The Minster Board of Education met in regular session on Monday, January 13, 2014 in the elementary large group meeting room following the organizational meeting at 8:00 p.m. Roll call was taken with all members were present. Katrina Nixon motioned and John Heitbrink seconded approve the agenda as presented. All voted yes on the roll call vote. Motion carried. Katrina Nixon motioned and Jeff Monnin seconded to accept a donation of $2,000 from the Minster Service Club toward phase II of the playground project. All voted yes on the roll call vote with sincere appreciation. Motion carried. Reports were distributed by the Superintendent and principals. Brenda Boeke reported 1.
The mission of Minster Schools is to “Challenge today’s students to become tomorrow’s leaders. Our goals for the school district continue to be: a. To improve student progress and achievement in each subject area. b. Every student will leave Minster High School with a meaningful career focused credential to assist them in college, workforce, or military placement. c. To communicate effectively and collaborate as a district staff with students, parents and external stakeholders. d. To review and analyze fiscal benchmarks to ensure efficiency and productivity. To that end, we will be developing surveys to collect data on the public perception of our performance. Surveys will be sent to students (present and most recent graduates), staff members, parents and community members over the next few months. Survey information will be shared in our email notification system and on our website. Our school newsletter and social media outlets will be used to remind members to complete the surveys. Data once collected, will be shared with the board as well as with other stakeholders to assist us in planning our action steps for the future. Our Emergency Plan overhaul is evolving. We will be implementing the Ohio Attorney General’s plan that uses an incident command system to respond to any potential school emergency. Needs include staff members willing to serve as members of the emergency response team in the following areas- First Aid, Reunification, Crisis Intervention, Facilities, Food/Water/Sanitation, Supplies, Comunciations, Transportation, and Buddy Teachers to assume the responsibilities of the students for the staff members who serve on response teams. Staff members are being surveyed to determine skill and interest level for each team. Additional training and table top exercises for planning purposes will take place as teams are developed. Our Wellness Committee has established a new healthy fitness challenge for all staff members. Staff members are being asked to participate in 30 minutes of physical activity five times a week, as well as participating in healthy living challenges periodically for the next twelve weeks. The ongoing health and wellbeing of our staff members is the ultimate goal while a short term goal of the fitness challenge is to have team members wanting to participate in 5K or 10K races as a school staff in order to promote healthy living choices. Our employees are being asked to model healthy living as they teach their students about making healthy choices.
Mrs. Keller and gave a report of grades k-6: 1.
Minster Local Spelling Bee (g. 4-8) and Geography Bee (g. 5-8): Through classroom competitions, the following students earned spots to represent their grade level in the Minster Local bees. Winners of the local competitions will go on to compete at other area competitions. Spelling Bee: Grade 4: Ava Grieshop, Bradly Davis, John Schmiesing, Jenna Schulze; Alternate: Cora Heitkamp Grade 5: Ivy Wolf, Josh Neikamp, Alayna Albers, Maria Dircksen; Alternate: Abby Bertke Grade 6: A.J. Heitkamp, Averi Wolf, Sam Werling, Courtney Kemper; Alternate: Brendan Bornhorst Geography Bee: Grade 5: Nathan Droesch, Brady Hoelscher, Brock Schulte; Alternate: Mason Pohl Grade 6: Austin Brown, A.J. Heitkamp, Devon Schultz; Alternates: David Gabel, Gabe Philipps, Emma Olberding Kindergarten Planning for 2014-15--Kindergarten round up has begun for next school year. Kindergarten screening dates are set for March 25th and 26th. Enrollment numbers will be shared as the registration process continues. Winter benchmarking assessments in reading and mathematics are will be completed the week of January 13-16. Results will be shared in the February board report. Teachers are also analyzing where students are in relation to SLO goals set at the beginning of the school year. SLO (Student Learning Objectives) goals include all subject areas and each teacher is responsible for two SLO’s.
Mr. Lee then gave his report on the grades 7-12: 1.
2. 3. 4.
5. 6. 7. 8.
Congratulations to the Spelling Bee finalists that will represent grades 7 & 8: Grade 7: Natalie Bensman; Lauren Dwenger; Noah Enneking; Hannah Pack; Alternate: Owen Dorsten Grade 8: Claire Borgerding; Mya Dirksen; Jeremy Kauffman; Alice Schmiesing; Alternate: Paige Thobe The Spelling Bee will take place on Wed. Jan. 15 beginning at 7:00 P.M. The second junior high dance of the school year took place on Fri. Dec. 20. Exams were completed on schedule by students leading up to the end of the grading period on Dec. 20. Grades were distributed to students on Jan. 8 weather permitting. Minster High School is hosting an ACT Prep Workshop, as the first date this past Sunday was postponed due to the weather. We have 20 students enrolled in the workshop, which also includes students from New Bremen, New Knoxville, St. Marys, and St. Henry. Mrs. Bettinger (math) and Mrs. Sudhoff (science) are the instructors in the core areas listed. Sessions will continue leading up to the ACT in early February. The first blood drive, along with the second, have been postponed due to the weather. Our FCCLA has sponsored this activity and as of this writing, the next one scheduled will be on Mon. March 3. Mrs. Seaver will be hosting a Financial Aid Night for parents in the large-group room on Wed. Jan. 8 beginning at 6:30 P.M. Tri-Star will be hosting an open house for students and parents in their buildings on Mon. Jan. 13 from 5:30 – 8:00 P.M. Applications will be distributed to students that have expressed interest in specific programs within the next two weeks. Mr. Clune and I, along with administrators and league athletic directors, attended a special meeting at New Bremen High School on Wed. Jan. 8.
