Solicitation Number: Date Issued: Procurement Officer: Phone: E-Mail Address:

Lancaster County State of South Carolina

Request for Proposals DESCRIPTION: Public Works

500160317 03/17/2016 Bryant Cook 803-285-6323 [email protected]

Convenience Center Indian Land

The Term "Offer" Means Your "Bid" or "Proposal". Offer must be submitted in a sealed package. Solicitation Number & Opening Date must appear on package exterior. See Section III.. SUBMIT OFFER BY (Opening Date/Time): 04/27/2016 14:00:00 QUESTIONS MUST BE RECEIVED BY: 04/15/2016 11:00:00

(See section III ) (See Section III)

NUMBER OF COPIES TO BE SUBMITTED: SEE SECTION III LOCATION: 9103 Northfield Dr. Lancaster, SC 29720

PRE-BID CONFERENCE: : 04/13/2016 10:00:00 DATE & TIME:

AWARD & The award, this solicitation, any amendments, and any related notices will be posted at the following AMENDMENTS web address: : http://lcprocurement.vze.com on 05/06/2016 11:00:00 Submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date.

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

TAXPAYER IDENTIFICATION NO.

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

(See "Taxpayer Identification Number" provision)

TITLE

STATE OF INCORPORATION

(business title of person signing above)

(If you are a corporation, identify the state of incorporation.)

NAME OF OFFEROR

OFFEROR'S TYPE OF ENTITY: (Check one)

(See "Signing Your Offer" provision.)

___ Sole Proprietorship

___ Partnership

___ Other_____________________________

___ Corporate entity (not tax-exempt)

___ Corporation (tax-exempt)

___ Government entity (federal, state, or local)

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PAGE TWO (Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office /

NOTICE ADDRESS (Address to which all procurement and contract

principal place of business)

related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code Number - Extension Facsimile _________________________________________________ Email Address

PAYMENT ADDRESS (Address to which payments will be sent.)

ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Payment" clause)

(See "Purchase Orders and "Contract Documents" clauses)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No.

Amendment Issue Date

Amendment No.

Amendment Issue Date

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Amendment No.

Amendment Issue Date

Amendment No.

Amendment Issue Date

Lancaster County Government

I. Introduction The COUNTY of LANCASTER will receive proposals for a Lancaster County Public Works Convenience Center; County Bid No. RFP: 500160317. Proposals will be received by Bryant J. Cook, County Procurement Officer, 101 North Main Street, Lancaster, South Carolina 29720 until 2:00 P.M. on Wednesday, April 27, 2016 at which time and place bids will be publicly opened and read aloud.

II. Scope of Work Provide truck turn around, resident / user drop off loop and other appropriate facilities for the proposed Lancaster County Public Works Convenience Center. (Items below shall be provided by awarded contractor and are approximate and shall be bid based on construction documents. Units below are approximations and shall not be listed for bid quantities. Contractor shall include quantities to perform the project by bid.) • • • • • • • • • • • • • • • • • • •

7,890 SF of heavy duty concrete pad 958 SF of standard duty concrete pad 11,023 SF of heavy duty asphalt 20,637 SF of standard duty asphalt 11,771 SF of gravel pavement (3) 6’ concrete wheel stops (4) 6” diameter steel bollards (painted yellow) (1) ADA parking space sign ADA parking space pavement striping/parking striping (2) stop signs (RN1-1) 357 LF of 8’ retaining wall – retaining wall design and permitting shall be performed by contractor 357 LF of retaining wall railing 1550 LF of 6’ height chain link fencing 30’ double leaf swing gate at entrance drive Storm water conveyance system and detention basin Domestic water line, double check valve assemblies, hydrants, and appurtenances Sanitary sewer line, cleanouts and service tap at Northfield Drive (4) street trees along Northfield Drive Establish lawn and turf areas and stabilize all slopes

Items above may not be all inclusive and items for bid shall be determined based on construction documents, specifications, and other items required by Lancaster County as part of the contractor bid. Mandatory Pre-Bid Meeting 10:00:00 AM , 04/13/2016 9103 Northfield Dr Lancaster, SC 29720

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PLANS CAN BE AQUIRED FROM: ESP Associates, P.A. 3475 Lakemont Boulevard Fort Mill, SC 29708

Scott Childers, P.E. www.espassociates.com [email protected] (803) 835-0882 direct (803) 802-2440 office

III. Proposal Submission Format A. Technical Proposal (5 Copies)1. Project Management – Describe how the projects will be organized and managed. Include anticipation of subcontractors or vendors. (25% of score). 2. Key Personnel – Who will be a part of the team, their experience in the field, certifications, and credentials; including any subcontractors (25% of score) 3. Organizational Qualifications – Describe your firms experience, capabilities and other qualifications. Include references (35% of score). 4. Price and Cost Containment- Offeror’s pricing strategy and proposal for containment of future costs associated with the contract (15% of score).

