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Department of Education

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Republic of the Philippines

Region IV - A CALABARZON

LS DiViglOti OF Ot■SMAFII:

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DATE & TIME:AA/Wm No,:

,:ontrol

City Schools Division of Dasmaritlas

DIVISION MEMORANDUM

To:

OIC, Asst, Schools Division Superintendent CID/SGOD Chief Education Program Supervisors/Coordinator Public School District Supervisors/Coordinating Principals Public Elementary and Secondary School Administrators All Others Concerned 0"1 MANUELA S. TOLENTINO, Ed. D. Officer-In-Charge Office of the Schools Division Superintendent

From:

Subject:

INVITATION TO SUBMIT ENTRIES FOR THE 2016 GA WAD KALASAG

Date:

May 20, 2016

Relative to the hereto attached unnumbered memorandum from the Office of Civil Defense IV-A Regional Disaster Risk Reduction and Management Council, all public elementary and secondary schools is invited to join the search for the Gawad KALASAG Awardees for 2016. In consonance, this office is encouraging all schools to join and submit an entry qualifying to the attached checklist of criteria and guidelines of the above mentioned activity. Immediate dissemination of the content of this memorandum is hereby desired.

CSDO Building, Dasmarifias Community Affair Compound, Brgy. Burol II, City of Dasmariiias 4115 Email: [email protected] I Website: www.depeddasma.edu.ph Phone: 046-432-9355, 046-432-9384 I Tele-Fax: 046-432-3629

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CDIFIFE CM OIF CI V'IL] IDIst-Earom ZV....E, REGIONAL DISASTER RISK REDUCTION & MANAGEMENT COUNCIL IV-A MEMORANDUM TO

:

All Heads of Executive Departments, Agencies, Bureaus, Offices, State Universities and Colleges, Government Owned and/or Controlled ' Corporations, CS0s, Private Partners, Volunteer Organizations, People's Organizations Chairpersons, Local Disaster Risk Reduction and Management Councils (LDRRMCs) of CALABARZON DRRM Stakeholders

FROM

:

Chairperson, RDRRMC IV-A and Regional Director, OCD IV-A

SUBJECT : INVITATION TO SUBMIT ENTRIES FOR THE 2016 GAWAD KALASAG DATE

MAY 10, 2016

The Regional Disaster Risk Reduction and Management Council (RDRRMC) IV-A, is searching for the Gawad KALASAG Awardees for 2016. "Gawad KALASAG” is the Search for Excellence in Disaster Risk Management and Humanitarian Assistance. Said awards are open to 1. Local Disaster Risk Reduction and Management Councils (LDRRMCs) 2. Civil Society Organizations (CS0s) 3. People's Organizations 4. Volunteer Organizations 5. Government Emergency Response Management (GEMs) 6. Private and Public Schools 7. Early Learning Center (ELC) 8. Private and Public Hospitals and 9. Heroic Act Gawad KALASAG is a nationwide award given yearly by the National Disaster Risk Reduction Management Council (NDRRMC) and RDRRMCs to recognize outstanding performance of the Local DRRM Councils, civil society groups, schools, hospitals and other major stakeholders in promoting significant DRRM - Climate Change Adaptation (CCA) programs and innovations. It also commends heroic act of individuals, groups or institutions during natural and humaninduced disasters. Gawad KALASAG acknowledges the significant effect of DRRM-CCA stakeholder's laudable efforts in pursuing the commitment towards creating a safer, adaptive and disaster-resilient communities. Plaques and cash prizes will be given to the awardees. All accomplishment reports with supporting documents should be submitted to the RDRRMC IVA Secretariat do the Office of Civil Defense IV-A on or before 03 June 2.016. For more details, the Secretariat may be reached at telephone numbers (049) 531 7266; 531-7279 and through email address [email protected] For your information and guidance.

te

VICENT r F. OM AZAR Chairperson RDRRMC IV-A and Reaional 'rector onn l\/-A

CHECKLIST School Gawad Kalasag

School category , levels and classification:

A Urban

Public School Private School

[

Rural

Name of School:

Legislative District:

School ID:

Province:

Division:

School District:

Region:

Date Visited/ Inspected:

_

School Address:

Remarks,

Criteria for Checking

YES

NO

Points

I. SAFETY CHECK ON EDUCATIONAL FACILITIES

Recommendations and Suggestions

30

1.0 School Building Components School building /classroom components is/are according to

the DepED and/or National Building Code approved/ standard design and specifications* Academic or Instructional Rooms a. b. c. d. e. f. g. h.

