U.S. Department of Energy STATE PLAN/MASTER FILE WORKSHEET Identification Number: EE0000199, State: WY, Program Year: 2,012.00

This worksheet should be completed as specified in Section III of the Weatherization Assistance Program Application Package. III.1 Eligible Population III.1.1 General Description Definition of income used to determine eligibility:

Individuals, households (especially those with children under the age of six), elderly persons (60 years of age or older), and the disabled who are low income and meet the State of Wyoming Low Income Energy Assistance Program (LIEAP) eligibility standards may be eligible to participate in the Weatherization Assistance Program (WAP). Wyoming’s LIEAP eligibility standards are based on the U.S Department of Health and Human Services standard. Low income means that income in relation to family size which: is at or below 200 percent of the poverty level determined in accordance with criteria established by the Director of the Office of Management and Budget, except that the Secretary may establish a higher level if the Secretary, after consulting with the Secretary of Agriculture and the Secretary of Health and Human Services, determines that such a higher level is necessary to carry out the purposes of this part and is consistent with the eligibility criteria established for the weatherization program under Section 222(a)(12) of the Economic Opportunity Act of 1964. Income is defined by LIHEAP regulations and Weatherization Program Notice 12-1. Occupants of subsidized housing and shelters may also be eligible for Weatherization services. However, not all income-eligible applicants may qualify to receive Weatherization services due to provisions under the Walk Away/Deferred Assistance policy and the Re-Weatherization rule. Wyoming also utilizes DOE issued WPN 11-5, Poverty Income Guidelines and Definition of Income, for clarification of acceptable revised definitions of income. The revisions in this document include defining income, cash receipts, exclusions, proving eligibility, child support, annualizing income, and re-certification. Wyoming further ensures that all sub-grantees update all supporting documentation and eligibility documentation for applicants applying for weatherization at least annually.

Wyoming uses a dual application process with LIEAP so that a person is determined eligible for Weatherization and LIEAP at the same time in most cases. However, households are not required to accept LIEAP heating assistance to receive weatherization assistance. Applications for weatherization-only assistance are accepted year round and are not subject to the limitations of Wyoming’s LIEAP application deadline dates. This has increased outreach effectiveness in Wyoming. To meet the eligibility requirements, a household must provide documentation that the combined household income meets the income guidelines referenced above. Per WPN-10-01, Economic Recovery Payments to qualifying retirees will not be counted as income when determining eligibility. Clients on the waiting list must re-qualify after twelve months based on their current income and household size at the time of re-application. With regard to qualified aliens receiving weatherization benefits, Wyoming adheres to guidance provided by Health and Human Services (HHS) under LIHEAP. This guidance can be found by going to Page 1 of 39

U.S. Department of Energy STATE PLAN/MASTER FILE WORKSHEET (continued) Identification Number: EE0000199, State: WY, Program Year: 2,012.00

http://faq.acf.hhs.gov/cgi-bin/liheap.cfg/ . Certain buildings containing rental units may comply with the income eligibility requirements by 50 percent of the dwelling units being eligible dwelling units, as opposed to 66 percent, per multi-family eligibility guidance in WPN-10-01 and WPN-10-15A. “Disabled” means any individual (1) who is a disabled individual as defined in Section 7(6) of the Rehabilitation Act of 1973, (2) who is under a disability as defined in Section 1614(a) (3)(A) or 223(d)(1) of the Social Security Act or in Section 102(7) of the Developmental Disabilities Services and Facilities Construction Act, or (3) who is receiving benefits under Chapter 11 or 15 of Title 38, U.S.C. Upon receipt of a Weatherization/LIEAP application that is for or otherwise involves in any way an agency employee, relative of an employee, extended family member or governing board member, local Weatherization agencies must notify the State LIEAP/Weatherization Program Manager before the application is approved. This applies to both personal Weatherization applications as well as applications for Weatherization of rental units owned or occupied by an agency employee, relative of an employee, or governing board member. In these instances, the State Program Manager may either take responsibility for qualifying the applicant, prioritizing the application and conducting the energy audit and determining which local agency shall perform the Weatherization work ; or, the State Program Manager may designate another independent local agency to fulfill these responsibilities. The Wind River Indian Reservation has an active Weatherization program serving the Northern Arapaho Tribal members who reside on the Wind River Indian Reservation in accordance with 10 CFR 440.11. The Eastern Shoshone Tribe does not have an active Weatherization program to date, but has expressed interest in developing their own program. Eastern Shoshone Tribal members living on the Wind River Indian Reservation currently receive Weatherization services through Wyoming Weatherization Services (local sub-grantee) in

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U.S. Department of Energy STATE PLAN/MASTER FILE WORKSHEET (continued) Identification Number: EE0000199, State: WY, Program Year: 2,012.00

accordance with 10 CFR 440.16 (f). All other Native Americans residing in Wyoming receive Weatherization services from the local agency performing weatherization work in their region of residence in accordance with 10 CFR 440.16 (f). No DOE grant funds will be used to weatherize a unit, which has previously been submitted as a completion since September 30, 1994 as per Weatherization Program Notice 09-1B. Re-weatherization of units will be limited to no more than 15% of completions. A new energy audit will be required if eligible for re-weatherization services; and, insulation work and heating efficiency measures will be strongly emphasized. Procedures to determine that units weatherized have eligibility documentation:

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U.S. Department of Energy STATE PLAN/MASTER FILE WORKSHEET (continued) Identification Number: EE0000199, State: WY, Program Year: 2,012.00

In Wyoming, all LIEAP/Weatherization applications are processed by an agency contracted to provide LIEAP services statewide. Applications without all required forms of documentation are considered incomplete and cannot be approved until all required forms of documentation have been submitted. When an applicant is found to be eligible and is approved for LIEAP, the applicant is also found to be eligible to receive Weatherization services . The LIEAP contractor forwards all approved Weatherization applications and income eligibility documentation to the appropriate local weatherization agency on a weekly basis. The local weatherization agencies keep copies of income documentation and application information in each client file. Back-up copies are kept in the client files in the LIEAP contractor’s office as well. The total household income is listed and verified in the Weatherization application packets that are sent to the local weatherization agencies by the LIEAP contractor. As an additional safeguard, the Wyoming LIEAP computer system does not allow benefits and/or applications to be approved without the required verification for eligibility criteria being entered into the system. Wyoming’s eligibility factors can be found in Section 10 of the Wyoming LIEAP Policy and Procedures Manual. Wyoming bases eligibility on three primary factors: proof of identification, income, and household vulnerability. See the Wyoming LIEAP Identification, Income and Vulnerability Table below. --------------------------------------------------------------------------------  Eligibility Factor         Acceptable Source          Acceptable Documentation  Proof of Identification (required for all household members)   Social Security Card,  Driver’s License, Birth Certificate, Passport, Health Insurance Card, School Records,  School ID Card, EPICS screen-prints, Crib Card   Legible Photocopies  Proof of Income (for entire household)   Paystubs (3 consecutive with gross amounts),  Benefit Award Letters (such as SS, Disability, Unemployment, Workers’ Comp., etc.),  Income Tax Returns, DFS -106 Employer Statement Form, Profit and Loss Statement, EPICS  screen-prints, etc.   Legible Photocopies  Proof of Vulnerability     Current utility/fuel Bill, Lease or Rental Agreement,  Written Statement from Landlord, Rent receipt showing increase for winter months,  Shut-Off Notice, etc.   Legible Photocopies  -------------------------------------------------------------------------------- 

Wyoming considers the following to be sources of countable income when

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U.S. Department of Energy STATE PLAN/MASTER FILE WORKSHEET (continued) Identification Number: EE0000199, State: WY, Program Year: 2,012.00

considering eligibility: earned income from employment, SSI, SSA, SSD, TANF, Military allotments, Bureau of Indian Affairs, BIA general assistance, child support, veteran’s benefits (unless exempt due to service-related disability), adjusted self-employment income, strike benefits, monies from others such as friends and/or relatives, retirement benefits, pensions, railroad retirement, unemployment insurance, dividends, interest income (derived from contract for deed, IRAs, CDs, Checking accounts, Savings accounts, cashed savings bonds, etc.), annuities, alimony/spousal maintenance, rental income, lease income, stipends ( VA and/or BIA), prizes (such as lottery), Workers’ Compensation/Disability or Sick Benefits. When claiming zero income, applicants must provide documentation of registration with the Wyoming Department of Workforce Services (DWS), documentation of full-time student in good-standing status, or documentation verifying that they are unable to work (such as a written doctor’s statement). Pregnant women, single heads of households living alone with children aged six and under in the house, and elderly applicants are exempt from this requirement, but must show documentation of zero income. The Wyoming LIEAP/Weatherization application includes a section for applicants claiming zero income to describe how they are paying their monthly bills. Additionally, Wyoming LIEAP policy and procedure includes a Self-Declaration of Zero Income Form which may be used when clients are unable to provide other suitable documents that verify the zero income status. Wyoming requires that all local agencies include legible documentation of program eligibility in each client file. In addition to income and eligibility documentation, each WAP client file must also include the following documents: client priority calculation form signed by a local agency authorized representative, fuel consumption information (when available), approved energy audit documentation, State of Wyoming Six Page Worksheet, rental agreement when applicable, heating system and carbon monoxide review checklist, client evaluation document, required lead paint documentation, and expenditure records with support documentation (invoices, receipts, sub-contractor bids, labor hours and materials used records, etc.). This documentation is at all times available for inspection and local agencies are monitored annually for compliance. The State of Wyoming requires that all record keeping be in accordance with 10 CFR, Parts

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U.S. Department of Energy STATE PLAN/MASTER FILE WORKSHEET (continued) Identification Number: EE0000199, State: WY, Program Year: 2,012.00

