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Different Types of Office Automation Products

Both productivity and efficiency are the two important factors required for the smooth functioning of an office. Today there are various types of office automation products which can be used to enhance the performance of a team in an office. A huge spectrum of tools is made available even through online stores at affordable price rates. Most Commonly Used Products: Publishing: There are various types of tools which can be used in offices to increase the speed of printing papers or other similar materials with less effort. Some of the most common types of automated tools include the thermal paper printers, high speed laser printers, ID card printers and so forth. There are various other publishing tools which facilitate easy editing of texts and graphics. Communication:​ Effective communication with the staff and customers is highly pertinent for the efficient functioning of an office. Different types of tools are utilized for

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effective communication. Some of the most popular automated tools include desktop sharing, desktop conferencing tools which utilizes online whiteboards. These white boards can be used to sketch ideas and share it with other online members to facilitate productive meetings. Some of the other tools used in offices include photocopiers, phones, printers and so forth. Most of these tools can be bought through reputed online dealers at reasonable prices. Online Collaboration:​ In the present scenario, telecommunication is gaining immense popularity in most of the offices. With the assistance of various online collaboration tools, employees or team members can easily share information and keep project updates. Most of the offices include video conferencing and teleconferencing which offers the facility to interact with people in different locations. Different types of tools are used for communication which includes Yahoo Messenger, Skype and so forth. Advanced video conferencing programs are used in offices which include high definition audio and video quality. Office Management:​ Office automation products also include various types of machines such as key card readers, scanners, digital weighing scales, fingerprint scanners, attendance checkers, door key cards and so forth. All these automated tools simplify tasks and improve performance to a large extent. There are tools which facilitate in managing the internet traffic in

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an office such as the automated load balancing servers. Majority of the automated products used in offices help to save time and money. It also helps to protect classified data and information. In the present scenario, most of the people are reluctant to use and store important information on paper. Today most of the businesses are conducted without the use of paper products. There are various advantages and disadvantages associated with the use of office automation products. One of the greatest advantages of using these tools is that it simplifies and enhances the speed of work in an office and there is hardly any need for a larger staff. With the use of these tools, lesser storage space is required for data. It is also easy to transfer data with the assistance of these tools. However, most of these tools are expensive and incur huge maintenance costs too.

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