Wall Finish Flooring Ceiling Window/ Ventilations Roofing Corridor 2-Doors per classrooms Railings/ handrails/ ramps

1 1 1 1 1 1 1 1

,

1

i. Standard Room Dimensions i•

Presence/availability of Provisions for Fire Extinguisher

_

1 1

k. Presence of Emergency Fire Exits and Signages _

2.0 Ancilliary Facilities Provisions /presence of other instructional rooms and a. School Health Clinic

1

b. Guidance and Counselling

1

c. School Canteen

1

d Industrial Arts Area

1

e. Home Economics Building/ Room

1

f. Science Laboratory Room/Bldg.

1

3.0 Other Facilities a.

Sports/ recreational facilities ( gym, basketball courts etc.)

1

b. Emergency exit Gate/s

1

c. Waiting Shed within the school premises

1

d. complete Perimeter Fence

1

e. Stage and Open grounds

1 1

f. Covered pathwalks 4.0 WASH Facilities

Adequate number and functional WASH facilities 1

a. Water source b. Toilets

1

_

c. Handwashing facilities

1

d, Drinking facilities

1

e. WASH for physically impaired

1

5.0 Power and Telecommunication Facilities

_

a. Power/ electrical connections

1

b. Proper electrical wiring system & connections

1

Sub- TOTAL

30

i

0

Criteria for Checking

YES

Remarks, Recommendations and Suggestions

Points

NO ,

II. SAFETY CHECK ON HEALTH & ENVIRONMENT

20

1.0 School Safety and Security

Presence/visibility of Warning Signs a. Pedestrian Lane Markings/humps

1

b. Loading/ Unloading Signs

1

c. Stop and Go Signs

1

d. Signs for the Physically Impaired

1

_

Security a. Presence of Identification Cards for students,

1

parents/guardians and school security

..

b

Proper coordination with Baranggay Offcials/ nearest Police stations

1

c.

presence of telephone hotlines (Directory) in a conspicuous place in the school premises

1

Absence of cockpits, video gaming stations, bars and gambling places or where noctural activities happen within the 30 meter radius

1

Absence of electrical post or other hazardous structures or facilities inside the school premises

1

d.

e.

2.0 Health and Environmental Safety a.

Waste Segregation/Regular schedule for trash disposal

1

No possible areas /places for mosquitoes breeding, bats and presence of astray animals . School First Aid Kits are available, accessible and c. adequate

1

b.

1 1

d. Implementing School Waste Management Program With clear and strict regulations on drugs, cigarettes, alcohol and vandalism in school

1

Water source ,WASH facilities and sanitation facilities are properly located

1

Implement safety measures during school 9. activities, sports, laboratory experiments etc.

1

e.

h.

Have transportation means during emergency cases

1

I. Implementing Health Projects and Programs

_ 1

School Feeding Program Health Advocacy/Campaign

1

Conducting WASH and Health activities (handwashing/ toothbrushing, medical/ dental check-ups)

1 Sub- TOTAL

Criteria for Checking

NO

YES

-

20

Points 50

III. DISASTER PREPAREDNESS 2.0 Regular Conduct of Drills a. Earthquake and Fire Drills b. Other Appropriate Drills

_ 8

3

1.0 School Preparedness Plan

a.

School Improvement Plan (SIP) incorporating DRRM. CCA and GAD

12 _

b. School DRRM Organizational Structure

c.

presence of EMIS (Performance Indicators) for the past 3 years

0

3

Remarks, Recommendations and Suggestions

r

School personnel/students —tended DRRM ,-)

d trainings, seminars,capacity building and workshops on DRR/CCA Communication and Coordination mechanism e. (cellphone, telephone, handheld radioznegaphone etc.) — School Emergency Warning Devices (posters, • signage, flaglets, whistle, evacuation plan, etc)

2

With adequate space and facilities to be used as 9. Temporary Learning Spaces

4

h.

