Meeting Agenda Board of Education ♦ Niles Township High Schools ♦ District 219 March 11, 2013

I. Call to Order and Roll Call (7:45 p.m.) II. Closed Session To discuss the appointment, employment, compensation, discipline, performance, or dismissal of employees, collective bargaining, purchase of property, security procedures, student disciplinary cases, the placement of individual students in special education programs and other matters related to individual students and pending litigation. III. Pledge of Allegiance IV. Changes / Additions to the Agenda V. Audience to Visitors (on agenda items only) VI. Student Representative Comments Niles North – Yuliya Yukhvidin Niles West - Lyba Zia VII. Community Representative Comments VIII. Approval of Consent Agenda − Monthly Bills and Payroll − Personnel* − Minutes of the February 11, 2013 Board of Education Meeting-Open and Closed* − Student Discipline Case No. 2013-S03* − Donation − Proposed FY14 Budget Calendar − Sungard Pentamation Upgrade − Technology Purchase for Board Goal #3-Class of 2017 − Extended Warranty for Dell Servers – March 2013 IX. Superintendent’s Report Principals’ Report X. Board Members’ Comments XI. Board Committee Reports XII. Business − Policy and Procedural Changes – 2nd Reading (Discussion and Action) − Policy and Procedural Changes – 1st Reading (Discussion) − National College Advisor to present on new Grade Weight System (Discussion) − Observatory at Niles West (Discussion and Action) XIII. Old Business XIV. New Business XV. Audience to Visitors (on items related to District business) XVI. Information Items − Freedom of Information Act Requests − Monthly Financial Report (February) XVII. Closed Session (if needed) XVIII. Adjournment *Denotes items for Board members only Upcoming Board of Education Meeting Dates Tuesday, April 2, 2013 Monday, May 6, 2013

03/06/13 1:59 PM

School Board Niles Township District 219, Cook County, Illinois MINUTES Monday, February 11, 2013 The meeting was held in the Board Room of the District Office located at 7700 Gross Point Road, Skokie, Illinois. I. Call to Order and Roll Call Board President Robert Silverman called the meeting to order at 6:40 p.m. Board Members present at roll call: Sheri Doniger, Carlton Evans, Jeffrey Greenspan, Ruth Klint, Robert Silverman, Lynda Smith, Eileen Valfer.

II. Closed Session It was moved by SMITH and seconded by DONIGER to recess into closed session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of employees, collective bargaining, purchase of property, security procedures, student disciplinary cases, the placement of individual students in special education programs and other matters related to individual students and pending litigation. A roll call vote was taken. Voting Aye: Doniger, Evans, Greenspan, Klint, Silverman, Smith, Valfer. The motion carried. The Board recessed into closed session at 6:45 p.m. III. Open Session It was moved by DONIGER and seconded by GREENSPAN to return to open session. A roll call vote was taken. Voting Aye: Doniger, Evans, Greenspan, Klint, Silverman, Smith, Valfer. The motion carried. IV. Recall to Order Mr. Silverman recalled the meeting to order at 7:59 p.m. The Pledge was recited. V. Changes / Additions to the Agenda There were no changes or additions to the agenda. VI. Audience to Visitors (on agenda items only) Eric Poders of 7940 Foster in Morton Grove spoke on safety and security issues. He stated he entered Niles West for a 3:30 p.m. meeting and there was no security. He wants to be informed of Facility Committee meetings and plans to attend. He said he planned to FOIA information on anything to do with OrganicLife. He said portions were small and prices were high. VII. Student Representative Comments Niles North – Jacob Kaufman discussed athletics, the blood drive scheduled for Valentine’s Day, the March 7 Breakfast with the Board, DECA going into State competition and Salsa Night in the East Café sponsored by Latino Club. Niles West - Lyba Zia talked about the Variety Show, Curriculum Night for freshmen and their families, the boycott held against OrganicLife, the International Fest, upcoming senior night, theatre performance of “The Importance of Being Earnest,” and Orchesis. VIII. Community Representative Comments No one asked to speak. Meeting Minutes of February 11, 2013

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IX. Approval of Consent Agenda It was moved by SMITH and seconded by DONIGER to approve the Consent Agenda. A roll call vote was taken. Voting Aye: Doniger, Evans, Greenspan, Klint, Silverman, Smith, Valfer. The motion carried. Included in the Consent Agenda were: − Monthly Bills and Payroll in the amount of $11,179,262.83. − Personnel − Approved the resignation of the following administrator: NAME POSITION Osburn, Kaine Principal / Niles West

EFFECTIVE 6/30/2013

− Approved the employment of the following certified staff for the 2012-2013 school year: NAME POSITION FTE EFFECTIVE Kelsey, Janet Social Studies – MA60 / Step 9 .1 1/22/2013 − Approved the following certified staff leave of absence for the 2013-2014 school year: POSITION/LOCATION TYPE OF LEAVE NAME Almaraz, Jennifer Foreign Language – North Family Care – Unpaid Bordenet, Patricia Social Studies – North Family Care – Unpaid Briski, Hyun Special Education – North Family Care – Unpaid Brown, Tricia ELL – West Family Care – Unpaid Chandarana, Seema Math – West Family Care – Unpaid Cross, Jennifer English – North Family Care – Unpaid Czupryna, Britt Science – West Family Care – Unpaid Daley, Kerry Anne English – North Family Care – Unpaid Doonan, Kirby Social Worker – Central Family Care – Unpaid DiVito, Brandy Special Education – North Family Care – Unpaid Fretzin, Lisa English and ELL – North Family Care – Unpaid Glaubke, Margaret Math – West Family Care – Unpaid Gogerty, Colleen Math – West Family Care – Unpaid Hoff, Barbara English – North Family Care – Unpaid Hsing, Wileen Foreign Language – West Family Care – Unpaid Kaye, Amy Math – West Family Care – Unpaid Kolany, Elizabeth ELL – West Family Care – Unpaid Landini, Kimberly Psychologist – West Family Care – Unpaid Moscovitch, Natalie Math – West Family Care – Unpaid Orloske, Tanya Foreign Language – North Family Care – Unpaid Pak-Chwal, Lisa Special Education – North Family Care – Unpaid Penny, Autumn Science – West Family Care – Unpaid Rauser, Lynne Math – West Family Care – Unpaid Rocco, John Special Education – West Family Care – Unpaid Rogers-Schultz, Megan Special Education – North Family Care – Unpaid Schneider-Pommerenke, Social Studies – North Family Care – Unpaid Kristin Shah, Hetal Math – West Family Care – Unpaid Schuster, Sara Foreign Language – North Family Care – Unpaid Skelton, Molly Social Studies – North Family Care – Unpaid Splinter, Heidi Counselor – North Family Care – Unpaid Stallone, Tiffany Counselor – North Family Care – Unpaid Stone, Lisa Math – North Family Care – Unpaid Stucky, Sarah Social Studies – North Family Care – Unpaid Tzortzis, Angela Social Studies – West Family Care – Unpaid Van Alstin, Joyce Counselor – West Family Care – Unpaid Weatherington, Matthew Social Studies – West Family Care – Unpaid Weitzel. Monica Social Worker – West Family Care – Unpaid Wright, Laura English – North Family Care – Unpaid Yoo, Judy English – West Family Care – Unpaid Meeting Minutes of February 11, 2013

LEAVE FTE .4 .2 .2 .4 .2 .4 .5 .4 .6 .2 .2 .2 .4 .4 .2 .2 .2 .2 .2 .8 .2 .5 .4 1.0 .2 .2 .2 1.0 .2 .2 1.0 .2 .2 .4 .2 .4 .4 .4 .4 Page 2 of 6

Zavell, Anne

Special Education – North

Family Care – Unpaid

.2

− Approved the following certified staff release for union business per contract for the 2013-2014 school year: NAME POSITION/LOCATION LEAVE FTE Grossman, Steven Social Studies – West .4 (reimbursed by North Suburban Teachers Union) Sharma, Pankaj Social Studies – North .2 − Approved the resignation of the following certified staff: NAME POSITION Widdes, Jason Science / North

EFFECTIVE 6/7/2013

− Approved the employment of the following support staff for the 2012-2013 school year: POSITION FTE EFFECTIVE NAME Henderson, Robert Cable TV Producer – T3 / Step 1, 260 days 1.0 1/22/2013 Secretary A – S2 / Step 4, 205 days 1.0 2/12/2013 Schwartz, Beverly − Approved the resignation of the following support staff: NAME POSITION Freid, Beverly Executive Secretary, Math / North

EFFECTIVE June 14, 2013

− Approved the following support staff leave of absence for the 2013-2014 school year: POSITION/LOCATION TYPE OF LEAVE LEAVE FTE NAME Mendenhall, Walter Paraprofessional, Special Ed / North Continued Education 1.0 (first semester only) − Approved the employment of the following part-time/temporary staff for the 2012-13 school year: NAME POSITION/LOCATION RATE DATE Lodhia, Asha Stage Crew/West 8.25/Hr. 2/11/2013 Miller, Nicole Stage Crew/West 8.25/Hr. 2/11/2013 Ryan, Emma Stage Crew/West 8.25/Hr. 2/11/2013 − Approved the employment of the following stipend positions for the 2012-2013 school year: NILES WEST NAME Newspaper, Assistant Deramos, Julie *Stonegate, Patrick (.25) Boys Soccer, Assistant Boys Soccer, Assistant *Parnther, Steven (.25) Boys Soccer, Assistant Bahi, Michael (.25) Filipino Club Sponsor Cheng, Sanlida Bass Fishing, Head *Campbell, Mike *Indicates not a District 219 employee − Approved the employment of the following substitute teacher for the 2012-2013 school year: Rice, Matthew Morales, Juliana Gould, David − Approved the employment of the following clerical substitute for the 2012-2013 school year: Nazarey, Sargon − Approved the Minutes of the January 14, 2013 Board of Education Meeting-Open and Closed sessions. − Student Discipline Case #2013-S02 Accepted the hearing officer’s report and approved the Stay of Recommendation to Expel and enroll student at Niles Central through the first semester of 2013-14 school year provided student adheres to stipulations in the agreement. − Donation Accepted the monetary donation of $500 from Chess Wizards for the Niles West Chess Club. − Plaque Honoring Bill Koch Meeting Minutes of February 11, 2013

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Approved the installation of a plaque above the band room door commemorating Bill Koch’s more than 25 years of service and accomplishment. X. Superintendent’s Report Dr. Gatta acknowledged Mr. Kaine Osburn’s resignation as Principal of Niles West High School effective June 20, 2013 and thanked him for the leadership he provided District 219 for the past 14 years. She told him he would be missed and congratulated him on his new position as Deputy Superintendent of Naperville School District 203. Dr. Gatta then presented a video highlighting Eric Ronning, a D219 graduate, for receiving the “Invention of the Year” award for his creation of a mechanical hand that is more affordable and flexible than the traditional prosthesis. Eric gave credit to D219 for the education he received at Niles West using the 3D printer. Dr. Gatta highlighted this as yet another Board Goal achieved. Principals’ Report Mr. Osburn thanked everyone and stated how much he enjoyed his time in District 219 and being a part of all the initiatives. He talked about athletics: wrestlers tied for conference championship, three gymnastics qualified for sectionals and Pam Foerch being inducted into the Illinois High School Gymnastics Hall of Fame. He talked about the inter-faith discussion held at West. He stated 80 students will complete at the regional science fair to be held at Niles North. He concluded by thanking everyone once again for the last 14 years. Dr. McTague congratulated Mr. Osburn and thanked him for being a friend and partner. Discussing athletics, boys’ swimming and diving won CSL Conference third year in a row, girls’ basketball made it to state playoffs. Boys’ basketball team is the conference champion. Malachi Nix is the Niles North all time high scorer with 1,364 breaking a record set in 2006 by Nick Williams. He highlighted February Frenzy scheduled for February 23rd, Fine Arts production is Aristophanes’ The Birds, in connection with Coming Together in Skokie celebrating the Greek heritage. He stated the Regional History Fair and Regional Science Fair will be hosted by Niles North. XI. Board Member Comments Mrs. Smith stated she and Mrs. Klint attended the NICE Conference and was amazed at what the District offers teachers and students technology wise. Mrs. Klint stated she was impressed with the NICE Conference and learning how technology is embedded into a lesson plan. She also attended the Coming Together in Skokie kick-off celebration and stated she really believes the buildings do belong to the community. She also stated she thought the Student Services Data the Board received in the Friday letter was very helpful. Mr. Greenspan stated a security/crisis meeting was held and it was good to share ideas with staff and learning what was already being done by both. Exploring and addressing issues will continue. Dr. Doniger stated she was impressed by what the buildings are already doing relative to security. Mr. Evans stated he was impressed by staff members and the handling of security issues. He said it starts with the relationship between students and teachers and the security staff. Mr. Silverman stated he attended AP night at both Niles West and Niles North. He stated that while both programs were very different, both were well planned. He heard many parents say it was one of the best programs they every attended and he heard them telling their students they needed to take AP classes. Mr. Silverman stated he believes everyone is now “getting it.” He also stated he was so inspired by the Coming Together in Skokie program he will be taking a trip to Greece. He said he attended the Niles North basketball games and thought the team was really exciting and accomplished many turnovers. XII. Board Committee Reports Policy Committee: Dr. Doniger reported that there was a first reading this evening. Facility Committee: Mr. Greenspan reported there would be a Facility Meeting in March. XIII. Business − Policy and Procedural Changes – 1st Reading The policy and procedural changes were discussed emphasizing the mandatory reporting of hazing incidents. − Final Approval of NTFT and NTSS Contracts Meeting Minutes of February 11, 2013

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It was moved by DONIGER and seconded by EVANS to approve the final copies of the NTFT and NTSS agreements and direct the administration to distribute copies and implement the terms of the agreements. A roll call vote was taken. Voting Aye: Doniger, Evans, Greenspan, Klint, Silverman, Smith, Valfer. The motion carried. XIV. Old Business There was no old business. XV. New Business There was no new business. XVI. Audience to Visitors (on items related to District business) No one asked to speak. XVII. Information Items − Freedom of Information Act Requests Request from Eric Poders for an electronic copy of the letter dated January 7, 2013 which accompanied a CD provided him on January 4, 2013 and a letter documenting a telephone conversation. Request received from Ron Page for a list of general and trade contractors used by the District since January 2012. − Monthly Financial Report for January was reviewed. XVIII. Closed Session It was moved by SMITH and seconded by DONIGER to return to closed session to discuss personnel, legal and potential litigation issues. A roll call vote was taken. Voting Aye: Doniger, Evans, Greenspan, Klint, Silverman, Smith, Valfer. The motion carried. The Board returned to Closed Session at 8:50 p.m. XIX. Open Session It was moved by DONIGER and seconded by SMITH to return to open session to vote on personnel issues. A roll call vote was taken. Voting Aye: Doniger, Evans, Greenspan, Klint, Silverman, Smith, Valfer. The motion carried. The Board returned to open session at 9:10 p.m. XX. Consent − Personnel Handout It was moved by DONIGER and seconded by SMITH to approve the personnel recommendations on the green personnel handout. A roll call vote was taken. Voting Aye: Doniger, Evans, Greenspan, Klint, Silverman, Smith, Valfer. The motion carried. Items on the handout included: −

Approved the employment of the following administrators for the 2013-2014 school year:

Meeting Minutes of February 11, 2013

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NAME Bradburn, Anthony Cheng, Sanlida Pieczynski, Edward Powell, Page Wallace, Corrie

POSITION Director of Humanities, 260 days Director of Humanities, 260 days Assistant Director of Special Education, 205 days Assistant Director of Special Education, 205 days Director of Equity and ELL, 251 days

SALARY $133,245 $133,693 $100,000

EFFECTIVE 7/1/2013-6/30/2015 7/1/2013-6/30/2015 7/1/2013-6/30/2014

$95,000

7/1/2013-6/30/2014

$124,000

7/1/2013-6/30/2014

− Approved the transfer of the following administrator for the 2013-14 school year: POSITION SALARY EFFECTIVE DATE NAME 7/1/2013-6/30/2016 Ness, Jason From: Assistant Principal for Student Services, 260 days To: Principal/Niles West, 260 days $170,000 − Approved the resignation of the following support staff: NAME POSITION Stephany, Kerstin Paraprofessional, Special Education / North

EFFECTIVE 2/23/2013

XXI. Adjournment It was moved by VALFER and seconded by SMITH to adjourn the meeting. A roll call vote was taken. Voting Aye: Doniger, Evans, Greenspan, Klint, Silverman, Smith, Valfer. The motion carried. The meeting adjourned at 9:15 p.m.

President

Meeting Minutes of February 11, 2013

Secretary

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Mr. Guy Ballard – CTO Niles Township High School District 219 847-626-3920 [email protected]

To:

Board of Education Nanciann Gatta

From:

Guy Ballard

Date:

March 11, 2013

Re:

Extended Warranty for Dell Servers

District 219’s core server hardware, which is the backbone to every service provided to students, faculty, and staff; which includes the District’s web presence, student systems, and file management, are reaching the end of their warranty. We have ten AMD servers that will go out of warranty this year, along with four catalyst blade servers and their power chassis. I am proposing that we extend the warranties on this equipment to their end-of-life April 2016 at a cost of $27,657.25 I recommend that the Board approve this expenditure. Motion: I move to authorize the purchase of Extended Warranty for Dell Serves at a cost not to exceed $27,657.25.

POLICY AND PROCEDURAL CHANGES: SECOND READING March 11, 2013 Board of Education Meeting All recommended changes have been reviewed by the Board on first reading February 11, 2013. Section 2 (School Board) Number 2:20 2:20-E 2:125

Name Powers and Duties of the Board of Education Exhibit: Waiver and Modification Request Process Board Member Expenses

2:260-AP

Administrative Procedure: Guidelines for Investigating Complaints and Allegations of Misconduct 2:260-AP1 Administrative Procedure: Nondiscrimination Coordinator and Complaint Manager

Proposed Change Nonsubstantively updated. Rewritten and Renamed “Exhibit – Waiver and Modification Request Resource Guide”. Updated in response to State legislation. Added requirement that District employees must immediately report a suspicion or knowledge of hazing. Added reference to proposed (NEW) procedure 7:180-AP1, Mandatory Reporting of Hazing.

Section 4 (Operational Services) Number 4:60-AP1

Name Administrative Procedure: Purchases

Proposed Change Nonsubstantively updated.

Section 5 (Personnel) Number 5:280

Name Duties and Qualifications

Proposed Change Updated to more accurately reflect language from ISBE rules.

Section 6 (Instruction) Number 6:60

Name Curriculum Content

Proposed Change Updated in response to State legislation.

6:280-AP3

Administrative Procedure: Grading Exhibit: Off-Campus Research Authorization

Removed reference to quarter report cards.

6:310-E5

Nonsubstantively updated.

Section 7 (Students) Number 7:20

Name Harassment of Students Prohibited

Proposed Change Nonsubstantively updated for consistency with 7:180, Preventing Bullying, Intimidation and Harassment; Added reference to hazing.

7:50-E1

Exhibit: Birth Certificate Affidavit

Nonsubstantively updated.

7:180

Preventing Bullying, Intimidation and Harassment

Updated for consistency with 7:20, Harassment of Students Prohibited; Deleted a redundancy; Added reference to hazing.

7:180-AP1 Administrative Procedure: Mandatory Reporting of Hazing (NEW)

NEW - Administrative proposal to require District employees to immediately report a suspicion or knowledge of hazing.

7:325-E3

Exhibit: Fund-Raising Final Accounting and Evaluation Report

Nonsubstantively updated.

7:340

Student Records

Updated in response to amended ISBE rules.

7:340-AP

Administrative Procedure: School Student Records 7:340-E1 Exhibit: Notice to Parent(s)/Guardian(s) and Students of Their Rights Concerning a Student’s School Records 7:340-E2 Exhibit: Consent for Release of Student Records 7:340-E3 Exhibit: Using a Photograph or Video Recording of a Student 7:340-E4 Exhibit: Parent Letter on Release of Student Information to the Military 7:340-E5 Exhibit: Parent Letter on Release of Student Information to Postsecondary Educational Institutions 7:340-AP2 Administrative Procedure: Storage and Destruction of School Student (NEW) Records 7:340Exhibit: Letter Containing AP2,E1 Schedule for Destruction of School Student Records (NEW)

Renumbered as 7:340-AP1 and Rewritten in response to amended ISBE rules. Renumbered as 7:340-AP1, E1 and updated in response to amended ISBE rules.

Renumbered as 7:340-AP1, E2. Renumbered as 7:340-AP1, E3, Renamed and Rewritten in response to amended ISBE rules. Renumbered as 7:340-AP1, E4.

Renumbered as 7:340-AP1, E5.

NEW – Added in response to amended ISBE rules.

NEW – Added in response to amended ISBE rules.

Section 8 (Community Relations) Number 8:40-AP2

Name Administrative Procedures: Admission to Athletic Events

Proposed Change Changed from Administrative Procedure to Policy and Renumbered as 8:40.

Niles Township High School District 219

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Board of Education Powers and Duties of the Board of Education The major powers and duties of the Board of Education include but are not limited to: 1. Formulating, adopting, and modifying District policies, at its sole discretion, subject only to mandatory collective bargaining agreements and State and Federal law. 2. Employing a superintendent and other personnel, making employment decisions, dismissing personnel, and establishing an equal employment opportunity policy that prohibits unlawful discrimination. 3. Directing, through policy, the Superintendent, in his or her charge of the District’s administration. 4. Approving the annual budget, tax levies, major expenditures, payment of obligations, annual audit, and other aspects of the District's financial operation; and making available a statement of financial affairs as provided in State law. 5. Entering contracts using the public bidding procedure when required. 6. Indemnifying, protecting, and insuring against any loss or liability of the School District, Board members, employees, and agents as provided or authorized by State law. 7. Providing, constructing, controlling, supervising, and maintaining adequate physical facilities; making school buildings available for use as civil defense shelters; and establishing a resource conservation policy. 8. Establishing an equal education opportunities policy that prohibits unlawful discrimination. 9. Approving the curriculum, textbooks, and educational services. 10. Evaluating the educational program and approving School Improvement and District Improvement Plans. 11. SubmittingPresenting the District report card and School report cards to parents/guardians, District taxpayers, the Governor, the General Assembly, and the State Board of Education a school report card assessing the and the community; these documents report District, School and student performance. of its schools and students. 12. Establishing and supporting student discipline policies designed to maintain an environment conducive to learning, including hearing individual student suspension on expulsion cases brought before it. 13. Establishing attendance units within the District and assigning students to the schools. 14. Establishing the school year. 15. Requiring a moment of silence to recognize veterans during any type of school event held at a District school on November 11. 16. Visiting District facilities. 17. Providing student transportation services. 18. Entering into joint agreements with other Boards of Education to establish cooperative educational programs or provide educational facilities.

Niles Township High School District 219

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19. Complying with requirements in the Abused and Neglected Child Reporting Act. Specifically, each individual Board of Education member must, if an allegation is raised to the member during an open or closed Board of Education meeting that a student is an abused child as defined in the Act, direct or cause the Board of Education to direct the Superintendent or other equivalent school administrator to comply with the Act’s requirements concerning the reporting of child abuse. 20. Communicating the schools' activities and operations to the community and representing the needs and desires of the community in educational matters.

LEGAL REF.:

105 ILCS 5/2-3.25d, 5/10-1 et seq., 5/17-1, and 5/27-1. 115 ILCS 5/.1 et. seq. 325 ILCS 5/4.

CROSS REF.:

1:10 (school district legal status), 1:20 (district organization, operations, and cooperative agreements), 2:10 (school district governance), 2:80 (board member oath and conduct), 2:140 (communication to and from the board), 2:240 (board policy development), 4:60 (purchases and contracts), 4:70 (resource conservation), 4:100 (insurance management), 4:110 (transportation), 4:150 (facility management and building programs), 5:10 (equal employment opportunity and minority recruitment) 5:90 (abused and neglected child reporting), 6:10 (educational philosophy and objectives), 6:15 (school accountability), 6:20 (school year calendar and day), 7:10 (equal educational opportunities), 7:30 (student assignment and intra-district transfer), 7:190 (student discipline), 7:200 (suspension procedures), 7:210 (expulsion procedures), 8:10 (public relations), 8:30 (visitors to and conduct on school property)

ADOPTED:

March 22, 2010

Niles Township High School District 219

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School Board Exhibit - Waiver and Modification Request Process Requesting Exemption from Unfunded Mandate in Accordance with Section 22-60

Actor

Action

Superintendent or designee

Identifies, as appropriate, unfunded or under-funded: (1) mandates in The School Code enacted after 8-20-2010, or (2) regulatory mandates promulgated by ISBE and adopted by rule after 8-20-2010, other than those promulgated with respect to 105 ILCS 5/22-60 or statutes already enacted on or before 8-202010. 105 ILCS 5/22-60, added by P.A. 96-1441. Considers: 1. Whether the significance of the unfunded or under-funded mandate justifies the effort needed to seek an exemption, and 2. The advisability of simultaneously seeking a waiver or modification using Section 2-3.25g. Informs the School Board of the above and recommends whether to petition the District’s Regional Superintendent or a Suburban Cook County Intermediate Service Center, whichever is appropriate, to request exemption from implementing the mandate in school(s) in the next school year. 105 ILCS 5/2-3.62, amended by P.A. 96-893, abolished the Regional Office of Education for Suburban Cook County and transferred its powers and duties to the respective Intermediate Service Center for each Suburban Cook County district.

Board of Education

Agrees with or rejects the Superintendent’s recommendation. While no Board action is statutorily required before petitioning to discontinue or modify a mandate, Board approval is consistent with good governance principles.

Superintendent or designee

On or before February 15, petitions the District’s Regional Superintendent or Intermediate Service Center, whichever is applicable, to request exemption from implementing the mandate in the next school year. The petition must include all legitimate costs associated with implementing and operating the mandate, the estimated reimbursement from State and federal sources, and any unique, verifiable circumstances that would cause the mandate’s implementation and operation to be cost

Niles Township High School District 219

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Action prohibitive.

Regional Superintendent

Reviews the petition. Convenes a public hearing to hear testimony from the District and interested community members. On or before March 15, informs the District of his or her decision, along with the reasons why the exemption was granted or denied, in writing.

Superintendent or designee

If granted, manages the exemption. If denied, implements the mandate in accordance with the applicable law or rule by the first student attendance day of the next school year.