440 and 600 and OMB Circular A-110. Under no circumstances should a dwelling unit be reported to the State of Wyoming as completed until the local weatherization agency, or its authorized representative, has performed a final inspection and certified that all applicable work has been completed in a professional manner and in accordance with 10 CFR 440.21(b). Each local weatherization agency is charged with the responsibility for establishing internal control measures to insure that no dwelling unit will be reported as complete until the local agency has conducted a final inspection and certified that all work has been completed in a professional manner and in accordance with approved priority procedures. Non-profit shelters and group homes may be eligible for Weatherization . These dwelling units are not considered rental units so a traditional landlord/rental agreement is not required. Individual income qualification is not necessary for these units. A local agency may report one completed unit per 800 square feet, or one completion unit per each floor in accordance with 10 CFR 440.22(f), and the Director of the shelter or group home should sign the application documenting the status of the building being weatherized. The weatherization of non-stationary campers and trailers that do not have a mailing address associated with the eligible applicants is not allowed. The use of a post office box for a non-stationary camper or trailer does not meet this requirement. No DOE grant funds shall be used to install or otherwise provide Weatherization materials for a dwelling unit weatherized previously with grant funds unless such unit has been damaged by fire, flood, or act of God and repair of the damage to Weatherization materials is not paid for by insurance. The exception to the re-weatherization rule is that dwelling units weatherized prior to September 30, 1994 may be re-weatherized if the initial weatherization work was only partially completed or if the home requires additional work to bring it up to current Weatherization standards. Before a dwelling unit can be re-weatherized, a new application must be submitted, eligibility re-determined,

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U.S. Department of Energy STATE PLAN/MASTER FILE WORKSHEET (continued) Identification Number: EE0000199, State: WY, Program Year: 2,012.00

and a new energy audit must be performed. Re-weatherized homes must be reported separately and can be counted as completions towards the local agency’ s production goals. They may also be counted for the purposes of compliance with the per home expenditure limit. Wyoming reminds all sub-grantees that in selecting previously weatherized homes to revisit, there still remain more than 34 million federally eligible households that have received no weatherization services to date. Section 5.7 of WPN 12-1 addresses Disaster Planning and Relief and references DOE-issued WPN 08-5, which allows additional work to be done on homes due to natural disasters. Wyoming has a Disaster Plan and requires each sub-grantee to also have a State-approved Disaster Plan in place. It is important to note that the term "re-weatherization" applies only to those units which fall into the category of time indicated above and described under 10 CFR §440.18(e)(2) (iii). All dwelling units completed under this program may be re-visited from time to time to investigate problems, the quality of workmanship, the integrity of materials used, and client satisfaction. If a situation arises where it is discovered that a dwelling unit was not properly or fully completed during the original Weatherization work period, the local agency shall be required to complete the work and submit amended reports to the State LIEAP/WAP Program Manager. These call-back units may not be counted as new completions. To further ensure program compliance and quality workmanship, the State of Wyoming will conduct on-site inspections of a minimum of 5% of all completions. Definition of Elderly

Wyoming defines “elderly” as a person who is 60 years of age or older in accordance with 10 CFR 440.3. Dwelling unit production goals for the elderly are based on most recent census figures. Wyoming’s total population, per most recent census figures, is 563,626. Of that number, approximately 12.3%, or 69,326, are over the age of sixty-five. To insure that this group is given priority, Wyoming has established a goal of completing a minimum of 30% of the DOE units for households in which at least one occupant is aged 60 or older. Wyoming further encourages all local agencies to complete this goal early in the grant period.

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U.S. Department of Energy STATE PLAN/MASTER FILE WORKSHEET (continued) Identification Number: EE0000199, State: WY, Program Year: 2,012.00

Figures from the Wyoming Department of Vocational Rehabilitation indicate that approximately 11%, or 61,999, of Wyoming’s population are considered disabled. To insure that this group is given priority, Wyoming has established a goal of completing a minimum of 30% of the DOE units for households in which at least one occupant is disabled. To also insure that households with children aged six (6) and younger are given priority, Wyoming has established a goal of completing a minimum of 30% of the DOE units for households that include children aged six (6) and below. Definition of children: Below age

6

Recommend tribal organization(s) be treated as local applicant?

0 No

If YES, Recommendation: If NO, statement that assistance to low-income tribe members and other low-income persons is equal:

The Wind River Indian Reservation (located in Fremont County) has an active weatherization program serving the Northern Arapaho Tribal members. The Eastern Shoshone Tribal members shall receive Weatherization services through Wyoming Weatherization Services (local sub-grantee covering Fremont County). Members of both tribes shall receive services in an equitable manner to low-income clients statewide.For priority point purposes, children is defined as aged 6 years and younger. However, State of Wyoming defines "children" as birth to 18 years, unless emancipated. III.1.2 Selection of Areas to Be Served

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U.S. Department of Energy STATE PLAN/MASTER FILE WORKSHEET (continued) Identification Number: EE0000199, State: WY, Program Year: 2,012.00

All eligible local Weatherization agencies were selected on the basis of public comment, experience, availability of certified energy auditors, current Weatherization performance and experience in serving low-income households in accordance with 10 CFR 440.15. All local Weatherization agencies in Wyoming are either private non-profit entities or community action agencies as defined in 10 CFR 440.15 and 10 CFR 440.3. Wyoming has released Request For Proposal (RFP) No. 0205-V with an opening date of February 28, 2012. This is in keeping with State procurement rules requiring that competitive bids be solicited a minimum of every fourth year. Being an eligible Weatherization agency in no way guarantees ongoing funding due to reduction of funds, program changes, lack of compliance, downsizing, etc. All program allocations are grants and do not represent an entitlement in any way. On-going eligibility to provide Weatherization services in the future shall be determined by: Sufficient statewide funding levels are available that can justify the Weatherization funding of that agency. Technical expertise of the agency. Each agency must have staff trained and qualified to conduct energy audits, perform furnace inspection and testing, do blower door tests, and implement other vital technical aspects of the program. Can operate a year round and adequately staffed program based upon projected funding levels including carryover funds. This includes being able to keep year round staff that have the critical technical expertise described above . Ability to serve all parts of the service area of the agency. Has adequate program management and financial experience needed to meet program regulation and reporting requirements. Has the ability to meet all required performance and production requirements. Ability to respond to fair, transparent, and competitive Requests For Proposals when applicable. The State of Wyoming ensures funds will be allocated on an equitable basis based on low-income population projections by county per most recent census figures.

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U.S. Department of Energy STATE PLAN/MASTER FILE WORKSHEET (continued) Identification Number: EE0000199, State: WY, Program Year: 2,012.00

The Wyoming Weatherization Assistance Program (WAP) provides service to the entire state. The Wyoming Energy Council (WEC) serves 3 counties in south and southeastern Wyoming. The Council of Community Services (CCS) will serve a 5 county area in northeastern Wyoming. Wyoming Weatherization Services (WWS) will provide service to 15 counties from 6 field office locations. Wyoming Weatherization Services also has the responsibility to provide service to the Eastern Shoshone Tribe on the Wind River Indian Reservation. (This will be updated after the RFP process is finalized in early March, well in advance if the State Plan due date of May 1, 2012.) III.1.3 Priorities

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U.S. Department of Energy STATE PLAN/MASTER FILE WORKSHEET (continued) Identification Number: EE0000199, State: WY, Program Year: 2,012.00

Priority shall be given to identifying and providing Weatherization assistance to elderly and disabled low-income persons, those households with children under the age of six, and to households with high energy burdens. First priority shall be given where an emergency or health/life threatening situation exists. This is in accordance with 10 CFR 440.16 (b) (1)(2)(3)(4)(5).

The Weatherization Assistance Program in Wyoming is designed to assist in achieving a healthful dwelling environment and maximum practicable energy conservation in the dwellings of persons of low income. Persons with disabilities, the elderly population, and young children under the age of six are given priority. Efforts are also made to serve high-energy users and achieve maximum energy savings. Homeowners and renters are equally eligible for program-provided services. The LIEAP/Weatherization application contains the information necessary for assigning priority points. Production goals for the elderly and handicapped are based on the most recent census data. Wyoming's total population is 563,626 (based on 2010 census data). In 2009, 12.3% of Wyoming's population was aged 65 years and older. To ensure that the elderly receive priority, this plan establishes a goal of completing a minimum of 30% of the DOE units for households in which at least one occupant is aged 60 years or older. Subgrantees are encouraged to complete this goal early in the grant period. Figures from the Wyoming Department of Vocational Rehabilitation indicate that approximately 11 % of Wyoming's population is considered disabled. The goal completion rate for this group is 30%. To ensure that children aged six and under receive priority consideration, the goal completion rate for this group is also 30%. Sub-grantees will be allowed to re-weatherize no more than 15% of previously weatherized units with DOE money, however it is not mandatory that funds be expended for re-weatherization if an abundance of never-served eligible clients exists. A priority has been established to focus on the elderly , persons with disabilities and homes with young children. The re-weatherization will focus on units which did not receive sidewall insulation, and roof and belly insulation in mobile homes. Wyoming did not begin insulating bellies and roofs of mobile homes until September of 1990. All weatherization measures for Wyoming are guided by a DOE-approved Energy Audit, regardless of the type of structure. This requirement ensures that all weatherization measures installed will yield the highest payback for the funds invested. Individuals receiving Weatherization assistance within the last twelve months while residing at another residence shall receive assistance at their present residence after all other applicants currently on the waiting list have been assisted. Applicants waiting more than twelve months to receive assistance shall be required to re-qualify for the next program year. In Wyoming, all households shall be placed on a wait list based on a priority point system calculation. Those households with higher total priority points shall be served first. Those households with lower total priority points will be lower on the wait list and shall be served in the order they appear on the wait list. There is no guarantee that every household on the wait list will receive weatherization assistance.

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U.S. Department of Energy STATE PLAN/MASTER FILE WORKSHEET (continued) Identification Number: EE0000199, State: WY, Program Year: 2,012.00

In the case where remote locations exist, geographic or county-by-county grouping of applicants for priority may be done for efficient use of travel and personnel funds , as long as overall county-by-county production is not negatively affected by this practice . SUGGESTED PRIORITY SYSTEM RATING Since October 1, 1994, income eligibility for the WAP has been determined by the LIEAP contractor’s intake workers through a dual application process. Once determined income eligible for LIEAP, the application is marked approved and forwarded to the Weatherization local agency staff for further eligibility determination. The weatherization outreach worker will be able to figure the first phase of client priority points from information on the application. The second phase will be figured by taking the total heating costs from the fuel bills (for the past twelve months). The total heating costs will then be transferred to the worksheet titled CLIENT PRIORITY DETERMINATION FORM and the total priority points can be figured. The work order priority points will be used to determine the order in which weatherization clients will be energy-audited and weatherized. Fuel usage information must be gathered before the priority forms can be completed. When subgrantees are unable to get adequate fuel usage documentation, the client shall be given the minimum priority point value of 25 points for fuel usage.

