REQUEST FOR PROPOSAL (RFP) FOR FOOD SERVICE MANAGEMENT PROGRAM Additional Information
Questions 1. Required Number of Copies a. One hard copy and 1 electronic copy via memory stick if possible. Electronic copy can be emailed after opening of Proposals 2. Has the district updated reimbursable lunch price using USDA PLE tool? YES 3. Is the “Alternate Quote” to include the revenue and expenses for Pinelands Regional or just for the Elementary Schools? The overall contract lies with Pinelands Regional. Pinelands Regional develops inter-local agreements with the participating Districts. Therefore, the District would expect several sub proposals that will roll into the overall proposals. For Example: Pinelands Regional High School Pinelands Regional Junior High School Bass River Elementary School Eagleswood Elementary School Tuckerton Elementary School Combined Overall Proposal for all four Districts 4. We noticed that district has some revenue from an After School Snack Program. a. Is this a program that all FSMC should consider in their proposals? Yes for Tuckerton Only b. If yes, can you please provide some info on this program It is a basic program that includes a "snack" cart with options for students including things like ice-cream, cookies, chips, etc. 5. Does the District currently have any contracts with outside Vendors (Coca Cola, Pepsi, etc.) that affect the Cafeteria Operation? None at this time 6. Will there be a public opening of the bids? Yes, Tuesday March 15, 2016 at 10:00 a.m Pinelands Regional District office, 520 Nugentown Road, Little Egg Harbor, NJ 08087
7. Does the FSMC have any equipment that would not remain in the district? The District owns all major equipment. The incumbent FSMC may own some minor display items Additional Information supplied 1. Price list including lunch and all a la carte items. 2. Present benefit and labor schedule of all food service staff, including rates of pay, scheduled hours, number of paid days off (i.e., sick, holiday) 3. Copy of union contract, if applicable 4. The FSMC's year-end financial reports for the 2014-2015 school year 5. The District's audited Year-End Operating Statement for the 2014-2015 school year 6. The FSMC's most recent Monthly Operating Statement for the current year 7. Reimbursement Vouchers for September 2014 through June 2015 8. Reimbursement Vouchers for the current year 9. Edit checks for each site for September - December 2015 (Breakfast & Lunch) 10. A la carte or average daily cash sales per building 11. Copy of the current year's Schedule A report from SNEARS 12. Copy of the Districts Charging Policy 13. Copy of the Districts Wellness Policy 14. USDA Commodities Summary Report 15. Menu for each grade level – elementary, middle, & high
Pinelands Regional
http://www.prsdnj.org/Students.html
Bass River School
http://www.bassriverschooldistrict.org/menus.html
Tuckerton Schools
https://sites.google.com/a/tuckerton.k12.nj.us/parents/
Eagleswood Schools
http://eagleswood.org/Menus.php
16. Serving Times for Meals
Pinelands Regional Junior High School 1st BK 7:10-7:25 2nd BK 8:10-8:25 Lunch: 1st 10:07-10:36 2nd 10:58-11:27 3rd 11:49-12:18 4th 12:40-1:09 Pinelands Regional High School BK 6:50-7:30 Lunch 10:14-11:14 – 11:30
Eagleswood Elementary School BK 8:00 – 8:10 Lunch 12-1:00 Bass River Elementary School BK 8:30 Lunch 11:30-12:30 Tuckerton Elementary School BK 7:15-8:00 – 8:30 Special Needs Lunch 10:30 to 11:00, 10:45 to 11:15, 11:00 to 11:30, Pre-school 11:00,11:15 to 11:45, 11:45 to 12:15, 12:15 to 12:45, 12:45 to 1:15.
