Safer Communities Directorate Police Division
Scottish Government RioghoLtas no h-ALba
gov.scot T: 0300 244 4000 E:
[email protected]
Our ref:
Fol/17103036
26 January 2018
REQUEST UNDER THE FREEDOM OF INFORMATION
(SCOTLAND)
ACT 2002 (FOISA)
Thank you for your request dated 6 October 2017 under the Freedom of Information (Scotland) Act 2002 (FOISA). Your request I would like to make a Freedom of Information request to find out how much money the Scottish Government pays to the Scottish Police Federation in 2015- 2016, 2016-2017 & 2017- date of this FOI request. Any communications, discussions, meetings & documents between the Scottish Government & Scottish Police Federation in relation to these payments for the specific years, And information relating to what if any conditions or rules apply to these payments, including any rules governing the use & expenditure of these funds and any requirements of accounting for these funds to the Scottish Government. Response to your request I enclose a copy of the information we hold relating to your requested. To note, that we are still considering the Scottish Police Federation grant funding for
2017/18. St Andrew's House. Regent Road, Edinburgh EH13DG
www.gov.scot
o
INVBSTOR
IN PEOPLB
Your right to request a review If you are unhappy with this response to your FOI request, you may ask us to carry out an internal review of the response, by writing to Gillian Russell, Director for Safer Communities, 1R, St Andrew's House, Regent Road, Edinburgh, EH1 3DG. Your review request should explain why you are dissatisfied with this response, and should be made within 40 working days from the date when you received this letter. We will complete the review and tell you the result, within 20 working days from the date when we receive your review request. If you are not satisfied with the result of the review, you then have the right to appeal to the Scottish Information Commissioner. More detailed information on your appeal rights is available on the Commissioner's website at: http://www.itspublicknowledge.infolYourRights/Unhappywiththeresponse/AppealingtoCommi ssioner.aspx.
Yours sincerely
PETER JAMIESON Police Powers and Workforce
St Andrew's House, Regent Road, Edinburgh www.gov.scot
EH1 3DG lNVBSTOR IN PEOPLE
Safer Communities Directorate Police Division ~ T:0131-2443525 E:
[email protected]
The Scottish Government
Calum Steele SPF General Secretary Date: 27 March 2015 DearCalum SCOTTISH POLICE FEDERATION - GRANT OFFER 2015/16
The Cabinet Secretary for Justice has approved the staff association budgets for 2015/16 and despite the current tough financial climate has approved budgets that maintain funding at the previous year's level. On behalf of Scottish Ministers I hereby offer a grant not exceeding the sum of £374,400 for the financial year 2015/2016, to the Scottish Police Federation (SPF) for the purpose laid out in Schedule 1 on the following terms and conditions. Definitions
and Interpretation
1. In these Conditions, the words and expressions set out in Schedule 2 shall have meaning ascribed to them in that Schedule. 2. In these Conditions unless the context otherwise requires, words denoting the singular shall include the plural and vice versa and words denoting any gender shall include all genders. The headings in these Conditions are for convenience only and shall not be read as forming part of the Conditions or taken into account in their interpretation. Except as otherwise provided in these Conditions, any reference to a clause, paragraph, sub-paragraph or schedule shall be a reference to a clause, paragraph, subparagraph or schedule of these Conditions Purpose of the Grant 3. The Grant is provided under section 89 of the Police and Fire Reform (Scotland) Act 2012.