WORK PRIORITY INFORMATION 1. Applicant age: Age 70 or above______(20 points) Age 60-69___________(10 points) 2. Applicant Health: Disabled_____(25 points) 3. Children < age 6: Give (15 points) for each child in household under six years of age. 4. Household members: Give (10 points) for each person in household (do not include children under age six listed above). 5. Yearly Household Income --------------------------------------------------------------------------------  Under $2,000 = 40 points     $2,000-$3,999 = 35 points     $4,000-$5,999 = 30 points  $6,000-$7,999 = 25 points     $8,000-$9,999 = 20 points     $10,000-$11,999 = 15  points  $12,000-$14,999 = 10 points       $15,000 and over = 5 points  -------------------------------------------------------------------------------- 

6. Waiting Points: Add one point for each month on waiting list. (This should be penciled in and updated monthly) USE TOTAL POINTS OF ITEMS ONE THROUGH SIX TO PRIORITIZE JOB ENERGY AUDITS. 7. Fuel Cost Priorities (determined by taking the yearly total heating fuel costs) --------------------------------------------------------------------------------  Over $2,000 = 40 points           $1,500 - $2,000 = 35 points  $1,000 - $1,500 = 30 points       $500 - $1,000 = 25 points  -------------------------------------------------------------------------------- 

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U.S. Department of Energy STATE PLAN/MASTER FILE WORKSHEET (continued) Identification Number: EE0000199, State: WY, Program Year: 2,012.00

Deviation from the suggested formula requires prior written approval from the State of Wyoming LIEAP/WAP Program Manager. Housing type is not a recognized priority under the DOE regulations, and use of housing type as a priority may be contrary to the requirement for high residential energy users to be considered as a priority in evaluating service delivery ranking of eligible households. Therefore, Wyoming shall not discriminate due to the type of home where the low-income family lives. III.2 Climatic Conditions

Wyoming’s most noted features are its majestic mountains and high plains . The mean elevation is approximately 6,700 feet above sea level and even without the mountains included, the average elevation for the southern part of the State is in excess of 6,000 feet, while parts of the northern regions are about 2,500 feet lower. Wyoming’s lowest point at 3,125 feet is near the northeast corner where the Belle Fourche River crosses over into South Dakota. The highest point is Gannett Peak at 13,785 feet located in the Wind River Range in the west-central part of the State. Wyoming’s mountain ranges lie mostly in a north-south direction, putting them perpendicular to the prevailing westerly’s. Thus, the mountain ranges in Wyoming provide barriers that force the air currents coming in from the Pacific Ocean to rise and drop much of their moisture along the western slopes. East of the mountains, the State is considered semi-arid. While there are many mountain ranges, the mountains themselves cover less area in Wyoming than the high plains . This topography combined with the variations in elevation make it hard to divide Wyoming into homogeneous , climatological areas. Wyoming’s weather and geography directly affects energy consumption in homes . Heating degree days is a climatic statistic that can be used to reflect the severity and length of the heating season. Basically, heating degree days represent the number of hours over the course of a year that the outside air temperature is below 65 degrees Fahrenheit (it can then be divided by 24 to present the statistic in terms of the number of days). For the years 1980 through 2006, Wyoming’s average heating degree days ranged from 7,467 to 9,065. For the year 2006, Wyoming’s average cooling degree days was 453. The state of Wyoming is primarily a heating climate. When using the NEAT or MHEA audit, heating is a far more significant factor than cooling in determining energy conservation measures. In nearly every instance, the heating loads require more comprehensive measures than cooling loads. III.3 Weatherization Work III.3.1 Type of Work to Be Done

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U.S. Department of Energy STATE PLAN/MASTER FILE WORKSHEET (continued) Identification Number: EE0000199, State: WY, Program Year: 2,012.00

All weatherization work completed must meet or exceed all local and state building codes and comply with DOE guidelines. The following activities fall within the scope of this program and shall be considered for weatherization: 1. Caulking and weather-stripping of doors, windows, and other appropriate areas; 2. Furnace efficiency modifications limited to: * Replacement burners designed to increase the energy efficiency of the heat system ; * Devices for modifying flue openings to increase energy efficiency of the heat system ; * Electrical or mechanical furnace ignition systems to replace standard gas pilot lights; * Furnace inspection, safety and tune-up procedures; * Duct testing and sealing; * Insulate ducts and heating pipes; * Replacement of diffusers, registers, and air filters; * Installation of vent dampers; * Installation of programmable thermostats; 3. Wall, floor, ceiling, attic, and foundation insulation plus other building shell measures: * Blower door-directed air sealing of the building shell; * Repair or replace primary windows and doors; * Install storm windows and doors; * Minor repairs to enable installation of energy efficiency measures ; 4. Water heater insulation; 5. The following insulating or energy conserving devices or technologies are also authorized: * Materials used as a patch to reduce air leakage through the building envelope; * Water flow controllers; * Materials used for heating system tune ups, repairs and other energy efficiency modifications ; * Vapor barriers; * Materials and measures to improve attic ventilation; * Pipe and boiler insulation; * Materials used for water heater modifications which will increase energy efficiency ; * Trailer skirting work; * Heat exchangers; * Hot water heat pumps; * Waste heat recovery devices; * Furnace and modification equipment/materials; * Replacement furnaces and boilers (replacement of furnaces that are 30 or more years old is allowed and replacement is allowed if the replacement will result in a significant SIR, savings to investment ratio); * Replacement of furnaces is also allowed, regardless of furnace age, when furnace no longer functions or when furnace presents a health and safety issue; * Wood/pellet stoves; * Ventilation equipment; * Replacement refrigerators (replacement refrigerators mus show a significant SIR and replacements will not have ice and water features in the door); * Install motor controls such as variable speed drives; * Convert incandescent lighting to flourescent; * Other materials listed in Appendix A of 10 CFR 440;

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U.S. Department of Energy STATE PLAN/MASTER FILE WORKSHEET (continued) Identification Number: EE0000199, State: WY, Program Year: 2,012.00

* Renewables allowed by DOE guidance. 6. Health and safety measures, including: * Installation of smoke and carbon monoxide alarms/monitors; * Repair or replace vent systems on fossil-fuel-fired heating systems and water heaters to ensure that combustion gases draft safely to the outside; * Install mechanical ventilation to ensure adequate indoor air quality if house is air-sealed to building tightness limit. Fuel conversion, or fuel switching, shall only be allowed on a case-by- case basis and cost effectiveness must be documented. This is in accordance with Section 5. 11 of WPN 12-1, Fuel Switching, which states that WAP does not permit the general practice of non-renewable fuel switching when replacing furnaces/appliances. However, DOE does allow the changing or converting of a furnace/appliance using one fuel source to another on a limited, case-by-case basis only. Approval from the State Program Manager is not required for necessary furnace replacements, unless the total cost exceeds $4,500. Justification for the furnace replacement must be documented in the client file. Water heaters may be replaced on a case-by-case basis. Repairing and cleaning water heaters is allowable. This is in concurrence with WPN 11-6 and the Wyoming Weatherization Assistance Program Health and Safety Plan. DOE funds may not be used to replace cook stoves per WPN 11-6. However, sub-grantees may address cook stoves that pose a serious health and safety risk utilizing State Weatherization funds or LIEAPWAP funds. This allowance is based on historical data and experience which suggests that it is not uncommon to find cook stoves operating unsafely in Wyoming 's WAP housing stock. Additionally, cook stoves installed in Wyoming are typically not calibrated correctly for Wyoming 's altitudes. An additional justification for allowing cook stove repair or replacement with non-DOE funds as an allowable health and safety measure is that many of our clients will resort to trying to heat their homes with their cook stoves when they experience a heat loss emergency during severe cold spells. While we do not recommend cook stoves as a form of safe home heat, and while we educate clients against using cook stoves for home heating, we also know that clients will resort to whatever heating appliance available to try to stay warm. Because of this, we would be remiss in leaving a cook stove in place that we know is emitting unsafe levels of carbon monoxide (CO) into the home. Per WPN 10-01, the Comprehensive Procurement Guideline (CPG) program is authorized by Congress under Section 6002 of the Resource Conservation and Recovery Act (RCRA) and Executive Order 13423, EPA is required to designate products that are or can be made with recovered materials , and to recommend practices for buying these products. Once a product is designated, procuring agencies are required to purchase it with the highest recovered material content level practicable. Wyoming recommends that subgrantees follow this guidance when procuring building insulation and other weatherization products. Information regarding these products can be found at: http://www.epa.gov/osw/conserve/tools/cpg/products/building.htm Each unit must receive a final inspection before it can be counted as a completion, and crews shall be required to clean up work sites before leaving. All weatherization work shall be audit-based. III.3.2 Energy Audit Procedures

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U.S. Department of Energy STATE PLAN/MASTER FILE WORKSHEET (continued) Identification Number: EE0000199, State: WY, Program Year: 2,012.00

WAP does not permit the general practice of non-renewable fuel switching when replacing furnaces/appliances. However, DOE does allow the changing or converting of a furnace/appliance using one fuel source to another on a limited, case-by-case basis only. Wyoming adheres to this guidance as stated in WPN 12-1. Wyoming was approved by DOE to use NEAT and MHEA audit tools in September of 2011 . Per regulations, energy audit tools must be re-approved by DOE every five years. In accordance with WPN 01-4, DOE reviews not only how the energy audit software or manual methods estimate energy use and potential weatherization savings, but also how a grantee implements their energy audit procedures.

The State of Wyoming’s energy audit procedures and Weatherization materials standards are in accordance with 10 CFR 440.21 and Weatherization Program Notice 09-1 and 12-1. Each local agency is required to have staff trained and qualified to conduct energy audits. Local agencies may also sub-contract for energy audit services if necessary. Wyoming has approved the use of both the NEAT and MHEA. Wyoming will allow the use of NEAT, MHEA currently. These audit tools shall be used by all local agencies in determining the correct prioritization of weatherization improvements for each dwelling unit. Each audit analysis will remain in the client file. Prices paid for materials and labor is to be updated at least once yearly, or when a significant change in a factor occurs. NEAT is a residential energy audit developed by Oak Ridge National Laboratories (ORNL) for the U. S. Department of Energy for use in the Weatherization Assistance Program . During the program year 2011-2012, the latest version of NEAT/MHEA Audit shall be used. MHEA is a manufactured home energy audit tool also developed by Oak Ridge National Laboratories (ORNL). When addressing multi-family dwellings, Wyoming shall require that the energy audit be sub -contracted by the building owner as a landlord contribution in most instances. See Wyoming's Multi-Family plan for more detail (attached). Wyoming's multi-family dwelling units are less than 20% of housing stock. Single Family Audits: The National Energy Audit Tool (NEAT) has been developed by DOE for use by the network. Wyoming uses NEAT for single family dwelling audits. Manufactured Home Audits: Wyoming requires all sub-grantees to provide ongoing manufactured home audit and weatherization training to all crews to ensure that cost- effective measures are selected and installed in eligible manufactured homes. Wyoming uses MHEA for manufactured housing energy audits .