OPERATING
STATEMENT
PINELANDS REGIONAL SCHOOL DISTRICT 520 NUGENTOWN RO LITTLE EGG HARBOR, NJ 08087
000000855 40DST321B 40LOB0000 40WRK4012
-----------------------------------------------------------------------------Accounting Period Ending Current Month Cost/ Year To Date Cost/ 07/03/2015 JUN 2015 Meal JUL14-JUN15 Meal -----------------------------------------------------------------------------Service Days Miscellaneous
19
Meal Equivalents Miscellaneous Meals-Evening Miscellaneous Meals-Pattern Breakfast Free Breakfast Paid Breakfast Reduced Lunch Free Lunch Paid Lunch Reduced TOTAL MEALS
186
17,120
0.439
202,640
0.445
559
0.014
2,951
0.007
3,959 1,263 756 7,194 6,120 2,060
0.101 0.032 0.019 0.184 0.157 0.053
36,750 14,527 8,282 82,499 77,669 25,450
0.082 0.032 0.019 0.185 0.173 0.057
39,031
1.000
450,768
1.000
Sales-Government Reimbursement Federal Reimbursements Federal Reimbursements-Breakf Federal Reimbursements-Lunch State Reimbursements-Lunch Sales-Other Breakfast A La Carte Breakfast Adult Breakfast Paid Breakfast Reduced Catering Lunch A La Carte Lunch Adult Lunch Paid Lunch Reduced Special Events Vending
(171.05) (12,993.05) (33,297.14) (854.47)
0.004 0.333 0.853 0.022
(840.17) (88,225.64) (344,392.42) (9,043.98)
0.002 0.209 0.810 0.021
(1,255.10) (218.50) (1,743.20) (253.50) (1,180.63) (13,399.47) (2,475.95) (17,392.25) (930.80) (2,096.43) (55.09)
0.032 0.006 0.045 0.006 0.030 0.343 0.063 0.446 0.024 0.054 0.001
(8,948.65) (2,054.20) (17,566.70) (2,484.60) (1,180.63) (139,278.91) (30,641.50) (194,651.90) (10,176.00) (18,912.38) (1,623.45)
0.022 0.004 0.042 0.006 0.003 0.395 0.006 0.458 0.024 0.043 0.004
TOTAL SALES
(88,316.63)
2.263
(870,021.13)
2.048
3,630.46 2,891.78
0.093 0.074
141.87 373.75
0.004 0.010
44,979.96 45,058.56 914.40 1,159.11 4,134.72
0.103 0.103 0.002 0.003 0.009
Cost of Sales-Other Baked Goods-Fresh Beverage-Bottle/Cans-Juice/Wa Beverage-Hot Beverages-Other Dairy-Ice Cream
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OPERATING
STATEMENT
PINELANDS REGIONAL SCHOOL DISTRICT 520 NUGENTOWN RO LITTLE EGG HARBOR, NJ 08087
000000855 40DST321B 40LOB0000 40WRK4012
-----------------------------------------------------------------------------Accounting Period Ending Current Month Cost/ Year To Date Cost/ 07/03/2015 JUN 2015 Meal JUL14-JUN15 Meal -----------------------------------------------------------------------------Dairy-Milk & Cream Food-Other Groceries Marketing Material Meat-Other Other Applicable Credits Produce Rebates TOTAL COST OF SALES Compensated Absence Expense Vacation & Holiday Pay-Accrue Vacation & Holiday Pay-Paid Other Payroll Costs Payroll Adjustments Payroll Costs-Other AccuVantage Expense Payroll Taxes Salaries & Wages TOTAL LABOR Administrative Expense Advertising & Promotion Allocations & Chargeouts Shipping Charitable Contributions Contribution-Scholarships Commissions Expense Client-Other Delivery Expense Miscellaneous Direct Costs-Other Dues & Subscriptions Subscriptions General Insurance Maintenance & Repair Office Expense Miscellaneous Office Supplies Personnel Expense
14-JUL-15 03:23:25
8,547.17 20.32 4,344.50
0.219
4,801.42 (23.13) 3,220.17 (5,051.17)
0.083 0.129
89,664.56 303.62 73,828.28 8.00 62,825.57 (535.77) 42,551.70 (52,530.04)
22,897.14
0.587
312,362.67
(4,097.19)
0.105
4,197.83 (1,630.02)
0.108 0.042
4,523.41 30,732.36
0.116 0.787
501.19 45,977.11 336,731.35
0.001 0.105 0.767
33,726.39
0.864
434,194.13
0.990
2,996.00
0.077
33,802.53 105.00
0.077
0.111 0.123
0.204 0.168 0.143 0.001 0.097 0.120
(1,328.07) (940.75) 54,883.32 (1,630.02)
0.712
0.003 0.002 0.125 0.004
100.00 (650.00)
0.001
28.33 341.95 734.00