B. Signed copy of the General Provisions and General Conditions (1 copy)Section VII of this document. The Bidder Info, Technical Proposal, and a signed copy of the General Provisions/General Conditions should be submitted in a sealed envelope with the responder’s name, the Invitation for Bid title and ID number(found at the top of this document), and the word “Bid”, clearly marked on the outside of the envelope. The county accepts no responsibility for any expense incurred by the responders to this RFP

Submittal Instructions Bids must be submitted to the following address: N-4

Procurement 101 N. Main St PO Box 1809 Lancaster County, 29721

Bids must be clearly marked with responders name, RFP ID number, and Title. Late Bids will not be opened unless the Bids received on time are considered inadequate.

Questions All questions regarding this RFP should be addressed to the Procurement Officer at the address indicated above, or emailed to [email protected]. All questions are to be in writing and are to allow sufficient time for distribution to all interested parties. The County of Lancaster will be the sole determiner of sufficient time.

VI. Award of Contract On the designated date and time above the proposals will be opened and later evaluated and scored by an evaluation committee. Once a winning bidder has been determined a Notice of Award will be issued to the bidder and the successful bidder will be posted on the county website: http://lcprocurement.vze.com Performance and Payment Bonds For bids equal to or greater than $50,000.00, the successful bidders must provide Lancaster County with a performance bond and payment bond equal to 100% of the contract amount. Bond must be submitted to the County upon ten (10) calendar days of the notice of award and the surety company shall comply with U.S. Department of Treasury Circular C570 and be authorized to do business in the State of S.C. Contractor shall also provide a copy of all bonds in all subcontracts. Failure to provide proper bonds in the allotted time shall be just cause for rescinding the Award of the Contract. Award may then be made to the next lowest responsive and responsible bidder.

Lancaster County reserves the right to waive any and all formalities or altogether reject any Proposal as in the best interest of the county. N-5

VII. General Provisions GENERAL PROVISIONS

1.

THE COUNTY OF LANCASTER RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS/PROPOSALS, TO CANCEL A SOLICITATION, AND TO WAIVE ANY TECHNICALITY IF DEEMED TO BE IN THE BEST INTEREST OF THE COUNTY.

2.

WHEN PRICE IS A DETERMINING FACTOR, UNIT PRICES WILL GOVERN OVER EXTENDED PRICES UNLESS OTHERWISE STATED IN THIS SOLICATATION.

3.

PROHIBITION OF GRATUITIES: SECTION 8-13-705 OF THE CODE OF LAWS OF SOUTH CAROLINA STATES: OFFERING, GIVING, SOLICITING, OR RECEIVING ANYTHING OF VALUE TO INFLUENCE ACTION OF PUBLIC EMPLOYEE, MEMBER OR OFFICIAL, OR TO INFLUENCE TESTIMONY OF WITNESS; EXCEPTIONS; PENALTY FOR VIOLATION; SHALL BE SUBJECT TO THE PUNISHMENT PROVIDED BY SECTION 16-9-210 AND SECTION 16-9-220.

4.

BIDDERS RESPONSIBILITY: EACH BIDDER SHALL FULLY ACQUAINT HIMSELF WITH CONDITIONS RELATING TO THE SCOPE AND RESTRICTIONS ATTENDING THE EXECUTION OF THE WORK UNDER THE CONDITIONS OF THIS BID. IT IS EXPECTED THAT THIS WILL SOMETIMES REQUIRE ON-SITE OBSERVATION. THE FAILURE OR OMISSION OF A BIDDER TO ACQUAINT HIMSELF WITH EXISTING CONDITIONS SHALL IN NO WAY RELIEVE HIM OF ANY OBLIGATION WITH RESPECT TO THIS BID OR TO THE CONTRACT.

5.

AWARD CRITERIA: THE CONTRACT SHALL BE AWARDED TO THE LOWEST RESPONSIBLE BIDDER WHOSE BID MEETS THE REQUIREMENTS AND CRITERIA SET FORTH IN THE REQUEST FOR BIDS. FOR REQUESTS FOR PROPOSALS, AND REQUEST FOR STATEMENT OF QUALIFICATIONS COST PROPOSAL MAY OR MAY NOT BE A FACTOR IN SELECTION, BASED ON THE SELECTION CRITEREA.

6.

WAIVER: THE COUNTY RESERVES THE RIGHT TO WAIVE ANY INSTRUCTION TO BIDDERS, GENERAL OR SPECIAL PROVISIONS, GENERAL OR SPECIAL CONDITIONS OR SPECIFICATIONS DEVIATION IF DEEMED TO BE IN THE BEST INTEREST OF THE COUNTY.

7.

COMPETITION: THIS SOLICITATION IS INTENDED TO PROMOTE COMPETITION. IF ANY LANGUAGE, SPECIFICATIONS, TERMS AND CONDITIONS, OR ANY COMBINATION THEREOF RESTRICTS OR LIMITS THE REQUIREMENTS IN THIS SOLICITATION TO A SINGLE SOURCE, IT SHALL BE THE RESPONSIBILITY OF THE INTERESTED VENDOR TO NOTIFY THE PURCHASING DEPARTMENT IN WRITING WITHIN FIVE

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(5) DAYS PRIOR TO THE OPENING DATE. THE SOLICITATION MAY OR MAY NOT BE CHANGED BUT A REVIEW OF SUCH NOTIFICATION WILL BE MADE.