District or District resident

On or before April 15, may appeal the decision of the Regional Superintendent or Suburban Cook County Intermediate Service Center to the State Superintendent of Education. The State Superintendent must hear appeals no later than May 15.

Superintendent or designee

If the District discontinues or modifies a mandated activity due to lack of full funding, annually maintains and updates a list of discontinued or modified mandates and provides the list to ISBE upon request.

Requesting a Waiver or Modification of ISBE Rules or School Code Mandates in Accordance with Section 2-3.25g

Actor Superintendent or designee

Action Consults ISBE’s rule and resources: ISBE rule: 23 Ill.Admin.Code §1.100 ISBE waivers page: www.isbe.net/isbewaivers/default.htm Waiver overview: www.isbe.net/isbewaivers/html/overview.htm

Instructions: www.isbe.net/isbewaivers/html/application.htm Application form: www.isbe.net/isbewaivers/pdf/3377_waiver_application.pdf Develops a plan supporting a waiver or modification request that meets the criteria contained in 105 ILCS 5/2-3.25g, amended by P.A. 96-861. An approved waiver or modification (except a waiver from or

Niles Township High School District 219

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Action modification to a physical education mandate) may: (a) remain in effect for 5 school years and may be renewed upon a new application, and (b) be changed within that 5-year period by the Board using the procedure for an initial waiver or modification request. An approved waiver from or modification to a physical education mandate may: (a) remain in effect for 2 school years and may be renewed no more than 2 times, and (b) be changed within the 2-year period by the Board using the procedure for the initial waiver or modification request.

Based on the plan, completes ISBE’s preliminary application form. Districts may petition ISBE for a waiver or modification of the mandates in The School Code or ISBE administrative rules. For a waiver or modification of administrative rules or modification of Code mandates, the District must demonstrate that: (1) it can address the intent of the rule or mandate in a more effective, efficient, or economical manner, or (2) a waiver or modification of the rule or mandate is necessary to stimulate innovation or improve student performance. For a waiver of mandates in the The School Code, a District must demonstrate that the waiver is necessary to stimulate innovation or improve student performance. Section 2-3.25g, amended by P.A. 96-861, lists mandates from which districts may not seek a waiver or modification.

Identifies a date for a public hearing on the proposed waiver or modification request. If the request concerns a waiver or modification of Section 27-6 of The School Code, (physical education requirements) the public hearing must be held on a day other than on which a regular School Board meeting is held. Publishes a notice in a newspaper of general circulation within the District of the date, time, place, and general subject matter of a public hearing on the proposed waiver or modification request. This notice must be published at least 7 days before the hearing. If there is no newspaper published in the county, notice is given in a secular newspaper published in an adjoining county having general circulation within the District. 715 ILCS 5/2, amended by P.A. 96-1144. Makes all arrangements for the Board to hold a properly noticed meeting. Notifies in writing all affected exclusive bargaining agents, as well as those State legislators representing the District, of the public hearing concerning the District’s intent to seek a waiver

Niles Township High School District 219

Actor Board of Education

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Action or modification. Holds a public hearing in an open meeting on the waiver or modification. Staff directly involved in its implementation, parents, and students must be allowed to testify. The time period for testimony must be separate from the time period set aside for public comment. On the hearing date or in a subsequent open meeting, deliberates on the draft plan and application supporting a waiver or modification request; decides whether to approve the plan and application as amended to include a description of the public hearing. A request for a waiver or modification of ISBE rules or for a modification of a mandate contained in The School Code must include a description of the public hearing. A request for waiver from a mandate contained in The School Code must also include a description of the public hearing, including the means of notice, the number of people in attendance, the number of people who spoke as proponents or opponents, a brief description of their comments, and whether there were any written statements submitted.

Either attests or authorizes the Superintendent to attest to compliance with all of the notification and procedural requirements. Superintendent or designee

Within 15 days after approval by the Board, submits the application to ISBE by certified mail, return receipt requested.

ISBE For requests concerning a rule or a modification of The School Code

No action is required to approve a requested waiver or modification. Disapproval of a request must occur within 45 days following its receipt. Files a report concerning any District appeal of requests disapproved by ISBE with the Senate and House of Representatives by March 1 and October 1 each year.

School Board For requests concerning a rule or a modification of The School Code ISBE For requests of a waiver from a mandate in The School Code

To appeal disapproval by ISBE of a request, notifies ISBE that the District is appealing the disapproval to the General Assembly.

Reviews applications for completeness and files a report with Senate and House of Representatives by March 1 and October 1 each year.

Niles Township High School District 219

Actor

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Action

General Assembly

No action is required to approve a waiver or appealed request. Disapproval of a request or appealed request must occur within 60 days after each house of the legislature next convenes after the report is filed by adoption of a resolution by a record vote of the majority of members elected in each house.

School Board

May seek to renew an approved waiver or modification.

Holding School Events or Activities on School Holidays as Authorized by Section 24-2(b)

Actor Superintendent or designee

Action If appropriate, recommends that the Board use the authority in 105 ILCS 5/24-2(b), added by P.A. 96-640, to hold school or schedule teachers’ institutes, parent-teacher conferences, or staff development on: 1. The third Monday in January (the Birthday of Dr. Martin Luther King, Jr.); 2. February 12 (the Birthday of President Abraham Lincoln); 3. The first Monday in March (known as Casimir Pulaski’s Birthday); 4. The second Monday in October (Columbus Day); and/or 5. November 11 (Veterans’ Day). Prepares a proposal for recognizing the person(s) honored by the holiday through instructional activities conducted on that day or, if the day is not used for student attendance, on the first school day preceding or following that day. Aligns this proposal with Board policies 5:200, Terms and Conditions of Employment and Dismissal; 5:330, Sick Days, Vacation, Holidays, and Leaves; and 6:20, School Year Calendar and Day.

Board of Education

If the Board accepts the Superintendent’s recommendation, holds a public hearing on the proposal. The District must provide notice preceding the public hearing to both educators and parents. The notice must set forth the time, date, and place of the hearing, describe the proposal, and indicate that the District will take testimony from educators and parents about the proposal.

Board Review: May 9, 2011

Niles Township High School District 219

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School Board Exhibit: Waiver and Modification Request Resource Guide Waiver or Modification Waiver for Exemption from Unfunded Mandates, 105 ILCS 5/22-60.

Explanation, Special Considerations, and Resources Explanation Applies to unfunded or under-funded: (1) mandates in the School Code enacted after 8-20-2010, or (2) regulatory mandates promulgated by ISBE and adopted by rule after 8-20-2010, other than those promulgated with respect to 105 ILCS 5/22-60 or statutes already enacted on or before 8-20-2010. Allows the District to petition its Regional Superintendent or a Suburban Cook County Intermediate Service Center, whichever is appropriate, to request exemption from implementing the mandate in school(s) in the next school year. Special Considerations 1. Whether the significance of the unfunded or underfunded mandate justifies the effort needed to seek an exemption, and 2. The advisability of simultaneously seeking a waiver or modification using Section 2-3.25g (see directly below).

Waiver of School Code Mandates Waivers/Modification of ISBE Rules and Regulations and Modifications of School Code Mandates, 105 ILCS 5/2-3.25g, amended by P.A. 97-1025, eff. 1-12013.

Resources www.isbe.net/isbewaivers/ ISBE Rules and Waivers division at (217) 7825270, or email [email protected]. Explanation Districts may petition the General Assembly through ISBE for a waiver of the School Code or petition ISBE for a modification of the mandates in the School Code or a waiver or modification of ISBE administrative rules. For a waiver or modification of administrative rules or modification of Code mandates, the District must demonstrate that: (1) it can address the intent of the rule or mandate in a more effective, efficient, or economical manner, or (2) a waiver or modification of the rule or mandate is necessary to stimulate innovation or improve student performance.

Niles Township High School District 219

Waiver or Modification

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Explanation, Special Considerations, and Resources For a waiver of mandates in the School Code, the District must demonstrate that the waiver is necessary to stimulate innovation or improve student performance. Section 2-3.25g, amended by P.A. 96861, lists mandates from which school districts may not seek a waiver or modification. The District must also provide certain notices as follows: 1. Publish a notice in a newspaper of general circulation within the District of the date, time, place, and general subject matter of a public hearing on the proposed waiver or modification request. This notice must be published at least 7 days before the hearing. 2. If there is no newspaper published in the county, give notice in a secular newspaper published in an adjoining county having general circulation within the District. 715 ILCS 5/2, amended by P.A. 961144. 3. Post the time, date, place and general subject matter of the public hearing on the District’s website at least 14 days before the hearing. 105 ILCS 5/23.25g, amended by P.A. 97-1025, eff. 1-1-2013.

Special Considerations The District must develop a plan supporting a waiver or modification request that meets the criteria in 105 ILCS 5/2-3.25g. See www.isbe.net/isbewaivers/html/overviewqa.htm#1. This process is essentially identical for school districts, joint agreements made up of school districts, and regional superintendents on behalf of schools and programs operated by the Regional Office of Education (105 ILCS 5/2-3.25g; 23 Ill.Admin.Code §1.100). Resources ISBE rule: 23 Ill.Admin.Code §1.100. ISBE waivers page: www.isbe.net/isbewaivers/default.htm Waiver overview: www.isbe.net/isbewaivers/html/overview.htm www.isbe.net/isbewaivers/html/overviewqa.htm#1

Niles Township High School District 219

Waiver or Modification

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Explanation, Special Considerations, and Resources Instructions: www.isbe.net/isbewaivers/html/application.htm

Physical Education, 105 ILCS 5/276. Drivers Education , 105 ILCS 5/24.2 and 105 ILCS 5/2-3.25g, amended by P.A. 97-1025, eff. 1-12013. Contracting out with a commercial driver training school (CDTS) to provide the course of study authorized under 105 ILCS 5/2724.2, 105 ILCS 5/2-3.25g, amended by P.A. 97-1025, eff. 1-1-2013.

Application form: www.isbe.net/isbewaivers/pdf/3377_waiver_application.pdf Explanation See the Explanation section of the immediately preceding row above labeled Waiver of School Code Mandates; Waivers/Modification of ISBE Rules and Regulations and Modifications of School Code Mandates. Special Considerations In addition to the Explanation section above, waivers for: 1. Physical education require the District to hold a public hearing on a day other than when a regular School Board meeting is held, i.e., special meeting. 2. Driver education fee increases require the District to include the in the proposed amount of the fee increase (a) in the public notice, and (b) on the District’s website. 105 ILCS 5/23.25g (c-5), amended by P.A. 97-1025, eff. 11-2013. 3. Contracting out with a CDTS to provide the course of study authorized under 105 ILCS 5/27-24.2 require specific documentation within the District’s application, along with posting of the final contract between the District and the CDTS on the District’s website (2:250-E2, Immediately Available Public Records). 105 ILCS 5/2-3.25g(d), amended by P.A. 97-1025, eff. 1-1-2013. Resources See the Resources section of the immediately preceding row above labeled Waiver of School Code Mandates; Waivers/Modification of ISBE Rules and Regulations and Modifications of

Niles Township High School District 219

Waiver or Modification

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Explanation, Special Considerations, and Resources School Code Mandates.

Holiday Modifications, 105 ILCS 5/24-2(b).

Explanation Allows the District to hold school or schedule teachers’ institutes, parent-teacher conferences, or staff development on certain holidays without submitting a modification request to and obtaining approval from ISBE. After a public hearing, the District may hold school or schedule teachers’ institutes, parent-teacher conferences, or staff development on: 1. The third Monday in January (the Birthday of Dr. Martin Luther King, Jr.); 2. February 12 (the Birthday of President Abraham Lincoln); 3. The first Monday in March (known as Casimir Pulaski’s Birthday); 4. The second Monday in October (Columbus Day); and/or 5. November 11 (Veterans’ Day).

Special Considerations The Board must provide notice before the public hearing to both educators and parents with: (1) the time, date, and place of the hearing, (2) a description of the proposal, and (3) information that testimony from educators and parents will be taken about the proposal during hearing. The District must prepare a proposal for recognizing the person(s) honored by the holiday through instructional activities conducted on that day or, if the day is not used for student attendance, on the first school day preceding or following that day. The District may also consider aligning the proposal with Board policies 5:200, Terms and Conditions of Employment and Dismissal; 5:330, Sick Days, Vacation, Holidays, and Leaves; and 6:20, School Year Calendar and Day. Resources See Holiday Modifications ISBE’s explanation on their website at: www.isbe.net/isbewaivers/.

Niles Township High School District 219

Waiver or Modification Parent-Teacher Conference Waivers, 105 ILCS 5/188.05(F)(2)(d)(1).

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Explanation, Special Considerations, and Resources Explanation Allows flexible scheduling options for parent-teacher conferences without the need to submit a formal waiver request through ISBE to the General Assembly. The District may count as a full-day, parent-teacher conference, any of the following configurations: 1. A minimum of 5 clock-hours of parent-teacher conferences; 2. Both a minimum of 2 clock-hours of parent-teacher conferences held in the evening following a full day of student attendance, and a minimum of 3 clock-hours of parent-teacher conferences held on the day immediately following evening parentteacher conferences; or 3. Multiple parent-teacher conferences held in the evenings following full days of student attendance, in which the time used for the parent-teacher conferences is equivalent to a minimum of 5 clockhours.

Special Considerations Any other options not covered by the language above will require a waiver request to the General Assembly for its consideration. Resources See Parent-Teacher Conference Waivers on ISBE’s website at: www.isbe.net/isbewaivers/.

Niles Township High School District 219

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Board of Education Board Member Expenses Board of Education members may not receive compensation for their services. The Board of Education may advance or reimburse members the actual and necessary expenses incurred while attending: 1. Meetings sponsored by the Illinois State Board of Education or by the Regional Superintendent of Schools; 2. County or regional meetings and the annual meeting sponsored by any school board association complying with Article 23 of The School Code; and 3. Meetings sponsored by an organization in the field of public school education. In addition, the Board may reimburse a member for registration fees or tuition for a course that allowed the member to comply with the mandatory training described in policy 2:120, Board Member Development. Expense reimbursement is not guaranteed and Board of Education members should seek preapproval of expenses, except in situations when the expense is diminutive. A Board of Education member must return to the District any unused portion of an expense advanced. Members must submit an itemized, signed voucher (5:60-E2) to support any expense advanced or to seek expense reimbursement. The voucher must show the amount of actual expenses, attaching receipts if possible. A Board member submitting a bill for a group function should record participating members' names on the receipt. Money shall not be advanced or reimbursed for: (1) the expenses of any person except the Board of Education member or (2) anyone's personal expenses. The Superintendent shall review the submitted vouchers for compliance with this policy. If any voucher's compliance appears uncertain, the Superintendent shall notify the Board President, or Vice President if the voucher in question is from the President, as well as the Board member who submitted the voucher. The Superintendent shall include the voucher in the monthly list of bills that is presented to the Board of Education for approval or rejection.

Registration When possible, registration fees will be paid by the District in advance. Transportation The least expensive transportation will be used, providing that no hardship will be caused to the Board of Education member. Board of Education members will be reimbursed for: (see Board policy 2:110, Qualifications, Term, and Duties of Board Officers.) 1. Air travel at the coach or single class commercial airline rate. First class air travel will be reimbursed only if emergency circumstances warrant. The emergency circumstances must be explained on the expense voucher. Copies of airline tickets must be attached to the expense voucher. 2. Rail or bus travel at actual cost. Rail or bus travel costs may not exceed the cost of coach air fare. Copies of tickets will be attached to the expense voucher to substantiate amounts.

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3. Use of personal automobiles at the standard mileage rate approved by the Internal Revenue Service for income tax purposes. The reimbursement may not exceed the cost of coach air fare. Mileage for use of personal automobiles in trips to and from transportation terminals will also be reimbursed. Toll charges and parking costs will be reimbursed. 4. Automobile rental costs when the vehicle's use is warranted. The circumstances for such use must be explained on the expense voucher. 5. Taxis, airport limousines, or other local transportation costs.

Hotel/Motel Charges Board of Education members should request conference rate or mid-fare room accommodations. A single room rate will be reimbursed. Board of Education members should pay personal expenses at check-out. If that is impossible, deductions for the charges should be made on the expense voucher.

Meal Charges Meal charges to the School District should represent "mid-fare" selections for the hotel/meeting facility or general area. Tips are included with the meal charges. Miscellaneous Expenses Board of Education members may include any other costs related to Board activities on expense vouchers. LEGAL REF.:

105 ILCS 5/10-20 and 5/10-22.32.

CROSS REF.:

2:100 (board member conflict of interest), 2:110 (qualifications, term and duties of board officers), 2:120 (board member development), 4:50 (payment procedures)

ADOPTED:

November 26, 2007

Niles Township High School District 219

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General Personnel Administrative Procedure: - Guidelines for Investigating Complaints and Allegations of Misconduct As a general rule, all complaints should be investigated, even when the complainant requests that nothing be done or is anonymous. Step 1: Before the Investigation A. SchoolDistrict employees must immediately report a suspicion of child abuse or neglect to the Illinois Department of Child and Family Services in compliance with policy 5:90, Abused and Neglected Child Reporting. Reporting is required before proceeding further with the investigation.

B. District employees must immediately report a suspicion or knowledge of hazing to a Complaint Manager identified under exhibit 2:260-E1, Names of Complaint Managers, Grievance Coordinator and Nondiscrimination Coordinator, who must perform an investigation consistent with this procedure. BC. According to policy 2:260, Uniform Grievance Procedure, the Superintendent appoints at least two Complaint Managers, one of each gender. A Complaint Manager investigates: (1) complaints filed under policy 2:260, Uniform Grievance Procedure, and (2) allegations of employee misconduct. CD. The appropriate Building Principal or designee investigates all allegations of student misconduct. DE. Anyone with a complaint or making an allegation of misconduct should be referred to a Complaint Manager of their choosing or a Building Principal without delay. EF. A Complaint Manager or Building Principal (hereafter referred to as “investigator”) will investigate all complaints or allegations of misconduct, except that, depending on the circumstances, the Superintendent or School Board may appoint a special investigator. Whenever the Superintendent deems necessary an attorney may serve as a special investigator. The investigator should not have any involvement with the complainant or the alleged wrongdoer outside of the investigation. The Superintendent will ensure that investigators have sufficient authority and resources, including access to the Board Attorney. FG. The investigator should provide a fair opportunity for both sides to be heard. GH. The investigator should begin by carefully reading the complaint. Next the investigator should review applicable School Board policies, administrative procedures and manuals, laws, regulations, and collective bargaining agreements. HI. The investigator should develop a plan, including: • Witness list • Order of interviews • Questions for witnesses • Physical evidence needed, e.g., records, documents, reports, photos, and letters IJ. The investigator should make logistical arrangements, e.g., determine interview location and the need for photographs and/or a video or audio If the investigator encounters an issue with legal ramifications outside of his/her understanding, either before or during the investigation, he/she should consult the Board Attorney before proceeding further on that legal issue, as well as any other areas of the investigation it impacts. JK. If the investigator encounters an issue with legal ramifications outside of his/her understanding, either before or during the investigation, he/she should consult the Board Attorney before proceeding further on that legal issue, as well as any other areas of the investigation it impacts.

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Step 2: The Investigation A. Typically, interview the complainant first, next the subject of the investigation, and, finally, all witnesses. The following applies to all interviews: • If possible, statements should be written, dated, and signed by the person being interviewed. Consider audio or video recording statements. • Ask open-ended questions and do not suggest answers to questions. • Record important details, essentially who, did what, to whom, when and how done and, if appropriate, why? • Be objective and nonjudgmental; do not prejudge an alleged wrongdoer’s guilt. Never show outrage or dismay. • Ask for the names of any other witnesses. • Deal with emotional outbursts and anger by patiently explaining that details are needed for an accurate investigation.

•

If a witness cannot be interviewed, record the reason.

B. While confidentiality should be maintained, do not make promises of confidentiality or anonymity. Only the Superintendent may promise confidentiality or anonymity. C. Keep the Superintendent informed, but do not discuss the investigation with Board members in order to avoid the appearance of prejudice or unfairness. D. Obtain copies of all necessary papers. Originals are not needed, but record how to get them. E. Collect physical evidence and photographs. Keep a record of when, and where, or from whom physical evidence was gathered. F. Document any information about the interview that is, or may become relevant, including the person’s demeanor, gestures, accuracy of memory, and overall credibility. G. During the investigation, keep the investigation file separate from personnel or student record files. In a subsequent hearing, the opposing side may be able to view the investigation file. Records relating to a public body’s adjudication (hearing) of employee grievances or disciplinary cases are exempt from Freedom of Information Act public records requests under 5 ILCS 140/7(1)(n). However, the exemption does not extend to the final outcome of cases in which discipline is imposed. Step 3: Following the Investigation A. Report to the Superintendent or designee the investigation results, that is, the matters investigated, facts, conclusions, and recommendations. Prepare a written report if requested.

• •

•

Answer who, what, when, where, why, and how. Factual findings are based on whether an incident’s occurrence is more likely than not. Identify as many factual findings as possible to support a conclusion. In a “he said, she said” scenario, a decision can be based on the credibility of the parties and witnesses. Include in the report any findings that are inconclusive. Make a determination regarding credibility of specific evidence, that is, how believable is it and why by explaining the basis for the determination. Credible evidence is capable of belief by a reasonable person.

B. Be prepared to testify as to the fairness of the investigation, the authenticity of the evidence, and the contents of the investigation report.

Board Review: November 15, 2010

Niles Township High School District 219

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Board of Education Administrative Procedure: - Nondiscrimination Coordinator and Complaint Manager The Nondiscrimination Coordinator directs the District’s compliance with federal and State laws governing discrimination and harassment in the workplace. The Complaint Manager administers the complaint process in Board policy 2:260, Uniform Grievance Procedure. Superintendent Responsibilities A. Appoints individuals to serve as a Nondiscrimination Coordinator and Complaint Manager whose skill set suggest they could effectively fulfill the responsibilities identified in this procedure. One individual may serve in both capacities. The Superintendent may serve in either capacity. If possible, at least 2 Complaint Managers are appointed, one of each gender. B. Identifies individuals to supervise the performance of the Nondiscrimination Coordinator and Complaint Manager. The supervisor must understand the responsibilities of each role and have authority to take action. If possible, a different individual is assigned to supervise each role as a control measure, e.g., the Director of Human Resources supervises the Nondiscrimination Coordinator’s performance and the Superintendent supervises the Complaint Manager’s performance. C. Requires each Nondiscrimination Coordinator and/or Complaint Manager to possess or obtain:

1. In-depth knowledge of Board policies as well as rules and conduct codes for students and employees. 2. General knowledge of State and federal laws concerning equal employment and educational opportunities. 3. Ability to: a. Communicate effectively, both orally and in writing, and to establish rapport with others; b. Plan, implement, evaluate, and report activities conducted; c. Be both consistent and flexible as circumstances warrant; and d. Analyze, clarify, and mediate differences of opinion. D. Facilitates the effective performance of the Nondiscrimination Coordinator and Complain Managers by: 1. 2. 3. 4.

Providing them with clear expectations concerning their roles and responsibilities. Communicating to employees and students their functions and responsibilities. Providing them resources and professional development opportunities. Providing them access to the Board Attorney for legal advice concerning their responsibilities.

Nondiscrimination Coordinator Responsibilities A. Directs the District’s efforts to provide equal employment and educational opportunities and prohibit the harassment of employees, students, and others. Manages compliance with Board policies 2:260, Uniform Grievance Procedure; 5:10, Equal Employment Opportunity and Minority Recruitment; 5:20, Sexual Harassment; and 7:20, Harassment of Students Prohibited. B. Develops and manages a program that will fully inform all employees and students about the District’s commitment to equal employment and educational opportunities and a harassment-free

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environment. A component of this program is to inform employees and students about Board policies and administrative procedures. C. Provides ongoing consultation, technical assistance, and information services regarding compliance requirements and programs. D. Assists with monitoring compliance with the recordkeeping and notice requirements contained in federal and State laws concerning discrimination and harassment in schools and the workplace. E. Maintains grievance and compliance records and files. F. Makes recommendations for action by appropriate decision makers. G. Establishes a positive climate for nondiscrimination compliance efforts. This effort includes encouraging individuals to come forward with suggestions and complaints.

Complaint Manager Responsibilities A. Implements and administers the grievance process contained in Board policy 2:260, Uniform Grievance Procedure. B. Manages complaints alleging a violation of any Board policy or procedure listed in the next section. C. Assists complainants and potential complainants by, among other things, providing consultation and information to them. D. Attempts to resolve complaints without resorting to the formal grievance process provided in Board policy 2:260, Uniform Grievance Procedure. E. Informs potential complainants, complainants, and witnesses that the District prohibits any form of retaliation against anyone who, in good faith, brings a complaint or provides information to the individual investigating a complaint. F. Receives formal complaints and notifies relevant individuals of the ensuing process. G. Investigates complaints or appoints a qualified individual to undertake the investigation on his or her behalf. Each complaint shall be investigated promptly, thoroughly, and impartially, and as confidentially as possible. H. For each formal complaint, prepares a comprehensive written report describing the: (a) complaint, (b) investigation, and (c) findings and recommendations. Provides the report to the Superintendent or School Board if the Superintendent is an alleged responsible party. I.

Receives a request from a complainant to appeal the Superintendent’s resolution of the complaint and promptly forwards all relevant material to the Board.

J.

Monitors compliance with all requirements and time-lines specified in Board policy 2:260, Uniform Grievance Procedure.