There was no Tri-Star meeting. Under the athletic council, John Heitbrink reported that the athletic booster bowling night will be held January 8 following the announcement of booster of the year award at the basketball game; the Hall of Fame will be April 26; they discussed their fund raising efforts should focus on the athletes. Under the student achievement, a newsletter is sent monthly from OSBA. There is no Vo-Ag report. There was no business advisory committee meeting. There was no recreation committee meeting. There was no levy committee meeting this month. Under the curriculum instruction, Mrs. Katie Eilerman shared the grade 6 math extension program they have done as well as TAG students. Their project to learn math ratios was to design a home and use unit pricing and unit rates. The TAG students went more in depth with the project. Under the consent agenda for Treasurer’s report, Jeff Monnin motioned and Katrina Nixon seconded to approve the following: 1.
Treasurer’s Report a.
The financial audit for fiscal years ending June 30, 2012 and June 30, 2013 is complete and has been filed with the state auditor’s office. We are audited on a cash basis but follow the state requirement in filing a GAAP report—Generally Accepted Accounting Principles. Copies of both reports are enclosed in your board packet. During the exit conference we briefly discuss the report and any citations. If any citations were issued, I’ve not yet been informed of any. Dates the auditor can come is during the week of January 27 and week of February 3. We can discuss at the meeting a date that works. I received the certificate of estimated resources. Property valuation is up .93% for residential, .76% for commercial, 3.6% for public utilities. This was not a reappraisal year so those increases would most likely be for new construction. The abstract will not be available until February or March to see how these values increased. Effective millage rates did change slightly with these values; however, the bond levy continues to collect 7.5 mills compared to the original 7.9 mills pass in 1999. The overall increase in tax is estimated to be $64,539 (1.8%) over fiscal year 2013. Funds for open enrollment has increased from last year: $11,220 less in out-going students and $3,884 in additional incoming enrollment—a total of $15,000 increase to our fund balance.
Minutes of the December meeting.
Financial report and Payment of bills— general - $566,240.46; food services - $31,135.94; school supplies $33.20; recreation - $104.00; administrative fund - $286.90; termination benefits - $7,143.62; student activities - $8,470.42; district managed - $5,515.15; IDEA Part B - $4,837.03; Title I - $1,560.78; Title IIA – $699.47.
Approve Permanent Appropriations
001 GENERAL FUND 100 Personal Services
200 Retirement & Benefits
400 Purchased Services
500 Supplies & Materials
600-700 Capital Outlay
800 Miscellaneous Objects
TOTAL GENERAL FUND 002 BOND RETIREMENT FUND 003 PERMANENT IMPROVEMENT FUND 006 FOOD SERVICES
7,799,348.00 1,074,500.00 34,000.00 301,662.00
009 UNIFORM SCHOOL SUPPLIES
013 RECREATION FUND
018 BOARD SERVICE FUND
019 TECHNOLOGY FUND 035 TERMINATION BENEFITS
JANUARY 13 300 ATHLETIC FUND
300 COKE FUND
300 ELEMENTARY SCHOOL FUND
516 - IDEA PART B
572 TITLE I
590 CLASSROOM REDUCTION GRANT/EISENHOWER
TOTAL SPECIAL REVENUE FUNDS
014 ROTARY-INTERNAL SERVICES
FIDUCIARY FUNDS 007 STEINEMANN & HERKENHOFF TRUSTS
200 STUDENT ACTIVITIES
TOTAL FIDUCIARY FUNDS TOTAL ALL FUNDS
All voted yes on the roll call vote. Motion carried. Under the consent agenda for Brenda Boeke report, John Heitbrink motioned and Jeff Monnin seconded to approve the renewal annual membership with OSBA in the amount of $3,635.00. All voted yes on the roll call vote. Motion carried. Brenda Boeke also recognized the board members for the exemplary leadership and service to public schools. Each member received a certificate in recognition of their service this past year. For unfinished business, the inspection for the Hanover Street school is nearly complete. We have received 3 quotes for removal of the underground storage tank—the best quote is $13,185 and allows for contingency. Also, under unfinished business, the board reviewed permanent improvement projects needed and priorities. Katrina Nixon motioned and Jeff Monnin seconded to schedule a work session to discuss the projects in more depth for Saturday, February 22, 2014 at 8:00 a.m. All voted yes on the roll call vote. Motion carried. Under new business, the calendar for 2014-2015 was discussed. Next year, the legislation has changed the requirement from days to hours. The minimum hours needed for grade k-6 is 910 and grades 7-12 is 1,001. Currently, we have 1,137.50 hours for k-6 and 1,181.25 for 7-12. Also with next year, schools will no longer have calamity days. The board will need to provide direction on how many days students will not be in session before make-up days will be required. Minster currently has enough extra hours per day to miss 26.7 days of school. Katrina Nixon motioned and Jeff Monnin seconded to hold a public hearing during the regular February meeting to address concerns with changing the 2014-2015 calendar from days to hours. All voted yes on the roll call vote. Motion carried. Katrina Nixon motioned and John Heitbrink seconded to adjourn. Motion carried.