_

Availability of Learning Materials to be used in the Temporary Learning Spaces

2

3.0 School mapping a. presence of hazard map

3

h. risk profile

3

Sub-TOTAL

50

0

Summary Sheet

Criteria for Checking

YES

NO

Remarks, Recommendations and Suggestions

Points

I. SAFETY CHECK ON EDUCATIONAL FACILITIES

30

0

II. SAFETY CHECK ON HEALTH & ENVIRONMENT

20

0

III. DISASTER PREPAREDNESS

50

0

100

0

TOTAL

Rating

0

Rating Scheme Excellent

91-100%

Very Good

81-90%

Good

71-80%

Needs Improvement

61-70%

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School Gawad KALASAG

DepED Minimum Performance StanTard Specifications (the proponent must show document to prove of meeting the minimum standard)

4-

I. SAFETY CHECK ON EDUCATIONAL 1.0 School Building School building Academic or a. Wall Finish

C iepED Minimum Performance Standard Specifications = 1 point N lot following the DepEd Minimum standard = 0

b. Flooring

C )epED Minimum Performance Standard Specifications = 1 point Is lot following the DepEd Minimum standard = 0

c. Ceiling

C )epED Minimum Performance Standard Specifications = 1 point Is Jot following the DepEd Minimum standard = 0

d.

Window/ Ventilations

[ )epED Minimum Performance Standard Specifications = 1 point Is Jot following the DepEd Minimum standard = 0

e. Roofing

[ )epED Minimum Performance Standard Specifications = 1 point t ■lot following the DepEd Minimum standard = 0

f. Corridor

[ )epED Minimum Performance Standard Specifications = 1 point t ■lot following the DepEd Minimum standard = 0

2-Doors per 9. classrooms Railings/ h. handrails/ ramps Standard i. Room Dimensions Presence/avail ability of j. Provisions for Fire Extinguisher Presence of Emergency k. Fire Exits and Signages 2.0 Ancilliary Facilities Provisions /presence of School Health a. Clinic Guidance and b. Counselling School c„ Canteen Industrial Arts Area Home e Economics Building/ Room Science f. Laboratory Room/Bldg. 3.0 Other Facilities Sports/ recreational facilities: gym, a. basketball courts and the likes Emergency exit b. Gate/s Waiting Shed within the c. school premises complete d. Perimeter Fence

I )epED Minimum Performance Standard Specifications = 1 point t ,Jot following the DepEd Minimum standard = 0 I )epED Minimum Performance Standard Specifications = 1 point 1 ■lot following the DepEd Minimum standard =-0 I )epED Minimum Performance Standard Specifications = 1 point I Not following the DepEd Minimum standard = 0 I 3FP Minimum standard = 1 point I Not following the BFPN minimum standard = 0

3FP Minimum standard = 1 point Not following the BFPN minimum standard = 0

I Presence of school Clinic: 1 point I No school Clinic = 0 I Presence of Guidance and Counselling office = 1 point I No Guidance and Counselling Office = 0 Presence of school canteen = 1 point No school canteen = 0 Presence of Industrial Arts Area = 1 point No Industrial Arts area = 0 Presence of school canteen = 1 point No school canteen = 0

Presence of school canteen = 1 point No school canteen = 0

Presence of any usable recreational facility = 1 point absence of any recreational facility = 0

Presence of emergency exit gate/s = 1 point No emergency exit/s = 0 Presence of Waiting Shed located near the Main gate = 1 point absence of any recreational facility = 0

Presence of complete perimeter fence = 1 point incomplete or absence perimeter fence = 0

Stage and Open grot. Covered f. pathwalks 4.0 WASH Facilities Adequate number and fun

e.