Applicable Policies and Procedures

Section 2 2:260 Uniform Grievance Procedure 2:260-AP2 Administrative Procedure - Nondiscrimination Coordinator and Complaint Manager Section 5 5:10 Equal Employment Opportunity and Minority Recruitment

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5:20 Sexual Harassment 5:20-AP1 Administrative Procedure - Sample Questions for Conducting the Internal Sexual Harassment in the Workplace Investigation Section 6 6:120 Education of Children with Disabilities 6:140 Education of Homeless Children 6:140-AP Administrative Procedure - Education of Homeless Children 6:170 Title I Programs 6:260 Complaints About Curriculum, Instructional Materials, and Programs Section 7 - Students 7:10 Equal Educational Opportunities 7:20 Harassment of Students Prohibited 7:20-AP1 Administrative Procedure - Harassment of Students Prohibited 7:180 Preventing Bullying, Intimidation, and Harassment 7:180-AP1 Mandatory Reporting of Hazing 7:190 Student Discipline Section 8 - Community Relations 8:70 Accommodating Individuals with Disabilities Resources U.S. Equal Employment Opportunity Commission, www.eeoc.gov. “Enforcement Guidances and Related Documents,” U.S. Equal Employment Opportunity Commission, www.eeoc.gov/policy/guidance.html. “Sexual Harassment: It's Not Academic” U.S. Dept. of Education, Office for Civil Rights, www.ed.gov/about/offices/list/ocr/docs/ocrshpam.html. “Frequently Asked Questions about Sexual Harassment,” U.S. Dept. of Education, Office for Civil Rights, www.ed.gov/about/offices/list/ocr/qa-sex.html. “Sexual Harassment Guidance: Harassment of Students by School Employees, Other Students, or Third Parties,” Office for Civil Rights, www.ed.gov/about/offices/list/ocr/docs/shguide.html. “Q&A Regarding Title IX Procedural Requirements,” U.S. Dept. of Justice, www.usdoj.gov/crt/cor/coord/TitleIXQandA.php.

Board Review: October 19, 2009

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Operational Services Administrative Procedure: - Purchases The Board Attorney should be consulted, as needed, regarding the legal requirements presented by this administrative procedure as well as before a contract is presented to the Board. Requirements for Purchases and Contracts A.

B.

Each of the following requirements describes the type of purchase and/or contract to which it applies, requirements in Section B and C may also apply to a specific purchase or contract. 1.

All purchases of goods or services must be made through the use of contracts or purchase orders, except for those purchases made from petty cash funds or the Imprest Fund, or as otherwise specifically authorized by the Superintendent.

2.

Illinois Use Tax Act compliance (105 ILCS 5/10-20.21(b) and 35 ILCS 105): a.

Persons bidding for and awarded a contract, and all affiliates of the person, must collect and remit Illinois Use Tax on all sales of tangible personal property into the State of Illinois in accordance with the provision of the Illinois Use Tax Act.

b.

All bids and contracts must include: (1) a certification that the bidder or contractor is not barred from bidding for or entering into a contract, and (2) an acknowledgement that the Board of Education may declare the contract void if the certification is false.

3.

All entities seeking to enter into a contract with the District must provide written certification to the District that it will provide a drug free workplace by complying with the Illinois Drug Free Workplace Act, 30 ILCS 580. All contractors must comply with the notification mandates and other requirements in the Illinois Drug Free Workplace Act, 30 ILCS 580. “Contractor” is defined in the Drug Free Workplace Act as “a corporation, partnership, or other entity with 25 or more employees at the time of letting the contract, or a department, division, or unit thereof, directly responsible for the specific performance under a contract of $5,000 or more.”

4.

Before soliciting bids or awarding a contract for supplies, materials, equipment, or services, a certified education purchasing contract that is already available through a State education purchasing entity (as defined in the Education Purchasing Program Article 28A of The School Code), may be considered as a bid. 105 ILCS 5/10-20.21(d).

5.

All contracts must include provisions required by State or federal law, as applicable. Topics commonly requiring a provision include equal opportunity employment, prevailing wage, minimum wage, and performance bond.

6.

The procurement of architectural, engineering, and land surveying services is governed by the Local Government Professional Services Selection Act, 50 ILCS 510/, implemental by 2:170-AP1, Administrative Procedure – Qualified Based Selection.

7.

All contracts in excess of $25,000 must be listed on the District’s website, if any, 105 ILCS 5/10-20.40. Each contract with an exclusive bargaining representative must be posted on the website, if any, 105 ILCS 5/10-20.50, amended by P.A. 96-434 and recodified by P.A. 961000.

The following govern all purchases and/or the award of contracts for supplies, materials, or work, and/or contracts with private carriers for transporting students, involving: (a) an expenditure of $25,000 or less, or (b) in an emergency, an expenditure in excess of $25,000 provided such expenditure is approved by 3/4 of the Board of Education. 1a. A minimum of three documented telephone/verbal, Internet, catalog, or written quotes are recommended for purchases between $5,000 and $10,000.

Niles Township High School District 219

4:60-AP1 Page 2 of 3 2b. For expenditures between $10,000 and $25,000, the Purchasing Department must be contacted to determine if it would be advantageous to implement the bidding process. If bidding is not advisable, 3 qualified competitive written quotations from vendors should be provided. The Assistant Superintendent for Business Services or a designee may negotiate with vendors at any time, including after quotation, or waive the requirement for 3 competitive quotes.

C.

The following govern all purchases and/or awarding contracts involving an expenditure in excess of $25,000 for supplies, materials or work, or contracts with private carriers for transporting students. 105 ILCS 5/10-20.21(a), amended by P.A. 95-990 and P.A. 96-392. 1.

Contracts are awarded to the lowest responsible bidder, considering conformity with specifications, terms of delivery, quality and serviceability, except contracts or purchases for: a.

Services of individuals possessing a high degree of professional skill where the ability or fitness of the individual plays an important part;

b.

Printing of finance committee reports and departmental reports;

c.

Printing or engraving of bonds, tax warrants and other evidences of indebtedness;

d.

Purchase of perishable foods and perishable beverages;

e.

Materials and work which have been awarded to the lowest responsible bidder after due advertisement, but due to unforeseen revisions, not the fault of the contractor for materials and work, must be revised causing expenditures not in excess of 10% of the contract price;

f.

Maintenance or servicing of, or provision of repair parts for, equipment which are made with the manufacturer or authorized service agent of that equipment where the provision of parts, maintenance, or servicing can best be performed by the manufacturer or authorized service agent;

g.

Use, purchase, delivery, movement, or installation of data processing equipment, software, or services and telecommunications and interconnect equipment, software, and services;

h.

Duplicating machines and supplies;

i.

Natural gas when the cost is less than that offered by a public utility;

j.

Equipment previously owned by some entity other than the District itself;

k.

Repair, maintenance, remodeling, renovation, or construction, or a single project involving an expenditure not to exceed $50,000 and not involving a change or increase in the size, type, or extent of an existing facility;

l.

Goods or services procured from another governmental agency; and

m.

Goods or services which are economically procurable from only one source, such as for the purchase of magazines, books, periodicals, pamphlets and reports, and for utility services such as water, light, heat, telephone or telegraph; and

n.

Emergency expenditures when such an emergency expenditure is approved by threequarters of the members of the Board;

o.

Goods procured through an education master contract, as defined in the Education Purchasing Program, Article 28A of The School Code; and

p.

Providing for the transportation of students with special needs or disabilities, which contracts must be advertised in the same manner as competitive bids and awarded by first considering the bidder(s) most able to provide safety and comfort for the students with special needs or disabilities, stability of service, and any other factors set forth in the request for proposal regarding quality of service, and then price.

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Competitive bidding process: a.

An invitation for bids is advertised, where possible, by public notice at least ten (10) days before the bid date in a newspaper published in the District, or if no newspaper is published in the District, in a newspaper of general circulation in the area of the District. 105 ILCS 5/10-20.21(a).

b.

The following information should be included in the advertisement for bids: (1)i. A description of the materials, supplies or work involved; (2)ii. Date, time and place of the bid opening; and (3)iii. Any other useful information.

c.

If specifications are available, the advertisement for bids describes where they may be obtained and/or inspected.

d.

All bids must be sealed by the bidder. 105 ILCS 5/10-20-21(a). A District Board member or employee opens the bids at a public bid opening at which time the contents will be announced. 105 ILCS 5/10-20.21(a). With the exception of bids for construction purposes, bids may be communicated, accepted, and opened electronically. The following safeguards apply to an electronic bid opening (105 ILCS 5/10-20.21, amended by P.A. 96-841): 1)i.

On the date and time of a bid opening, the primary person conducting the electronic bid process shall log onto a specified database using a unique username and password previously assigned to the bidder to allow access to the bidder’s specific bid project number.

2)ii. The specified electronic database must be on a network that: (i) is in a secure environment behind a firewall; (ii) has specific encryption tools; (iii) maintains specific intrusion detection systems; (iv) has redundant systems architecture with data storage back-up, whether by compact disc or tape; and (v) maintains a disaster recovery plan. e.

Each bidder will be given at least 3 days’ notice of the time and place of the bid opening. 105 ILCS 5/10-20.21(a).

3.

Following the opening of bids, the Assistant Superintendent for Business Services or designee shall determine the lowest responsible bidder and verifies the bidders’ qualifications. Contracts are awarded at a properly called open meeting of the School Board. If the Business Office recommends a bidder other than the lowest bidder, the factual basis for the recommendation will be presented to the Board of Education in writing. The Board, if it accepts a bid from a bidder other than the lowest, records the factual basis for its decision in its minutes. A contract arises when the Board votes to accept a bid, although written notice of the award will later be given to the successful bidder.

4.

Notwithstanding the foregoing, the District is relieved from bidding when making joint purchases with other entities in compliance with the Governmental Joint Purchasing Act (30 ILCS 525/0.01).

LEGAL REF.:

30 ILCS 580/, Ill. Drug Free Workplace Act. 50 ILCS 510/, Local Government Professional Services Selection Act. 105 ILCS 5/10-20.21 and 5/10-20.40.

Board Review: July 26, 2010

Niles Township High School District 219

5:280 Page 1 of 2

Educational Support Personnel Duties and Qualifications All support staff: (1) must meet qualifications specified in job descriptions, (2) must be able to perform the essential tasks listed and/or assigned, and (3) are subject to Board policies as they may be changed from time-to-time at the Board’s sole discretion. Paraprofessionals and Teacher Aides “Paraprofessionals” and “teacher aides” are noncertificated personnel with supervised instructional duties; the terms are synonymous. Service as a paraprofessional or teacher aide requires a “statement of approval” issued by the Illinois State Board of Education (ISBE), unless the individual holds certificationany certificate indicative of completion of at least a bachelor’s degree, or a professionalprovisional vocational certificate, is completing an approved clinical experience, and/or is student teaching. A paraprofessional or teacher aide in a targeted assistance program that is paid with federal funds under Title I, Part A, or in a school-wide program that is supported with such funds, shall hold a “statement of approval,” issued by the ISBE, for this purpose. Individuals with only non-instructional duties (e.g., providing technical support for computers, providing personal care services, or performing clerical duties) are not paraprofessionals or teacher aides and the requirements in this section do not apply. In addition, individuals who are completing their clinical experiences and/or student teaching do not need to comply with this section, provided they otherwise qualify for instructional duties under ISBE rules. Noncertificated Personnel Working with Students and Performing Non-Instructional Duties Noncertificated personnel, including paraprofessionals and teacher aides, may be used: 1. For supervising study halls, long distance teaching reception areas used incident to instructional programs transmitted by electronic media (e.g., computers, video, and audio), detention and discipline areas, and school-sponsored extracurricular activities; 2. As supervisors, chaperones, or sponsors for non-academic school activities; or 3. For non-teaching duties not requiring instructional judgment or student evaluation. Nothing in this policy prevents a noncertificated person from serving as a guest lecturer or resource person under a certificated teacher's direction and with the administration's approval. Coaches Athletic coaches shall have the qualifications required by any association in which the School District maintains a membership. The coach for an extracurricular athletic activity sponsored or sanctioned by the Illinois High School Association (IHSA) at or above the ninth grade level must have completed the IHSA’s educational program and competency testing on preventing abuse of performance-enhancing substances. Regardless of whether the athletic activity is governed by an association, the Superintendent or designee shall ensure that each athletic coach: (1) is knowledgeable regarding coaching principles, (2) has first aid training , and (3) is a trained Automatic External Defibrillator user according to rules adopted by the Illinois Department of Public Health. Athletic Trainers Anyone performing athletic training services shall be licensed under the Illinois Athletic Trainers Practice Act, be an athletic trainer aide performing care activities under the on-site supervision for a licensed athletic trainer, or otherwise be qualified to perform athletic trainer activities under State Law.

Niles Township High School District 219

5:280 Page 2 of 2 Niles Township High School athletic trainers have agreed to abide by the following ethical standards put forth by the following organization: NATA - http://nata.org/sites/default/files/code_of_ethics.pdf

LEGAL REF.:

No Child Left Behind Legislation of 2001, 20 U.S.C. §6319©. 34 C.F.R §§200.58 and 200.59 105 ILCS 5/10-22.34, 5/10-22.34a, 5/10-22.34b. and 25/1.5.. 625 ILCS 5/6-104 and 5/6-106.1. 23 Ill. Admin.Code §§25.510, 25.520.

CROSS REF.:

4:110 (transportation), 4:170 (safety), 5:30 (hiring process), 5:35 (compliance with the fair labor standards act), 5:285 (drug and alcohol testing), 6:250 (community resource persons and volunteers)

ADOPTED:

November 15, 2010

Niles Township High School District 219

6:60 Page 1 of 3

Instruction Curriculum Content The curriculum in grades 9 through 12 shall contain instruction on subjects required by State statute or regulation, as follows: 1. Subjects include (a) language arts, (b) writing intensive course (c) science, (d) mathematics, (e) social studies including U.S. history, (f) foreign language, (g) music, (h) art, (i) driver and safety education and (j) vocational education. Students otherwise eligible to take a driver education course must receive a passing grade in at least 8 courses during the previous 2 semesters before enrolling in the course. The Superintendent or designee may waive this requirement if he or she believes a waiver to be in the student’s best interest. The course shall include classroom instruction on distracted driving as a major traffic safety issue. Automobile safety instruction covering traffic regulations and highway safety must include instruction on the consequences of alcohol consumption and the operation of a motor vehicle. The eligibility requirements contained in State law for the receipt of a certificate of completion from the Secretary of State shall be provided to students in writing at the time of their registration. 2. Steroid abuse prevention must be taught, including in interscholastic athletic programs. 3. Provided it can be funded by private grants or the federal government, violence prevention and conflict resolution must be stressed, including: (a) causes of conflict, (b) consequences of violent behavior, (c) non-violent resolution, and (d) relationships between drugs, alcohol, and violence. 4. Beginning with the 2009-2010 school year, the curriculum shall contain a unit on Internet safety must be taught, the scope of which shall be determined by the Superintendent or designee. The curriculum must incorporate policy 6:235, Access to District Computers and Electronic Networks and, at a minimum, include: a) education about appropriate online behavior, b) interacting with other individuals on social networking websites and in chat rooms, and c) cyberbullying awareness and response. 5. Character Education must be taught including respect, responsibility, fairness, caring, trustworthiness, and citizenship, in order to raise students’ honesty, kindness, justice, discipline, respect for others and moral courage. 6. Citizenship values must be taught, including: (a) patriotism, (b) democratic principles of freedom, justice, and equality,; (c) proper use and display of the American flag,; (d) the Pledge of Allegiance, and (e) the voting process. 7. Physical education must be taught including a developmentally planned and sequential curriculum that fosters the development of movement skills, enhances health-related fitness, increases students’ knowledge, offers direct opportunities to learn how to work cooperatively in a group setting, and encourages healthy habits and attitudes for a healthy lifestyle. Unless otherwise exempted, all students are required to engage daily during the school day in a physical education course. For exemptions and substitutions, see 6:310, Credit for Alternative Courses and Programs, and Course Substitution, and 7:260, Exemption from Physical Activity. 8. Health education must be stressed, including: (a) proper nutrition, (b) physical fitness, (c) other components necessary to develop a sound mind in a healthy body, and (d) dangers and avoidance of abduction. The Superintendent shall implement a comprehensive health education program in accordance with State law. 9. Career/Vocational education must be taught, including: (a) the importance of work, (b) the development of basic skills to enter the world of work and/or continue formal education, (c) good

Niles Township High School District 219

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work habits and values, (d) the relationship between learning and work, and (e) if possible, a student work program that provides the student with work experience as an extension of the regular classroom. A career awareness and exploration program must be available at all grade levels. 10. Consumer education must be taught, including: financial literacy; installment purchasing; budgeting, savings and investing; banking; simple contracts; income taxes; personal insurance policies; the comparison of prices; homeownership; and the roles of consumers interacting with agriculture, business, labor unions and government in formulating and achieving the goals of the mixed free enterprise system. 11. Conservation of natural resources must be taught, including: (a) home ecology, (b) endangered species, (c) threats to the environment, and (d) the importance of the environment to life as we know it. 12. United States history must be taught, including (a) the principles of representative government, (b) the Constitutions of the U.S. and Illinois, (c) the role of the U.S. in world affairs, (d) the role of labor unions, and (e) the role and contributions of ethnic groups, including but not limited to the African Americans, Albanians, Asian Americans, Bohemians, Czechs, French, Germans, Hispanics (including the events related to the forceful removal and illegal deportation of Mexican-American U.S. citizens during the Great Depression), Hungarians, Irish, Italians, Lithuanians, Polish, Russians, Scots, and Slovakians in the history of this country and State. In addition, all schools shall hold an educational program on the United States Constitution on Constitution Day, each September 17, commemorating the September 17, 1787 signing of the Constitution. However, when September 17th falls on a Saturday, Sunday or holiday, Constitution Day shall be held during the preceding orf following week. 13. In all courses concerning U.S. history or a combination of U.S. history and American government, students must view a Congressional Medal of Honor film made by the Congressional Medal of Honor Foundation, provided there is no cost for the film. 13.14. A unit of instruction on the Holocaust and crimes of genocide, including Nazi atrocities of 1933 1945, Armenian Genocide, the Famine-Genocide in Ukraine, and more recent atrocities in Cambodia, Bosnia, Rwanda, and Sudan. 15. A unit of instruction must be included on the history, struggles, and contributions of women. 14.16. In all schools, a unit of instruction must be included on Black History, including the history of the African slave trade, slavery in American, and the vestiges of slavery in the country, as well as the struggles and contributions of African Americans. 15.17.

Agricultural education program course as required by 105 ILCS 5/2-3.80.

16.18. Instruction during courses as determined by the Assistant Superintendent for Curriculum and Instruction on disability history, awareness, and the disability rights movement. LEGAL REF.:

5 ILCS 465/3 and 465/3a. 20 ILCS 2605/2605-480. Public Law 108-447, Section 111 of Division J. 105 ILCS 5/2-3.80(e) and (f), 5/27-3, 5/27-3.5, 5/27-5, 5/27-6, 5/27-7, 5/27-12, 5/2712.1, 5/27-13.1, 5/27-13.2, 5/27-20.3, 5/17-20.4, 5/27-20.5, 5/27-21, 5/27-22, 5/2723, 5/27-23.3, 5/27-23.4, 5/27-23.7, 5/27-23.8, 5/27-24.2, 435/, and 110/3. 625 ILCS 5/6-408.5. 23 Ill.Admin.Code §§1.420, 1.430, and 1.440. Consolidated Appropriations Act of 2005, Pub. L. No. 108-447, Section 111 of Division J

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Protecting Children in the 21st Century Act, Pub. L. No. 110-385, Title II, 122 stat. 4096 (2008). 47 C.F.R. §54.520. CROSS REF.:

6:20 (school year calendar day), 6:40 (curriculum development), 6:70 (teaching about religions), 6:235 (access to district computers and electronic networks), 7:190 (student discipline), 7:260 (exemption from physical activity)

ADMIN. PROC.: 6:60-AP (comprehensive health education program) ADOPTED:

April 19, 2010

Niles Township High School District 219

6:280-AP3 Page 1 of 2

Instruction Administrative Procedures: Grading Student academic achievement is assessed in terms of the attainment of measurable specific skills and content-area knowledge, as determined by each department’s set of standards for instruction and curriculum. Grading will not be used for disciplinary purposes. Student academic achievement is reported by using the following percentages and lettering grades for progress reportsquarter and semester grades for all courses: Grade

Percentage

Meaning of Grade

Count in GPA?

May Be Repeated?

A B C

90 - 100% 80 - 89% 70 – 79%

high achievement above average achievement average achievement

yes yes yes

D F

60 – 69% 59% and below

below average achievement failing

yes yes

no no only in extraordinary circumstances yes yes

withdrawn failing withdrawn passing incomplete audit

yes no no no

yes yes N/A yes

WF WP Inc AU

Curriculum Guide and Common Assessment: Beginning in the 2010-11 school year, all departments will review the curriculum guide and develop a common final assessment for each course (if one does not exist). Each course will have a District-wide core curriculum guide and complementing common final assessment, which will be administered each semester, beginning with Freshman courses in the 2010-2011 school year with all courses, at all levels, meeting this requirement by the end of the 2013-2014 school year. These assessments will be administered during the specified final exam days at the end of each semester. Weight of Final Exams in Computing Students’ Final Course Grade: Each course must have a final exam that counts for between 15 and 25 percent of the final course grade. The same grading scales and percentages for final exams will be implemented for all like courses. The common final assessment in any course may count for the entire final exam grade, or, if used in conjunction with a teacher-generated final exam, it must count for at least 10 percent of the final course grade. The teacher-generated final will then count between 5 and 15 percent of the final course grade. *Note implementation timeline above. Incomplete Grade: Teachers may allow students to earn an incomplete grade for the marking period in the case of extended illness or other extraordinary emergency that prevents a student from meeting all the requirements of the course within the established time frame. The teacher who issued the incomplete grade determines the deadline for accepting the student’s missed assignment(s). The deadline established by the teacher must be within the first 30 school days of the following marking period. Failure by the student to adhere to the teachers deadline will automatically result in the incomplete grade being changed to a failing grade.

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6:280-AP3 Page 2 of 2

Audit Option: The audit option allows students to explore an area of study without the pressure of receiving a grade that impacts grade point average. Students may audit only courses that are not required for graduation. (Only a grade of "AU" will appear on the transcript.) The student must attend the class for at least as many sessions as required for a regular grade for the "AU" designation to be recorded on his/her transcript. 1. In order to receive elective credit for an audited course, the student must earn an A, B or C. 2. Current students who wish to audit a course must make the request within the first two (2) weeks of the semester, using the Audit Option Request Form (6:280-E2). 3. Current students may register for an audit only when there are available seats in the course at the time of the request. 4. Current students may not change an audit grade to a letter grade after the audit request is approved. 5. Transfer students may be given audit status in one or more courses for the initial semester of enrollment (See 7:50-AP2). 6. Transfer students who earn the equivalent grade of A, B, or C by the end of the initial semester may have the audit grade changed to a letter grade carrying credit, with the approval of the teacher and the Director of Instruction (See 7:50-AP2). Withdrawn Passing / Withdrawn Failing: 1. During the first 10 days of a new semester, students can add/drop classes without penalty. A drop form with the appropriate signatures is required. Drop forms must have signatures by the end of the 10th day. 2. If a student drops a course between 11-24 days from the start of a new semester, a grade of either WP or WF will be indicated on the progressquarter report card but not on the semester report card. The drop form with the necessary signatures is also required. 3. If a student drops a course 25 days after the start of a new semester, a grade of WP or WF will be indicated on the semester report card. The drop form with the necessary signatures is also required. 4. Completely eliminating courses from the quarter and/or semester report card will be considered only under unusual and/or extraordinary circumstances. Board Review: April 3, 2012

Niles Township High School District 219

6:310-E5 Page 1 of 1

Instruction Exhibit: Off-Campus Research Authorization nd

rd

th

INSTRUCTIONS: Distribute 4 copies (Original to Director Science; 2 copy for teacher/counselor; 3 copy for student; 4 copy for primary investigator at off-campus site). NAME OF PROGRAM: SCHOOL:

WEST

NORTH

STUDENT

CENTRAL DATE OF BIRTH /

RESEARCH FACILITY NAME

RESEARCH FACILITY ADDRESS

TYPE OF RESEARCH FACILITY

PRIMARY INVESTIGATORS NAME

DATES OF PARTICIPATION

From _________________

ID #

/ PHONE AND EMAIL

TITLE

To __________________

DESCRIBE WHAT YOU HOPE TO LEARN FROM THIS EXPERIENCE:

In order to carry on the program, it is advisable that all parties concerned agree to the following responsibilities: RESEARCH FACILITY RESPONSIBILITIES The research facility and School Coordinator will ensure the student understands the parameters of the research facility attendance. The research facility will provide the student with a research facility orientation that includes a verbal and written overview of relevant research facility policies. The research will be performed under safe and hazard-free conditions. The research facility will provide the student and School Coordinator with a summary of the student’s progress when necessary or advantageous. SCHOOL COORDINATOR'S RESPONSIBILITIES The School Coordinator will act as a liaison between the student and the research facility. STUDENT'S RESPONSIBILITIES The student will follow the rules set up by the School Coordinator and research facility. The student will informprovide the primary investigator with contact informationby pre-establishing means which may included phone and/or email. The student will be appropriately dressed and groomed both in school and at the research facility. The student understands that he/she is responsible for all transportation when traveling to and from the research facility. INSURANCE Niles Township High School District 219 provides student accident insurance to cover students who are participating in a school-approved instructional program or students in extra-curricular activities. The student accident insurance policy provides primary coverage if the student has no other health care coverage and provides secondary coverage in the event the student is covered under another policy. PARENTS’ OR GUARDIANS’ RESPONSIBILITIES The (parents) or (guardians) agree to assume to accept liability for their students participation in the off-campus research facility, including all liability involved with student’s transportation and other potentially harmful events beyond their control. It shall be agreed that parties participating in this program will not discriminate in employment opportunities on the basis of race, color, gender, national origin or handicap.

Date

Signature of Student

Date

Signature of Research Facility Supervisor

Date

Signature of Parent (or Guardian)

Date

Signature of Teacher / Counselor / Coordinator

Date

Signature of Instructional Director

Date

Signature of Director of Science

Board Review: April 19, 2010

Niles Township High School District 219

7:20 Page 1 of 2

Students Harassment of Students Prohibited Bullying, Intimidation, and Harassment Prohibited No person shall harass, intimidate or bully a student on the basis of actual or perceived: race;, color;, appearance;, nationality;, sex;, sexual orientation;, gender identity;, gender-related identity or expression;, ancestry;, age;, religion;, physical or mental disability;, order of protection, status;, status of being homeless;, actual or potential marital or parental status, including pregnancy;, association with a person or group with one or more of the aforementioned actual or perceived characteristics;, or any other distinguishinged characteristic. The District will not tolerate harassing, intimidating conduct, or bullying whether verbal, physical, or visual, that interferes with a student's educational performance, or that creates an intimidating, hostile, or offensive environment. Prohibited conduct includes but is not limited to hazing, name-calling, using derogatory slurs, stalking, causing psychological harm, threatening or causing physical harm, threatened or actual destruction of property, or wearing, possessing, or displaying items depicting or implying hatred or prejudice of one of the characteristics stated above. Sexual Harassment Prohibited Sexual harassment of students is prohibited. Any person engages in sexual harassment whenever he/she makes sexual advances, requests sexual favors, and engages in other verbal or physical conduct of a sexual or sex-based nature, imposed on the basis of sex, that: 1.

denies or limits the provision of educational aid, benefits, services, or treatment; or that makes such conduct a condition of a student's academic status; or

2.

has the purpose or effect of: a. substantially interfering with a student's educational environment; b. creating an intimidating, hostile, or offensive educational environment; c. depriving a student of educational aid, benefits, services, or treatment; or d. making submission to or rejection of such conduct the basis for academic decisions affecting a student.