Unit Types

Audit Procedures and Dates Most Recently Approved by DOE

Single-Family

NEAT (National Energy Audit Tool) 2011

Multi-Family

NEAT 2011

Mobile Home

MHEA (Mobile Home Energy Audit) 2011

III.3.3 Final Inspection

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Under no circumstances will a dwelling unit be reported to the State of Wyoming as completed until the local Weatherization agency (subgrantee), or its authorized representative, has performed a final inspection and certified that all applicable work has been completed in a professional manner and in accordance with 10 CFR 440.21(b). Each local agency shall implement internal control measures to insure that no dwelling unit will be reported to the State as complete until the subgrantee has performed a final inspection and certified that all work has been completed in a professional manner in accordance with approved priority procedures.

III.3.4 Assessment of Effectiveness

All program activities engaged in by either the State of Wyoming or any of its local Weatherization agencies (subgrantees), are intended to maintain or increase the efficiency , quality and effectiveness of the Weatherization program at all levels. A previous assessment suggested a per-unit savings ranging from 20% to 35% on average. The State of Wyoming will monitor each local agency’s average Savings to Investment Ratio (SIR) with the intent of identifying those practices that result in high SIRs and eliminating those practices that result in low SIRs. There will be T&TA funds available to assist local agencies in their efforts to optimize their Weatherization practices and effectiveness . III.4 Health and Safety

See attachment. III.5 Rental Procedures

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Both home owners and renters shall be eligible to receive  weatherization assistance.  This  may also include subsidized housing units.  Neither group shall be given priority over  the other except as outlined in Wyoming's Priority Points Guidelines.  In the case of  renter occupied dwellings, the purpose of any weatherization work shall be to assist  low-income tenants as much as possible without excessive or undue enrichment to the  property and its owner.    Shelters may also be eligible for weatherization services.  Shelter means a dwelling  unit or units whose principal purpose is to house, on a temporary basis, individuals  who may or may not be related to one another and who are not living in nursing homes,  prisons, or similar institutional care facilities.  For the purpose of determining how  many dwelling units exist in a shelter, the local weatherization agency may count each  800 square feet of the shelter as a dwelling unit or it may count each floor of the  shelter as a dwelling unit.    Whenever renter-occupied dwellings are weatherized, a signed landlord agreement must  be obtained from the property owner before work can begin.  A copy of the signed  agreement must be maintained in the client file.    Local agencies obtain rental agreements on all rental property for which  weatherization services are being considered.  This rental agreement is standardized  and provided by the State of Wyoming Weatherization Office.  In this agreement, the  landlord gives permission to have work done on his/her property and affirms that:  "I  will not raise the rental fee on the present tenant for a period of one (1) year from  the date weatherization is completed.  I further affirm that I will not evict or  remove said tenant, provided all obligations and responsibilities to the  landlord/tenant relationship are properly met."  

The sub-grantees are instructed to provide the client with a copy of this agreement  and to retain a copy in the client file.  In most cases a letter from the local agency  board will reverse a landlord’s decision when the landlord is considering eviction in  violation of the rental agreement.   Though not required, landlords are encouraged to contribute funds to offset the cost  of weatherization work on their property.    The DOE has established guidelines for the weatherization of renter occupied  dwellings.  Income eligible households must occupy fifty percent (50%) of the units in  duplexes and fourplexes and sixty-six percent (66%) of the units in other multi-family  buildings must be occupied by income eligible households before all of the units can  receive DOE Weatherization funded assistance.   If the fifty percent/sixty-six percent rule applies, the maximum dollar amount that  can be spent on a complex is dependent upon the number of qualified applicants in that  complex.  The allowable maximum spending limit for the entire complex will be $6,769  times the number of qualified units and not times the number of total units in the  complex.   Eligible Dwellings   The DOE defines a dwelling unit as “a house, including a stationary mobile home, an  apartment, a group of rooms, or a single room occupied as separate living quarters,”  10 CFR 440.3.  When an applicant who is income eligible but who does not reside in an  eligible dwelling unit comes up, every effort shall be made to refer the applicant to 

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other local, regional or state housing assistance providers when such providers exist.   Ineligible Dwellings   No funds shall ever be used to weatherize a dwelling unit, which is vacant or  designated for acquisition or clearance, by a federal, state, or local program within  12 months from the date Weatherization of the dwelling unit would be scheduled to be  completed; or to purchase cosmetic items.  A unit is not eligible for Weatherization  unless it is the present and primary residence of the applicant and the applicant has  no plans to move from the property within 12 months of completion.     Wyoming WAP Multi-Family Plan & Procedure Updated May 2011 Regulations:  10 CFR 440.22(b)(1)(2)(i)(ii)(3)(i)(ii)(iii)(iv)(4)(i)(ii)(iii)(iv)(c)

(d)(e)(f)   Per 10 CFR 440.22:   A subgrantee may weatherize a building containing rental dwelling units using  financial assistance for dwelling units eligible for weatherization assistance under  paragraph (a) of this section, where: (1)    The sub-grantee has obtained the written permission of the owner or his [or  her] agent; (2)     Not less than 66% (50% for duplexes and four-unit buildings, and certain  eligible types of large multi-family buildings) of the dwelling units in the building: (i)                Are eligible dwelling units, or (ii)              Will become eligible dwelling units within 180 days under a Federal,  State, or Local government program for rehabilitating the building or making similar  improvements to the building; and (3)    The grantee has established procedures for dwellings which consist of a rental  unit or rental units to ensure that: (i)                The benefits of weatherization assistance in connection with such  rental units, including units where the tenants pay for their energy through their  rent, will accrue primarily to the low-income tenants residing in such units; (ii)              For a reasonable period of time after weatherization work has been  completed on a dwelling containing a unit occupied by an eligible household, the  tenants in that unit (including households paying for their energy through their rent)  will not be subjected to rent increases unless those increases are demonstrably  related to matters other than the weatherization work performed; (iii)             The enforcement of paragraph (b)(3)(ii) of this section is provided  through procedures established by the State by which tenants may file complaints, and  owners, in response to such complaints, shall demonstrate that the rent increase  concerned is related to matters other than the weatherization work performed; and (iv)             No undue or excessive enhancement shall occur to the value of the  dwelling units. (4)(i)  A building containing rental dwelling units meets the requirements of  paragraph (b)(2), and            paragraphs (b)(3)(ii) and (b)(3)(iv), of this section if it is included on  the most recent list posted              by DOE of Assisted Housing and Public Housing  buildings identified by the U.S. Department of             Housing and Urban Development (HUD) as meeting those requirements. (ii)              A building containing rental dwelling units meets the requirements  of paragraph (b)(2), and paragraph (b)(3)(iv), of this section if it is included on  the most recent list posted by DOE of Assisted Housing and Public Housing buildings 

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identified by HUD as meeting those requirements. (iii)             A building containing rental dwelling units meets the requirement of  paragraph (b)(2) of this section if it is included on the most recent list posted by  DOE of low income housing tax credit buildings identified by HUD as meeting that  requirement and of Rural Housing Service Multifamily Housing buildings identified by  the U. S. Department of Agriculture (USDA) as meeting that requirement. (iv)             For buildings identified under paragraphs (b)(4)(i), (ii) and (iii)  of this section, States will continue to be responsible for ensuring compliance with  the remaining requirements of this section, and States shall establish requirements  and procedures to ensure such compliance in accordance with this section. (c)           In order to secure the Federal investment made under this part and  address the issues of eviction from and sale of property receiving weatherization  materials under this part, States may seek landlord agreement to placement of a lien  or to other contractual restrictions; (d)          As a condition of having assistance provided under this part with respect  to multifamily buildings, a State may require financial participation, when feasible,  from the owners of such buildings.  Such financial participation shall not be reported  as program income, nor will it be treated as if it were appropriated funds.  The funds  contributed by the landlord shall be expended in accordance with the agreement between  the landlord and the weatherization agency. (e)          In devising procedures under paragraph (b)(3)(iii) of this section,  States should consider requiring use of alternative dispute resolution procedures  including arbitration. (f)           A State may weatherize shelters.  For the purpose of determining how  many dwelling units exist in a shelter, a grantee may count each 800 square feet of  the shelter as a dwelling unit or it may count each floor of the shelter as a dwelling  unit.   Program Guidance:

  Weatherization Program Notice (WPN) 10-15:   Subject: Final rule on amending eligibility provisions to multi-family buildings for  the WAP.   Purpose: To issue guidance on implementing recent changes to the WAP requirements for  determining eligibility of certain multi-family buildings as identified by HUD and the  USDA.   Legal Authority: Title IV, Energy Conservation and Production Act, as amended,  authorizes the DOE to administer the WAP.  All grant awards made under this Program  shall comply with applicable laws including regulations contained in 10 CFR Part 440.   Background: Vice-President Biden announced “An Opportunity for Agencies to Collaborate  and Help Working Families Weatherize Their Homes in Multi-Unit Buildings” Memorandum  of Understanding (MOU) between the DOE and HUD signed at Cabinet Meeting on May 6,  2009.  As a result, Secretaries Chu and Donovan committed to lowering the hurdles to  coordinating the efforts of WAP and the HUD programs for assisted housing.  DOE  published a final rule in the Federal Register on January 25, 2010, amending 10 CFR  Part 440.22, Eligible dwelling units. (75 Fed Reg 3847)   Guidance: What the final rule does: DOE has posted three lists of properties supplied by HUD and  USDA.  Properties identified on these lists have been determined to meet certain  eligibility criteria under WAP.  The lists will reduce the review and verification 

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necessary to weatherize the identified buildings through WAP.   List #1: Properties identified on list #1 have been determined to comply with the  requirements that: A minimum of 66% of the dwelling units in the building are occupied by a family unit that meets  the income requirement (as required under CFR 440.22(b)(2); For a reasonable period of time after weatherization work has been completed, the eligible  dwelling unit will not be subject to rent increases as a result of the weatherization (as  required under 10 CFR 440.22(b)(3)(i); and No undue or excessive enhancement has occurred to the value of the dwelling unit (as required  under 10 CFR 440.22(b)(3)(i).

