Hamfest Chattanooga 2016  Our 38th Annual Hamfest! 

Dealer Invitation Letter 

 

Chattanooga Amateur Radio Club (CARC)  Saturday, October 22, 2016 at  Eastridge Community Center, East Ridge,  Tennessee 

  Welcome to Hamfest Chattanooga 2016!  As a preferred commercial dealer to the amateur  radio community, we look forward to your participation in our event.  Here are the particulars:    1. Table Rental:​  $15 per 6’ table.  CARC will provide 1 chair per table or 3 chairs per  multiple tables and 110v AC power upon request of dealers (only as available).  Vendors  & staff are not required to pay admission.    2. Vendor­Supported Prize Program (VSPP).  The VSPP is a program which will permit the longstanding tradition of having door prizes  at our hamfest to continue​,​ but done in a slightly different way.    a. As before, vendors are provided the opportunity to give prizes of their choosing,  to be used for the main door prize event as well as hourly prizes.  Ownership of  those prizes remains with the vendors until a winning ticket is drawn and the  prize is presented to the winning guest.    The CARC will serve as custodian of prizes offered and assist in the process to  select winning tickets via a traditional rotating drum of tickets completed by  those guests wishing to participate in the door prize event.  ​Officers and  members of the CARC are NOT eligible for door prizes.    b. Purchase of an admission ticket and registration for the door prize event are  separate & unrelated activities.  Registration for the door prize event will be  done via a separate registration table...not at the point of purchase for  admission.   

  VSPP R1 ­ 8/4/2016 

  Hamfest Chattanooga 2016  Chattanooga Amateur Radio Club  Page 2 of 3  

c. Guests wishing to participate in the door prize event will be required to  complete a door prize registration form.  The form will collect the following  information:  Full Name 

FCC Callsign* 

Email Address* 

Mailing Address 

Telephone Number 

 

  *Except in the event the guest does not hold a current license and/or has no  email address.    Each participating guest will only be allowed to ​register one time​ for the door  prize program.  The registration form will also contain language that notifies the  guest that any information submitted will be made available to others for  marketing purposes.    d. Guest information will be compiled by CARC from registration forms after  hamfest is complete.  If requested, vendors that participate in the VSPP Program  will receive this information in their choice of an Excel­type file and/or in printed  version.  Vendors may use this information for marketing purposes of their  choice.    e. The CARC would also like to offer vendors the opportunity to provide a discount  coupon or other money­saving offer that would be directly printed on the  registration form for the door prize program.    For example, XYZ Company offers a $5 off coupon or offer toward a purchase of  $50 or more during Hamfest Chattanooga.  Such coupons or offers would be  redeemed at participating vendor’s tables during the hamfest event.    Vendors may create other types of money­saving offers as they see fit provided  that such offers are reasonable & legitimate in the sole determination of the  CARC.    f. We will list the vendors offering prizes in hamfest flyers, hamfest­related email  campaigns, a direct mail campaign, on the hamfest website, and announce  vendor names on the PA system during the Hamfest.  There will also be special    VSPP ­ 8/4/2016 

  Hamfest Chattanooga 2016  Chattanooga Amateur Radio Club  Page 3 of 3  

announcements throughout the day by Hamfest personnel to promote  participating vendors.    We believe that these changes will provide an opportunity for guests to receive greater value  and to permit our vendors to continue to have a direct link to guests via the VSPP and the guest  information received via the registration process.  As all business owners know, times change which require that new methods be adopted to  continue on.  We hope that you understand our reasons for making these changes and we  welcome your participation in Hamfest Chattanooga 2016.  As many dealers reserved tables at the end of hamfest last year, uncommitted tables and  spaces are going fast so contact us today:  Phil Mullins, W4PRE​,​ Inside Sales Manager, Hamfest Chattanooga 2016  Cell Phone: 423­284­2661  As registrations are received, our club website (​www.w4am.net​) will be updated to show  confirmed registrations as well as tables/spaces that remain available.  We look forward to your participation.  Best regards.   

Gary S. Ownsby

Phil Mullins 

Gary S. Ownsby, Hamfest Chair & President 2016 Chattanooga Amateur Radio Club Email:  ​[email protected]

Phil Mullins  Hamfest Inside Sales Manager 2016   Chattanooga Amateur Radio Club  Email:  ​[email protected] 

  Enclosure:

Hamfest Chattanooga 2016 Flyer  Facility & Table Layout Diagram  Dealer Registration Form   

        VSPP ­ 8/4/2016 

HAMFEST CHATTANOOGA 2016 517 Tombras Ave, East Ridge, TN 37412

WOMEN

COVERED ENTRY

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FCC TESTING & FORUMS

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BARREL

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60 66

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ROOM A

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TICKET

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BLEACHERS

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15 74

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FLOOR PLAN Scale: 1/16" = 1'-0"

ROOM B

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HAMFEST CHATTANOOGA 2016 ­ DEALER REGISTRATION FORM  TAILGATE OR TABLES 

EACH 



$15.00  X 

Inside Flea Market Tables ­ 6 Foot 

QTY 

SUB­TOTAL 

 

 

Dealer Admission Arm Band 

$0.00 



 

 

Outside Tailgate per Space or Partial 

$5.00 



 

 

$10.00  X 

 

 

General Admission Arm Band 

Total    All tables & spaces are on a first­come, first­served basis and will not be considered as reserved until payment is made  and clears. 

PICK 

TABLE  OR  SPACE NUMBER 

NOTES  (Anything You Need to Tell Us?) 

1st Choice 

 

 

2nd Choice 

 

 

3rd Choice 

 

 

  Dealer Information  Company Name:    Contact Person:    Mailing Address:      Phone:    Email Address:      Signature below indicates your agreement to abide by the rules of Hamfest Chattanooga 2016 including those  outlined in the Dealer Invitation Letter.  Please sign below, return this form completed along with payment in the  proper amount to: 

Chattanooga Amateur Radio Club  5251­C Highway 153, #127  Hixson, TN 37343 

  Signature: _________________________________  Date: ____________________________ 

Hamfest Chattanooga 2016

The CARC will serve as custodian of prizes offered and assist in the process to .... All tables & spaces are on a firstcome, firstserved basis and will not be ...

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