The terms "intimidating", "hostile", and "offensive" include conduct which has the effect of humiliation, embarrassment, or discomfort. Examples of sexual harassment include touching, crude jokes or pictures, discussions of sexual experiences, teasing related to sexual characteristics, and spreading rumors related to a person's alleged sexual activities. Making a Complaint; Enforcement Students are encouraged to report claims or incidents of bullying, harassment, sexual harassment, or any other prohibited conduct to the Nondiscrimination Coordinator, Grievance Coordinator, Building Principal, Assistant Principal for Pupil Personnel Services, Dean of Students, or a Complaint Manager. A student may choose to report to a person of the student's same sex. Complaints will be kept confidential to the extent possible given the need to investigate. Students who make good faith complaints will not be disciplined.

Niles Township High School District 219

7:20 Page 2 of 2

An allegation that a student was a victim of any prohibited conduct perpetrated by another student shall be referred to the Building Principal, Assistant Principal for Pupil Personnel Services, or Dean of Students for appropriate action. The Superintendent shall maintain a list of the names, addresses, and telephone numbers of the District's current Grievance Coordinator and Complaint Managers. The Superintendent shall also use reasonable measures to inform staff members and students of this policy, such as by including it in the appropriate handbooks. Any District employee who is determined, after an investigation, to have engaged in conduct prohibited by this policy will be subject to disciplinary action up to and including discharge. Any District student who is determined, after an investigation, to have engaged in conduct prohibited by this policy will be subject to disciplinary action, including but not limited to, suspension and expulsion consistent with the discipline policy. Any person making a knowingly false accusation regarding prohibited conduct will likewise be subject to disciplinary action up to and including discharge, with regard to employees, or suspension and expulsion, with regard to students. LEGAL REF.:

Title IX of the Educational Amendments, 20 U.S.C. § 1681 et seq. 34 C.F.R. Part 106. 105 ILCS 5/10-20.12,10,22.5, 5/27-1, and 5/23.7. 775 ILCS 5/1-101 et seq. 23 Ill. Admin. Code § 1.240 and Part 200. Franklin v. Gwinnett Co. Public Schools, 112 S.Ct. 1028 (1992). Gebster v. Lago Vista Independent School District, 118 S.Ct. 1989 (1998). Davis v. Monroe County Board of Education, U.S. 119 S.Ct. 1661 (1999). West v. Derby Unified School District No. 260 F.3d 1358 (10th Cir., 2000).

CROSS REF.:

2:260 (uniform grievance procedure), 5:20 (sexual harassment), 7:10 (equal educational opportunities), 7:180 (preventing bullying, intimidation, and harassment), 7:190 (student discipline)

ADOPTED:

March 21, 2011

Niles Township High School District 219

7:50-E1 Page 1 of 1

Students ExhibitAdministrative Procedure: Birth Certificate Affidavit STATE OF ILLINOIS COUNTY OF COOK Affidavit of Inability to Produce a Certified Copy of Birth Certificate Birth Verification Information 1. Name of student: _______________________________________________ 2. Address where student presently lives: ______________________________ _______________________________________________________________ 3. Birthdate: ________________

Birth place: __________________

4. Other documentation of student's birth (attach if available): ____ passport ____ visa ____ other government documentation ____ baptismal certificate ____ other (specify: __________________________________________) 5. Explain inability to provide a certified copy of student's birth certificate:

I hereby swear that the foregoing information is true and correct, and I understand that I may be subject to criminal prosecution for perjury if I have knowingly provided any false information. ___________________________ [name of parent or guardian] ___________________________ [address of parent or guardian] ___________________________ [signature of parent or guardian] Subscribed and sworn to before me this ____________ day of ____________, 2019 ___ ____________________________________ [Notary Public] Board Review: September 14, 1998

Niles Township High School District 219

7:180 Page 1 of 3

Students Preventing Bullying, Intimidation, and Harassment Bullying, intimidation, and harassment diminish a student’s ability to learn and a school’s ability to educate. Preventing students from engaging in these disruptive behaviors is an important District goal. Bullying on the basis of actual or perceived race, color, appearance, nationality, sex, sexual orientation, gender identity, gender-related identity or expression, ancestry, age, religion, physical or mental disability, order of protection status, status of being homeless, or actual or potential marital or parental status, including pregnancy, association with a person or group with one or more of the aforementioned actual or perceived characteristics, or any other distinguishing characteristic is prohibited in each of the following situations: 1. During any school sponsored education program or activity. 2. While in school, on school property, on school buses or other school vehicles, at designated school bus stops waiting for the school bus, or at school sponsored or school sanctioned events or activities. 3. Through the transmission of information from a school computer, a school computer network, or other similar electronic school equipment. For purposes of this policy, the term bullying means any severe or pervasive physical or verbal act or conduct, including communications made in writing or electronically, directed toward a student that has or can be reasonably predicted to have the effect of one or more of the following: 1. Placing the student in reasonable fear of harm to the student’s person or property. 2. Causing a substantially detrimental effect on the student’s physical or mental health. 3. Substantially interfering with the student’s academic performance. 4. Substantially interfering with the student’s ability to participate in or benefit from the services, activities, or privileges provided by a school. Bullying, intimidation, and/or harassment may take various forms, including without limitation: hazing, threats, stalking, physical violence, sexual harassment, sexual violence, theft, public humiliation, destruction of property, or retaliation for asserting or alleging an act of bullying. The Superintendent or designee shall develop and maintain a program that: 1. Fully implements and enforces each of the following Board policies: a. 7:20, Harassment of Students Prohibited. This policy prohibits any person from harassing, intimidating, or bullying a student based on the basis ofan actual or perceived race, color, appearance, nationality, sex, sexual orientation, gender identity, genderrelated identity or expression, ancestry, age, religion, physical or mental disability, order of protection status, status of being homeless, actual or potential marital or parental status, including pregnancy, association with a person or group with one or more of the aforementioned actual or perceived characteristics, or any other distinguishing characteristiccharacteristic that is identified in the policy. Each of those characteristics is also identified in this policy’s second paragraph. b. 7:190, Student Discipline. This policy prohibits students from engaging in hazing, bullying or any kind of aggressive behavior that does physical or psychological harm to another or any urging of other students to engage in such conduct; prohibited conduct includes any use of violence, force, noise, coercion, threats, intimidation, fear, harassment, or other comparable conduct.

Niles Township High School District 219

7:180 Page 2 of 3

c. 7:310, Restrictions on Publications and Written or Electronic Material. This policy prohibits students from: (i) accessing and/or distributing at school any written or electronic material, including material from the Internet, that will cause substantial disruption of the proper and orderly operation and discipline of the school or school activities, and (ii) creating and/or distributing written, printed or electronic material, including photographs or Internet material and blogs, that causes substantial disruption to school operations or interferes with the rights of other students or staff members. d. 7:20, Harassment of Students Prohibited. This policy prohibits any person from harassing or intimidating a student based upon a student’s sex, color, race, religion, creed, ancestry, national origin, physical or mental disability, sexual orientation, or other protected group status. ed. 6:235, Access to District Computers and Electronic Networks. This policy states that the use of the District’s electronic networks is limited to: (1) support of education and/or research, or (2) a legitimate business use. It subjects any individual to the loss of privileges, disciplinary action, and/or appropriate legal actions for violating the District’s Authorization of Electronic Network Access. Full implementation of the above policies includes: (a) conducting a prompt and thorough investigation of alleged incidents of bullying, intimidation, or harassing behavior or similar conduct, (b) providing each student who violates one or more of these policies with appropriate consequences and remedial action, and (c) protecting students against retaliation for reporting such conduct. 2. Examines the appropriate steps to understand and rectify conditions that foster bullying, intimidation, and harassment; this contemplates taking action to eliminate or prevent these disruptive behaviors beyond traditional punitive disciplinary actions. 3. Includes bullying prevention and character instruction in all grades in accordance with State law and Board policy 6:60, Curriculum Content. This includes incorporating student social and emotional development into the District’s educational program as required by State law and in alignment with Board policy 6:65, Student Social and Emotional Development. 4. Fully informs staff members of the District’s goal to prevent students from engaging in bullying and the measures being used to accomplish it. This includes: (a) communicating the District’s expectation – and the State law requirement – that teachers and other certificated employees maintain discipline, and (b) establishing a process for staff members to fulfill their obligation to report alleged acts of bullying, intimidation, hazing, harassment, and other acts of actual or threatened violence. 5. Encourages all members of the school community, including students, parents, volunteers, and visitors, to report alleged acts of bullying, intimidation, hazing, harassment, and other acts of actual or threatened violence. 6. Actively involves students’ parents/guardians in the remediation of the behavior(s) of concern. This includes ensuring that all parents/guardians are notified, as required by State law, whenever their child engages in aggressive behavior. 7. Communicates the District’s expectation that all students conduct themselves with a proper regard for the rights and welfare of other students. This includes a process for commending or acknowledging students for demonstrating appropriate behavior. 8. Annually communicates this policy to students and their parents/guardians. This includes annually disseminating information to all students and parents/guardians explaining the serious

Niles Township High School District 219

7:180 Page 3 of 3

disruption caused by bullying, intimidation, or harassment and that these behaviors will be taken seriously and are not acceptable in any form. 9. Engages in ongoing monitoring that includes collecting and analyzing appropriate data on the nature and extent of bullying in the schools and, after identifying appropriate indicators, assesses the effectiveness of the various strategies, programs, and procedures and reports the results of this assessment to the Board along with recommendations to enhance effectiveness. 10. Complies with State and federal law and is in alignment with Board policies. This includes prompting the Board of Education to update the policy beginning every 2 years after its initial adoption and filing this policy with the Illinois State Board of Education after the Board adopts or updates it.

This policy is not intended to infringe upon any right to exercise free expression or the free exercise of religion or religiously based views protected under the First Amendment to the U.S. Constitution or under Section 3 or 4 of Article 1 of the Ill. Constitution.

LEGAL REF.:

405 ILS 49/, Children’s Mental Health Act 105 ILCS 5/10-20.14, 5/24-24, and 5/27-23.7. 23 Ill.Admin.Code §§1.240 and §1.280.

CROSS REF.:

2:240 (board policy development), 5:230 (maintaining student discipline), 6:60 (curriculum content), 6:65 (student social and emotional development), 7:20 (harassment of students prohibited), 7:190 (student discipline), 7:220 (bus conduct), 7:230 (misconduct by students with disabilities), 7:240 (conduct code for participants in extracurricular activities), 7:285 (food allergy management program), 7:310 (restrictions on publications and written or electronic material)

ADOPTED:

March 21, 2011

Niles Township High School District 219

(NEW)

7:180-AP1 Page 1 of 1

Students Administrative Procedure: Mandatory Reporting of Hazing In Illinois, hazing is a crime. The Board of Education desires to ensure students are educated in a safe environment, free of all forms of violence, including hazing. District employees play a critical role in combating hazing. A person commits hazing when he or she knowingly requires the performance of any act by a student or other person in a school, college, university, or other educational institution of this State, for the purpose of induction or admission into any group, organization or society associated or connected with that institution if: (1) the act is not sanctioned or authorized by that educational institution; and (2) the act results in bodily harm to any person. 720 ILCS 5/12C-50. District employees must immediately report a suspicion or knowledge of hazing to a Complaint Manager identified under exhibit 2:260-E1, Names of Complaint Managers, Grievance Coordinator and Nondiscrimination Coordinator.

Niles Township High School District 219

7:325-E3 Page 1 of 2

Students Exhibit: Fund-Raising Final Accounting and Evaluation Report Niles Township High School District 219 Fund-Raiser Final Accounting and Evaluation Report Organization:

Date:

Sponsor/Coach:

Circle one:

West

North

Central

Type of Fund-Raiser: Dates of Fund-Raiser:

Begin:

End:

PURCHASES Description

Quantity

Unit Price

GRAND TOTAL

Total Cost

Invoice #

$

SALES Description

Quantity

RETURNS Unit Price

GRAND TOTAL

Sale Amount

Amount

Quantity

$

Price

Credit Amount

$

RECORD OF DEPOSITS WITH BOOKKEEPER Date

Vendor

FUND-RAISER PROFIT (LOSS)

Receipt #

Description Sales (-) Purchases (+) Returns

= Profit (Loss)

Amount

Niles Township High School District 219

7:325-E3 Page 2 of 2

Evaluation of Fundraising Event: To better plan future fund-raisers, please complete the following evaluation. Rating Scale High

Low

1.

Quality of product sold

5

4

3

2

1

2.

Relationship with vendor

5

4

3

2

1

3.

Community/Student interest in buying the product

5

4

3

2

1

4.

If you were to utilize the same type of fundraising in the future, what would you do differently?

Sponsor Signature:

Date:

Director Signature:

Date:

Bookkeeper Signature:

Date:

Principal Signature:

Date:

Distribution:

Originator Director Assistant Principal for Operations Bookkeeper

Board Review: February 23, 2004

Niles Township High School District 219

7:340 Page 1 of 2

Students Student Records School student records are confidential and information from them shall not be released other than as provided by law. Any school student record that contains personally identifiable information or other information that would link the document to an individual student is a school student record if maintained by the District, is any writing or other recorded information concerning a student and by which a student may be identified individually that is maintained by a school or at its direction or by a school employee, regardless of how or where the information is stored, except for (1) certain records that are kept in the sole possession of a school staff member, that are destroyed not later than the student's graduation or permanent withdrawal, and are not accessible or revealed to any other person except a temporary substitute teacher, and (2) records maintainedkept by law enforcement officersials working in the school, (3) video and other electronic recordings that are created in part for law enforcement, security, or safety reasons or purposes, and (4) electronic recordings made on school buses. An employee who violates this policy may be subject to disciplinary action, including termination. State and federal law grants students and parent(s)/guardian(s) certain rights, including the right to inspect, copy, and challenge their or their child's school student records. The information contained in school student records shall be kept current, accurate, clear and relevant. All information maintained concerning a student receiving special education services shall be directly related to the provision of services to that child. The District may release directory information as permitted by law, but a parent(s)/guardian(s) shall have the right to object to the release of information regarding their child. However, the Districts will comply with an ex parte court order requiring it to permit the U.S. Attorney General or designee to have access to a student's school records without notice to, or the consent of, the student’s' parent(s)/guardian(s). The Superintendent shall implement this policy with administrative procedures. The Superintendent shall also designate an Official rRecords cCustodian for each school who shall maintain and protect the confidentiality of school student records. The Superintendent or a designee shall inform staff members of this policy, and shall inform students and their parent(s)/guardian(s) of it, as well as their rights regarding student school student records. LEGAL REF.:

Chicago Tribune Co. v. Chicago Bd. oOf Ed., 773 N.E.2d 674 (Ill.App. 1, Dist. 2002). Owasso I.S.D. No. I-011 v. Falvo, 122 S. Ct. 934 (2002). Family Educational Rights and Privacy Act, 20 U.S.C. § 1232g; 34 C.F.R. Part 99. Children’s Privacy Protection and Parental Empowerment Act, P.A. 93-462325 ILCS 17/. 105 ILCS 5/10-20.21b, 20.37, 20.40, 5/14-1.01 et seq. and 10/1 et seq. 50 ILCS 205/7. 23 Ill. Admin. Code §§-Parts 226 and 375.

CROSS REF:

5:100 (staff development program), 5:130 (responsibilities concerning internal information), 7:15 (student and family privacy rights), 7:220 (bus conduct)

Niles Township High School District 219

7:340 Page 2 of 2

ADMIN PROC:

7:15-E (exhibit - notification to parents of family privacy rights), 7:340-AP1 (administrative procedure - school student records), 7:340-AP1, E1 (exhibit noticefication to parent(s)/guardian(s) and students of their rights concerning a student's school records), 7:340-AP1, E2 (exhibit - consent for release of student records), 7:340-AP1, E3 (parent letter on release of student information (accomplishments), 7:340-AP1, E4 (parent letter on release of student information to the military), 7:340-AP1, E5 (parent letter on release of student information to postsecondary educational institutions), 7:340-AP2 (storage and destruction of school student records), 7:340-AP2, E1 (letter containing schedule for destruction of student records)

ADOPTED:

June 7, 2004

Niles Township High School District 219

SEE 7:340-AP1

7:340-AP Page 1 of 6

Students Administrative Procedure - Student Records Student Records Defined A student record is any record that contains personally identifiable information or other information that would link the document to an individual student if it is maintained by the District, except records (1) kept in a school staff member's sole possession, are destroyed not later than the student's graduation or permanent withdrawal, and are not accessible or revealed to any other person except a temporary substitute teacher, or (2) kept by law enforcement officials working in the school. Maintenance of School Student Records The District maintains 2 sets of school records for each student: a permanent record and a temporary record. The permanent record shall include: Basic identifying information (legal first, middle and last names, addresses, phone numbers, birth date and place, gender, and the names and addresses of the student’s parent(s)/guardian(s)) Academic transcripts, including grades, class rank, graduation date, grade level achieved Attendance record Accident and health reports Record of release of permanent record information in accordance with 105 ILCS 10/6(c) Scores received on all State assessment tests administered at the high school level (that is, grades 9 through 12) Scores of all college entrance exams No other information shall be kept in the permanent record. The permanent record shall be maintained by the District for not less than 60 years after the student graduated, withdrew, or transferred. All information not required to be kept in the student permanent record is kept in the student’s temporary record and must include: A record of release of temporary record information in accordance with 105 ILCS 10/6c Scores received on the State assessment tests administered in the elementary grade levels (that is kindergarten through grade 8) Information regarding serious infractions (that is, those involving drugs, weapons, or bodily harm to another) that resulted in expulsion, suspensions, or the imposition of punishment or sanction Information provided under the Abuse and Neglected Child Reporting Act (325 ILCS 5/8.6), including any final finding report received from a Child Protective Service Unit Completed home language survey

Niles Township High School District 219

SEE 7:340-AP1

7:340-AP Page 2 of 6

The temporary record consists of all student school records not contained in a student permanent record and may include: Family background information Intelligence test scores, group and individual Aptitude test scores Reports of psychological evaluations, including information on intelligence, personality and academic information obtained through test administration, observation, or interviews Elementary and secondary achievement level test results Participation in extracurricular activities, including any offices held in school-sponsored clubs or organizations Honors and awards received Other disciplinary information Special education files, including the report of the multidisciplinary staffing on which placement or nonplacement was based, and all records and tape recordings relating to special education placement hearings and appeals Verified reports or information from non-educational persons, agencies, or organizations Verified information of clear relevance to the student’s education Information in the temporary record will indicate authorship and the date it was added to the record. The District will maintain the student's temporary record 5 years after the student has transferred, graduated, or permanently withdrawn from the District. Temporary records that may be of continued assistance to a student with disabilities who graduates or permanently withdraws from the District, may, after 5 years, be transferred to the parent(s)/guardian(s) or to the student, if the student has succeeded to the rights of the parent(s)/guardian(s). The Building Principal or his/her designee is the record custodian for his or her respective building and is responsible for the maintenance, care, and security of a student's permanent or temporary records. Upon a student’s graduation, transfer, or permanent withdrawal, the Building Principal or designee shall notify the parent(s)/guardian(s) and the student when the student’s records are scheduled to be destroyed and of their right to request a copy of such records. Before any school student record is destroyed or information deleted therefrom, the parent(s)/guardian(s) must be given reasonable prior notice at his or her last known address and an opportunity to copy the record and information proposed to be destroyed or deleted. Student records shall be reviewed at least every 4 years, or upon a student's change in attendance centers, whichever occurs first, to verify entries and correct inaccurate information. The collection and maintenance of the student's medical and health information and records shall be done in a manner in which insures the strictest confidentiality and is in accordance with federal and state laws regarding student records. Access To Student Records The District shall grant access to student records as follows: 1. Neither the District nor any of its employees shall release, disclose, or grant access to information found in any student record except under the conditions set forth in the Illinois School Student Records Act. 2. The parent(s)/guardian(s) of a student under 18 years of age, or designee, shall be entitled to inspect and copy information in the child's school records; a student less than 18 years old may inspect or copy information only in the student’s permanent school record. Such requests

Niles Township High School District 219

SEE 7:340-AP1

7:340-AP Page 3 of 6

shall be made in writing and directed to the Building Principal. Access to the records shall be granted within 15 days of the District's receipt of such a request. Where the parents/guardians are divorced or separated, both shall be permitted to inspect and copy the student's school records unless the District has actual notice of a court order indicating otherwise. The District shall send copies of the following to both parents/guardians at either's request, unless the District has actual notice of a court order indicating otherwise: a. b. c. d. e.

Academic progress reports or records; Health reports; Notices of parent-teacher conferences; School calendars distributed to; and Notices about open houses, graduations, and other major school events including pupilparent/guardian interaction.

When the student reaches 18 years of age, graduates from high school, marries, or enters military service all rights and privileges accorded to parent(s)/guardian(s) become exclusively those of the student. Access shall not be granted the parent(s)/guardian(s) or the student to confidential letters and recommendations concerning the admission to a post-secondary educational institution, applications for employment or the receipt of an honor or award that have been placed in the records prior to January 1, 1975, provided such letters and statements are not used for purposes other than those for which they were specifically intended. Access shall not be granted to such letters and statements entered into the record at any time if the student has waived his or her right of access after being advised of his or her right to obtain the names of all persons making such confidential letters and statements. 3. District 219 does not share student disciplinary records with post-secondary institutions. When a post-secondary educational institution requests that the District verify a student's selfreport about his/her discipline record, or that the District provide specific information about the student's discipline record, including reasons for suspensions, the Administration should respond uniformly to all such requests by making the following response: 'by Board of Education Policy, District 219 will only verify or release permanent student records.' 4. The District may without parental/guardian consent or notification grant access to, or release information from, student records to District employees or officials or the Illinois State Board of Education provided a current, demonstrable, educational or administrative need is shown. Access in such cases is limited to the satisfaction of that need. 5. The District may grant access to, or release information from, student records without parental/guardian consent or notification to any person for the purpose of research or statistical reporting as part of an approved university program provided that no student or parent(s)/guardian(s) can be identified from the information released and the person to whom the information is released signs an affidavit agreeing to comply with all applicable statutes and rules pertaining to school student records. 6. The District shall grant access to or release information from a student's records pursuant to a court order, provided that the parent(s)/guardian(s) shall be given prompt written notice of such order's terms, the nature and substance of the information proposed to be released, and an opportunity to inspect and copy such records and to challenge their contents. However, the District will comply with an ex parte court order requiring it to permit the U.S. Attorney

Niles Township High School District 219

SEE 7:340-AP1

7:340-AP Page 4 of 6

General or designee to have access to a student's school records without notice to or the consent of the student's parent(s)/guardian(s). 7. The District shall grant access to or release information from any student record as specifically required by federal or State statute. 8. The District shall grant access to or release information from student records to any person possessing a written, dated consent, signed by the parent(s)/guardian(s) or eligible student stating to whom the records may be released, and the information or record to be released. One copy of the consent form will be kept in the records and one copy is given to the parent(s)/guardian(s) or eligible student. Whenever the District requests the consent to release certain records, the records custodian shall inform the parent(s)/guardian(s) or eligible student that they shall have the right to limit such consent to specific portions of information in the records. 9. The District may release student records to the records custodian of another Illinois school, or an official with similar responsibilities in a non-Illinois school in which the student has enrolled or intends to enroll, upon written request from such official. 10. Prior to the release of any records or information under items 7 and 9 above, the District shall provide prompt written notice to the parent(s)/guardian(s) or eligible student that they shall have the right to limit such consent to specific portions. This notification shall include a statement concerning the nature and substance of the records to be released and the right to inspect, copy, and challenge the contents. If the release is under 7 above and relates to more than 25 students, a notice published in the newspaper is sufficient. 11. The District may release student records or information in connection with an emergency without parental consent if the knowledge of such information is necessary to protect the health or safety of the student or other persons. The building principal and his/her designee shall make this decision taking into consideration the nature of the emergency, the seriousness of the threat to the health or safety of the student or other persons, the need for such records to meet the emergency, and whether the persons to whom such records are released are in a position to deal with the emergency. The District shall notify the parent(s)/guardian(s) or eligible student as soon as possible of the information released, the date of the release, the person, agency or organization to whom the release was made, and the purpose of the release. 12. The District shall grant access to or release information from student records to juvenile authorities when necessary for the discharge of their official duties upon their request before the student's adjudication, provided they certify in writing that the information will not be disclosed to any other party except as provided under law or order of court. “Juvenile authorities” means: (a) a circuit court judge and court staff members designated by the judge; (b) parties to the proceedings under the Juvenile Court Act of 1987 and their attorneys; (c) probation officers and court appointed advocates for the juvenile authorized by the judge hearing the case; (d) any individual, public or private agency having court ordered custody of the child; (e) any individual, public or private agency providing education, medical or mental health service to the child when the requested information is needed to determine the appropriate service or treatment for the minor; (f) any potential placement provider when such release is authorized by the court to determine the appropriateness of the potential placement; (g) law enforcement officers and prosecutors; (h) adult and juvenile prisoner review boards; (I) authorized military personnel; and (j) individuals authorized by court.