0.009 0.019
4,474.85 8,934.31
0.010 0.020
1,469.13 7,654.07
0.038 0.196
1,277.31 15,648.17 23,090.93
0.003 0.036 0.053
63.87
0.002
28.00 5,781.42
0.013
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OPERATING
STATEMENT
PINELANDS REGIONAL SCHOOL DISTRICT 520 NUGENTOWN RO LITTLE EGG HARBOR, NJ 08087
000000855 40DST321B 40LOB0000 40WRK4012
-----------------------------------------------------------------------------Accounting Period Ending Current Month Cost/ Year To Date Cost/ 07/03/2015 JUN 2015 Meal JUL14-JUN15 Meal -----------------------------------------------------------------------------Service Awards Print Expense Outside Printing Professional Services Consulting Miscellaneous Recruiting Expense Recruiting Costs Replacement Cost Miscellaneous Smallwares Small Equipment Expense Equipment-Other Supplies Expense Supplies-Cafeteria Supplies-Janitorial & Mainten Taxes & Licenses-Other Technology Cost Equipment-Computers & Periphe Telephone Expense Uniforms and Laundry
1,003.97
0.002
61.18 2,738.10
0.070
379.63 2,972.10
0.007
231.20 1,463.70 1,483.79
0.003 0.003
607.65
0.001
24,057.76 3,780.84 208.33
0.055 0.009
1,811.63 387.84
0.046 0.010
48.14 88.75
0.001 0.002
52.00 648.21 5,044.87
0.001 0.012
TOTAL DIRECT EXPENSE
18,333.48
0.470
134,616.08
0.306
TOTAL COST & EXPENSE
74,957.01
1.920
881,172.88
2.008
(13,359.62)
0.342
11,151.75
1,597.89
0.041
18,027.48
(Subsidy)/Refund
11,761.73
0.301
(29,179.23)
Commodity Usage Miscellaneous
15,344.53
0.393
46,466.10
0.106
Commodity Receipts Miscellaneous
15,442.18
0.396
46,759.32
0.107
OPERATING (PROFIT)/LOSS Management Fee~
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0.041
3
EXHIBIT G-1 PINELANDS REGIONAL SCHOOL DISTRICT PROPRIETARY FUNDS STATEMENT OF NET POSITION JUNE 30, 2015
BUSINESS-TYPE ACTIVITIES ENTERPRISE FUNDS FOOD SERVICE
ASSETS Current Assets: Cash & Cash Equivalents Intergovernmental Accounts Receivable Accounts Receivable Inventory
$
Total Current Assets Capital Assets: Furniture, Machinery & Equipment Less: Accumulated Depreciation Total Capital Assets Total Assets
844,695
INTERLOCAL SERVICES
COMMUNITY EDUCATION
$
29,025
$
163,042
2015
$
1,036,762
34,522 51,830 7,560
-
25,000 -
34,522 76,830 7,560
938,607
29,025
188,042
1,155,674
488,958 (438,784)
-
-
488,958 (438,784)
50,174
-
-
50,174
988,781
29,025
170,758 472,441 15,812 1,767
975 10,023
-
171,733 472,441 15,812 11,790
660,778
10,998
-
671,776
50,174 277,829
18,027
188,042
1,205,848
LIABILITIES Accounts Payable Interfund Payable Profit Distribution Payable Unearned Revenue Total Liabilities
NET POSITION Net Investment in Capital Assets Unrestricted Net Position Total Net Position
$
328,003
135
$
18,027
188,042 $
188,042
50,174 483,898 $
534,072
EXHIBIT G-2 PINELANDS REGIONAL SCHOOL DISTRICT PROPRIETARY FUNDS STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET POSITION FOR THE FISCAL YEAR ENDED JUNE 30, 2015 BUSINESS-TYPE ACTIVITIES ENTERPRISE FUNDS FOOD SERVICE Operating Revenues: Charges for Services: Daily Sales Profit Guarantee Interlocal Services Agreement Community Recreation Fees
$
Total Operating Revenue Operating Expenses: Cost of Sales Salaries Employee Benefits General Supplies Miscellaneous Purchased Services Management Fee Depreciation Total Operating Expenses Operating Income/(Loss) Nonoperating Revenues: State Sources: State School Lunch Program Federal Sources: National School Lunch Program National School Performance Based Program National School Breakfast Program National School After School Snack Program Food Distribution Program Interest Income Total Nonoperating Revenues Net Income Net Position - July 1 Net Position - June 30