Presence of stage and/or open ground = 1 point absence of stage and/or open ground = 0 Presence of covered pathwalk inside the school campus = 1 point absence of covered pathwalk = 0

a. Water source

;tionaleWASH facilities DepED Minimum Performance Standard Specifications = 1 point Not following the DepEd Minimum standard = 0

b. Toilets

DepED Minimum Performance Standard Specifications = 1 point Not following the DepEd Minimum standard = 0

Handwashing facilities Drinking d. facilities

DepED Minimum Performance Standard Specifications = 1 point Not following the DepEd Minimum standard = 0 DepED Minimum Performance Standard Specifications = 1 point Not following the DepEd Minimum standard = 0

DepED Minimum Performance Standard Specifications = 1 point WASH for e. physically impaired Not following the DepEd Minimum standard = 0 5.0

Power and Telecommunication Power/ a. electrical connections Proper electrical wiring b. system & connections

BFP Minimum standard = 1 point Not following the BFPN minimum standard = 0 BFP Minimum standard = 1 point Not following the BFP minimum standard = 0

II. SAFETY CHECK ON HEALTH & ENVIRONMENT 1.0 School Safety and Securi tY Presence/visibility of Warn ing Signs Pedestrian I )resence of pedestrian lane and/or humps approaching the school = 1 point I No pedestrian lane and/or humps = 0 Lane a. Markings/hump S

Loading/ b. Unloading Signs c.

Stop and Go . Signs

Signs for the d. Physically Impaired Security a. Presence of Identification Cards for students, parents/guardi ans and school security

I Nesence of loading and unloading signs in appropriate area = 1 point I No loading and unloading signs = 0 I Presence of Stop and Go signs in appropriate place (inside and outside) the school = 1 point

I No stop and go signs = 0 presence of physically impaired sign in the school = 1 point No physically impaired signs = 0

Visibility of Identification Cards of parents/guardians, students and security personnel = 1 point absence of Identification cards for parents and guardians and/or security personnel = 0

proof showing the coordination with Barangay officials and/or nearest Police

Proper stations (any of the two mentioned). 1 point coordination No proof = 0 with Baranggay b. Offcials/ nearest Police stations

(there is a memorandum of understanding as proof of coordination) presence of telephone hotlines (Directory) in a c. conspicuous place in the school premises absence of cockpits (to be added - arena, as suggested?), videogaming d. Absence of stations, bars and gambling places within the 30 meter radius = 1 point cockpits, video presence of any of the identified in the covered area = - 5 (to be deleted as gaming suggested but change to zero) stations, bars and gambling places or where noctural activities happen within 1 the 30 meter radius

• ,---

electrical P resence of any of the identified in the covered area s uggested but change to zero ) or other hazardous e. structures or facilities inside the school premises 2 .0

Health and Environmental Safety

Waste P ■ resence of waste segregation = 1 point Segregation/ I` Jo segration even with regular trash disposal = 0 a. Regular schedule for trash disposal No possible I' Jo possible areas for mosquitoes breeding and/or astray animals = 1 point areas /places r iresence of breeding area for mosquitoes and/or astray animals = 0 for mosquitoes b. breeding, bats and presence of astray animals r gesence and accessibility of School First Aid kit with basic content (1 first aid School First I. it:1 per classroom of instructions - DepeD ruling) = 1 point Aid Kits are r'Jo First Aid kit = 0 c. available, accessible and adequate With clear and strict regulations on drugs, d ' cigarettes, alcohol and vandalism in school Water source ,WASH facilities and e. sanitation facilities are properly located Implement safety measures during school f. activities, sports, laboratory experiments etc. Have transportation g. means during emergency cases

I ;chool document showing clear and strict implementation of ordinance regarding i he use of prohibited drugs, cigarettes alcohol and school vandalism = 1 point I Vo document as proof = 0

presence of water source and WASH facilities physically Impaired = 1 point No water source and/or WASH facility for physically impaired = 0

plan showing the implementation of safety measure during school activities and other school related experimentspresence = 1 point No plan indicating the safety measures = 0

document as proof of having a specific transpo/vehicle to be used during emergency cases = 1 point No document/proof = 0

. Implementing h. Health Projects and Programs

School availability of school feeding program within the school = 1 point Feeding No program for schoolfeeding = 0 Program Health document showing Health Advocacy Campaign = 1 point Advocacy No proof = 0 /Campaign Conducting WASH and Health activities (handwashing/ toothbrushing, medical/ dental check-ups)

document showing the conduct of WASH activities = 1 point No proof to validate = 0

III: Disaster Preparedness 1.0 Regular Conduct of Drills

•

regular conduct of Fire and Earthquake drills prescrik

lw DepEd and NDRRMC with the

participation of other stakeholders (BFP, Medic, LGL.