Niles Township High School District 219

SEE 7:340-AP1

7:340-AP Page 5 of 6

13. The District shall grant access to or release information from student records to a SHOCAP (Serious Habitual Offender Comprehensive Action Program) committee member, provided that: a. The committee member is a State or local official or authority, b. The disclosure concerns the juvenile justice system’s ability to effectively serve, prior to adjudication, the student whose records are to be released and the official or authority certifies in writing that the records will not be disclosed to any other party except as provided under State law without the prior written consent of the student’s parent(s)/guardian(s), c. The disclosure’s purpose is limited to identifying serious habitual juvenile offenders and matching those offenders with community resources pursuant to Section 5-145 of the Juvenile Court Act of 1987, and d. The release, transfer, disclosure, or dissemination consistent with the Family Educational Rights and Privacy Act. 14. Upon their request, military recruiters and institutions of higher learning shall have access to secondary students' names, addresses, and telephone listings, unless an objection is made by the student's parent(s)/guardian(s). The Building Principal or designee shall notify parent(s)/guardian(s) that they may make this objection. 15. The District may charge a reasonable cost for copying information in a student's records. No parent(s)/guardian(s) or student shall be precluded from copying information because of financial hardship. 16. Except as noted below, a record of all releases of information from student records (including all instances of access granted whether or not records were copied) shall be kept and maintained as part of such records. This record shall be maintained for the life of the student record and shall be accessible only to the parent(s)/guardian(s) or eligible student, records custodian, or other person. The record of release shall include: a. b. c. d. e.

Information released or made accessible. Reason for release or grant of access The name, position, and signature of the person obtaining the release or access. The date of the release or grant of access. A copy of any consent to such release.

No record of a disclosure is maintained when records are disclosed according to the terms of an ex parte court order. Orders of Protection Upon receipt of a court order of protection, the Building Principal shall file it in the records of a child who is the "protected person" under the order of protection. No information or records shall be released to the Respondent named in the order of protection. When a child who is a "protected person" under an order of protection transfers to a public or private school, the Building Principal or designee shall, at the request of the Petitioner, provide, within 24 hours of the transfer or as soon as possible, written notice of the order of protection, along with a certified copy of the order, to the school to which the child is transferring.

Niles Township High School District 219

SEE 7:340-AP1

7:340-AP Page 6 of 6

Student Record Challenges The parent(s)/guardian(s) may challenge the accuracy, relevancy or propriety of the records, except when the student's school records are being forwarded to another school, no challenge may be made to grades or references to expulsions or out-of-school suspensions. They have the right to request a hearing at which each party has the right to: • • • • •

Present evidence and to call witnesses; Cross-examine witnesses; Counsel; A written statement of any decision and the reasons therefore; and Appeal an adverse decision to an administrative tribunal or official to be established or designated by the State Board.

The parent(s)/guardian(s) may insert a written statement of reasonable length describing their position on disputed information. The school will include a copy of the statement in any release of the information in dispute. LEGAL REF.:

20 U.S.C. § 1232(g)(j). Owasso I.S.D. No. I-011 v. Falvo, 122 S. Ct. 934 (2002). Family Educational Rights and Privacy Act, 20 U.S.C. § 1232(g); 34 C.F.R. Part 99. 105 ILCS 5/10-21.8 and 10/1 et seq. 23 Ill. Admin. Code § 375.

Board Review: June 27, 2011

Niles Township High School District 219

REWRITTEN

7:340-AP1 Page 1 of 11

Students Administrative Procedure: School Student Records A. B. C. D. E. F. G. H. I. J. K. L. M.

Legal Citations and Definitions School Student Records Defined Eligible Students Accorded the Rights of Parent/Guardian Official Records Custodians Maintenance of School Student Records Retention and Destruction of School Student Records Social Security Numbers Access to School Student Records Record of Release Orders of Protection Transmission of Records for Transfer Students Directory Information Student Record Challenges

A. Legal Citations and Definitions The legal requirements contained in this procedure are followed by a citation to the controlling rule and/or statute. Citations in parenthesis indicate the location of a named law. For additional clarification regarding a requirement, the cited law should be reviewed. Definitions are found in the Illinois School Student Records Act (105 ILCS 10/2) and the Illinois State Board of Education rules (23 Ill.Admin.Code §375.10). For easy reference, some definitions are re-printed in this procedure. The release of confidential information given by a student to a therapist (e.g., school counselor or psychologist) is not included in these procedures but is governed by the Mental Health and Developmental Disabilities Confidentiality Act (740 ILCS 110/). B. School Student Records Defined School Student Record means any writing or other recorded information concerning a student and by which a student may be individually identified that is maintained by a school or at its direction or by an employee of a school, regardless of how or where the information is stored. 105 ILCS 10/2(d). Special Education Records means school records that relate to identification, evaluation, or placement of, or the provision of a free and appropriate public education to, students with disabilities under the Individuals with Disabilities Education Act (20 U.S.C. §1400 et seq.) and Article 14 of the School Code. These records include the report of the multidisciplinary staffing conference on which placement or nonplacement was based and all records and audio recordings in any format relating to special education placement hearings and appeals. 23 Ill.Admin.Code §375.10. A school student record does not include any of the following: 1. Writings or other recorded information kept in the sole possession of a school staff member that is destroyed not later than the student’s graduation or permanent withdrawal, and is not accessible or revealed to any other person except a temporary substitute teacher. 105 ILCS 10/2(d). 2. Information maintained by law enforcement professionals working in the school. 105 ILCS 10/2(d).

Niles Township High School District 219

REWRITTEN

7:340-AP1 Page 2 of 11

3. Video or other electronic recordings created and maintained by law enforcement professionals working in the school or for security or safety reasons or purposes, provided the information was created at least in part for law enforcement, security, or safety reasons or purposes. 23 Ill.Admin.Code §375.10. 4. Electronic recordings made on school buses, as defined in the exemption from the criminal offense of eavesdropping in 720 ILCS 5/14-3. 23 Ill.Admin.Code §375.10. C. Eligible Students Accorded the Rights of Parent/Guardian All rights and privileges concerning school student records that are accorded to parents/guardians become exclusively those of the student when the student reaches 18 years of age, graduates from high school, marries, or enters military service, whichever occurs first. 105 ILCS 10/2(g). Such students are called eligible students in this procedure. D. Official Records Custodians Each Building Principal is designated the Official Records Custodian for his or her respective school and has the duties, without limitation, listed below. 1. Is responsible for the maintenance, care, and security of all school student records, whether or not the records are in his or her personal custody or control, and shall take all reasonable measures to prevent unauthorized access to or dissemination of school student records. 105 ILCS 10/4(a)&(b). 2. Reviews student temporary records at least every 4 years, or upon a student’s change in attendance centers, whichever occurs first, to verify entries and correct inaccurate information. The records review is required in any given school year at the time a student first changes attendance centers within the District, but it does not need to be conducted if the student enrolls in a different attendance center later in that same school year. 23 Ill.Admin.Code §375.40(b). 3. When notified by the Dept. of Children and Family Services (DCFS), purges DCFS’s final finding report from the student’s record and returns the report to DCFS. If a school has transferred the report to another school as part of the transfer of the student’s records, the sending school shall forward a copy of the DCFS’s request to the receiving school. 325 ILCS 5/8.6. 4. Manages requests to access school student records. 5. Transfers a certified copy of the records of students transferring to another school and retains the original records. 6. Provides all required notices to parents/guardians and students, including without limitation, each of the following: a. Upon initial enrollment or transfer to the school, notification of rights concerning school student records; the notification may be delivered by any means likely to reach parents, including direct mail or email, delivery by the student to the parent, or incorporation into a student handbook. 23 Ill.Admin.Code §375.30. b. Annual notification of information that is considered to be directory information and of the procedures to be used by parents/guardians to request that specific information not be released. 23 Ill.Admin.Code §375.80. c. Notification to secondary students and their parents/guardians that they may opt out of the disclosure of students’ names, addresses, and telephone listings to military recruiters and institutions of higher learning. Sec. 9528 of the No Child Left Behind, 20 U.S.C. §7908.

Niles Township High School District 219

REWRITTEN

7:340-AP1 Page 3 of 11

d. Notification of their right to a hearing to challenge any entry in the school student records (except for academic grades) and Official Records Custodian’s name and contact information. 23 Ill.Admin.Code §375.90. e. Upon a student’s graduation, transfer, or permanent withdrawal, notification of the destruction schedule for the student’s permanent and temporary school student records and of their right to request a copy. 105 ILCS 10/4(h); 23 Ill.Admin.Code §375.40(c). 7. Takes all action necessary to assure that school personnel are informed of the provisions of the School Student Records Act. 105 ILCS 10/3(c). 8. Performs all actions required of the District described in this procedure and the laws governing school student records. The Building Principal may delegate any of these duties to an appropriate staff member but shall remain responsible for the duty’s execution. E. Maintenance of School Student Records 105 ILCS 10/2; 23 Ill.Admin.Code §375.10. The District maintains two types of school records for each student: a permanent record and a temporary record. The student permanent record shall consist of the following and only the following: 1. Basic identifying information, including the student’s name and address, birth date and place, gender, and the names and addresses of the student’s parent(s)/guardian(s) 2. Academic transcripts, including grades, class rank, graduation date, grade level achieved, scores on college entrance examinations, and the unique student identifier assigned and used by ISBE’s Student Information System (23 Ill.Admin.Code §1.75.) 3. Attendance record 4. Health record, defined by ISBE rule as “medical documentation necessary for enrollment and proof of dental examinations, as may be required under Section 27-8.1 of the School Code” 5. Scores received on all State assessment tests administered at the high school level (that is, grades 9 through 12) 6. Record of release of permanent record information that contains the information listed in the subsection on Record of Release, below If not maintained in the temporary record, the permanent record may include: 1. Honors and awards received 2. Information concerning participation in school-sponsored activities or athletics, or offices held in school-sponsored organizations No other information shall be placed in the permanent record. The student temporary record contains all information not required to be kept in the student permanent record and must include: 1. Record of release of temporary record information that contains the information listed in the subsection on Record of Release, below 2. Scores received on the State assessment tests administered in the elementary grade levels (that is, kindergarten through grade 8) 3. Completed home language survey (23 Ill.Admin.Code §228.15(d).)

Niles Township High School District 219

REWRITTEN

7:340-AP1 Page 4 of 11

4. Information regarding serious disciplinary infractions (that is, those involving drugs, weapons, or bodily harm to another) that resulted in expulsion, suspension, or the imposition of punishment or sanction 5. Any final finding report received from a Child Protective Service Unit provided to the school under the Abused and Neglected Child Reporting Act; no report other than what is required under Section 8.6 of that Act shall be placed in the student record (23 Ill.Admin.Code §375.40(f).) 6. Health-related information, defined by ISBE rule as “current documentation of a student’s health information, not otherwise governed by the Mental Health and Developmental Disabilities Confidentiality Act (740 ILCS 110) or other privacy laws, which includes identifying information, health history, results of mandated testing and screenings, medication dispensation records and logs (e.g., glucose readings), long-term medications administered during school hours, and other healthrelated information that is relevant to school participation (e.g., nursing services plan, failed screenings, yearly sports physical exams, interim health histories for sports)” 7. Accident report, defined by ISBE rule as “documentation of any reportable student accident that results in an injury to a student, occurring on the way to or from school or on school grounds, at a school athletic event or when a student is participating in a school program or school-sponsored activity or on a school bus and that is severe enough to cause the student not to be in attendance for one-half day or more or requires medical treatment other than first aid. The accident report shall include identifying information, nature of injury, days lost, cause of injury, location of accident, medical treatment given to the student at the time of the accident, or whether the school nurse has referred the student for a medical evaluation, regardless of whether the parent, guardian or student (if 18 years or older) or an unaccompanied homeless youth … has followed through on that request.” 8. Any documentation of a student’s transfer, including records indicating the school or school district to which the student transferred (23 Ill.Admin.Code §375.75(e).) 9. Completed course substitution form for any student who, when under the age of 18, is enrolled in vocational and technical course as a substitute for a high school or graduation requirement (23 Ill.Admin.Code §1.445.) The temporary record may also consist of: 1. Family background information 2. Intelligence test scores, group and individual 3. Aptitude test scores 4. Reports of psychological evaluations, including information on intelligence, personality, and academic information obtained through test administration, observation, or interviews 5. Elementary and secondary achievement level test results 6. Participation in extracurricular activities, including any offices held in school-sponsored clubs or organizations 7. Honors and awards received 8. Teacher anecdotal records 9. Other disciplinary information 10. Special education records 11. Records associated with plans developed under section 504 of the Rehabilitation Act of 1973 (29 U.S.C. §701 et seq.) 12. Verified reports or information from non-educational persons, agencies, or organizations of clear relevance to the student’s education

Niles Township High School District 219

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F. Retention and Destruction of School Student Records The permanent record is maintained for at least 60 years after the student transfers, graduates, or permanently withdraws. 105 ILCS 10/4(e). The temporary record is maintained for at least 5 years after the student transfers, graduates, or permanently withdraws. 105 ILCS 10/4(f). Individuals adding information to a student’s temporary record must include their name, signature, and position and the date the information was added. 105 ILCS 10/4(d). Temporary records that may be of assistance to a student with a disability who graduates or permanently withdraws, may, after 5 years, be transferred to the parent(s)/guardian(s) or to the eligible student. 23 Ill.Admin.Code §375.40(d). G. Social Security Numbers School officials, with limited exceptions, may not require students or their parents/guardians to provide social security numbers. Privacy Act of 1974, 5 U.S.C. §552a, as supplemented by Pub.L. 93-579. The collection and retention of social security numbers shall be in accordance with Board policy 4:15, Identity Protection. H. Access to School Student Records The phrase “access to a school student record” means any release or disclosure of information from a student’s school record, whether or not any record is copied, and should be broadly interpreted. Access in all cases is limited to the designated portion of the record to which the consent or statutory authority applies. Neither the District nor any of its employees shall release, disclose, or grant access to information found in any school student record except under the conditions set forth in the Illinois School Student Records Act. 105 ILCS 10/6. Absent a court order, school officials do not provide educational records to the Immigration Customs Enforcement. The Building Principal shall grant access to school student records as detailed below. The Building Principal shall consult with the Superintendent and, if authorized, the Board Attorney concerning any questions. 1. Access to Parent/Guardian or Eligible Student a. A student’s parent(s)/guardian(s) or eligible student, or designee, are entitled to inspect and copy information in the student’s school record; a student less than 18 years old may inspect or copy information in his or her permanent school record. 105 ILCS 10/5. A request to inspect or copy school student records shall be made in writing and directed to the Building Principal. Access to the records shall be granted within 15 school days after the receipt of such a request. 105 ILCS 10/5(c). The response to an access request for a special education student’s records shall include those school student records located in the special education office. b. The parent(s)/guardian(s) or the District may request a qualified professional to be present to interpret the student’s records. 105 ILCS 10/5(b). If the District makes the request, it is responsible for securing and bearing the cost of the professional’s presence. c. Unless the District has actual notice of a court order indicating otherwise: i. Divorced or separated parents/guardians are both permitted to inspect and copy the student’s school student records otherwise. ii. The Building Principal shall send copies of the documents listed below to both parents/guardians at either’s request. 105 ILCS 5/10-21.8. 1. Academic progress reports or records 2. Health reports

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3. Notices of parent-teacher conferences 4. School calendar regarding the student 5. Notices about open houses, graduations, and other major school events including student-parent/guardian interaction d. The school will deny access to a student’s school records to a parent against whom an order of protection was issued. 750 ILCS 60/214(b)(15). See Orders of Protection, below. e. Access shall not be granted the parent(s)/guardian(s) or the student to confidential letters and recommendations concerning the admission to a post-secondary educational institution, applications for employment or the receipt of an honor or award which were placed in the records prior to January 1, 1975, provided such letters and statements are not used for purposes other than those for which they were specifically intended. Access shall not be granted to such letters and statements entered into the record at any time if the student has waived his or her right of access after being advised of his or her right to obtain the names of all persons making such confidential letters and statements. 105 ILCS 10/5(e). 2. Access With Consent of Parent/Guardian or Eligible Student a. Access will be granted to any person possessing a written, dated consent, signed by the parent(s)/guardian(s) or eligible student, stating to whom the records may be released, the information or record to be released, and the reason for the release. 105 ILCS 10/6(a)(8); 23 Ill.Admin.Code §375.70(e). Whenever the District requests the consent to release records, the Building Principal shall inform the parent(s)/guardian(s) or eligible student in writing of the right to inspect, copy, and challenge their contents and to limit such consent to designated portions of the records. 105 ILCS 10/6(a)(8). b. Access to any record that is protected by the Mental Health and Developmental Disabilities Confidentiality Act (MHDDCA, 740 ILCS 110/), specifically that of a therapist, social worker, psychologist, nurse, agency, or hospital that was made in the course of providing mental health or developmental disabilities services to a student, will be granted according to the consent requirements contained in MHDDCA. 740 ILCS 110/4&5. 3. Access Without Notification to or Consent of Parent/Guardian or Eligible Student a. District employees or officials of the Illinois State Board of Education will be granted access, without parental/guardian consent or notification, when a current, demonstrable, educational or administrative need is shown. Access in such cases is limited to the satisfaction of that need. 105 ILCS 10/6(a)(2). Individual board members do not have a right to see student records merely by virtue of their office unless they have a current demonstrable educational or administrative interest in the student and seeing his or her record(s) would be in furtherance of the interest. 105 ILCS 10/6(a)(2). b. Access will be granted, without parental/guardian consent or notification, to any person for the purpose of research, statistical reporting, or planning, provided that no student or parent/guardian can be identified from the information released, and the person to whom the information is released signs an affidavit agreeing to comply with all applicable statutes and rules pertaining to school student records. 105 ILCS 10/6(a)(4). c. The District will comply with an ex parte court order requiring it to permit the U.S. Attorney General or designee to have access to a student’s school records without notice to or the consent of the student’s parent(s)/guardian(s). 20 U.S.C. §1232(g)(j), as added by the Sec. 507 of the U.S.A. Patriot Act of 2001. An ex parte order is an order issued by a court of competent jurisdiction without notice to an adverse party.

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d. A SHOCAP (Serious Habitual Offender Comprehensive Action Program) committee member will be granted access, but only to the extent that the release, transfer, disclosure, or dissemination is consistent with the Family Educational Rights and Privacy Act. 105 ILCS 10/6(a)(10) allows disclosure to SHOCAP committee members who are “state and local officials and authorities” as those terms are used in the federal Family Educational Rights and Privacy Act. This federal law does not define “state and local officials and authorities;” rather, it limits when disclosure may be made to such officials and authorities. e. Juvenile authorities will be granted access when necessary for the discharge of their official duties upon their request before the student’s adjudication, provided they certify in writing that the information will not be disclosed to any other party except as provided under law or order of court. Juvenile authorities means: (a) a circuit court judge and court staff members designated by the judge; (b) parties to the proceedings under the Juvenile Court Act of 1987 and their attorneys; (c) probation officers and court appointed advocates for the juvenile authorized by the judge hearing the case; (d) any individual, public or private agency having court-ordered custody of the child; (e) any individual, public or private agency providing education, medical or mental health service to the child when the requested information is needed to determine the appropriate service or treatment for the minor; (f) any potential placement provider when such release is authorized by the court to determine the appropriateness of the potential placement; (g) law enforcement officers and prosecutors; (h) adult and juvenile prisoner review boards; (i) authorized military personnel; and (j) individuals authorized by court. 105 ILCS 10/6(a)(6.5). f.

Military recruiters and institutions of higher learning will be granted access to secondary students’ names, addresses, and telephone listings, unless an objection is made by the student’s parent(s)/guardian(s). Military recruiters and institutions of higher learning have access to students’ names, addresses, and phone numbers even if the District does not release directory information. Sec. 9528 of the No Child Left Behind, 20 U.S.C. §7908. For more information, see 7:340-AP1, E4, Parent Letter on Release of Student Information to the Military; 7:340AP1, E5, Parent Letter on Release of Student Information to Postsecondary Educational Institutions.

4. Access Without Consent of, but With Notification to, Parent/Guardian or Eligible Student a. Access will be granted pursuant to a court order, provided that the parent(s)/guardian(s) shall be given prompt written notice of such order’s terms, the nature and substance of the information proposed to be released, and an opportunity to inspect and copy such records and to challenge their contents. 105 ILCS 10/6(a)(5). Parents of students who are named in a court order shall be deemed to have received the required written notice. The Building Principal shall respond to the order no earlier than 5 school days after its receipt in order to afford parents/guardians the opportunity to review, inspect, and challenge the records if the parents choose to do so. 23 Ill.Admin.Code §375.70(d). For the purposes of these procedures, a court order is a document signed by a judge. A subpoena signed by a court clerk, an attorney, or an administrative agency official shall not be considered a court order unless signed by a judge. 23 Ill.Admin.Code §375.40(a). b. Information may be released without parental consent, in connection with an articulable and significant threat to the health or safety of a student or other individuals, to appropriate persons if the knowledge of the requested information is necessary to protect the health or safety of the student or other individuals. The Building Principal shall make this decision taking into consideration the seriousness of the threat, the need for such records to meet the emergency, whether the persons to whom such records are released are in a position to deal with the

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emergency, and the extent to which time is of the essence in dealing with the emergency. 105 ILCS 10/6(a)(7); 23 Ill.Admin.Code §375.60. The Building Principal shall notify the parent(s)/guardian(s) or eligible student, no later than the next school day after the date that the information is released, of the date of the release, the person, agency or organization to whom the release was made, and the purpose of the release. c. The District will grant access as specifically required by federal or State statute, provided the individual complies with the requirements in 23 Ill.Admin.Code §375.70(b). 105 ILCS 10/6(a)(6). Prior to granting access, the Building Principal shall provide prompt written notice to the parent(s)/guardian(s) or eligible student of this intended action. 105 ILCS 10/6(b); 23 Ill.Admin.Code §375.70. This notification shall include a statement concerning the nature and substance of the records to be released and the right to inspect, copy, and challenge the contents. If the release relates to more than 25 students, a notice published in the newspaper is sufficient. d. The District charges $.35 per page for copying information from a student’s records. No parent/guardian or student shall be precluded from copying information because of financial hardship. 23 Ill.Admin.Code §375.50. I.

Record of Release Except as provided below, a record of all releases of information from school student records (including all instances of access granted whether or not records were copied) shall be kept and maintained as part of such records. 105 ILCS 10/6(c). This record shall be maintained for the life of the school student record and shall be accessible only to the parent(s)/guardian(s) or eligible student, Building Principal, or other authorized person. The record of release shall include each of the following: 1. Information released or made accessible 2. The name and signature of the Building Principal 3. The name and position of the person obtaining the release or access 4. The date of the release or grant of access 5. A copy of any consent to such release No record of a disclosure is maintained when records are disclosed according to the terms of an ex parte court order. 20 U.S.C. §1232(g)(j)(4).

J. Orders of Protection Upon receipt of a court order of protection, the Building Principal shall file it in the temporary record of a student who is the protected person under the order of protection. No information or records shall be released to the Respondent named in the order of protection. 750 ILCS 60/222(e). K. Transmission of Records for Transfer Students 105 ILCS 10/6(a)(3); 23 Ill.Admin.Code §§375.70 & 375.75. The Building Principal shall: 1. Upon the student’s request or that of the official records custodian of another school in which the student has enrolled or intends to enroll, transfer a certified copy of the student’s record (that is, the student’s permanent and temporary record) to the official records custodian of the appropriate school and retain the original records. See policy 7:50, School Admissions and Student Transfers To and From Non-District Schools. 2. Determine if the school or special education office has any record that is protected by the Mental Health and Developmental Disabilities Confidentiality Act (MHDDCA, 740 ILCS 110/) concerning the transferring student, specifically a record or report made by a therapist, social

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worker, psychologist, nurse, agency, or hospital that was made in the course of providing mental health or developmental disabilities services. If so, ask the appropriate person as identified in 740 ILCS 110/4 whether to send the record protected by MHDDCA to the new school and, if yes, obtain a written consent for disclosure as provided in 740 ILCS 110/5. This requirement does not apply to special education records and reports that are related to the identification, evaluation, or placement of, or the provision of a free and appropriate public education to, students with disabilities. 23 Ill.Admin.Code §375.10. 3. Provide the parent/guardian or eligible student prior written notice of the nature and substance of the information to be transferred and opportunity to inspect, copy, and challenge it. If the parent’s/guardian’s address is unknown, notice may be served upon the official records custodian of the requesting school for transmittal to the parent/guardian. This service is deemed conclusive, and 10 calendar days after this service, if the parents/guardians make no objection, the records may be transferred to the requesting school. 4. Destroy any biometric information collected and do not transfer it to another school district. 5. Retain the original records in accordance with the requirements of 105 ILCS 10/4. 6. Maintain any documentation of the student’s transfer, including records indicating the school or school district to which the student transferred, in that student’s temporary record. If the student has unpaid fines, fees, or tuition charged pursuant to 105 ILCS 5/10-20.12a and is transferring to a public school located in Illinois or any other state, the Building Principal may: 23 Ill.Admin.Code §§375.75(i). 1. Transfer the student’s unofficial record of student grades in lieu of the student’s official transcript of scholastic records. The unofficial record of student grades means written information relative to the grade levels and subjects in which a student was enrolled and the record of academic grades achieved by that student prior to transfer. These records shall also include the school’s name and address, the student’s name, the name and title of the school official transmitting the records, and the transmittal date. 2. Within 10 calendar days after the student has paid all of his or her unpaid fines or fees and at this District’s own expense, forward the student’s official transcript of scholastic records to the student’s new school. The Principal shall include the following information with the transferred records if the student is transferring to another public school located in Illinois or any other state and at the time of the transfer is currently serving a term of suspension or expulsion for any reason: 105 ILCS 5/2-3.13a. 1. The date and duration of the period of any current suspension or expulsion; and 2. Whether the suspension or expulsion is for, (a) knowingly possessing in a school building or on school grounds a weapon as defined in the Gun Free Schools Act (20 U.S.C. §8921 et seq.); (b) knowingly possessing, selling, or delivering in a school building or on school grounds a controlled substance or cannabis; or (c) battering a school staff member. L. Directory Information 23 Ill.Admin.Code §375.80 The School may release certain directory information regarding students, except that a student’s parent(s)/guardian(s) may prohibit the release of the student’s directory information. Directory information is limited to: 1. Name 2. Address

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Gender Grade level Birth date and place Parents’/guardians’ names, addresses, electronic mail addresses, and telephone numbers Academic awards, degrees, and honors Information in relation to school-sponsored activities, organizations, and athletics Major field of study Period of attendance in school Photographs, videos, or digital images used for informational or news-related purposes (whether by a media outlet or by the school) of a student participating in school or school-sponsored activities, organizations, and athletics that have appeared in school publications, such as yearbooks, newspapers, or sporting or fine arts programs

No photograph highlighting individual faces shall be used for commercial purposes, including solicitation, advertising, promotion, or fundraising, without the prior, specific, dated, and written consent of the parent or eligible student (see 765 ILCS 1075/30). 23 Ill.Admin.Code §375.80. The following shall not be designated as directory information: (a) an image on a school security video, or (b) student social security number or student identification or unique student identifier. Id. The notification to parents/guardians and students concerning school student records will inform them of their right to object to the release of directory information. See 7:340-AP1, E1, Notice to Parents/Guardians and Students of Their Rights Concerning a Student’s School Records. M. Student Record Challenges Parents/guardians have the right to a hearing to challenge the accuracy, relevancy, or propriety of any entry in their student’s school records, exclusive of academic grades and references to expulsions or out-ofschool suspensions, if the challenge is made at the time the student’s school student records are forwarded to another school to which the student is transferring. 105 ILCS 10/7; 23 Ill.Admin.Code §375.90. A request for a hearing should be submitted to the Superintendent and shall contain notice of the specific entry or entries to be challenged and the basis of the challenge. The following procedures apply to a challenge: 105 ILCS 10/7; 23 Ill.Admin.Code §375.90. 1. The Superintendent or designee will invite the parent(s)/guardian(s) to an initial informal conference, within 15 school days of receipt of the request for a hearing. 2. If the challenge is not resolved by the informal conference, formal procedures shall be initiated. The Superintendent will appoint a hearing officer, who is not employed in the attendance center in which the student is enrolled. 3. The hearing officer will conduct a hearing within a reasonable time, but no later than 15 days after the informal conference, unless an extension of time is agreed upon by the parent(s)/guardian(s) and school officials. The hearing officer shall notify parents and school officials of the time and place of the hearing. 4. At the hearing each party shall have the right to: a. Present evidence and to call witnesses; b. Cross-examine witnesses; c. Counsel; d. A written statement of any decision and the reasons therefore; and e. Appeal an adverse decision to an administrative tribunal or official to be established or designated by the State Board.