8.

REJECTION: AMBIGUOUS BIDS WHICH ARE UNCERTAIN AS TO TERMS, DELIVERY QUANTITY OR COMPLIANCE WITH SPECIFICATIONS MAY BE REJECTED OR OTHERWISE DISREGARDED IF SUCH ACTION IS IN THE BEST INEREST OF THE COUNTY.

I HAVE READ, UNDERSTAND AND AGREE TO THE GENERAL PROVISIONS AS LISTED ABOVE.

SIGNED ____________________ Typed or Printed Name ____________________ Name of Company______________________________Date____________________

GENERAL CONDITIONS

1.

DEFAULT: IN CASE OF DEFAULT BY THE CONTRACTOR, THE COUNTY RESERVES THE RIGHT TO PURCHASE ANY OR ALL ITEMS IN DEFAULT IN THE OPEN MARKET, CHARGING THE CONTRACTOR WITH ANY EXCESSIVE COSTS. SHOULD SUCH CHARGE BE ASSESSED, NO SUBSEQUENT BIDS OF THE DEFAULTING CONTRACTOR WILL BE CONSIDERED UNTIL THE ASSESSED CHARGE HAS BEEN SATISFIED.

2.

HOLD HARMLESS: THE SUCCESSFUL BIDDER SHALL INDEMNIFY AND HOLD HARMLESS THE COUNTY OF LANCASTER AND ALL COUNTY OFFICERS, AGENTS AND EMPLOYEES FROM ALL SUITS OR CLAIMS OF ANY CHARACTER BROUGHT BY REASON OF INFRINGING ON ANY PATENT TRADEMARK OR COPYRIGHT.

3.

CONTRACT ADMINISTRATION: QUESTIONS OR PROBLEMS ARISING AFTER AWARD OF THIS CONTRACT SHALL BE DIRECTRED TO THE PURCHASING AGENT, 101 N. MAIN ST., LANCASTER, SC 29720, OR BY CALLING (803) 285-6323. THE COUNTY ADMINISTRATOR OR HIS DESIGNEE MUST AUTHORIZE ALL CHANGE ORDERS IN WRITING. LANCASTER COUNTY SHALL NOT BE BOUND TO ANY CHANGE IN THE ORIGINAL CONTRACT UNLESS APPROVED BY THE COUNTY ADMINISTRATOR.

4.

FORCE MAJURE: THE CONTRACTOR SHALL NOT BE LIABLE FOR ANY EXCESS COSTS IF THE FAILURE TO PERFORM THE CONTRACT ARISES OUT OF CAUSES BEYOND THE CONTROL AND WITHOUT FAULT OR NEGLIGENCE OF THE CONTRACTOR. SUCH CAUSES MAY INCLUDE, BUT ARE NOT RESTRICTED TO N-7

ACTS OF GOD OR OF THE PUBLIC ENEMY, ACTS OF THE GOVERNMENT IN EITHER ITS SOVEREIGN OR CONTRACTUAL CAPACITY, FIRES, FLOODS, EPIDEMICS, QUARANTINE RESTRICTIONS, STRIKES, FREIGHT EMBARGOES AND UNUSUALLY SEVERE WEATHER; BUT IN EVERY CASE, THE FAILURE TO PERFORM MUST BE BEYOND THE CONTROL OF BOTH THE CONTRACTOR AND SUBCONTRACTOR AND WITHOUT EXCESS COSTS FOR FAILURE TO PERFORM, UNLESS THE SUPPLIES OR SERVICES TO BE FURNISHED BY THE SUCONTRACTOR WERE OBTAINABLE FROM OTHER SOURCES IN SUFFICIENT TIME TO PERMIT THE CONTRACTOR TO MEET THE REQUIRED DELIVERY SCHEDULE.

5.

PUBLICITY RELEASES: CONTRACTOR AGREES NOT TO REFER TO AWARD OF THIS CONTRACT IN COMMERCIAL ADVERTISING IN SUCH A MANNER AS TO STATE OR IMPLY THAT THE PRODUCTS OR SERVICES PROVIDED ARE ENDORSED OR PREFERRED BY THE USER.

6.

BIDDERS MUST CLEARLY MARK AS “CONFIDENTIAL” EACH PART OF THEIR BID WHICH THEY CONSIDER TO BE PROPRIETARY INFORMATON THAT COULD BE EXEMPT FROM DISCLOSURE UNDER SECTION 30-4-4C CODE OF LAWS OF SOUTH CAROLINA, 1976, (1986 CUM SUPP) FREEDOM OF INFORMATION ACT. THE COUNTY RESERVES THE RIGHT TO DETERMINE WHETHER THIS INFORMATION SHOULD BE EXEMPT FROM DISCLOSURE AND NO LEGAL ACTION MAY BE BROUGHT AGAINST THE COUNTY OR ITS AGENTS FOR ITS DETERMINATION IN THIS REGARD.

I HAVE READ, UNDERSTAND AND AGREE TO THE ABOVE.

SIGNED _____________________Typed or Printed Name ____________________ Name of Company____________________________Date______________________

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