See Website at: http://www.eere.energy.gov/wip/docs/10_cfr_440_22_b_4_i_list.xls   List #2: Properties identified on list #2 have been determined to comply with the  requirements that: A minimum of 66% of the dwelling units in the building are occupied by a family unit that meets  the income requirement (as required under 10 CFR 440.22(b)(2); and No undue or excessive enhancement has occurred to the value of the dwelling unit (as required  under 10 CFR 440.22(b)(3)(i).

See Website at: http://www.eere.energy.gov/wip/docs/10_cfr_440_22_b_4_ii_list.xls   The buildings identified on the lists must still meet all other applicable eligibility  requirements.   What the final rule does not do: The final rule does not result in automatic  eligibility for the identified buildings.  As indicated above, the final rule only  addresses a subset of the eligibility requirements.   The final rule does not establish a priority for the weatherization of the identified  buildings.  States are not required to establish a particular prioritization with  regard to the weatherization of multi-family buildings.   Conclusion: Weatherization of buildings in the public housing market provides greater  opportunities for local agencies to serve even more low-income persons in their  communities.  The final rule published on January 25, 2010, reduces the procedural  obstacles to determining the eligibility of such buildings.   WPN 10-15A:   Subject: Guidance regarding accrual of benefits to low-income tenants in multi-family  buildings under the WAP.   Purpose: To issue guidance for Grantees on establishing procedures to ensure that the  benefits of weatherization assistance in connection with multi-family buildings  comprised of rental units will accrue primarily to the low-income tenants residing in  such units.   Legal Authority: Title IV, Energy Conservation and Production Act, as amended,  authorizes DOE to administer the WAP.  All grant awards made under this Program shall  comply with applicable laws including regulations contained in 10 CFR Part 440 and  other authorities applicable to WAP.   Background: A local weatherization agency may weatherize a building containing rental 

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units (e.g. multi-family buildings) using financial assistance for dwelling units  eligible for weatherization assistance under WAP if certain conditions are met.  10  CFR 440.22(b).  DOE published a final rule in the Federal Register on January 25,  2009, amending 10 CFR Part 440.22. (75 FR 3847).  As a result of the final rule, if a  multi-family unit building is under an assisted or public housing program and is  identified by HUD or the USDA, and included on a list published by DOE, that building  will meet certain income eligibility requirements, and may also satisfy one or both of  the procedural requirements to protect against rent increases and undue or excessive  enhancement of the weatherized building, as indicated by the list, under WAP without  the need for further evaluation or verification.   On March 2, 2010, DOE posted listings of eligible properties to the DOE web page at: http://apps1.eere.energy.gov/wip/eligibility_hud.cfm   As noted in the January 25, 2009 final rule, inclusion on the published lists does not  require the weatherization of the properties, nor does it require a prioritization of  these properties.  Additionally, the final rule noted that a request for  weatherization of a multi-family building that is on a published list, as with any  multi-family building, would still need to demonstrate to the Grantee (or subgrantee  administering the program) that the benefits of weatherization work accrue primarily  to the low-income tenants.  75 FR at 3853.  This guidance primarily addresses how  Grantees can ensure that the benefits of weatherizing a building which consists of  rental units will accrue primarily to the low-income tenants of that property.   Guidance: Under the WAP regulations, a Grantee must ensure that for multi-family  buildings the benefits of weatherizing a building that consists of rental units,  including rental units where the tenant pays for energy through rent, accrue primarily  to the low-income tenants. (42 U.S.C. 6863(b)(5)(A); 10 CFR 440.22(b)(3)(i)).   DOE is not promulgating prescriptive guidance, but wants to provide examples to  Grantees of how to address the accrual of benefits.  DOE encourages Grantees to  establish procedures that will ensure that all owners of multi-unit buildings submit  sufficient detail and explanation to allow a determination that the accrual of benefit  requirements in 10 CFR 440.22 have been met.   In instances in which tenants of multi-family buildings pay directly for energy, the  accrual of benefits requirement can be assured by demonstrating a reduction in the  tenants’ energy bills.  However, DOE recognizes that there are instances in which a  tenant does not pay directly for energy (e.g., energy costs are paid through rent, or  under certain housing assistance programs, energy costs are paid for through  vouchers).   In instances in which a tenant does not pay for energy directly, a combination of  several categories of benefits could be used to demonstrate that the benefits of the  weatherization accrue primarily to the tenant.  Benefits that could be combined,  include, but are not limited to: Longer term preservation of the property as affordable housing; Continuation of protection against rent increases beyond that required under the WAP regulations  (10 CFR 440.22(b)(3)(ii)); Investment of energy savings in facilities or services that offer measurable direct benefits to  tenants; Investment of the energy savings from the weatherization work in specific health and safety  improvements with measurable benefits to tenants; Improvements to heat and hot water distribution, and ventilation, to improve the comfort  of  residents; and Establishment of a shared savings program.  

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Generic assertions such as “tenant services will be improved” or “weatherization will  improve health and safety” are not sufficient to demonstrate that the accrual of  benefits requirement is met.  Procedures established by the Grantee must require  significant additional information quantifying the outcomes and benefits to present  building residents.  Any request for weatherization of eligible multi-unit buildings  needs to demonstrate in sufficient detail to the grantee/subgrantee that the benefits  of weatherization work accrue primarily to the low-income tenants.   Conclusion: Expanding weatherization into the multi-family housing sector, including  the public housing market, will provide greater opportunities for local agencies to  serve even more low-income persons in their communities.   WPN 11-4:   Subject: Guidance regarding prioritizing weatherization work based on housing type.   Purpose: To issue guidance for grantees and subgrantees of the DOE WAP regarding  weatherization of multi-family units.   Scope: The provisions of this guidance apply to grantees or other entities named in  the Notification of Grant Award as the recipient of financial assistance under the DOE  WAP.  This guidance applies to all sources of funds in use – ARRA and regular DOE WAP  funds in 2009, 2010 and beyond.   Legal Authority: Title IV, Energy Conservation and Production Act, as amended,  authorizes the DOE to administer the WAP.  All grant awards made under this Program  shall comply with applicable law including regulations contained in 10 CFR Part 440,  the Energy Policy Act of 2005, the Energy Independence and Security Act of 2007, and  the Recovery Act of 2009.   Background: The purpose of WAP is to “implement a weatherization assistance program to  increase the energy efficiency of dwellings owned or occupied by low-income persons… especially low-income persons who are particularly vulnerable such as the elderly,  persons with disabilities, families with children, high residential energy users, and  households with high energy burdens.”  10 CFR 440.1.  In order to meet the purpose of  WAP, grantees should ensure weatherization services are being provided to low-income  persons that live in all types of housing (i.e. single family, manufactured housing  units, and multi-family buildings).   Multi-family buildings, including rental housing, offer opportunities for energy  efficiency upgrades that are a cost effective approach to lowering operating expenses,  maintaining affordability for low income households, and creating healthier, more  comfortable living environments for low income families.  Nationwide there are  approximately 34 million families who are income eligible for WAP weatherization  services, including approximately 17 million renter households.  Approximately 70% of  households living in multi-family buildings are income eligible for WAP weatherization  services.  Weatherizing one multi-family building could provide weatherization  services for several low income families at one time.   In addition, several  multi-family buildings may have long-term use restrictions which would allow the  benefit of weatherization services to be extended for a longer time period to more low  income tenants.   To help minimize administrative barriers and simplify the process for residents of HUD  public and assisted housing that are seeking to weatherize their homes, DOE published 

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a final rule in the Federal Register (FR) on January 25, 2009, amending 10 CFR 440.22  – Eligible Dwelling Units 75 FR 3847.  As a result of the final rule, if a public  housing, assisted multi-family or low income housing tax credit (LIHTC) property is  identified by HUD and included on one of three published lists, it is deemed to meet  certain eligibility criteria.  On March 1, 2010, DOE posted lists of properties  supplied by HUD.  By having a property listed on one of these three lists, the WAP  subgrantee can reduce the review and verification necessary to weatherize the  buildings.  The buildings identified on the lists must still meet all other applicable  eligibility requirements.   Guidance: Grantees are required to have procedures in place to ensure that priority is  given to identifying and providing weatherization assistance to: elderly persons,  persons with disabilities, families with children, high residential energy users, and  households with high energy burden.  See 10 CFR 440.16(b).  Multi-family buildings,  because of their size, may often be high residential energy users.  As part of the  review of future State Plans, DOE will be reviewing Grantees procedures for ensuring  that the required priorities are addressed.  Plans that expressly exclude multi-family  buildings would appear contrary to prioritization required under WAP.   DOE will provide technical assistance to grantees and subgrantees who choose to engage  in multi-family weatherization instances in which such weatherization is consistent  with the WAP purpose and requirements.   DOE has various multi-family energy audit(s), tools, and training to assist grantees  and subgrantees implement weatherization plans starting in Program Year 2011.  In  addition, several grantees have many years of experience in providing services to the  multi-family sector and have indicated a willingness to share their knowledge within  the network.  Also, many resource materials are available on WAPTAC, http://www.waptac.org.   It should be noted that in qualifying a multi-family building for weatherization,  grantees and subgrantees are reminded that 10 CFR 440.22(b) requires that a building  containing rental dwelling units is eligible for WAP funds where “not less than 66%  (50% for duplexes and four-unit buildings, and certain eligible types of large  multi-family buildings) of the dwelling units in the building: (i) Are eligible  dwelling units, or (ii) Will become eligible dwelling units within 180 days under a  Federal, State, or Local government program for rehabilitating the building or making  similar improvements to the building…”  Weatherizing only a single unit within a  multi-unit building would not meet this program requirement.  WPN 11-1, Section 5.2  addresses this concern relating to weatherizing single units within a building as well  as other aspects of multi-family weatherization.   WPN 11-1 Section 5.2:   Multi-Family Eligibility: Certain buildings containing rental units may comply with  the income eligibility requirements by 50% of the dwelling units being eligible  dwelling units, as opposed to 66%.  The buildings that are subject to the 50%  threshold are duplexes, four-unit buildings, and certain eligible types of large  multi-family buildings.  In the final rule published December 8, 2000, DOE provided  guidance on what buildings are “certain eligible types of large multi-family  buildings” (65 FR 77210).   DOE indicated that “certain eligible types of large multi-family buildings” are those  buildings for which an investment of DOE funds would result in a significant  energy-efficiency improvement because of the upgrades to equipment, energy systems, 

