Academic & Campus Affairs Council (ACAC) Date: Chair:

March 6, 2009 Mike Midgley

Time: Location:

10:00 am Room 502, Highland Business Center

Attendees: Mike Midgley, Gary Hampton, David Fonken, Michael Reid, Charles Quinn, Patti Singleton, Kathleen Christensen, Dan Dydek, Stan Gunn, Suzanne Ortiz, Jon Sack, Don Morris, Hazel Ward, Eileen Klein, Mary Hensley, Kirk White, Terry Mouchayleh, Gaye Lynn Scott, Richard Armenta, Virginia Fraire, Soon Merz, Laura Ore, Richard Smith, Dawn Tawwater, Susan Thomason, Louella Tate, Christy Berry, Martha Perez, Mike McCarthy Minutes Agenda item: AR 1.03.003 Student Standards of Conduct and Disciplinary Process

Presenter: Louella Tate

Discussion: Kathleen Christensen and Louella Tate presented the rule in its final draft. Since last presented to the Council the rule includes additional statements pertaining to disciplinary records and multiple offenses as proposed by the Faculty Senate. A suggestion was made to structure the multiple offenses decision committee with one Student Services Dean, one Academic Dean, and one Workforce Dean appointed by the Executive Vice President. Decision/Actions: A motion was made to approve the rule and send forward to the President for signature. Motion passed. Follow-up item: The rule will go forward to the President for approval and signature. Agenda item: Support Services Review – evaluation process

Presenter: Soon Merz

Discussion: Soon Merz presented a draft of the Support Services Review (SSR) quality improvement plan. The new evaluation process replaces the Internal College Survey (ICS) and is modeled after the Instructional Program Review. By making use of a SWOT analysis the SSR will adequately evaluate and provide information on areas needing improvement within an administrative unit. A question was asked on how faculty can evaluate administrative units for the current year without the ICS. By participating in a unit’s SWOT analysis, a faculty or staff member can evaluate administrative offices. It was also suggested that faculty may consider looking for offices where faculty input is critical and participating in the unit’s SWOT analysis. Faculty council member Susan Ore requested, from the OIEA office, an announcement to faculty on the termination of the ICS. Also, a suggestion was made to include a statement in the SSR stating that units should actively solicit input from employee associations during SWOT analyses. Decision/Actions: A motion was made to approve the SSR plan with the added statement and send forward to employee associations for comments. Motion passed. Follow-up item: The SSR plan will go to the shared governance channels for comments. Agenda item: AR 3.03.011 (Guideline/Procedures) Development, Approval, and Dissemination of Administrative Rules and Procedures

Presenter: Mike Midgley

Discussion: The guideline was drafted by the Council back in the fall and returned for final approval. Decision/Actions: A motion was made to approve the guidelines and send forward to the President and the Administrative Services Council. Follow-up item: The rule and guidelines will go forward to the President for signature.

Academic & Campus Affairs Council Minutes – March 6, 2009

Agenda item: Faculty Evaluation Forms and Manual

Presenter: Terry Mouchayleh

Discussion: Terry Mouchayleh and Martha Perez presented the Full-time faculty and Adjunct faculty evaluation forms. The forms include suggestions from the Faculty Senate’s Policies and Procedures committee with the exception of a rating definition of “Fair.” Terry asked the Council for direction on the definition. After some discussion the Council agreed on “meets minimum performance standards” as the definition of “fair” and replacing “Academic Year” with “Calendar Year.” Decision/Actions: A motion was made to approve the forms with the new definition and minor amendment. Motion passed. Agenda item: AR 6.07.002 Professional Development Hours

Presenter: Terry Mouchayleh

Terry presented. A change was made to the total of hours an employee can bank for the next year. The amount changes from 25% to 12 professional development hours.

Decision/Actions: A motion was made to approve the change. Motion passed.

Other Information Mike Midgley requested a motion to approve the February 6, 2008 Council minutes. Motion was made and passed.

Academic & Campus Affairs Council Minutes – March 6, 2009

2

Minutes, March 6, 2009.pdf

Chair: Mike Midgley Location: Room 502, Highland Business Center. Attendees: Mike Midgley, Gary Hampton, David Fonken, Michael Reid, Charles Quinn, Patti Singleton,. Kathleen Christensen, Dan Dydek, Stan Gunn, Suzanne Ortiz, Jon Sack, Don Morris, Hazel Ward, Eileen. Klein, Mary Hensley, Kirk White, Terry ...

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