W ref to Contract and then release

Procurement & Inventory Management

Serial Number Creation for Spare parts

Procurement & Inventory Management

Create Purchase Requisition Enter material (short text) ,quantity, plant, storage location, purchase group and material group.

Procurement & Inventory Management

Create Contract Enter vendor, purchase organization and purchase group. Now click on Reference to purchase requisition and enter Purchase Requisition number.

Procurement & Inventory Management

Create Contract Select Adopt details and it will copy all details from Purchase Requisition.

Procurement & Inventory Management

Create Purchase Order Purchase Order type: ZCOM (Local Purchase Order) and enter contract in line item. It will copy all details

Procurement & Inventory Management

Goods Receipt Purchase Order Select A01 Goods Receipt and R01 Purchase Order and enter Purchase order number. Movement Type: 101

Procurement & Inventory Management

Goods Receipt Purchase Order Enter Serial numbers in GR screen from Binoculars.

Procurement & Inventory Management

Enter Invoice Enter Invoice date, reference and in PO Reference enter Purchase Order number. Enter amount of invoice. Balance should be zero. Now click on simulate.

Procurement & Inventory Management

Enter Invoice Select post and invoice will be posted.

Procurement & Inventory Management

Goods Issue(Spare Parts) to Vehicle Spare parts issue to vehicles via mvt type 241 . Enter serial number, asset id.

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Procurement & Inventory Management

Thank You

MMS Procurement.pdf

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