Forms Google forms is part of the Google apps suite, it is a great free tool that allows you to gather feedback and collate responses online. Forms can be accessed and created using a Gmail account, or through your NTLP mail here in North Tyneside. Responses are gathered into a Google spreadsheet allowing feedback to be shared and analysed very effectively. It is important to consider prior to proceeding, the information that you wish to gather using this method, is it appropriate for your responses to be stored by a third party provider?
Step 1 Accessing Google forms
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Click on ‘New’ > ‘More’ > ‘Google Forms’. This will create your form.
Firstly you will require a Gmail account, North Tyneside users should access their email via the North Tyneside Learning Platform (NTLP) at www.ntlp.org.uk. If you you dont have a NTLP mail or are struggling to log in please contact support. ntlp at: support.ntlp.org.uk or call 0191 643 2525. Once you have logged in to your email: 1 click on the ‘Apps’ icon at the top left of the screen.
Click on ‘Drive’ to access your Google drive.
Your form will also be visible within your Google Drive.
Drive starts you with 15 GB of free Google online storage, so you can keep photos, stories, designs, drawings, recordings, videos – anything. Your files in Drive can be reached from any smartphone, tablet, or computer. So wherever you go, your files follow. You can quickly invite others to view, download, and collaborate on all the files you want–no email attachment needed.
Note: A Google ‘Sheet’ is also created, (this is where your responses will be stored).
Tutorial created by Greg Houghton - Media Specialist @ North Tyneside City Learning Centre
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Step 2 Setting up your form
It is also worth altering the ‘form settings’ at this stage. In most cases (parental feedback, external to ntlp mail) un-tick the ‘Require NTLP login to view this form’. This will allow for users outside of NTLP or without an NTLP email address to access the form that we are creating.
In the ‘Send Form’ window click ‘Add collaborators’ at the bottom right of the screen.
Click in the ‘invite people’ text field, then add the email of the staff that you would like to collaborate with (this will allow them to view the form responses also).
Step 3 Adding Collaborators It is also worth mentioning at this stage that it is possible to collaborate with other staff, this may make the process of creating a form a bit quicker and allows other staff to quality check before the form is made public. 1
Once completed click ‘Send’.
To add a collaborator(s) click ‘Send Form’ at the top right of the screen.
This will send an email to the collaborators notifying them that they have been shared into a form.
Tutorial created by Greg Houghton - Media Specialist @ North Tyneside City Learning Centre
It’s always a good idea to name your form, this will make it easier to find in the future. This will be the title that ‘users’ will see when the form is shared.
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Step 4 Add a brief description
Step 4 Edit your questions
Adding a description to your form will prompt collaborators and inform users as to why they are being requested to complete the form.
You can drag and re-order questions.
It is also possible to edit questions by clicking on the pencil icon while hovering over the question that you wish to edit.
Step 4 Create your questions
You can duplicate a question by clicking the duplicate icon.
To begin adding questions click ‘Add Item’ To delete an icon click the bin icon.
Step 5 Tailoring your questions It is also possible to ‘guide’ your users through the form by adding ‘Page Breaks’ this will allow you to ask a question based on the users previous response.
You will need to decide which format is most appropriate for your form, at this stage it is important to consider the user and how to make your form as easy to complete and navigate as possible. Avoid using ‘Text’ and ‘Paragraph text’ for all of your responses, as this may lower you response rate and make your responses more difficult to analyse.
This functionality is available when using ‘Multiple choice’ and ‘Choose from a list’ questions.
To create tailored questions you must
It is also possible to make ‘Required questions’, this prevents users from proceeding without responding. Once you have completed your question click ‘Done’.
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Create a ‘Page break’ in the ‘Add item’ menu
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Use either ‘Multiple choice’ or ‘Choose from a list’ questions.
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Select the next page using the drop down box, to the right of the question (shown above).
Tutorial created by Greg Houghton - Media Specialist @ North Tyneside City Learning Centre
You will then be given a choice of response formats.
Step 6 Changing theme It is possible to change the theme of your form, this will allow you to add branding, to match your organisation. Begin by clicking ‘Change theme’ at the top of the forms screen.
This will provide you with a series of variables (down the right hand side) that will allow you to customise the appearance of your form.
Tutorial created by Greg Houghton - Media Specialist @ North Tyneside City Learning Centre
You can choose from a selection of preset themes (down the right hand side) or click ‘Customize’ below the ‘Basic’ theme.
Step 7 Quality check
Step 9 Sharing
It’s often a good idea to preview the form, to see how the end user will view it. Do this by clicking ‘View live form’ at the top of the screen.
There are many ways in which to engage with your end user using Google Forms, you can access the share settings by clicking ‘Send form’ at the top right of the screen.
Step 8 Confirmation page It is possible to add a message once the user has completed the form
you can share the link in an email for example by copying the ‘Link to share’ and adding it to correspondance
other options include: 1
Show link to submit another response By default this is ‘ticked’ only leave this ticked if you are happy that users may respond more than once to your form.
Publish and show a public link to form results Only tick this box if you are happy for users to access responses from other users, in most cases this should remain un-ticked.
By clicking ‘Short Url’ you can create a more manageable link, this could be useful for print for example.
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2 Allow responders to edit responses after submitting This will give users a link allowing them to alter responses at the end of the form
Embed will allow you to embed your form in a website. Clicking ‘Embed’ will give you access to the embed settings. This will allow you to alter how the form appears on your web page.
Tutorial created by Greg Houghton - Media Specialist @ North Tyneside City Learning Centre
by default this message states ‘Your response has been recorded.’ Click on the text field to alter this.
Step 10 Analysing It is possible to view the form responses by clicking ‘View responses’
This information can be saved as .pdf by right clicking and selecting print page, then select the PDF option. Alternatively, use print screen to capture the required graphics, this will allow you to add to a presentation for example.
This will take you to the spreadsheet associated with your form. This is created automatically when you create a new form (see Step 1). This spreadsheet operates in a similar way to an MS Excel spreadsheet.
I hope this tutorial helps you to get going with Google Forms, if you have any queries or want to know more about how we use forms in our organisation please contact:
You can access the response summary by clicking: Form>Show summary of responses This will provide you with graphical representations of the data collected.
Tutorial created by Greg Houghton - Media Specialist @ North Tyneside City Learning Centre
Greg Houghton - Media Specialist
[email protected] 0191 643 8220