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5. A verbatim record of the hearing shall be made by a tape recorder or a court reporter. A typewritten transcript may be prepared by either party in the event of an appeal of the hearing officer’s decision. However, a typewritten transcript is not required in an appeal. 6. The written decision of the hearing officer shall, no later than 10 school days after the conclusion of the hearing, be transmitted to the parent(s)/guardian(s) and the School District. It shall be based solely on the information presented at the hearing and shall be one of the following: a. To retain the challenged contents of the school student record; b. To remove the challenged contents of the school student record; or c. To change, clarify or add to the challenged contents of the school student record. 7. Any party has the right to appeal the decision of the local hearing officer to the Regional Superintendent or appropriate Intermediate Service Center, within 20 school days after the decision is transmitted. The parent(s)/guardian(s), if they appeal, shall so inform the school and within 10 school days the school shall forward a transcript of the hearing, a copy of the record entry in question, and any other pertinent materials to the Regional Superintendent or appropriate Intermediate Service Center. The school may initiate an appeal by the same procedures. 8. The final decision of the Regional Superintendent or appropriate Intermediate Service Center may be appealed to the circuit court of the county in which the school is located. 9. The parent(s)/guardian(s) may insert a written statement of reasonable length describing their position on disputed information. The school will include a copy of the statement in any release of the information in dispute. 105 ILCS 10/7(d). LEGAL REF.:

Family Education Rights and Privacy Act, 20 U.S.C. §1232g; implemented by 34 C.F.R. Part 99. Illinois School Student Records Act, 105 ILCS 10/2; implemented by 23 Ill.Admin.Code Part 37. Mental Health and Developmental Disabilities Confidentiality Act, 740 ILCS 110/.

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Students Exhibit: - Notice to Parent(s)/Guardian(s) and Students of Their Rights Concerning a Student’s School Records Upon the initial enrollment or transfer of a student to the school, the school must notify the student and the student’s parent(s)/guardian(s) of their rights concerning school student records. This notification may be distributed by any means likely to reach the parent(s)/guardian(s). This notice contains a description of your and your student’s rights concerning school student records. A school student record is any writing or other recorded information concerning a student and by which a student may be identified individually that is maintained by a school or at its direction or by a school employee, regardless of how or where the information is stored, except for (1) certain records kept in the sole possession of a school staff member that are destroyed not later than the student’s graduation or permanent withdrawal, and are not accessible ore revealed to any other person except a temporary substitute teacher, (2) records maintained by law enforcement officers working in the school, (3) video and other electronic recordings that are created in part for law enforcement, security, or safety reasons or purposes, and (4) electronic recordings made on school buses. The District maintains two types of school records for each student: a permanent record and a temporary record. These records may be integrated. The permanent record shall includes: 1. Basic identifying information, including the (legal first, middle and laststudent’s names, and addresses, phone numbers, birth date and place, gender, and the names and addresses of the student’s parent(s)/guardian(s)) 2. Academic transcripts, including grades, class rank, graduation date, grade level achieved, scores on college entrance examinations, and the unique student identifier assigned and used by the Illinois State Board of Education’s Student Information System 3. Attendance record 4. Accident and hHealth recordreports defined by the Illinois State Board of Education as “medical documentation necessary for enrollment and proof of dental examination, as may be required under Section 27-8.1 of the School Code” 5. Scores received on all State assessment tests administered at the high school level (that is, grades 9 through 12) 6. Record of release of permanent record information in accordance with 105 ILCS 10/6(c)that includes each of the following: a. The nature and substance of the information released b. The name and signature of the official records custodian releasing such information c. The name and capacity of the requesting person and the purpose for the request d. The date of release e. A copy of any consent to release Scores of all college entrance exams If not maintained in the temporary record, tThe permanent record may include: 1. Honors and awards received 2. Information concerning participation in sSchool- sponsored activities or athletics, or offices held in school-sponsored organizations No other information shall be kept in the permanent record. The permanent record shall be maintained for at least 60 years after the student graduated, withdrew, or transferred.

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All information not required to be kept in the student permanent record is kept in the student temporary record and must include: 1. A rRecord of release of temporary record information in accordance with 105 ILCS 10/6cthat includes the same information as listed above for the record of release of permanent records 2. Scores received on the State assessment tests administered in the elementary grade levels (that is, kindergarten through grade 8) 3. Completed home language survey 4. Information regarding serious disciplinary infractions (that is, those involving drugs, weapons, or bodily harm to another) that resulted in expulsion, suspension, or the imposition of punishment or sanction 5. Any final finding report received from a Child Protective Service Unit Information provided to the school under the Abused and Neglected Child Reporting Act; (325 ILCS 5/8.6), including any final finding report received fro a Child Protective Service Unit no report other than what is required under Section 8.6 of that Act shall be placed in the student record 6. Health-related information, defined by the Illinois State Board of Education as “current documentation of a student’s health information, not otherwise governed by the Mental Health and Developmental Disabilities Confidentiality Act or other privacy laws, which includes identifying information, health history, results of mandated testing and screenings, medication dispensation records and logs (e.g., glucose readings), long-term medications administered during school hours, and other health-related information that is relevant to school participation, e.g., nursing services plan, failed screenings, yearly sports physical exams, and interim health histories for sports.” 7. Accident report, defined by the Illinois State Board of Education as “documentation of any reportable student accident that results in an injury to a student, occurring on the way to or from school or on school grounds, at a school athletic event or when a student is partipating in a school program or school-sponsored activity or on a school bus and that is severe enough to cause the student not to be in attendance for one-half day or more or requires medical treatment other than first aid. The accident report shall include identifying information, nature of injury, days lost, cause of injury, location of accident, medical treatment given to the student at the time of the accident, or whether the school nurse has referred the student for a medical evaluation, regardless of whether the parent, guardian or student (if 18 years of older) or an unaccompanied homeless youth … has followed through on that request.” 8. Any documentation of a student’s transfer, including records indicating the school or school district to which the student transferred 9. Completed course substitution form for any student who, when under the age of 18, is enrolled in vocational and technical course as a substitute for a high school or graduation requirement Complete home language survey The temporary record may include: 1. 2. 3. 4.

Family background information Intelligence test scores, group and individual Aptitude test scores Reports of psychological evaluations, including information on intelligence, personality and academic information obtained through test administration, observation, or interviews

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5. Elementary and secondary achievement level test results 6. Participation in extracurricular activities, including any offices held in schoolsponsored clubs or organizations 7. Honors and awards received 8. Teacher anecdotal records 9. Other disciplinary information Special education files, including the report of the multidisciplinary staffing on which placement or non-placement was based, and all records and tape recordings relating to special education placement hearing and appeals 10. Special education records 11. Records associated with plans developed under section 504 of the Rehabilitation Act of 1973 12. Verified reports or information from non-educational persons, agencies, or organizations of clear relevance to the student’s education Verified information of clear relevance to the student’s education A photograph of an unnamed student is NOT a school record because the student is not individually identified. The District shall obtain the consent of a student's parent(s)/guardian(s) before publishing a photograph or videotape of the student in which the student is identified. The Family Educational Rights and Privacy Act (FERPA) and the Illinois School Student Records Act afford parents/guardians and students over 18 years of age (“eligible students”) certain rights with respect to the student’s schooleducation records. They are: 1. The right to inspect and copy the student’s education records within 15 school days of the day the District receives a request for access. The degree of access a student has to his or her records depends on the student’s age. Students less than 18 years of age have the right to inspect and copy only their permanent record. Students 18 years of age or older have access and copy rights to both permanent and temporary records. Parents/guardians or students should submit to the Building Principal (or appropriate school official) a written request that identifies the record(s) they wish to inspect. The Principal will make arrangements for access and notify the parent(s)/guardian(s) or eligible student of the time and place where the records may be inspected. The District charges $.35 per page for copying information in the student's records, but no one will be denied their right to copies of their records for inability to pay this cost. These rights are denied to any person against whom an order of protection has been entered concerning a student (105 ILCS 5/10-22.3c, and 10/5a, and 750 ILCS 60/214(b)(15)). 2. The right to request the amendment of the student’s education records that the parent(s)/guardian(s) or eligible student believes are inaccurate, misleading, irrelevant, or improper. Parents/guardians or eligible students may ask the District to amend a record that they believe is inaccurate, misleading, irrelevant, or improper. They should write the Principal or the Official rRecords cCustodian, clearly identify the record they want changed, and specify the reason. If the District decides not to amend the record as requested by the parents/guardians or eligible student, the District will notify the parent(s)/guardian(s) or eligible student of the decision and advise him or her of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent(s)/guardian(s) or eligible student when notified of the right to a hearing. The right to challenge school student records does not apply to: (1) academic grades of their child, and (2) references to expulsions or out-of-school suspensions, if the challenge is made

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at the time the student’s school student records are forwarded to another school to which the student is transferring. 3. The right to permit disclosure of personally identifiable information contained in the student’s education records, except to the extent that the FERPA or Illinois School Student Records Act authorizes disclosure without consent. Disclosure, is permitted without consent, is permitted to school officials with legitimate educational or administrative interests. A school official is a person employed by the District as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the Board of Education; a person or company with whom the District has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist). Individual Board members do not have a right to see student records merely by virtue of their office unless they have a current demonstrable educational or administrative interest in the student and seeing his or her record(s) would be in furtherance of the interest. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the District discloses education records without consent to officials of another school district in which a student has enrolled or intends to enroll as well as to any person as specifically required by State for federal law. Before information is released to these individuals, the parent(s)/guardian(s) will receive prior written notice of the nature and substance of the information, and an opportunity to inspect, copy, and challenge such records. When a challenge is made at the time the student's records are being forwarded to another school to which the student is transferring, there is no right to challenge (1) academic grades or (2) references to expulsions or out-of-school suspensions. Disclosure is also permitted without consent to: any person for research or statistical reporting as part of an approved university program, provided that no student or parent(s)/guardian(s) can be identified; any person named in a court order; appropriate persons if the knowledge of such information is necessary to protect the health or safety of the student or other persons; and juvenile authorities when necessary for the discharge of their official duties who request information before adjudication of the student. Nothing in this Notice shall be construed to allow disclosures not authorized by federal or state law. 4. The right to a copy of any school student record proposed to be destroyed or deleted. The permanent record is maintained for at least 60 years after the student transfers, graduates, or permanently withdraws. The temporary record is maintained for at least 5 years after the student transfers, graduates, or permanently withdraws. Temporary records that may be of assistance to a student with a disability who graduates or permanently withdraws, may, after 5 years, be transferred to the parent(s)/guardian(s) or to the student, if the student has succeeded to the rights of the parent(s)/guardian(s). Student temporary records are reviewed every 4 years or upon a student’s change in attendance centers, whichever occurs first. The District deletes or destroys student records in accordance with Board Policies, Procedures, and federal and state laws. Parent/guardians or eligible students shall have the right to inspect or copy student's records pursuant to Board Policies, Procedures, and federal and state law. 5. The right to prohibit the release of directory information concerning the parent’s/guardian’s child. Throughout the school year, the District may release directory information regarding students, limited to:

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Name Address Gender Grade Level Birth date and place Parents’/guardians’ names, addresses, electronic mail addresses and telephone numbers Academic awards, degrees and honors Information in relation to school-sponsored activities, organizations, and athletics Major field of study Period of attendance in school Photographs, videos, or digital images used for informational or news-related purposes (whether by a media outlet or by the school) of a student participating in school or school-sponsored activities, organizations, and athletics that have appeared in school publications, such as yearbooks, newspapers, or sporting or fine arts programs. No photograph highlighting individual faces shall be used for commercial purposes, including solicitation, advertising, promotion or fundraising without the prior, specific, dated and written consent of the parent(s)/guardian(s) or student, as applicable. No image on a school security video recording shall be designated as directory information. Any parent/guardian or eligible student may prohibit the release of any or all of the above information by delivering a written objection to the Building Principal or Official Records Custodian within 30 days of the date of this notice. No directory information will be released within this time period, unless the parent(s)/guardian(s) or eligible student is specifically informed otherwise. 5.6. The right to request that military recruiters or institutions of higher learning not be granted access to your secondary school student's name, address, and telephone numbers without your prior written consent. Federal law requires a secondary school to grant military recruiters and institutions of higher learning, upon their request, access to secondary school students' names, addresses, and telephone numbers, unless the parents/guardians, or student who is 18 years of age or older, request that the information not be disclosed without prior written consent. If you wish to exercise this option, notify the Building Principal where your student is enrolled for further instructions. 6.7.The right contained in this statement: No person may condition the granting or withholding of any right, privilege or benefits or make as a condition of employment, credit, or insurance the securing by any individual of any information from a student’s temporary record which such individual may obtain through the exercise of any right secured under State law. 7.8.The right to file a complaint with the U.S. Department of Education concerning alleged failures by the District to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is: Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, SW Washington DC 20202-4605

Niles Township High School District 219 Board Review: May 22, 2006

7:340-AP1, E1 Page 6 of 6

Niles Township High School District 219

7:340-AP1, E2 Page 1 of 1

CONSENT FOR RELEASE OF STUDENT RECORDS Student Name:

Birth Date:

Date of this Request:

Address:

City/State/Zip:

District/School:

I hereby consent to the release of the following information from the student records: (Check and initial those records to be released.) Academic Transcript

School Health History

Student Cumulative Record

Record of Immunizations

PSAE / Standardized Test Scores

Social Developmental Study

Special Education Record

Psychological Evaluation Report

Case Study Evaluation (All Components)

Educational Evaluation Report

Eligibility Conference Report

Learning Environment Assessment

Individualized Education Plan (IEP)

Other (Specify):

Annual Review/Revision of IEP

Other (Specify):

School Health Record

Please release the above information to the following person(s)

Please release the above information from the following person(s):

Name:

Name:

Address:

Address:

City/State/Zip:

City/State/Zip:

Phone #:

Phone #:

I understand that I have the right to examine any written reports prior to exchange of information, and that this information shall be used only to assist in developing an appropriate educational program for this child. I also understand that I may withdraw this release at any time. This release of information will remain in effect for a one year period from the date of your signature unless a date of expiration is specified in the space that follows:

Signature of Parent/Guardian or Eligible Student

Date

Signature of Student

Date

c: Student's temporary record file

Board Review: October 12, 2004

Niles Township High School District 219

SEE 7:340-AP1, E3

7:340-E3 Page 1 of 2

Instruction Exhibit: Parent Letter on Release of Student Information (Accomplishments) Dear Parent/Guardian: From time to time the school or district may be asked to release or desire to use information about your student in order to recognize accomplishments publicly or to provide information to the community about the schools. Such information includes (1) photographs, audiotapes, or videotapes taken while participating in a school-related activity; (2) name, brief biographical and/or grade information for honorary purposes only; (3) quotations regarding a school-related activity, and/or (4) statistics from an athletic or non-athletic competition or award. It is often to the student’s advantage that such information be released, as it may create a record of the student’s contributions to the school or community, and may provide opportunities for scholarships. (Please note that we will continue to seek your written permission for the release of sensitive student information such as an academic transcript, medical records, special education records, disciplinary records, addresses and phone numbers) Publications in which student information may appear include but are not limited to news releases, the school yearbook, outside media such as newspapers, magazines, radio and TV/cable, organizations providing scholarships, the school newspaper, the Student Handbook, school or district brochures, and the district’s world-wide web site. We believe that the vast majority of parents and students want this kind of information to be published. THEREFORE IF YOU DO NOT OBJECT TO THE RELEASE OF THIS KIND OF INFORMATION, YOU NEED TO DO NOTHING. However, if you do not wish us to release the non-sensitive information about your child, listed above, please call the Assistant Principal for Operations [insert phone number]. If you do NOT contact the Assistant Principal for Operations by the first day of school or within 14 days of enrollment, whichever is later, we will assume that you are giving the District your permission to release the information, and that you agree to hold the District and its agents harmless against any and all claims, liability, loss, or damage, including attorney’s fees, caused or in any way arising out of the District’s publication of your student’s information. Please note that while the school limits access to school buildings by media outlets, it has no control over new media or other entities that may publish a picture of a named or unnamed student.

Niles Township High School District 219

SEE 7:340-AP1, E3

7:340-E3 Page 2 of 2

REFUSAL TO ALLOW RELEASE OF STUDENT INFORMATION Sign and return to the Main Office if you refuse to allow the school or district to release information about your student in order to recognize accomplishments publicly or to provide information to the community about the schools. Such information includes (1) photographs, audio tapes, or videotapes taken while participating in a school-related activity; (2) name, brief biographical and/or grade information for honorary purposes only; (3) quotations regarding a school-related activity, and/or (4) statistics from an athletic or non-athletic competition or award. Complete one form for each child enrolled in the school. I request that the district NOT release and/or publish the information listed above about my child, ___________________ [name] _________[ID number] without my written permission. I understand that my signature on this form may prevent the district from providing information about and/or pictures of my child in a timely manner or at all, for scholarship information, for honor roll and other recognition in newspapers, for the school yearbook, in student activity publications, on any web pages associated with the district, or for any other purposes. This refusal may be revoked at any time in writing, directed to the Building Principal. Student name (print)

ID #:

Parent/Guardian name: Signature:

Board Review: February 23, 2004

Date:

Niles Township High School District 219

REWRITTEN

7:340-AP1, E3 Page 1 of 1

Students Exhibit: Using a Photograph or Video Recording of a Student Distribute to parent(s)/guardian(s) at the time they register a child for school and/or annually at the beginning of the school year. Return to the Building Principal to be kept in the student’s temporary record. Student

School year

Pictures of Unnamed Students Students may occasionally appear in photographs and video recordings taken by school staff members, other students, or other individuals authorized by the Building Principal. The school may use these pictures, without identifying the student, in various publications, including the school yearbook, school newspaper, and school website. No consent or notice is needed or will be given before the school uses pictures of unnamed students taken while they are at school or a school-related activity. Any parent/guardian or eligible student may prohibit the release of such directory information by delivering a written objection to the Building Principal (see 7:340-AP1). Pictures of Named Students Sometimes the school may want to identify a student in a school picture. For example, school officials want to acknowledge those students who participate in a school activity or deserve special recognition. In order for the school to publish a picture with a student identified by name, one of the student’s parents or guardians must sign the consent below. Please complete and sign this form to allow the school to publish and otherwise use photographs and video recordings, with your child identified, while he or she is enrolled in this school. I grant consent to the School District to identify a picture of my child, by full name and/or the school he or she attends, in any school sponsored material, publication, video recording, or website. This consent is valid for the entire time my child is enrolled in the District. I may revoke this consent at any time by notifying the Building Principal. Parent/Guardian Parent/Guardian signature

Date

Pictures of Students Taken By Non-School Agencies While the school limits access to school buildings by outside photographers, it has no control over news media or other entities that may publish a picture of a named or unnamed student. School staff members will not, however, identify a student for an outside photographer.

Niles Township High School District 219

7:340-AP1, E4 Page 1 of 1

StudentsInstruction Exhibit: Parent Letter on Release of Student Information to the Military Dear Parent/Guardian: From time-to-time, military recruiters request the names, telephone numbers, and addresses of our secondary students. The school is required by law (Section 9528 of the ESEA, amended by the No Child Left Behind Act of 2001) to provide this information UNLESS the parent(s)/guardian(s) request that it not be disclosed without their prior written consent. Important: If you do NOT want military recruiters to be given your student's name, address, and telephone number, please complete the form below and return it to the Main Office. If we receive nothing from you we will assume that you are giving the District your permission to release the information, and that you agree to hold the District and its agents harmless against any and all claims, liability, loss, or damage, including attorney's fees, caused or in any way arising out of the District's submission of your student's information to the military. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *

REFUSAL TO ALLOW RELEASE OF STUDENT INFORMATION TO THE MILITARY Sign and return to the Main Office ONLY if you refuse to allow the school or district to release your student's name, address, and phone number to the U.S. military. Complete one form for each child enrolled in the school. Please do not release my child's name, telephone numbers, and/or address to military recruiters. This refusal may be revoked at any time in writing, directed to the Building Principal.

Student name (print)

ID #:

Parent/Guardian name: Signature:

Board Review: July 10, 2006

Date:

Niles Township High School District 219

7:340-AP1, E5 Page 1 of 1

StudentsInstruction Exhibit: Parent Letter on Release of Student Information to Postsecondary Educational Institutions Dear Parent/Guardian: From time-to-time, postsecondary educational institutions request the names, telephone numbers, and addresses of our secondary students. The school is required by law (Section 9528 of the ESEA, amended by the No Child Left Behind Act of 2001) to provide this information UNLESS the parent(s)/guardian(s) request that it not be disclosed without their prior written consent. Important: If you do NOT want postsecondary educational institutions to be given your student's name, address, and telephone number, please complete the form below and return it to the Main Office. If we receive nothing from you we will assume that you are giving the District your permission to release the information, and that you agree to hold the District and its agents harmless against any and all claims, liability, loss, or damage, including attorney's fees, caused or in any way arising out of the District's submission of your student's information to postsecondary educational institutions. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *

REFUSAL TO ALLOW RELEASE OF STUDENT INFORMATION TO POSTSECONDARY INSTITUTIONS Sign and return to the Main Office ONLY if you refuse to allow the school or district to release your student's name, address, and phone number to postsecondary institutions. Complete one form for each child enrolled in the school. Please do not release my child's name, telephone numbers, and/or address to postsecondary institutions. This refusal may be revoked at any time in writing, directed to the Building Principal.

Student name (print)

ID #:

Parent/Guardian name: Signature: Board Review: July 10, 2006

Date:

Niles Township High School District 219

NEW

7:340-AP2 Page 1 of 2

Students Administrative Procedure: Storage and Destruction of School Student Records This procedure should be used with 7:340-AP1, School Student Records, which is annotated with citations to controlling statutes. Actor Superintendent or Designee

Action Develop and implement a uniform process for storing school student records to ensure that: 1. Each student’s permanent record will be kept for 60 years after the student transfers, withdraws, or graduates. 2. Each student’s temporary record will be kept for 5 years after the student transfers, withdraws, or graduates. Submit to the Local Records Commission a schedule for continuing authority to destroy school student records after the expiration of the applicable period.

Official Records Custodian for each School

Send any material for a student transferring into the District that is neither a permanent or temporary record to the parent/guardian, or student who is 18 years of age or older, with the indication that the District does not include that material in school student records. Store student school records according to the uniform process developed by the Superintendent or designee. Transfer school student records as follows: 1. For a student transferring within the District, send originals of all permanent and temporary records. 2. For a student transferring to an out-of-District school, follow the section in 7:340-AP1, School Student Records, on Transmission of Records for Transfer Students. Provide a destruction schedule notice to the parents/guardians of students who transferred, graduated, or withdrew, or students who are 18 years of age or older. See 7:340-AP2, E1, Letter Containing Schedule for Destruction of School Student Records. Retain a copy for the school’s record. Authorize and/or order the destruction of District records after ensuring that the following steps have been performed: 1. The Local Records Commission approved a schedule for continuing authority to destroy school student records after the expiration of the applicable period. 2. Any record is retained and removed from the disposal list if it is or may be evidence in litigation, or is otherwise subject to a litigation hold.

Niles Township High School District 219

NEW

7:340-AP2 Page 2 of 2

Action

Actor

3. A Local Records Disposal Certificate was sent to the Local Records Commission, Illinois State Archives, 60 days before the disposal date and an approved copy was returned. Section 4500.40(b) of the rules of the Cook County Local Records Commission.

Links to Web-based Record Management Resources: Cook County Local Records Commission Meetings Cook County Local Records Commission Rules (44 Ill Admin Code Title PART 4500) Filmed Records Certification Act (50 ILCS 210) Filmed Records Destruction Act (50 ILCS 215) Illinois School Student Records Act (105 ILCS 10) Local Records Act (50 ILCS ACT 205) Local Records Disposal Certificate

Niles Township High School District 219

NEW

7:340-AP2, E1 Page 1 of 1

Students Exhibit: Letter Containing Schedule for Destruction of School Student Records Store in the school’s or Building Principal’s office. Student’s Name: Parent’s Name: School: This notice contains the destruction schedule for your or your student’s school records as required by rule of the Illinois State Board of Education, Section 375.40(c). As you or your student is permanently withdrawing, transferring, or graduating from this School District, you are notified of the schedule below for destruction of the school records. This schedule complies with the Illinois School Student Records Act, 105 ILCS 10/4(e) and (f), requirements that (1) temporary records be retained for at least 5 years after a student’s transfer, withdrawal, or graduation, and (2) permanent records be retained for at least 60 years after a student’s transfer, withdrawal, or graduation. The parent(s)/guardian(s), or the student if he or she is at least 18 years of age at the time of the request, may request a copy of a record at any time prior to the date of destruction listed below. Temporary records will be destroyed no earlier than: (Date) Permanent records will be destroyed no earlier than: (Date) Mailed or

Hand delivered on this

day of

, 20

,

by _______________________________ to the above named parent(s)/guardian(s), or the student if he or she is at least 18 years of age.

