Google Apps Migration for Lotus Notes

OUR CUSTOMERS SAY… “Through our Google Apps migration, JohnsonDiversey reviewed and piloted multiple tools for migrating information from our legacy Lotus Notes into Google. We selected Google Apps Migration for Lotus Notes due to breadth of functionality, accuracy, and ease of use. The tool was a contributor to a successful deployment and satisfied users for JohnsonDiversey.” Brent Hoag Global IT Director JohnsonDiversey

“Google Apps Migration for Lotus Notes is clearly a great solution on the market for Notes-based companies that want to quickly and efficiently provide their users with continuity of mail archives, contacts and calendars, while moving to Google Apps. We have worked with the Google Apps Migration for Lotus Notes from its early stages, to today’s enterprise-class migration solution. We used it for Valeo, as well as several other enterprise customers.” Philippe Bonnemains Project Manager CapGemini

Switch easily, quickly, and on your own schedule with Google Apps Migration for Lotus Notes Google Apps Migration for Lotus Notes quickly migrates user data such as email, contacts, and calendar events to Google Apps. It also includes coexistence tools for calendaring, which allow users on Lotus Notes servers to interoperate with users on Google Apps Calendar by exposing when users are free or busy, regardless of which system they use. Powerful management features – including automatic sending of notification email messages to users, support for migrating encrypted mailboxes, and the ability to migrate multiple users simultaneously – also add functionality to this migration tool. Google Apps Migration for Lotus Notes helps make switching to Google easy and fast. Overview Google Apps Migration for Lotus Notes is a Lotus Notes database that IT administrators deploy to one or more of their existing Lotus Notes servers and use to migrate their businesses’ users and data to Google Apps. It contains all the tools that an administrator will need to create users, migrate their data, and send email to inform users when the migration is complete. The “read” status of email messages is preserved in the migration, along with other attributes like folders and flags. Because the tools migrate all calendar recurrence patterns and exceptions to those recurrences, users can switch to Google Apps and immediately start enjoying the increased performance, accessibility, and flexibility that Google Apps delivers. The tool is easy to install and configure. A typical administrator can set up the tool and start a migration within an hour. In addition, the tool provides advanced features that support sophisticated scenarios, including: • Administrators who need to migrate specific offices or regions of their business independently These Admins can configure specific servers to manage these groups of users • Large scale deployments The tool supports migrating up to 10 users per server simultaneously, which helps migrations complete quickly • Migrating encrypted email If Administrators need to migrate encrypted email, the tool will automatically send email to the impacted users, asking them to decrypt their email

Figure 1: Initial setup of Google Apps Migration for Lotus Notes is quick and easy.

GOOGLE APPS

ABOUT GOOGLE APPS Google Apps offers simple, powerful communication and collaboration tools for enterprises of any size in business, education, or government – all hosted by Google to streamline setup, minimize maintenance, and reduce IT costs. With Gmail, Google Calendar, and integrated IM, users can stay connected and work together with ease, even in private domains. And, using Google Docs, which include word processing, spreadsheet, and presentation tools, they can share files and collaborate in real-time, keeping versions organized and available wherever and whenever users work. For more information, visit www.google.com/apps/switchnotes See a demo at: http://tinyurl.com/googlenotesmigration

Figure 2: Google Apps Migration for Lotus Notes includes Powerful management features – including sending notification email messages to users automatically.

System Requirements • Notes R6.02 or later • Windows 2000 Server or later • Available disk space to cache active mailboxes during migration • Google Apps Premier and Education Editions Key Features • Automated user provisioning – no need to use the Google Apps control panel to create users • Calendar migration • Contacts migration • Email migration • Groups migration • Multithreaded – migrate up to 10 users simultaneously per server • Migrate all your users at once or in groups • Rename your users’ email addresses if necessary • Supports incremental update of email, so you can migrate the bulk of your users during the week, and then migrate the remainder during a weekend when dual delivery is disabled • Supports Free/Busy coexistence, enabling employees using Lotus Notes to schedule meetings with employees on Google Apps • Runs on your existing Lotus Notes server, with no additional hardware to buy or provision

© Copyright 2009. Google is a trademark of Google Inc. All other company and product names may be trademarks of the respective companies with which they are associated. DS92-0907

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