$
413,113 36,018 -
INTERLOCAL SERVICES
COMMUNITY EDUCATION $
21,729
$
93,700 -
2015 $
413,113 36,018 93,700 21,729
449,131
21,729
93,700
564,560
468,472 356,595 48,409 54,255 14,128 20,903
5,635 6,602 975 -
41,246 3,155 -
468,472 403,476 3,155 55,011 55,230 14,128 20,903
962,762
13,212
44,401
1,020,375
(513,631)
8,517
49,299
9,044
-
-
9,044
333,255 11,137 88,226 840 46,436 753
-
-
333,255 11,137 88,226 840 46,436 753
489,691
-
-
489,691
(23,940) 351,943
8,517 9,510
328,003
136
$
18,027
(455,815)
49,299 138,743 $
188,042
33,876 500,196 $
534,072
EXHIBIT G-3 PINELANDS REGIONAL SCHOOL DISTRICT PROPRIETARY FUNDS STATEMENT OF CASH FLOWS FOR THE FISCAL YEAR ENDED JUNE 30, 2015
BUSINESS-TYPE ACTIVITIES ENTERPRISE FUNDS FOOD SERVICE Cash Flows From Operating Activities: Receipts from Customers Payments to Employees Payments to Vendors
$
COMMUNITY EDUCATION
437,465 $ (356,595) (597,547)
INTERLOCAL SERVICES
19,324 $ (5,635) (6,602)
2015
68,700 $ (44,401) -
525,489 (406,631) (604,149)
(516,677)
7,087
24,299
(485,291)
Cash Flows From Noncapital Financing Activities: Cash Received from State & Federal Reimbursements
442,502
-
-
442,502
Net Cash Flows From Noncapital Financing Activities
442,502
-
-
442,502
Cash Flows From Capital & Related Financing Activities: Transfer of Funds
521,563
-
-
521,563
521,563
-
-
521,563
753
-
-
753
753
-
-
753
Net Cash Flows From Operating Activities
Net Cash Flows From Capital & Related Financing Activities Cash Flows From Investing Activities: Interest & Dividends Net Cash Flows From Investing Activities Net Change in Cash & Cash Equivalents Balances - Beginning of Year Balances - Ending of Year
448,141 396,554 $
844,695
7,087 21,938 $
29,025
24,299 138,743 $
163,042
479,527 557,235 $
1,036,762
Reconciliation of Operating Income to Net Cash Flows From Operating Activities: Operating Income Adjustments to Reconcile Operating Income to Cash Flows From Operating Activities: Depreciation Expense Commodities Received (Increase)/Decrease in Accounts Receivable (Increase)/Decrease in Inventory Increase/(Decrease) in Accounts Payable Increase/(Decrease) in Unearned Revenue
$
(513,631) $
Total Adjustments Net Cash Flows From Operating Activities
$
137
8,517
$
20,903 46,436 (13,192) (3,955) (54,764) 1,526
975 (2,405)
(25,000) -
(455,815) 20,903 46,436 (38,192) (3,955) (53,789) (879)
(3,046)
(1,430)
(25,000)
(29,476)
(516,677) $
7,087
$
49,299
24,299
$
$
(485,291)
New Jersey Department of Agriculture Food Distribution Program P.O. Box 334 Trenton, NJ 08625
Attn: Food Service Director
PINELANDS REG BD OF ED 520 NUGENTOWN RD LITTLE EGG HARBOR, NJ 08087
USDA FOOD COMMODITY ACCEPTANCE REPORT FOR THE SCHOOL YEAR ENDING June 30, 2015 Report Date: 10/6/2015 Agency Code: Average Daily Participation:
02904105 1341
The following information is provided regarding USDA food commodities accepted by your school district during the school year 2014/2015. The information includes all USDA food picked up from our contracted warehouses as well as processed USDA food received through New Jersey contracted commercial processors.
Total Commodity Level Of Assistance
$66,982.95
Warehouse (15%)
Warehouse/DOD Entitlement Entitlement Value of commodities accepted DOD Fresh Produce Entitlement Value Accepted
$10,047.44 $12,003.15
$1,327.88
Processing program (85%)
Processing Entitlement Entitlement Value Accepted
$56,935.51 $32,734.32
Total Entitlement Value Accepted
$46,065.35
Bonus Accepted
$370.58
Summary Total value accepted
$46,435.93
The numbers on the report may differ from the market value shown on the invoices. For audit purpose, we recommend using the numbers on this report.