Sincerely,

Building Principal

Niles Township High School District 219

8:40-AP2 Page 1 of 1

Community Relations Administrative Procedures: Admission to Athletic Events The Superintendent shall recommend and the Board shall set prices of admission to athletic contests. In general, there will be three price levels for each spectator sport: adults, high school students, and elementary school students. Family passes may be issued. Prices for comparable events should be the same in both schools. Complimentary Passes A free pass for the bearer and members of the immediate family, valid at all home games and other public events and productions, shall be issued to employees, each member of the Board, each Superintendent and Building Principal of the public and parochial elementary schools, the township Superintendents, members of the Senior Citizens Club, and each of the local newspapers. The Superintendent and each Building Principal shall receive a block of complimentary passes to be distributed at their discretion.

Board Review: July 20, 2004

POLICY AND PROCEDURAL CHANGES: FIRST READING March 11, 2013 Board of Education Meeting All recommended changes have been reviewed and approved by the Policy Committee, relevant staff members, and where needed, the District’s attorney. Section 3 (School Administration) Number 3:20

Name Organizational Chart

Proposed Change Updated based on Administrative recommendation

Section 4 (Operational Services) Number Name 4:160-AP1 Administrative Procedure: Environmental Quality of Buildings and Grounds

Proposed Change Nonsubstantively updated.

Section 5 (Personnel) Number 5:20-AP1

Name Administrative Procedure: Sample Questions for Conducting the Internal Sexual Harassment in the Workplace Investigation 5:40 Communicable and Chronic Infectious Disease 5:170-AP1 Administrative Procedure: Copyright Compliance

Proposed Change Nonsubstantively updated.

Update to legal references. Nonsubstantively updated. Deletion of incorrect reference to Appendix.

Section 6 (Instruction) Number 6:282 6:300 6:310

Name Weighted and Unweighted Grades and Grade Point Averages Graduation Requirements

Proposed Change Updated to reflect administrative recommendation for change. Updated to reflect requirement of 3 years of science. Credit for Alternative Courses and Updated to exclude Illinois Virtual High School Programs, and Course from the limit of outside credits which may be Substitutions counted toward a student’s high school diploma.

Section 8 (Community Relations) Number 8:30

Name Visitors to and Conduct on School Property

Proposed Change Nonsubstantively updated.

Niles Township High School District 219

3:20 Page 1 of 1

General School Administration Organizational Chart ȱ Current Org Chart See Proposed Org Chart on next page

ȱ ȱ

Niles Township High School District 219

3:20 Page 1 of 1

ȱ Proposed Org Chart

ȱ ADOPTED:

October 18, 2010

Niles Township High School District 219

4:160-AP1 Page 1 of 4

Operational Services Administrative Procedure: Environmental Quality of Buildings and Grounds A hazardous and/or infectious material is any substances, or mixture of substances, that constitute a fire, explosive, reactive, or health hazard. The following are examples of such materials: •

Any item contained in the definition of “toxic substance” in the Toxic Substances Disclosure to Employees Act (820 ILCS 255/) • An item or surface that has the presence of, or may reasonably be anticipated to have the presence of, blood or other bodily fluids • Non-building related asbestos materials • Lead and lead compounds (included in school supplies, i.e., art supplies, ceramic glazes) • Compressed gases (natural gas); and explosive (hydrogen), poisonous (chlorine), or toxic gases (gases such as carbon monoxide) • Solvents (gasoline, turpentine, mineral spirits, alcohol, carbon tetrachloride) • Liquids, compounds, solids or other hazardous chemicals which might be toxic, poisonous or cause serious bodily injury • Materials required to be labeled by the Department of Agriculture or the EPA (pesticides, algaecide, rodenticide, bactericides) • Regulated underground storage tank hazardous materials (including diesel fuel, regular and unleaded gasoline, oil (both new and used), and propylene glycol) The Director of Buildings and Grounds Facility Manager is responsible for compliance with State and federal law, including the Toxic Substances Disclosure to Employees Act (820 ILCS 255/1), and shall: 1. Maintain a perpetual inventory of hazardous materials. 2. Make available inventory lists to the appropriate police, fire, and emergency service agencies. 3. Compile Material Safety Data Sheets (MSDS) for each toxic substance used, produced, or stored which an employee may be exposed, and display them in a prominent area, prior to ordering or receiving a toxic substance. The data sheets will be maintained and updated when necessary. 4. Submit to the Director of the Illinois Department of Labor, as required, an alphabetized list of substances, compounds, or mixtures for which the District has acquired a MSDS. 5. Make available MSDS to all persons requesting the information. 6. Store hazardous or toxic materials in compliance with local, State, and federal law. Storage containers must be labeled with the chemical name and appropriate warning hazards and stored in a location that limits the risk presented by the materials. Containers must be stored in a limitedaccess area. 7. Transport hazardous materials in a manner that poses the least possible risk to persons and the environment and that is in compliance with local, State, and federal law. 8. Classify hazardous materials as current inventory, waste, excess, or surplus. Dispose of hazardous materials in accordance with local, State, and federal law. 9. Post information regarding employee rights under the Act on employee bulletin boards throughout the District. 10. Provide an education and in-service training program with respect to all toxic substances to which employees are routinely exposed in the course of employment. Standards for Alignment with USGBC The Director of Buildings and Grounds shall implement financially sound, water-conserving and energyefficient measures, procedures and environmentally preferred practices, as defined by the current edition

Niles Township High School District 219

4:160-AP1 Page 2 of 4 of the U.S. Green Building Council’s (USGBC) Leadership in Energy and Environmental Design for Existing Buildings, Operations and Maintenance (LEED-EBOM) green building rating system. Pesticide Application on School Grounds The Director of Buildings and Grounds Facility Manager is responsible for compliance with the Lawn Care Products Application and Notice Act (415 ILCS 65/3, amended by P.A. 96-424) and shall : 1. Provide an annual schedule of pesticide application to the Principal of each District building. 2. In coordination with the Principal, notify employees and students and their parents/guardians in each building. The notification must: a. Be provided at least 4 business days before a pesticide application on school grounds. b. Be written or by telephone. If written, the notice may be included in newsletters, calendars, or other correspondence currently being published., c. Identify the intended date of the application., d. Provide the name and telephone contact number for the Director of Buildings and Grounds Facility Manager or other school personnel responsible for the pesticide program. An exception to this notification is permitted if there is an imminent threat to health or property, in which case, the Lawn Care Products Application and Notice Act shall control. If such a situation arises, the Director Buildings and Grounds Supervisor must sign a statement describing the circumstances that gave rise to the health threat and ensure that written or telephonic notice is provided as soon as practicable. Standards for Alignment with USGBC Implement financially sound, water-conserving and energy-efficient measures, procedures and environmentally preferred practices, as defined by the current edition of the U.S. Green Building Council’s (USGBC) Leadership in Energy and Environmental Design for Existing Buildings, Operations and Maintenance (LEED-EBOM) green building rating system Pesticide Application in School Buildings and Structures The Director of Buildings and Grounds Facility Manager is responsible for the District’s integrated pest management program and the District’s compliance with the requirements in the Structural Pest Control Act (225 ILCS 235/, reenacted by P.A. 96-473) and shall: 1. Provide an annual schedule of pesticide application to the Principalsupervisor of each District building. 2. In coordination with the supervisor of each District building (including each Building Principal): a. Maintain a registry of all employees and parents/guardians of students. b. Notify those employees and parents/guardians before pesticides are applied in or on each building. The notification must: i.

Be provided at least 2 business days before a pesticide application in or on school buildings.

ii. Be written. The notice may be included in newsletters, bulletins, calendars, or other correspondence currently being published. iii. Identify the intended date of the application. iv. Provide the name and telephone contact number for the Director of Buildings and Grounds Supervisor or other school personnel responsible for the pesticide program. An exception to this notification is permitted if there is an imminent threat to health or property, in which case the Structural Pest Control Act shall control. If such a situation arises, the Director of Buildings and Grounds Facilities Manager must sign a statement describing the circumstances that gave rise to the health threat and ensure that written notice is provided as soon as practicable.

Niles Township High School District 219

4:160-AP1 Page 3 of 4 The Building Facilities Manager is responsible for the District’s integrated pest management program and the District’s compliance with the Structural Pest Control Act (225 ILCS 235/, reenacted by P.A. 96-473). Standards for Alignment with USGBC Implement financially sound, water-conserving and energy-efficient measures, procedures and environmentally preferred practices, as defined by the current edition of the U.S. Green Building Council’s (USGBC) Leadership in Energy and Environmental Design for Existing Buildings, Operations and Maintenance (LEED-EBOM) green building rating system. Applicable if the Superintendent determines that an integrated pest management program is economically feasible: The Director of Buildings and Grounds Facility Manager or designee shall: (1) develop and implement a program incorporating the Department of Public Health guidelines; (2) notify the Department, on forms provided by the Department, that a program is being implemented; (3) repeat the notification every 5 years after the initial notification; and (4) keep copies of all notification and all written integrated pest management program plans. Applicable if the Superintendent determines that adopting an integrated pest management program is not economically feasible because such adoption would result in an increase in pest control costs: The Director of Buildings and Grounds Facility Manager or designee shall:; (1) notify the Department, on forms provided, by the Department, that the development and implementation of an integrated pest management program is not economically feasible; (2) include in the notification the projected pest control costs for the term of the pest control program and projected costs for implementing a program for that same time period; (3) repeat this notification every 5 years after the initial notification until a program is developed and implemented; and (4) attend a training course, approved by the Department, on integrated pest management and repeat attendance every 5 years thereafter until a program is developed and implemented in the schools. The Director of Buildings and Grounds Facility Manager or designee shall maintain copies of all notifications that are required by the Structural Pest Control Act and provide the Building Principal(s) or designee(s) sufficient information to allow him/her/them to inform all parents/guardians and school employees at least once each school year that the District has met its notification requirements. Training and Necessary Equipment Each Building Principal and non-certificated staff supervisor shall ensure that all staff members under his or her supervision receive training on the safe handling and use of hazardous materials as required by 105 ILCS 5/10-20.17a.. Emergency response and evacuation plans must be a part of the training. Before an employee is given an assignment where contact with blood or bodily fluids or other hazardous material is likely, the Director of Buildings and Grounds Facility Manager or designee must provide the employee with the necessary training, including training in the universal precautions and other infection control measures to prevent the transmission of communicable diseases and/or to reduce potential health hazards as required by 23 Ill.Admin.Code §1.330. The Assistant Superintendent for Human Resources shall maintain an attendance record of an employee’s participation in the training. Substitute Non-Hazardous Materials District staff shall comply with State law governing toxic art supplies in schools, 105 ILCS 135/. This includes substituting non-hazardous material for hazardous substances whenever possible and minimize the quantity of hazardous substances stored in school facilities. Material containing toxic substances may be used only if properly labeled according to State law. Infectious Materials The Director of Buildings and Grounds Facility Manager shall prepare and distribute to all employees an Occupational Exposure Control Plan to eliminate or minimize occupational exposure to potentially

Niles Township High School District 219

4:160-AP1 Page 4 of 4 infectious materials. The Plan shall comply with the Bloodborne Pathogens Standards adopted by State and federal regulatory agencies and an updated copy given to the Superintendent annually. The Plan shall address the following issues: 1. Exposure determination. Positions that do not subject the employee to occupational exposure are exempt from the Plan and the Standards generally. 2. i-Implementation schedule specifying how and when risks are to be reduced. The Standards are very specific on risks reduction, e.g., Universal Precautions must be followed; engineering and work practice controls are specified (handwashing, restricted food areas); personal protection equipment must be provided; housekeeping requirements are specified (regulated waste disposal and laundry); vaccination requirements (all employees who have occupational exposure must be offered, at employer expense, the hepatitis B vaccine and vaccination series); communication of hazards to employees through labeling and training; and recordkeeping. 3. Process for ensuring that all medical evaluations and procedures, including the hepatitis B vaccine and vaccination series and post-exposure evaluation and follow-up, are available as required by law. 4. Procedures for evaluating an exposure incident. Emergency Response Plan The Director of Buildings and Grounds Facility Manager shall ensure that proper procedures for the cleanup of potentially hazardous material spills are followed including the following: 1. A building custodian will be responsible for the actual cleanup, 2. Personal protective equipment, chemical neutralization kits, and absorbent material will be available in each building at all times, and 3. Spill residue will be placed in containers designated for such purpose and disposed of in compliance with local, State, and federal law. Evacuation The Building Principal shall ensure compliance with the School Safety Drill Act, 105 ILCS 128/. This includes, among other things, ensuring that evacuation rules are posted in each room and that they are discussed with each class using the room during the first days of the school year. The rules indicate the primary and alternate exits and the evacuation area to which students should proceed upon leaving the building. The Building Principal shall conduct evacuation drills according to Board policy 4:170, Safety, and administrative procedure 4:170-AP1, Comprehensive Safety and Crisis Program. LEGAL REF:

29 C.F.R. Part 1910.1030, as adopted by the Illinois Department of Labor, 56 Ill.Admin.Code §350.30280. 105 ILCS 5/10-20.17a, Hazardous Materials Training; 5/10-20.46, Compliance with Chemical Safety Acts; 135/, Toxic Art Supplies in School Act; and 140/, Green Cleaning School Act. 225 ILCS 235/1, Structural Pest Control Act. 415 ILCS 65/3, Lawn Care Products Application and Notice Act. 820 ILCS 255/ Toxic Substances Disclosure to Employees Act. 23 Ill.Admin.Code §1.330 Hazardous Materials Training. 56 Ill.Admin.Code Part 205, Toxic Substances Disclosure to Employees.

Board Review: April 19, 2010

Niles Township High School District 219

5:20-AP1 Page 1 of 4

General Personnel Administrative ProcedureResource: Sample Questions for Conducting the Internal Sexual Harassment in the Workplace Investigation Introduction The Grievance Coordinator, Complaint Manager, or other person charged with conducting the internal sexual harassment investigation for a School District must ascertain whether the sexual conduct is unwelcome and whether it affects a term or condition of employment. 29 C.F.R. § 1604.11(a). The questions that follow are designed to help the investigator uncover the evidence relevant to these inquiries. They are not all-inclusive and the exact questions must be designed for the specific allegations in each case. I.

Is the Conduct Complained of Unwelcome Sexual Conduct? "Unwelcome sexual conduct" is that verbal or physical sexual conduct which the employee did not solicit or incite and that which the employee regarded as undesirable or offensive. Hensen v. City of Dundee, 682 F.2d 897 (11th Cir. 1982). It is difficult to discern because the line between welcome and unwelcome sexual conduct is often quite fuzzy. The EEOC evaluates the issue of welcomeness in sexual harassment cases on a case-by-case basis. It looks at the record as a whole, considering the totality of the circumstances. The wise investigator will do the same. Below are sample questions that can be used to formulate actual questions for this part of the investigation. 1.

Who is the alleged sexual harasser? What is his/her name? Is he/she a co-worker or a supervisor?

2.

Is the sexual conduct complained of verbal or physical?

3.

If physical, describe with specificity the nature of the physical conduct, including where the complainant was touched, when, how often, how he/she was approached, who witnessed the physical conduct, and where was the complainant when the conduct took place?

4.

Was medical treatment required? If so, when was he/she treated, how often, by whom, where was he/she treated, and what was the diagnosis?

5.

If medical treatment was not required, was a contemporaneous complaint or protest made to anyone employed by the District or to anyone else? If so, to whom did he/she complain, when was the complaint made, what was stated therein and were there any witnesses to this or these complaints?

6.

If the unwelcome conduct was verbal, what was stated, when, how often, where were the parties when the statements were made, and who witnessed the statements being made?

7.

Was medical treatment required to address the impact of the verbal conduct? If so, when was he/she treated, how often, by whom, where was he/she treated, and what was the diagnosis?

8.

If medical treatment was not required to address the impact of the verbal conduct, was a contemporaneous complaint or protest made to anyone employed by the employer or to anyone else? If so, to whom did he/she complain, when was the complaint made, what was stated therein and were there any witnesses to this or these complaints?

Niles Township High School District 219

9.

5:20-AP1 Page 2 of 4

What was the complainant's response to the physical or verbal conduct? Did he/she tell him/her to stop? Did he/she complain to others about his/her behavior? Did he/she ask co-workers, supervisors or managers to make the harassment stop? If so, obtain all relevant details.

10. Did the complainant engage in any conduct with the alleged harasser that could have encouraged his/her behavior? If so, what was the conduct, when and where did it occur, how often and who witnessed it? 11. Did the complainant and the alleged harasser have a prior consensual relationship? If so, how long did it last and when did that relationship end? 12. Did the complainant make the alleged harasser aware at the point when the sexual advances became unwelcome? If so, when, how was this done, what was communicated to the alleged harasser, and were there any witnesses? 13. Did the complainant complain about the harassment to the alleged harasser, his/her supervisors, other managers or others? If so, when were the complaints made, what was said, who was present, and what was the response to each complaint? 14. If no complaints about the alleged harassment were made, why not? 15. What other actions, if any, did the complainant take to indicate to the alleged harasser that his/her conduct was unwelcome? 16. Did the complainant engage in any conduct which elicited the unwelcome conduct of the alleged harasser? For example, how did he/she demean him or herself in the workplace, how did he/she dress, did he/she use sexual and provocative language, did he/she engage in sexually provocative conduct, and was this conduct directed towards the alleged harasser? 17. If they lack knowledge about the harassment, did co-workers, supervisors or managers notice any changes in charging party's behavior at work or in the alleged harasser's treatment of the charging party? 18. Has the alleged harasser been accused of sexual harassment by other employees? If so, when, and were the allegations investigated? If so, what was the result of the investigation, and what was management's response, i.e., what remedy was imposed? II. Did The Work Environment Become Hostile? To ascertain whether unwelcome sexual conduct rises to the level of a "hostile environment" in violation of Title VII, the major inquiry is whether the conduct "unreasonably interferes with an individual's performance" or creates "an intimidating, hostile, or offensive working environment." 29 C.F.R. § 1601.11(a)3. Thus, trivial or annoying conduct such as sexual flirtation or innuendo or vulgar language would probably not establish a hostile environment. The challenged conduct must substantially affect the work environment of a reasonable person for a violation to be found. Harris v. Forklift Systems, 114 S.Ct. 367 (1993), Zabkowicz v. West Bend Co., 589 F.Supp. 780, 784 (E.D. Wisc. 1984). In hostile environment cases, employers are liable where they knew or should have known of the alleged misconduct. In addition to the questions in I. above, ask the following additional questions for this part of the inquiry: 1.

What effect, if any, did the alleged harassment have upon the complainant's ability to perform his/her job?

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2.

What effect, if any, did the alleged harassment have upon the complainant's mental or physical health or well-being?

3.

What was the sexual character of the work environment before the complainant entered the environment? Were sexual comments and actions common? If so, what types, when did they occur? Who was involved? Were supervisors involved or just co-workers?

4.

Did the character of the workplace change after complainant joined the workplace? If so, how? What was complainant's behavior? How did the accused and other co-workers or supervisors respond to complainant's behavior?

5.

Was the complaint of verbal or physical behavior directed at persons other than complainant? If so, who were they? What conduct was directed towards them, when, how frequently, who was present, where did it occur and who witnessed it? How did these persons react to the physical or verbal conduct?

6.

Did the alleged harasser single out the charging party? If so, how, when, where, and why?

7.

Did others join in perpetrating the harassment? If so, who? What was done; when, where, who witnessed the conduct, and were others harassed too?

8.

If the complaint of conduct was verbal, what were the remarks? Were they hostile and derogatory? What was the frequency and context of the comments? Were the parties in or out of the workplace when the comments were made?

9.

Was the alleged harassment observed by supervisors, managers, or other co-workers? If so, by whom, when, where, and what was observed?

10. Was the alleged harassment observed by former employees or others outside the workplace? If so, by whom, when, where, and what was seen? III. Was The Harassment Quid Pro Quo? In order to properly ascertain the employer's liability for sexual harassment, it is important to distinguish between hostile environment cases and those involving quid pro quo harassment. An employer will always be held responsible for acts of quid pro quo harassment since this conduct occurs in situations in which a supervisor is exercising authority over terms and conditions of employment granted to him/her by his/her employer. In quid pr quo cases, employers are liable if they did not take definite and prompt action to stop the harassment once they learned of it. In addition to the questions in I. above, ask the following questions for this part of the inquiry: 1.

What sexual conduct is the supervisor accused of? When, where, how often did it occur, and who observed?

2.

Was the supervisor asked by the complainant to stop? If so, when, where, how often, and who observed?

3.

If a complaint of the alleged harassment by the supervisor was made to another supervisor or managerial employee, what acts, if any, did he or she take to stop the on-going harassment?

4.

If no complaint was made, did the complainant's behavior change in any way that would have put management on notice that he/she was being sexually harassed?

5.

If no complaint was made, did the complainant's co-workers engage in any conduct that would have put management on notice that he/she was being sexually harassed?

Niles Township High School District 219

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6.

How was the complainant's employment affected by the alleged supervisor's harassment? Was he/she denied a salary increase, a promotion, a job transfer, etc.? If so, when?

7.

Was the complainant treated differently from similarly situated employees in regard to the denied salary increase, promotion, job transfer, etc.? If so, who was treated differently by this same supervisor and why?

8.

Were the supervisor's sexual attentions to other employees different from those directed to the complainant? If so, how? Who witnessed these differences?

9.

Was anything done by management to stop the supervisor's misconduct? If so, what, when, and was this communicated to the victim?

10. Did the alleged misconduct occur on or off the employee's premises? Were there any witnesses? If so, who and what was observed?

Board Review: February 23, 2004

Niles Township High School District 219

5:40 Page 1 of 1

General Personnel Communicable and Chronic Infectious Disease The Superintendent shall develop and implement procedures for managing known or suspected cases of a communicable and chronic infectious disease involving District employees that are consistent with State and federal law, Illinois Department of Public Health rules, and Board of Education policies. An employee with a communicable or chronic infectious disease is encouraged to inform the Superintendent or designee immediately and grant consent to being monitored by the Assistant Superintendent for Human Resources and the school health personnel. The Assistant Superintendent for Human Resources provides information and recommendation to the Superintendent or designee concerning the employee’s conditions of employment and necessary accommodations. The Assistant Superintendent for Human Resources and the school health personnel shall hold the employee's medical condition and records in strictest confidence, except to the extent allowed by law.

An employee with a communicable or chronic infectious disease will be permitted to retain his or her position whenever, after reasonable accommodations and without undue hardship, there is no substantial risk of transmission of the disease to others, provided an employee is able to continue to perform the position's essential functions. An employee with a communicable and chronic infectious disease remains subject to the Board of Education’s employment policies including sick and/or other leave, physical examinations, temporary and permanent disability, and termination. LEGAL REF.:

Americans With Disabilities Act, 42 U.S.C. § 12101 et seq.; 2934 C.F.R. §1630.1 et seq. Rehabilitation Act of 1973, 29 U.S.C. § 791.; 3429 C.F.R. §104.1 et seq. Personnel Record Review Act, 820 ILCS 40/.1 et seq. Department of Public Health Act, 20 ILCS 2305/6. 105 ILCS 5/24-5. Control of Communicable Diseases, 77 Ill.Admin.Code Part 690.

CROSS REF.:

2:150 (committees), 5:30 (hiring process and criteria), 5:180 (temporary illness or temporary incapacity)

ADOPTED:

November 20, 2006

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General Personnel Administrative Procedure: Copyright Compliance These guidelines help staff members determine if they may use non-original work freely or whether permission is needed to use or copy it. Whenever a staff member is uncertain, has questions, or needs permission from a copyright-owner to use or copy a work, he or she should contact the Superintendent or designee. Appendix 1 is a Fair Use Assessment Factors Checklist. Appendix 2 contains use resources available online: 1. Is the work copyright protected? A “no” means you may use the work freely; a “yes” or uncertain answer means you should proceed with the second query. a. No, if it is in the public domain. (See Appendix A.) b. No, if it is a U.S. Government publication. c. No, if it is an idea or method described in copyrighted work. d. The presence of a copyright notice is not determinative. e. Yes, almost all other works. 2. Do you want to exercise one of the copyright owner’s exclusive rights? A “yes” or uncertain answer means you should proceed with the third query. a. Yes, if you plan to copy the work. b. Yes, if you plan to use the work as the basis for a new work. c. Yes, if you plan to electronically distribute or publish copies. d. Yes, if you plan to perform music or drama, recite prose or poetry, or if you plan to play a video and/or audio digital tape recording or a CD-ROM or DVD. e. Yes, if the plan is to publicly display the work. 3. Does your planned use of the work require the copyright owner’s permission? A “no” means you may use the work, provided that any copies contain the copyright notice as it appears in the original work; a “yes” or uncertain answer means you should contact the Superintendent or designee. a. No, if your planned use of printed work is within the “fair use” exception as defined in 17 U.S.C. § 107. See Appendix 1. b. No, if your planned use of the work is within the “library’s special rules” exception as defined in 17 U.S.C. § 108. •

A library may make a single copy (containing the notice of copyright present on the original work) for the purpose of archiving lost, stolen, damaged, or deteriorating works.

•

A library may make a single copy containing the copyright notice for a student or staff member at no more than the actual cost of photocopying, provided that the library finds that the copyrighted work cannot be obtained elsewhere at a fair price.

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c. No, if your planned use of the work is within the “educational performances and displays” exception as defined in 17 U.S.C. § 110. Performances by teachers or students are permitted as part of a teaching activity in a classroom or instructional setting. All other performances require permission from the copyright owner. d. No, if you plan to use it in an overhead or opaque projector for instructional purposes. e. No, if you plan to copy and use music for academic purposes, other than performance. f.

Yes, notwithstanding the above, if you plan to create anthologies, compilations, or collective works.

g. Yes, notwithstanding the above, if copies will be "consumed" during the course. "Consumable" works include: workbooks, exercises, standardized tests, test booklets, and answer sheets. h. Yes, notwithstanding the above, if you plan to substitute copies for the purchase of the work; likewise, if you yearly copy the same item. i.

You must receive permission from the Superintendent or designee before showing the off-air recording of television programs, video rentals, or videos purchased for home use. You must follow any applicable license agreements.

j.