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common space, or the building shell.  (65 FR at 77215).  By providing this  flexibility, subgrantees are better able to select the most cost-effective investments  and enhance their partnership efforts in attracting leveraged funds and/or landlord  contributions.  This flexibility does not apply to any other type of multi-family  unit.    In qualifying a building for weatherization, 10 CFR 440.22(b) provides that the entire  building must meet the 66% or 50% threshold and that single units within a building  would not meet this program requirement.   Whether a building meets the “significant energy improvement” threshold is often based  on the facts applicable to the specific building in question.  Additional guidance is  being considered by DOE to provide grantees further guidance on what constitutes  “significant energy improvement.”   When addressing multi-family units with DOE funds, multiply the total number of  income-eligible units in the multi-family building by the current grantee-wide average  cost per unit to determine the amount of DOE funding available for weatherizing the  building.  While the amount of funding available for weatherizing a building is  limited by the number of eligible units, the weatherization work can result in  improvements to all units in the building, even those that are not eligible units.   All units should be reported to the DOE.   Caution should be exercised when using flexibility in this area.  The key is the  investment of DOE funds coupled with leveraged resources which result in significant  energy savings.  Absent this investment, lowering the eligibility to 50% may lead to  disallowed costs.  Subgrantees who are uncertain on a given multi-family project  should seek approval by the DOE Project Officer through their Grantee Weatherization  Program Manager.   WPN 10-17:   Subject: Guidance on using non-Federal resources as a buy-down for meeting the  Saving-To-Investment Ration (SIR) for materials used in the WAP.   Purpose: To issue guidance for State and Local agencies to assist them in determining  how to compute savings to investment ratios in accordance with 10 CFR 440.21 when  determining weatherization measures to be installed on eligible dwelling units where  federal and non-federal resources are available for the WAP.   Legal Authority: Title IV, Energy Conservation and Production Act, as amended,  authorizes the DOE to administer the WAP.  All grant awards made under this Program  shall comply with applicable law including regulations contained in 10 CFR 440, and  all other applicable authorities.   Background: For the past two decades, DOE has strongly encouraged both grantees and  subgrantees to be innovative in attracting non-federal resources into the WAP.  The  ultimate goal of the leveraging initiative is to increase the number of low-income  households that can be served and/or permit additional cost-effective measures to be  installed.    In many states, subgrantees use a combination of WAP funds, LIHEAP funds, utility  investments from systems benefit charges or efficiency programs, state funds from  special set-asides, Community Development Block Grant (CDBG) or other public and  private sources.  The ability to leverage these funds creates two outcomes: 1) 

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additional homes weatherized each year; or 2) allows more services to be installed in  each unit.  These resources are used to supplement DOE funding on single family homes,  row homes, manufactured homes, and multi-family buildings.   These additional leveraged resources are especially important in large multi-family  buildings where large investments are being considered on a single property.  The  primary source of leveraged funds comes from the building owners through the state’s  Landlord Participation Program (LPP).  Where these LPPs exist, the state policy  generally requires that the building owner provide financial assistance to complete  the weatherization activities on their properties.  Often, the landlord investment is  required for a property to even be considered to receive WAP services.   Many of the services WAP traditionally installs on eligible units – like furnace  replacements or fenestration for health and safety – may not pass cost effectiveness  tests on some units.  This guidance addresses how grantees and subgrantees can use  leveraged resources when determining whether certain measures to be installed in a  dwelling unit are cost-effective and meet the program requirements that the SIR is at  least 1.0 or greater as indicated in section 440.21 for the federal investment.   Guidance: This guidance is specifically designed to address the DOE investment in  eligible dwelling units weatherized by the Program.  All associated health and safety  costs incurred on a dwelling unit are generally treated outside the SIR when  determining cost-effectiveness.  On the other hand, all energy-related repair costs  associated with weatherizing the dwelling units are a part of the SIR when determining  cost-effectiveness.   When performing the energy audit on an eligible dwelling unit, the total costs  associated with the installation of eligible measures – as listed in Appendix A – can  be discounted by the amount of non-Federal resources leveraged for that particular  measure in determining the SIR.  The types of non-Federal resources that could be used  would include, but are not limited to: landlord contributions, utility funds,  donations from private sources and/or state resources that supplement other similar  funds.  It is DOE’s intent to allow subgrantees some flexibility in calculating the  SIR for a specific measure when other funds can be used to offset some of the costs,  thereby reducing the federal investment and raising the SIR to 1.0 or greater on the  remaining investment.   The cost-effectiveness of the WAP will still be calculated on the total DOE  investments used to weatherize the property. It is not DOE’s intent to create projects  that are not cost effective in design and installation.  DOE expects that all  subgrantees will use this SIR calculation allowance only when the cost effectiveness  for the entire investment in the property can still be substantiated.  Further, it is  not DOE’s intent to “leapfrog” measures that are already cost-effective in order to  accommodate a measure that is included in the package of measures as a result of  utilizing the provisions of this guidance.  All measures that were cost-effective  after the initial energy audit is conducted would remain a part of the list of  measures to be completed on the unit.   For the purpose of meeting the SIR requirement by using other resources to reduce the  investment in a material or measure, no federal resources or funds may be used to  offset the total installation cost.  This includes State designated funds which are  actually federal-based funds, such as LIHEAP, CDBG, etc, may not be used for this  purpose.  No exceptions will be granted to this provision.   Subgrantees utilizing this guidance will need to conduct an initial energy audit of 

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the building to determine the cost-effectiveness of the federal investment, including  measures that are not cost-effective without leveraged resources.  Those agencies that  have non-Federal resources for use in the building will need to run the energy audit a  second time with the necessary resources for any specified measure(s) to ensure the  total package of measures remain at least with an SIR of 1.0 or greater.  A second  energy audit run can be eliminated by indicating what measures will need to utilize  this flexibility and the amount of funds necessary to accomplish buy-down.   Subgrantees will also be required to complete a summary of all costs associated with  the weatherization of the building, including any or all non-Federal resources to be  used.  This summary will become part of the building’s customer file along with the  inputs and results of both energy audits.   WPN 11-09:   Subject: Updated guidance on eligible multi-family property listings for use in the  WAP.   Purpose: To notify interested parties of supplemental listings of properties that have  been determined to meet certain eligibility criteria under the WAP.  Also to provide  guidance for accessing current listings and future supplemental listings at the  website for the DOE, Office of Energy Efficiency and Renewable Energy (EERE).   Scope: The provisions of this guidance apply to grantees or other entities named in  the Notification of Grant Award as the recipient of financial assistance under the DOE  WAP.  This guidance applies to all sources of funds in use – ARRA of 2009 (Recovery  Act) and regular appropriated DOE WAP funds in 2009, 2010 and beyond.   Legal Authority: Title IV, Energy Conservation and Production Act, as amended,  authorizes the DOE to administer the WAP.  All grant awards made under this Program  shall comply with applicable law including regulations contained in 10 CFR Part 440,  the Energy Policy Act of 2005, the Energy Independence and Security Act of 2007, and  the Recovery Act.

III.6 Program Management III.6.1 Overview

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The Wyoming Department of Family Services shall be responsible for the administration of the Wyoming Weatherization Assistance Program. The State of Wyoming Department of Family Services is the official applicant for the Department of Energy (DOE) funds. Steve Corsi is the Director of the Department of Family Services and has been designated by Governor Matthew H. Mead as the authorized representative to apply for DOE funds. Program implementation and oversight is provided by one Program Manager. There is also one fiscal position. Additionally, other staff may time study to the WAP as appropriate. Wyoming also reserves the option to add contract personnel on an as-needed basis as a way to augment State WAP personnel. The Wyoming Department of Family Services (DFS) mission: Families will assume more responsibility for raising their own children. Communities will assume more responsibility for their own families. Wyoming Family Services will facilitate both to help children and families. The DFS Vision: A department that is recognized for its professionalism , where client needs define the skills for individual workers, and where the skills of supervisors, field managers, consultants and administrators are better suited to those functions, where respect and appreciation define the culture, and where people support each other while holding each other accountable. DFS employs about 813 people in 29 offices across the state of Wyoming. DFS has one Economic Assistance staff position dedicated to the Wyoming WAP and one fiscal position also splits time between the WAP and LIEAP programs. The current WAP Program Manager is OSHA certified (10 hour and 30 hour); RRP certified for lead safety for renovation, repair, and painting under EPA certification no. R-I-18362-10-00933; and has earned a certificate of completion for 2011 Weatherization ASHRAE 62.2 - 2010 training sponsored through the Workforce Development program at Eastern Wyoming College. Additionally, the DFS WAP Program has achieved EPA Lead Safe Certified Firm status under certification no. NAT-48880-1. On average, Economic Assistance serves 68,940 people a month with nutrition support and home heating help; Child Support Enforcement serves 110,000 people annually; Juvenile Services serves 2,350 youth annually and Protective Services works with 6,000 people annually.

III.6.2 Administrative Expenditure Limits

The State of Wyoming ensures that administrative expenditure limits are in accordance with 10 CFR 440.18(e) and WPN-10-01. The State Grantee is allowed 5% for administrative costs, but no more. One sub-grantee agency is above the $350,000 limit, and is therefore limited to 5% administrative expenses. Wyoming’s other two sub-grantee agencies are below the $350,000 limit as specified in 10 CFR 440.18(e) and are, therefore allowed an additional 5% for administrative costs. The State of Wyoming has allowed both of these sub-grantees the additional 5% for administrative costs. Wyoming determines that these sub-grantees require this additional 5% to implement effectively the administrative requirements established by DOE pursuant to 10 CRF 440.18(e).

III.6.3 Monitoring Approach

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Actual production will be monitored by state personnel through the use of monthly reports, written communication and regular telephone contact, and web-based monitoring. Production goals and unit completion information by category are included on the Federal Assistance Management Summary Reports. These reports will be completed quarterly by the program fiscal specialist. The program manager plans to conduct a site visit to each subgrantee agency a minimum of once a year for a program review, as required by DOE. A private business may be contracted to accomplish sub grantee monitoring. Wyoming has recently developed a new Monitoring Policy and Procedure Guide, along with various monitoring forms and checklists. This guide is updated annually or as needed. Wyoming has included additional Health and Safety and LSW components to the Monitoring Checklists and Policy. A minimum of 5% of production units will be monitored via site visit each year. This is viewed as adequate to determine quality of workmanship and training needs. The state program manager will monitor each agency at least once in the program year. While inspecting units and reviewing files, monitors will be cognizant of health and safety issues. Documentation will be included on the job form of any measure taken or not taken relating to a specific concern or need of a client. Federal Assistance Management Summary Reports of monitoring results , as well as other sub-grantee contacts are a part of this application. Monitoring will be conducted in such a manner as to lead to maximum energy savings, minimized production costs, improved program management, and a reduced potential for waste, fraud and abuse.