.i0s, Community, PTA, Alumni and others)

(4 drills conducted annually) (1 drill per quarter) = 8 points

a

3 drills conducted annually = 6 points Earthquake Drills 2 drills conducted annually = 4 points ' and Fire 1 drills,onducted annually = 2 points No drill conducted = 0

conduct of other emergency drills (human enduce or natural) with the participation of other stakeholders (LGUs, NG0s, Community, PTA, Alumni and others) Other b. Appropriate Drills

3 drills (maximum) = 3 points 2 drills = 2 points 1 drill = 1 point No drill conducted = 0

2.0 School Preparedness The institutionalization of School-Based Management (SBM) through R.A. 9155, the Governance of Basic Education Act in 2001[1j, led TO the formulation of School Improvement Plan (SIP), which serves as a mechanism to support SBM implementation at the school level. By law, all schools are mandated to prepare the said plan with the ultimate objective of achieving the desired educational outcomes through the enhancement of curriculum delivery - by competent, committed, and caring teachers; by creating a safe and nurturing environment for learning; and by increasing the stakeholders' participation in the entire school improvement process. SIP is a 3-year plan and was envisioned to help school heads, teachers, parents, and other stakeholders in the school community to participate in a continuous Improvement process by Identifying potential barriers to improvement and thereby finding ways to move the school School

a Improvement Plan

from where it is now to a condition in which pupils/students can achieve their highest potential. The process primarily requires constant analysis of children's needs and how the school and community stakeholders can address these needs. DRRM, CCA and GAD shall be included in the School Improvement Plan. [DRRM activities (6 maximum) = 6 points;5 DRRM activities = 5 points; 4 DRRM activities = 4 points; 3 DRRM activities = 3 points; 2 DRRMN activities = 2 points; 1 DRRM activity = 1 point; No DRRM activity = 0]; [CCA: Maximum of 4 activities = 4 points; 3 CCA activities = 3 points; 2 CCA activities = 2 points; 1 CCA activity = 1 point; No activity = 01 [GAD:5 GAD activities (Maximum) = 2 points, 1 4 GAD activities = 1 point; No activity = 0] (GAD Focal point system)

the School DRRM Organizational structure shall be represented by both male and female

School DRRM

b. Organizational Structure

and shall be placed in a conspicuous school gate and visible to everyone 10 meters from the gate = 3 points inside the School compound = 2 points inside iide the School Office = 1 points No School DRRM Organizational Structure = 0

Data reflected in the EMIS bulleting board are Performance Indicators segregated by sex: 3 years with sex segregation and total including PWDs and IPs = 5 points presence of 2 years with sex segregation and total = 4 points EMS 3 years with no sex segregation and total = 3 points C. (Performance 1 year with sex segregation = 2 points Indicators) for the past 3 years 2 years with no sex segregation and total = 1 point

Capacity Building of School Officials and students in DRRM, CCA and GAD: (Lump: Teaching, NonSchool teaching and students personnel/stude (Lump ) nts attended Maximum of 5 = 2 points DRRM trainings, d. seminars,capaci 2 -4 capacity building attended = 1 point ty building and workshops on DRRM, CCA and GAD

Communication and Coordination mechanism e. (cellphone, telephone, handheld radio,megaphon e)

1 and 0 = 0

presence and operationability of communication devices:

5 (maximum) active and operational communication devices = 3 points 3-4 active and operational communication devices = 2 points 1-2 active and operational communication devices = 1 point presence of communication device but not functional = 0