You must receive permission from the Superintendent or designee before using any nonDistrict-owned software and/or CD-ROM or DVD products in District-owned equipment. No one may install or download any program on District-owned equipment without the Superintendent or designee’s permission.

k. You must follow licensing agreements applicable to District-owned software and CD-ROM or DVD products. •

Licensing agreements with the manufacturer and vendor shall be followed.

•

Staff members shall take reasonable precautions to prevent copying or the use of unauthorized copies on school equipment, to avoid the installation of privately purchased software on school equipment, and to avoid the use of single copy software or CD-ROM products across a network with multiple users unless the applicable license agreement permits.

•

A back-up copy shall be purchased for use as a replacement when a program is lost or damaged. If the vendor is not able to supply such, the district shall make a back-up program in accordance with the terms of the applicable licensing agreement or 17 U.S.C. § 117. Appendix 1: Copyright Fair Use Assessment Factors Checklist

Purpose and Character of Use of Copyrighted Work Use this checklist to analyze whether material falls under the fair use doctrine. Factors favoring fair use will generally indicate that material may be used without seeking permission from the copyright owner. Factors opposing fair use require permission to reprint or adapt the material from the copyright owner. If a copyright owner is known, always request permission before using any material.

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Favoring Fair Use

Opposing Fair Use

Teaching

Commercial activity - gain of financial rewards form use; e.g., sale of goods, services; advertising; fundraising, etc.

Research/Scholarship/Academics

Profiting from use

Nonprofit educational institution

Bad-faith behavior; e.g., misrepresentation of intended use

Criticism

Denying credit to original author or artist

Comment

Entertainment

News reporting Used to create something new Restricted access given Parody

Nature of Copyrighted Work Used Favoring Fair Use

Opposing Fair Use

Published work

Unpublished work

Factual or nonfiction based

Highly creative work (art, music, novel)

Out of print work

Fiction

Amount and Substantiality of Copyrighted Work Used Favoring Fair Use

Opposing Fair Use

Small amount used

Large portion or whole work used

Portion used not central or significant to entire work

Portion used is the heart of the work

Impact on Market of Copyrighted Work Favoring Fair Use

Opposing Fair Use

User owns lawfully acquired/purchased copy

Could replace sale of copyrighted work

One or few copies made

Significantly impairs market/potential market of copyrighted work or derivative work

No significant effect on market/potential market for copyrighted work

Reasonable available licensing mechanisms

No similar product marketed by copyright holder

Affordable permission to use copyrighted work available

No ready licensing or permission mechanism

Numerous copies made

Niles Township High School District 219

5:170-AP1 Page 4 of 5 Made accessible on the internet or elsewhere Repeated or long-term use

Adapted with permission from Steven Mandell; © 2006 Mandell Menkes LLC. All Rights Reserved.

Appendix 2: Copyright Resource List U.S. Copyright Office www.copyright.gov Copyright Act, as amended, Title 17 of the United States Code www.copyright.gov/title17/92chap1.html Copyright Term and the Public Domain in the United States; updated every Jan. 1. www.copyright.cornell.edu/resources/publicdomain.cfm Cornell University Copyright Information Center Circular 21: Reproductions of Copyrighted Works by Educators and Librarians www.copyright.gov/circs/circ21.pdf U.S. Copyright Office Agreement on Guidelines for Classroom Copying in Not-For-Profit Educational Institutions with Respect to Books and Periodicals (see Circular 21: Reproductions of Copyrighted Works by Educators and Librarians, page 6) www.copyright.gov/circs/circ21.pdf TEACH Act (Technology, Education, and Copyright Harmonization Act of 2002) The TEACH Act and some Frequently Asked Questions www.ala.org/ala/issuesadvocacy/copyright/teachact/faq.cfm TEACH ACT - Amended Section 110(2) Comparison Chart, Sections 110(1)-(2) www.unc.edu/~unclng/TEACH.htm The University of North Carolina at Chapel Hill WIPO (World Intellectual Property Organization) www.wipo.org MPAA (Motion Picture Association of America) www.mpaa.org iCopyright.com (Automated copyright licensing system for digital content) www.icopyright.com Permissions Group (Negotiation of rights and fees for the use of copyrighted material in and for all media) www.permissionsgroup.com SIIA (Software & Information Industry Association) www.spa.org CCC Copyright Clearance Center (Copyright permission for publications worldwide) www.copyright.com ASCAP (American Society of Composers, Authors and Publishers) www.ascap.com BMI (Broadcast Music Inc.) www.bmi.com

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SESAC, Inc. (A performing rights organization) www.sesac.com The Harry Fox Agency, Inc. (Licensing agency for U.S. music publishers) www.harryfox.com The Authors Registry (Maintains an extensive directory of authors) www.authorsregistry.org Copyright & Fair Use (Stanford University Libraries) fairuse.stanford.edu/ Copyright Society of the USA www.csusa.org The Copyright (Copyright Registration and Information Resource) www.benedict.com Crash Course in Copyright University of Texas copyright.lib.utexas.edu/Kohn on Music Licensing www.kohnmusic.com National Writers Union www.nwu.org Poets & Writers, Inc. www.pw.org Project Gutenberg (Internet's oldest producer of FREE electronic books (eBooks or eTexts) www.promo.net/pg WATCH: Writers and Their Copyright Holders tyler.hrc.utexas.edu/ World Intellectual Property Organization www.wipo.int/portal/index.html.en

Board Review: October 24, 2011

Niles Township High School District 219

6:282 Page 1 of 2

Instruction Weighted and Unweighted Grades and Grade Point Averages 1.

1.

2.

1.

Weighting of Courses All courses except Driver Education and audited courses will be evaluated and placed in one of the four levels listed below:

Level

A

B

C

D

F

II

5.00

4.00

3.00

1.50

0

III

6.00

5.00

4.00

2.00

0

IV

7.00

6.00

5.00

2.50

0

V

8.00

7.00

6.00

3.00

0

Calculating Weighted GPA All courses with the exception of Driver Education and audited courses will be included in weighted GPA. Calculating Unweighted GPA All courses with the exception of Driver Education and audited courses will be included in unweighted GPA per the following schedule.

A

B

C

D

F

4.00

3.00

2.00

1.00

0

Letter grades are assigned a different point value at each class level as follows, with the College Prep/General Education courses serving as our standard: Level  Gen Ed/College Prep  Honors  AP 

A  4.0  4.5  5 

B  3.0  3.5  4 

C  2.0  2.5  3 

D  1.0  1.5  2 

F  0  0  0 

A weighted and an unweighted grade point average are calculated for each student, every semester. All courses are included in these averages except for driver education, correspondence courses, pass/fail courses, audit and independent study courses, and courses taken as part of an exchange program. 3.2. Grandfathering Beginning with the graduating class of 2014, class ranking will no longer be used. Weighted and unweighted grade point averages will appear on the transcript. Beginning with the graduating class of 2015, PE will be included in the weighted and unweighted grade point average. 4.3. Rank in Class For the classes of 2012 & 2013 the following applies:

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Rank in class shall be calculated on both weighted and unweighted grade point averages and both ranks will appear on the transcript. The weighted rank will be used to determine class valedictorian and salutatorian.

5.4. Rank in Class for Early Graduation For the classes of 2012 & 2013 the following applies: Students who graduate early will retain, for the permanent records, the rank-in-class computed for their grade level at the time of their graduation. Those students who complete their work early will not be included in the ranking when their class graduates. 6.5. Rank in Class for Transfer Courses For the classes of 2012 & 2013 the following applies: a. "Transfer Courses" are defined as any courses taken outside of District 219 for which credit can be accepted. Class ranks will be based only on courses taken in District 219. Students must attend school full time (300 minute day) in District 219 for at least four (4) semesters in order to be included in the class rank and to qualify for the valedictorian or salutatorian position. Students with fewer than four (4) semesters of coursework taken in District 219 will not be included in, nor receive a class rank. An explanation will be noted on the student’s transcript.

b.

Course titles, grades and credits for transfer courses shall appear on the transcript. However, no quality points (i.e., grade weight) shall be assigned to these courses which would be calculated in the weighted grade point average. The exception shall be special education students placed through a Multidisciplinary Conference decision at an attendance center outside of District 219. These students' courses shall be transferred to District 219 along with quality points which shall be calculated in the weighted grade point average.

CROSS REF.:

7:40 (Nonpublic School Students)

ADOPTED:

April 3, 2012

Niles Township High School District 219

6:300 Page 1 of 2

Instruction Graduation Requirements To graduate from high school, unless otherwise exempted (e.g., students with Individualized Educational Programs), each student is responsible for successful completion of:

1. Four years of language arts, including a year of American literature and the writing of a research paper; 2. Two years of writing intensive courses, one of which must be English and the other of which may be English or any other subject. When applicable, writing-intensive courses may be counted towards the fulfillment of other graduation requirements.; 3. Three years of mathematics, one of which must be Algebra I and one of which must include geometry content.; 3.4. Beginning with the class of 2016, one semester of Public Speaking. This requirement may be met by and course designated as “fulfills the Public Speaking requirement” in the student course book; 4.5. Beginning with the class of 2017, threeTwo years of science, to including Biology, Chemistry and Physicse one year of physical science and one year of life science; 5.6. Three years of social studies, to include one year of United States history and American government, one year of world cultures, and one semester of western civilization; 6.7. One year chosen from fine arts or applied sciences and technology; 7.8. One semester of physical education for each semester of enrollment, including health embedded in Sophomore physical education; 8.9. Annual Internet Safety instruction according to 105 ILCS 5/27-13.3.; 9.10. Beginning with the class of 2013, oOne or two years of reading for students who score below district expectations on a standardized assessment, as defined in administrative procedures; 10.11.

One semester of consumer education or a passing grade on the State test; and

11.12. Other credit sufficient to meet the 36 credit minimum requirement for graduation (in addition to physical education credits).; 12.13. Take the Prairie State Achievement Examination, unless the student: (a) is exempt according to 105 ILCS 5/2-3.64.; 13.14. In addition, no student shall receive a certificate of graduation without passing a satisfactory examination on patriotism and principles of representative government, proper use of the flag, methods of voting and the Pledge of Allegiance. The Superintendent or designee is responsible for: 1. Maintaining a description of all course offerings that comply with the above graduation requirements; 2. Notifying students and their parent(s)/guardian(s) of graduation requirements;

Niles Township High School District 219

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3. Developing the criteria for passing an examination on patriotism and principles of representative government, proper use of the flag, methods of voting, and the Pledge of Allegiance,; 4. Complying with State law requirements for students who transfer during their senior year because their parent(s)/guardian(s) are on active military duty. This includes making reasonable adjustments to ensure graduation if possible, or efforts to ensure that the original (transferor) school district issues the student a diploma.; 5. Taking all other actions to implement this policy. Early Graduation The Superintendent or designee shall implement procedures for students to graduate early, provided they finish six (6) semesters of high school and meet all graduation requirements. Certificate of Completion A student with a disability who has an IEP prescribing special education, transition planning, transition services, or related services beyond the student’s four (4) years of high school, qualifies for a certificate of completion after the student has completed four (4) years of high school. The student is encouraged to participate in the graduation ceremony of his or her high school graduation class. The Superintendent or designee shall provide timely written notice of this requirement to children with disabilities and their parent(s)/guardian(s). Veterans of World War II the Korean Conflict or the Vietnam Conflict Upon application, an honorably discharged veteran of World War II the Korean Conflict, or the Vietnam Conflict will be awarded a diploma, provided that he or she: (1) resided within an area currently within the District at the time he or she left high school, (2) left high school before graduating in order to serve in the U.S. Armed Forces, and (3) has not received a high school diploma or General Educational Development (GED) diploma. LEGAL REF.: 105 ILCS 5/2-3.64, 5/22-27, 5/27-3, 5/27-22 and 5/27-22.10. 23 Ill.Admin.Code § 1.440. CROSS REF.: 6:30 (organization of instruction), 6:320 (credit for proficiency), 7:50 (school admissions and student transfers to and from non-district schools) ADOPTED:

March 21, 2011

Niles Township High School District 219

6:310 Page 1 of 3

Instruction Credit For Alternative Courses and Programs, and Course Substitutions Credits accepted from outside District 219 (e.g., correspondence courses, on-line, virtual courses, other distance learning courses, college courses, summer school courses from other districts) will be treated as transfer courses (receiving a grade and credit, but not counting in the student's grade point average) unless otherwise noted. Correspondence, On-line, Virtual, Other Distance Learning Courses A student enrolled in a correspondence, on-line, virtual, or other distance learning course (including traditional as well as computer-based courses) may receive high school credit for work completed, provided: 1. Consideration to enroll in these courses for credit toward graduation must be approved in advance by the Assistant Principal for Pupil Personnel Services. 2. The course is given by an institution accredited by the North Central Association of Colleges and Secondary Schools or approved by the Assistant Superintendent of Curriculum and Instruction. 3. The student (or parents/guardians) assumes responsibility for all fees or other costs such as, but not limited to, tuition, textbooks, transportation, and housing. Exceptions must be approved in advance by the District 219 Board of Education. 4. The course is approved in advance by the Guidance Counselor and the Director of Instruction. 5. A maximum of 6 units of credit may be counted toward a student's high school diploma. This credit limit does not apply to classes taken through the Illinois Virtual High School. Exchange Programs District students participating in a foreign exchange program will receive high school credit for courses that meet the criteria established in the District curriculum and that are pre-approved by the Assistant Principal for Pupil Personnel Services. International study course work not meeting District requirements may be placed in the student's permanent record and recorded as an international study experience. Summer School A student will receive high school credit for successfully completing any out-of-district summer school course provided: 1. It is offered by an institution accredited by the North Central Association of Colleges and Secondary Schools. 2. The student (parents/guardians) assumes all responsibility for fees or other costs such as, but not limited to, tuition, textbooks, transportation, and housing. 3. The course is not offered in the District 219 summer school, or if offered, the student is unable to enroll and the Assistant Principal for Pupil Personnel Services has approved request. 4. The course is approved in advance by the Director of Instruction.

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College Classes Courses taken at community colleges that are approved for dual credit will count in the student's GPA calculation, provided they are taken while a student is enrolled in District 219. A student who successfully completes college courses may receive high school credit, provided: 1. The student is a junior or senior in good academic standing. 2. The course is not offered in the high school curriculum, or if offered, the Assistant Principal for Pupil Personnel Services has approved this request. 3. The course is approved in advance by the Director of Instruction. 4. The student (parents/guardians) assumes all responsibility for fees or other costs such as, but not limited to, tuition, textbooks, transportation, and housing. 5. A maximum of 6 units of credit may be counted toward the requirements for a student's high school graduation.

Dual Credit Courses A student who successfully completes a dual credit course may receive credit at both the college and high school level. Foreign Language Courses A student will receive recognition on the student's transcript by studying foreign language in an approved ethnic school program, provided such program meets the minimum standards established by the State Board of Education and the program is approved in advance by the Director of Foreign Languages. Military Service

The School Board may accept military service experience as credit toward graduation, provided the student making the request has a recommendation from the U.S. Commission of Accreditation of Service Experiences. The student seeking credit shall supply any documents or transcripts necessary to support the request. Youth Apprenticeship Vocational Education Program (Tech Prep) Students participating in the Youth Apprenticeship Vocational Education Program (Tech Prep) may earn credit toward graduation for work-related training received at work-based learning sites. Substitutions for Physical Education and Other Required Courses A.

A student in grades 9-12 may satisfy one or more high school courses (including physical education) or graduation requirements by successfully completing related vocational or technical education courses if: 1. The Building Principal approves the substitution and the vocational or technical education course is completely described in curriculum material along with its relationship to the required course; 2. The course includes at least 50% of the content of the required course; and 3. The student's parent(s)/guardian(s) request and approve the substitution in writing on forms provided by the District.

Niles Township High School District 219 B.

6:310 Page 3 of 3

A student in grades 11-12, unless otherwise stated, may submit a written request to the Building Principal to be excused from physical education courses for the reasons stated below. The Superintendent or designee shall maintain records showing that the criteria set forth in this policy were applied to the student’s individual circumstances: 1. Ongoing participation in an interscholastic athletic program; or 2. Enrollment in academic classes that are required for admission to an institution of higher learning; or 3. Enrollment in academic classes that are required for graduation from high school, provided that failure to take such classes will result in the student being unable to graduate

A student in grades 3-12 who is eligible for special education may be excused from physical education courses if: 1.

The student’s parent/guardian agrees that the student must utilize the time set aside for physical education to receive special education, support services or

2.

The student’s individualized education program team determines that the student must utilize the time set aside for physical education to receive special education support and services.

The agreement or determination must be made a part of the individualized education program. A student requiring adapted physical education must receive that service in accordance with the student’s individualized education program. Director of Physical Welfare shall maintain records showing that they applied the stated criteria to the student's individual circumstances. LEGAL REF.:

105 ILCS 5/2-3.44, 5/2-3.108, 5/2-3.115, 5/10-22.43a, 5/27-6, 5/27-22.3, and 5/27-22.05 23 Ill. Admin. Code §§1.420(p), 1.1440(j), and 4.450(c).

CROSS REF.:

6:180 (extended instructional programs), 6:300 (graduation requirements), 6:320 (credit for proficiency), 7:30 (student assignment and intra-district transfer) 7:260 (exemption from physical activity)

ADOPTED:

March 22, 2010

Niles Township High School District 219

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Community Relations Visitors to and Conduct oOn School Property For purposes of this policy, “school property” means school buildings, District buildings not being used as a school, vehicles used for school purposes, any location during a school athletic and other school sponsored event, and school grounds. Visitors are welcome on school property, provided their presence will not be disruptive. All visitors must initially report to the main entrance security desk and produce current identification and register their vehicle. Any person wishing to confer with a staff member should contact that staff member by telephone or email to make an appointment. Conferences with teachers are held, to the extent possible, outside school hours or during the teacher’s conference/preparation period.

Requests to access a school building, facility, and/or educational program, or to interview personnel or a student for purposes of assessing the student’s special education needs, should be made at the appropriate building. Access shall be facilitated according to guidelines from the Superintendent or designee. All requests to access a school building shall be made a minimum of five days prior to access, unless there is an emergency situation. District 219 expects mutual respect, civility, and orderly conduct among all individuals on school property or at a school event. No person on school property or at a school event shall: 1. Strike, injure, threaten, harass, or intimidate a staff member, a Board of Education member, sports official or coach, or any other person; 2. Behave in an unsportsmanlike manner, or use vulgar or obscene language; 3. Posses a weapon, any object that can reasonably be considered a weapon or looks like a weapon, or any dangerous device; 4. Damage or threaten to damage another's property; 5. Damage or deface District 219 property; 6. Violate any Illinois law or town or county ordinance; 7. Smoke or otherwise use tobacco products; 8. Consume, possess, distribute, or be under the influence of alcoholic beverages or illegal drugs; 9. Impede, delay, disrupt, or otherwise interfere with any school activity or function (including using cellular phones in a disruptive manner); 10. Enter upon any portion of school premises at any time for purposes other than those that are lawful and authorized by the Board of Education; 11. Operate a motor vehicle (a) in a risky or reckless manner, (b) in excess of 20 miles per hour, or (c) in violation of an authorized District employee’s directive; 12. Engage in any risky behavior, including roller-blading, roller-skating, or skateboarding; or 13. Violate other District policies or regulations, or a directive from an security officer or authorized District employee; or 14. Engage in any conduct that interferes with, disrupts, or adversely affects the District or a School function.

Niles Township High School District 219

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Convicted Child Sex Offender State law prohibits a child sex offender from being present on school property or loitering on a public way within 500 feet of school property when persons under the age of 18 are present, unless the offender is: 1. Is Aa parent/guardian of a student attending the school and the parent/guardian is: (i) attending a conference at the school with school personnel to discuss the progress of his or her child academically or socially, (ii) participating in child review conference in which evaluation and placement decisions may be made with respect to his or her child regarding special education services, or (iii) attending conferences to discuss other student issues concerning his or her child such as retention and promotion and notifies the Building Principal of his or her presence at the school; or, 2. Has permission to be present from the Board of Education, Superintendent or Superintendent’s designee. If permission is granted, the Superintendent will designate an employee to supervise the sex offender while present during the approved activity. Enforcement

Any staff member may request identification from any person on school property; refusal to provide such information is a criminal act. The Building Principal or designee shall seek the immediate removal of any person who refuses to provide requested identification. Any person who engages in conduct prohibited by this policy may be ejected from school property. The person is also subject to being denied admission to school events or meetings for up to one calendar year. Procedures to Deny Future Admission to School Events or Meetings: Before any student, parent or immediate family member may be denied admission to school events or meetings as provided in this policy, the person has a right to a hearing before the Board of Education. The Superintendent may refuse the person admission pending such hearing. The Superintendent or designee must provide the person with a hearing notice, delivered or sent by certified mail with return receipt requested, at least 10 days before the Board hearing date. The hearing notice must contain: 1. The date, time, and place of the Board hearing;, 2. A description of the prohibited conduct;, 3. The proposed time period that admission to school events will be denied;, and 4. Instructions on how to waive a hearing. LEGAL REF.:

Nuding v. Cerro Gordo Community Unit School Dist., 730 N.E.2d 96 (Ill.App.4, 2000). Pro-Children Act of 1994, 20 U.S.C. § 7181 et seq.. 105 ILCS 5/10-20.5b,5/24-24, and 5/24-25. 720 ILCS 5/11-9.3.

CROSS REF.:

4:170 (safety), 6:120 (education of children with disabilities), 6:250 (community resource persons and volunteers), 7:190 (student discipline), 8:20 (community use of school facilities)

ADOPTED:

October 18, 2010

Kristine Rull Chief Financial Officer Niles Township High School District 219 Administrative Center 7700 Gross Point Road Skokie, IL 60077 Tel. 847 626 3967 Fax. 847 626 3070 www.niles-hs.k12.il.us

To:

Dr. Nanciann Gatta Board of Education

From:

Kris Rull

Date:

March 11, 2013

Re:

Observatory at Niles West

A community member is donating money towards building an observatory at Niles West. The Facility Committee has discussed this structure at a number of meetings. Attached is a report from Kaine Osburn detailing the current plans for this observatory. The Facility Committee recommends brining this to the Board for their review and approval. The total cost of purchase and installation of the observatory is $120,500. The community member, Mr. John Slater, has offered to donate $70,000. The remainder, $50,500, would have to be covered by District 219.

MOTION: I move we approve the construction of an observatory at Niles West during the summer of 2013, contingent upon the donation of $70,000 from community member John Slater.

FINANCIAL REPORT FEBRUARY 28, 2013

FUND EDUCATIONAL OPERATIONS & MAINT. DEBT SERVICE TRANSPORTATION IMRF/FICA CAPITAL PROJECTS WORKING CASH TORT/LIABILITY LIFE SAFETY TOTAL ALL FUNDS

*BEGINNING FUND BALANCE $106,828,042 $6,898,724 $3,617,660 $7,245,014 $1,326,879 $10,097,278 $23,937,671 $4,138,990 $3,991,588

YEAR TO DATE REVENUE $52,583,261 $12,760,947 $4,731,707 $3,825,674 $3,320,541 $46,803 $436,908 $538,118 $1,651,714

YEAR TO DATE EXPENDITURES ($52,663,677) ($6,139,242) ($5,333,105) ($2,688,069) ($2,455,300) ($8,411,044) $0 ($2,132,914) ($1,734,997)

ENDING FUND BALANCE $106,747,626 $13,520,429 $3,016,262 $8,382,619 $2,192,120 $1,733,037 $24,374,579 $2,544,194 $3,908,305

PURCHASE ORDERS OUTSTANDING $2,659,473 $2,601,662 $0 $2,044,717 $0 $6,956,981 $0 $1,180,650 $189,541

$168,081,846

$79,895,673

($81,558,348)

$166,419,171

$15,633,024

*Unaudited

FUND EDUCATIONAL OPERATIONS & MAINT. DEBT SERVICE TRANSPORTATION IMRF/FICA CAPITAL PROJECTS WORKING CASH TORT/LIABILITY LIFE SAFETY TOTAL ALL FUNDS

FUND EDUCATIONAL OPERATIONS & MAINT. DEBT SERVICE TRANSPORTATION IMRF/FICA CAPITAL PROJECTS WORKING CASH TORT/LIABILITY LIFE SAFETY TOTAL ALL FUNDS

CASH & INVESTMENTS $106,724,885 $13,520,429 $3,016,262 $8,382,619 $2,192,120 $1,733,037 $24,374,579 $2,544,194 $3,908,305

OTHER ASSETS $46,661 $0 $0 $0 $0 $0 $0 $0 $0

LIABILITIES ($23,920) $0 $0 $0 $0 $0 $0 $0 $0

FUND BALANCE $106,747,626 $13,520,429 $3,016,262 $8,382,619 $2,192,120 $1,733,037 $24,374,579 $2,544,194 $3,908,305

$166,396,430

$46,661

($23,920)

$166,419,171

MONTH MONTH TO DATE TO DATE REVENUE EXPENDITURES $9,002,486 $6,834,926 $2,400,113 $778,797 $895,759 $0 $630,328 $843,620 $630,108 $356,225 $3,007 $1,786,929 $72,665 $0 $99,845 $341,818 $310,950 $29,064

MONTH TO DATE POs CREATED $781,363 $61,374 $0 $58,276 $0 $1,290,585 $0 $12,798 $75,600

BUDGET FY 2013 (INCLUDES OPERATING TRANSFERS) REVENUE EXPENDITURES $106,037,567 $106,433,396 $24,160,304 $23,436,606 $8,293,931 $7,082,774 $5,662,689 $4,838,398 $5,689,085 $3,758,176 $100,000 $1,838,038 $815,407 $347,000 $989,563 $4,541,039 $2,898,351 $2,371,470 $154,646,897

$154,646,897

$14,045,261

$10,971,379

$2,279,996

Note: Fund balances include early property tax collections of $13,612,949 (taxes due March 1st). Property taxes account for 87% of the district's funding sources and are primarily received in the spring and fall.

NILES TOWNSHIP HIGH SCHOOL DISTRICT 219 REVENUE, EXPENDITURES AND FUND BALANCES 7/1/2012 - 2/28/2013

$110,000,000 $100,000,000 $90,000,000

BEG. FUND BALANCE YTD REVENUE YTD EXPENDITURES

$80,000,000 ENDING FUND BALANCE

$70,000,000 $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 $0