The State of Wyoming has estimated the number of elderly, handicapped, and young children living in low-income households and these numbers are listed on the FSMR. Also listed are estimates of rental units. The state coordinator will monitor unit completions closely to assure all sub-grantees are equitably providing services to these targeted groups. Goal completions are included in contracts with sub-grantees. Program/Technical standards and procedures are provided to local sub -grantees in a manual format that is updated as needed. Wyoming is also developing a Field Guide which will be available as new WPN 11-6

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Health and Safety requirements are implemented and as guidance regarding the DOE Weatherization Work Specifications becomes available. Wyoming is contracting with Saturn Resource Management to develop the Wyoming Field Guide. Additional updates will be made as needed. Wyoming Monitoring Plan Summary The primary focus of the Wyoming WAP Monitoring approach under this plan is to resolve outstanding findings/concerns/issues, identify and provide technical assistance and training, document best practices, ensure compliance with all local, state and federal codes, regulations, and guidelines, and to ensure a high quality of workmanship and customer service to those we serve. Wyoming has refined the WAP monitoring procedures and policies over the past two years and continues to implement ongoing improvements in this area. The Wyoming WAP Monitoring Plan encompasses a three-prong approach to program oversight. 1. The WAP Program Manager conducts a minimum of one comprehensive desk monitoring visit annually with each sub-grantee agency. This comprehensive monitoring visit includes fiscal, program administration and compliance, contract compliance, and on-site technical visits to weatherized homes. DFS fiscal staff also assist with the monitoring of the financial management and practices during the comprehensive desk monitoring. These monitoring visits are very thorough and generally require that the program manager dedicate a minimum of one week for each of these monitoring visits. Upon completion of the comprehensive desk monitoring visits, the program manager compiles a detailed file for each sub-grantee agency which includes all of the results from the monitoring as well as all supporting documentation. These audit files are labelled by program year and kept on file in the program manager's office. These files are also regularly reviewed by the DOE Project Officer . 2. The WAP Program Manager and contracted monitors conduct random on -site technical inspections on a minimum of five percent (5%) of all DOE completions statewide. Five percent represents the minimum standard for meeting DOE requirements. The Wyoming WAP Monitoring Plan lists the minimum DOE standard of five percent (5%) as the standard needed for compliance. However, Wyoming has exceeded the minimum standard over the past two program years. Prior to the addition of contracted monitors, the WAP Program Manager inspected a total of seven percent (7%) of completions statewide. During the 2010 - 2011 program year, the WAP Program Manager and the two contracted inspectors combined inspected a total of 146 weatherized homes statewide equal to fourteen percent (14%) of all DOE/ ARRA completions for that period. The WAP Program Manager also conducts on-site inspections of LIEAPWAP and State funded completions and those numbers are not reflected in the above totals. 3. The WAP Program Manager conducts ongoing daily oversight as well as ongoing periodic visits to sub-grantee agency offices statewide. Additionally, the WAP Program Manager schedules ongoing quarterly meetings with sub-grantee agencies. The DOE Project Officer as well as other DFS administrative and fiscal staff also regularly attend these quarterly meetings . The comprehensive desk monitoring includes a comprehensive review of the following at minimum: *Sub-grantee review using the WAP Monitor Form questionnaire; *Financial/administrative review;

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U.S. Department of Energy STATE PLAN/MASTER FILE WORKSHEET (continued) Identification Number: EE0000199, State: WY, Program Year: 2,012.00

*Review of eligibility procedures; *Equipment, inventory and materials review; *Review of rental procedures; *Review of energy audit protocols/tools; *Review of health and safety practices and compliance with WPN 11-6; *Quality assurance reviews; *Review of training and technical assistance reports; *Review of reporting; *Field Work reviews; *Solicit and provide feedback; *Address any outstanding findings or issues from previous visits; *Thorough program overview (client file review, work order review, energy audit review, etc.) *Review of qualifications and training as well as required certifications; *Review of MSDS sheets and OSHA compliance; *Review of personal protective equipment condition and use; *On-site inspections to review quality of energy audits, workmanship, final inspections, customer satisfaction, etc.; *Review of financial management/accounting systems and operations; *Review of independent audits; *Reveiw of payroll and personnel policies and practices; *Review of vehicle and equipment records; *Review procurement procedures; *Review Davis Bacon compliance for the ARRA jobs; *Review of sub-contracting procedures and policies; *Overview of invoicing practices; *Record retention review; and *Identification of best practices and training/technical assistance needs. As part of the ongoing daily oversight, the WAP Program Manager also routinely accompanies WAP crews on weatherization jobs in progress and on energy audits. This practice provides an additional level of confidence that crews are: performing quality workmanship and are in compliance with all codes, regulations and guidelines; that appropriate and allowable materials are being installed; performing quality energy audits; not missing opportunities; performing quality final inspections; following safe work practices such as lead safe protocols and OSHA safety regulations ; as well as other factors pertinent to on-site work, such as client education. If significant deficiencies are found, such as health and safety violations, poor quality installation of materials, or code violations, the WAP Program Manager works closely with the sub-grantee to develop and implement a corrective action plan to resolve and remedy the identified deficiencies in a timely manner. If the deficiency discovered is in relation to the weatherization work, the WAP Program Manager increases the number of on-site inspections for that sub-grantee until which time there is clear evidence that the deficiency has been fully resolved and is no longer occurring. If the deficiency is in relation to the desk monitoring, the WAP Program Manager will schedule additional desk visits with that sub -grantee to offer additional training and technical assistance as well as to monitor the status of the corrective action plan. DFS fiscal staff may assist in these processes when the deficiency is in relation to financial management issues.

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U.S. Department of Energy STATE PLAN/MASTER FILE WORKSHEET (continued) Identification Number: EE0000199, State: WY, Program Year: 2,012.00

Upon successful completion of a corrective action plan, including the implementation of procedures and policies to prevent the recurrence of the identified deficiencies, the WAP Program Manager may decrease the need for the additional on-site inspections and office visits. Upon completion of the comprehensive desk monitoring, the WAP Program Manager provides a written report of the results of the monitoring to the sub-grantee. This report shall (at minimum) include any identified findings, concerns, recommendations, observations, technical assistance, and best practices. It will also include any necessary corrective actions with appropriate timelines for completion, if applicable. Any sub-grantee non-compliance or repeated unresolved findings (based on a minimum of two monitoring visits to a sub-grantee) shall be reported immediately to the DOE Project Officer as required by WPN 12-1. Additionally, any sensitive or significant non-compliance findings, such as waste, fraud, or abuse must be reported to DOE immediately, per WPN 12-1. The WAP Program Manager shall always track all monitoring results to a final resolution . The monitoring file that is created annually for each sub-grantee acts as the monitoring record. It includes, but is not limited to, findings if applicable, concerns, observations, recommendations, kudos, best practices, corrective actions, deliverables and production achievements, technical assistance and training, and resolutions. In accordance with WPN 12-1, the Wyoming WAP Program Manager will annually summarize each of the sub-grantee's financial reviews, program monitoring reports, and any outstanding issues and create a sub-grantee monitoring analysis overview that identifies each sub-grantee's needs, strengths, and weaknesses. The results of this monitoring analysis will be considered during annual planning and will be available for the DOE Project Officer to review during grantee monitoring visits . Annually, a narrative report that includes summary information, including successes and significant problems that are identified, will be compiled and reported to DOE within the T&TA, Monitoring, and Leveraging Report in PAGE. The report will only include information from official monitoring visits , not routine day-to-day activities, as specified in WPN 12-1. This report will be due annually, 30 days after the end of the reporting period. At minimum, this annual report will include: *Sub-grantees monitored; *Any major findings (waste, fraud, and abuse for example) and resolutions; *Trends with respect to findings, concerns or other issues (and needed training & technical assistance) *Any sub-grantees considered to be "high risk" and the plan for resolution; and *Outcome activities (training & technical assistance, monitoring training, personnel adjustments). Wyoming's WAP monitoring plan is in accord with WPN 12-5 and WPN 12-1. The Wyoming WAP Program is committed to continued delivery of outstanding service and quality workmanship to those we serve, as well as to program compliance and performance excellence. We have a shared goal with our sub-grantees to raise the bar ever higher with an eye to daily and ongoing improvement. The Wyoming WAP Monitoring Plan is one way we measure and capture the ongoing day -to-day improvements and achievements. It is also a tool by which we identify areas to improve upon and assess ongoing training and technical assistance needs.

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U.S. Department of Energy STATE PLAN/MASTER FILE WORKSHEET (continued) Identification Number: EE0000199, State: WY, Program Year: 2,012.00

The Wyoming WAP complies with the requirements of 10 CFR § 600.212. The DOE Project Officer reviews all aspects of the Wyoming WAP program oversight , administration, and compliance to further ensure that the Wyoming WAP is in full compliance with all grant requirements .

III.6.4 Training and Technical Assistance Approach

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U.S. Department of Energy STATE PLAN/MASTER FILE WORKSHEET (continued) Identification Number: EE0000199, State: WY, Program Year: 2,012.00

Training needs in Wyoming have focused on achieving the highest possible energy savings benefit for each dollar invested. The three areas of focus are: 1. Quality assessment of potential homes to be weatherized. Utilization of the NEAT Audit, or the MHEA or other approved audit such as REM Design or a state designed mobile home protocol/priority checklist. Wyoming is approved to use the NEAT and MHEA audit tools and all sub-grantees use these audit tools.

Calculations of possible energy savings potential based on fuel consumption. Identification of health/safety issues which require correction for the home to be considered safe, following WPN 11-6 guidelines. 2. The State of Wyoming conducted a state training for program year 2009. Additionally, sub-grantees have received T/TA funding to be able to send crews and administrative staff yearly to regional and/or national conferences. Wyoming also conducts quarterly training meetings with sub-grantees. More recently, Wyoming conducted a statewide Health and Safety Training in Casper (October 2011). The State program manager will work with each agency to ensure that technical weaknesses are identified through monitoring and training plans are developed for the identified weaknesses. Crew members will also receive Mold training, once a training curriculum has been developed and approved by DOE. Crews may also receive Mold training through a National, Regional, or State Conference. Training that addresses the LSW requirements and certifications will also be made available, whether through regional and national opportunities or through in-state opportunities. Wyoming has also ensured that all WAP crews and supervisors completed the OSHA 10 and OSHA 30 trainings. 3.Thorough final inspections: a) to confirm that measures indicated by the energy assessments were performed; b) to check that there were no overlooked missed opportunities; c) to reinforce client energy saving actions; and, d) to assure that no harm has been done potentially creating an unsafe living environment. Training is a constant process based on observed and expressed needs from

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U.S. Department of Energy STATE PLAN/MASTER FILE WORKSHEET (continued) Identification Number: EE0000199, State: WY, Program Year: 2,012.00

monitoring and field inspections. Wyoming will continue to focus training in the three areas outlined above during site monitoring visits. The State of Wyoming does not require formal certification for energy auditors and inspectors. Wyoming is fortunate to have crews with many years of experience. Individual strengths have been a factor in assigning job tasks for training and monitoring. Research has shown that client education programs are vital to maximizing each home’s energy resources. Wyoming will use available LIEAP funds and the technical skills of the weatherization staff for this education effort . The Wyoming WAP Program Manager is currently reviewing all local agency health and safety policies and guidelines. Additional opportunities for training may result from this review. A related purpose of this review is to strengthen Wyoming’s Health and Safety Plan overall by identifying best practices and eliminating gaps. This review is being done in accordance with Weatherization Program Notices 09-1, 09-6, and 08-6 and 11-6. Wyoming is also exploring the possibility of offering training on multi-family dwelling protocols. Priority trainings for program year 2011 included, but were not limited to: Statewide Health and Safety; OSHA 10 hour; OSHA 30 hour; DOE National Conference; multi-family training; quarterly training meetings; ARRA ramp down, as needed. For Program Year 2012, we anticipate some follow-up training for ASHRAE 62.2 2010 code compliance; combustion training (already completed); NEAT/MHEA training (already completed); additional health and safety training as this needs to be ongoing training; continued quarterly meetings; and other training as needs are identified. The WAP Program Manager has also scheduled the DOE Weatherization Assistance Program Financial Management Training Toolkit training for sub-grantee fiscal and administrative personnel. Training and technical assistance needs are assessed on an ongoing basis through our monitoring protocols and in response to new guidance and regulations from DOE. Most of our trainings require some level of mandatory attendance by the sub-grantee(s). For example, the statewide health and safety

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U.S. Department of Energy STATE PLAN/MASTER FILE WORKSHEET (continued) Identification Number: EE0000199, State: WY, Program Year: 2,012.00

training required mandatory attendance by every WAP sub-grantee employee. In the instance of the financial management training toolkit training, it will be mandatory for sub-grantee fiscal and administrative staff to attend, while other staff may voluntarily attend. Mandatory attendance requirements are assessed on a training-by-training basis. Wyoming requires RRP certification and OSHA 10 and OSHA 30 certification. Wyoming also requires all sub-grantee weatherization crew members to complete lead safe work practices training within six months of the hire date. Productivity rates between sub-grantees are compared on a weekly basis, monthly basis, and quarterly basis. The WAP Program Manager charts productivity rates monthly and shares those charts. When warranted, a chart comparing the sub-grantees production rates is compiled and shared. When a sub-grantee is identified as under-producing, the WAP Program Manager works with that sub-grantee to bring production back up to expected levels. On occasion, an under-producing sub-grantee has been required to shadow a higher-producing sub-grantee as a means for providing additional training and technical assistance. Any time that a weakness is identified, whether it be low productivity numbers or some other deficiency, it is considered a priority and as such is considered when developing T&TA activities. Wyoming is a large state to cover geographically and the Wyoming WAP sub-grantee locations are spread across the state. Therefore, there are significant travel costs associated with monitoring activities. For this reason, Wyoming typically anticipates utilizing 65-75% of state T&TA funds for monitoring activities. III.6.5 Energy Crisis Plan

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U.S. Department of Energy STATE PLAN/MASTER FILE WORKSHEET (continued) Identification Number: EE0000199, State: WY, Program Year: 2,012.00

 10 CFR 440.18(e)(2)(ii) has allowed for re-weatherization if a, "dwelling unit has  been damaged by fire, flood, or act of God and repair of the damage to weatherization  materials is not paid for by insurance." This has been allowable whether a disaster  has been declared or not. If a grantee is only using this existing re-weatherization  provision for ordinary weatherization activities without any other special  considerations, then a Disaster Response Plan is not necessary or required. This  guidance expands to include additional opportunities when disastrous situations  occur.  POLICY: The Project Management Center (PMC) is authorized to exercise discretionary 

authority in interpreting the Weatherization rules and allow grantees and subgrantees  to use Weatherization resources to help out with disaster-related activities, on a  limited time and limited scale basis. For weatherization purposes, a disaster is  determined by a Presidential or Gubernatorial order declaring either a Federal or  State Emergency. The crisis may be naturally occurring or man-made and generally will  involve at least three phases: the crisis itself, the clean-up, and the rebuilding of 

 

 

the affected area. It is not uncommon for weatherization work to be suspended during  the crisis and early clean-up phase until basic community services such as  electricity, water, food and medical supply activities can be returned closer to  normal. The disaster time period may be from several days to a month or more and this  period can have a critical impact on program operations. Since disasters create many  problems and opportunities in furthering energy efficiency goals, the Weatherization  network has traditionally supported use of weatherization workers in normalization  activities. The grantee may consider developing a "General Disaster Response Plan"  which addresses the needs of the affected low-income clients and also takes into  consideration the limited funds available in weatherization. After the early stages of  the clean-up, grantees need to ensure the focus of any additional effort is primarily  on the interests of low-income households and residents. Because Program resources are  so limited, weatherization efforts may only be used to supplement and not supplant  other resources and services. Guidance has been issued in WPN 08-5.  PROCEDURES: Most probable types of disasters likely in Wyoming: 1. Fire 2. Flood 3. Winter Snowstorms/Blizzards 4. Tornado 5. Severe Thunderstorms causing severe hail 6. Severe weather in general

Eligible Activities:  Reweatherization: The Program Regulation allows any previously weatherized home  "damaged by fire caused by natural means (lightning, wildfires, etc.), flood or act of  God" to be re-weatherized without regard to date of previous weatherization work,  where local authorities deem the dwelling salvageable as well as habitable and if the  damage to materials is not covered by insurance or some other form of compensation.    Health and Safety: In the normal course of weatherization or re-weatherization, only  energy-related health and safety measures are an allowable DOE expense.   Disaster-related health and safety would be allowable as part of Wyoming's approved  Disaster Response Plan as outlined in this section of the State Plan.  Allowable activities related to a disaster: 

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U.S. Department of Energy STATE PLAN/MASTER FILE WORKSHEET (continued) Identification Number: EE0000199, State: WY, Program Year: 2,012.00

* Emergency clean-up activities in eligible homes or in low-income neighborhoods that  benefit low-income clients;  * Assisting with the distribution of essential items such as food and clothing;  * filling sandbags to protect all housing in the area, including low-income;  * Assisting with gathering and distributing items such as blankets during a disaster  caused loss of heat emergency.    Weatherization participation should be proportionate to the overall effort where  possible and should not bear the brunt of the disaster response.    Technical Assistance: The Program Regulation and guidance permits the use of technical  assistance funds in flexible ways to achieve energy efficiency goals of the program.   Thus, on a limited and case by case basis, Wyoming shall allow subgrantees to use T&TA  funds to assist local housing agencies and rehabilitation teams, by sharing their  knowledge and experience with energy efficient design and advanced weatherization  techniques as rehabilitation and rebuilding efforts take place.  Prior approval from  the State Program Manager shall be required.    Planning and Reporting Elements:  If this General Disaster Response Plan is utilized and/or an Event-Specific Disaster  Response Plan is approved, Wyoming shall monitor, track, and report the impacts.   Reports to the PMC on the use of WAP resources in the DOE grant shall include, at a  minimum, the following:  1. Description of the disaster, including the counties/local wap agences affected.  2.  Description of the types of DOE WAP assistance (as listed above), the scope and  costs of weatherization activities performed beyond what normal WAP or  reweatherization would provide;  3.  Timeframe of the disaster: date it started, when it was declared a disaster, and  the estimated end date for the DOE WAP assistance;  4.  Explanation of how disaster-related costs are being tracked by type of activity  and summary of DOE disaster-related expenditures and programmatic reporting  information.    A.  General Disaster Response Plan:  Each subgrantee shall develop a General Disaster Response Plan per guidance outlined  in this State Plan.  These Response Plans shall include:  1. contact and coordination with the appropriate disaster site leadership in charge to  explain the role and resources that WAP can provide;  2. availability and use of subgrantee staff and resources, as allowable by DOE;  3. any other systematic provisions that need to be included based on previous  disaster-related experiences;  4. consideration for the preservation of subgrantee weatherization files, records,  materials and equipment if they would be at risk; and  5. the Planning and Reporting Elements addressed above.    B. Notify a PMC Project Officer as soon as possible regarding a disaster: first by  phone, then provide a follow-up in writing (email is fine).  Subgrantees notify the  State Program Manager in like manner.    C. Assess circumstances and determine the need to develop and submit an Event-Specific  Disaster Respone Plan:  *Wyoming shall assess the needs of the affected subgrantees, and if appropriate,  identify potential assistance available from other subgrantees in the network that may  be willing to volunteer assistance.  Wyoming shall assure that production in areas  which are not declared a disaster area is not compromised at the expense of assistance  to affected subgrantees. 

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U.S. Department of Energy STATE PLAN/MASTER FILE WORKSHEET (continued) Identification Number: EE0000199, State: WY, Program Year: 2,012.00

* Any WAP funded disaster-related activities beyond what has already been approved in  this state plan shall be submitted to the PMC Project Officer for approval as an Event  Specific Disaster Response Plan.  * Wyoming shall also clearly specify when the reporting will be provided to DOE as  part of the proposed disaster plan.    Energy-related Crisis:  There may be times when an energy crisis occurs due to a disaster.  Most often in  Wyoming, this will include a heat loss emergency due to a wildfire, flood, or severe  weather event.  To be considered under Wyoming's Disaster Response Plan, the heat loss  must be prolonged and prolonged shall be defined as lasting more than 72 hours.  These  types of energy crises shall be handled as disasters and the General Disaster Response  Plan guidance shall be followed to allow subgrantees to utilized WAP resources and  staff to assist in the response.

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