1
4. The Grant is provided to the Scottish Police Federation for the purposes described in Schedule 1 and the Grant shall only be used for the purposes described in that schedule and for no other purposes whatsoever. 5. No part of the Grant shall be used to fund any activity carried out, or material published by the Grantee, which is party political in intention, use, or presentation or appears to be designed to affect support for a political party. Payment of Grant 6. The Grant shall be paid by the Scottish Ministers to the Grantee in accordance with the terms of Schedule 1 attached hereto. 7. As soon as possible after the end of the financial year in which grant is payable, the Grantee shall submit to Scottish Ministers a final report showing all the activities undertaken and the expenditure incurred by the Grantee during the grant period. 8. In the event that the amount of the Grant paid by the Scottish Ministers to the Grantee during that Financial Year exceeds the amount of the expenses reasonably and properly incurred by the Grantee in connection with the Purpose set out in Schedule 1 in that Financial Year. the Grantee shall within 28 days of receiving a written demand in respect thereof from the Scottish Ministers, repay to the Scottish Ministers the amount of such excess. In the event that the Grantee fails to pay such amount within the 28 day period, the Scottish Ministers shall be entitled to interest on the sum at the rate of 2 per cent per annum above the base lending rate (or the equivalent) of the Royal Bank of Scotland pic prevailing at the time of the written demand from the date of the written demand until payment in full of both the sum and the interest thereon. 9. The Scottish Ministers shall not be bound to pay to the Grantee, and the Grantee shall have no claim against the Scottish Ministers in respect of, any instalment of the Grant which has not been claimed by the Grantee by 31 March of the applicable financial year as set out in Schedule 1, unless otherwise agreed in writing by the Scottish Ministers. 10. The Grantee shall submit to the Scottish Ministers a statement of compliance with the Conditions of the Grant for 2014/15, using the form of words provided in Schedule 3. The statement shall be signed by an Executive member of the SPF. Inspection and Information 11. The Grantee shall keep and maintain for a period of 3 years after the expenditure occurs, adequate and proper records and books of account recording all receipts and expenditure of monies paid to it by the Scottish
2
Ministers by way of Grant. The Grantee shall afford the Scottish Ministers, their representatives, Audit Scotland and other such persons as the Scottish Ministers may reasonably specify from time to time, such access to those records and books of account as may be required by them at any reasonable time in response to a written request for such access from the person seeking it and the Grantee shall provide reasonable assistance and explanation as the person carrying out the inspection may from time to time require. 12. The Grantee shall ensure that adequate internal expenditure controls are in place and that resources are used economically, effectively and efficiently. 13. In the event of the Grantee becoming aware of or suspecting any irregular or fraudulent activity that may have any impact on the use of the Grant, or any part of it, the Grantee shall immediately notify the Scottish Ministers of such activity and provide such other information as the Scottish Ministers may reasonably require in relation to the impact it may have on the grant purposes set out in Schedule 1. Confidentiality and Data Protection 14. The Grantee will respect the confidentiality of any commercially sensitive information that they have access to as a result of the Project. 15. Notwithstanding the above, the Grantee may disclose any information as required by law or judicial order. All information submitted to the Scottish Ministers may need to be disclosed and/or published by the Scottish Ministers. Without prejudice to the foregoing generality, the Scottish Ministers may disclose information in compliance with the Freedom of Information (Scotland) Act 2002, any other law, or, as a consequence of judicial order, or order by any court or tribunal with the authority to order disclosure. Further, the Scottish Ministers may also disclose all information submitted to them to the Scottish or United Kingdom Parliament or any other department, office or agency of Her Majesty's Government in Scotland, in right of the Scottish Administration or the United Kingdom, and their servants or agents. When disclosing such information to either the Scottish Parliament or the United Kingdom Parliament it is recognised and agreed by both parties that the Scottish Ministers shall if they see fit disclose such information but are unable to impose any restriction upon the information that it provides to Members of the Scottish Parliament, or Members of the United Kingdom Parliament; such disclosure shall not be treated as a breach of this agreement. 16. The Grantee shall ensure that all requirements of the Data Protection Act 1998 are fulfilled in relation to the Project. 17. To comply with section 31(3) of the Public Services Reform (Scotland) Act 2010, the Scottish Ministers publish an annual statement of all payments over £25,000. In addition, in line with openness and transparency, the Scottish
3
Government publishes a monthly report of all payments over £25,000. The Grantee should note that where a payment is made in excess of £25,000 there will be disclosure (in the form of the name of the payee, the date of the payment, the subject matter and the amount of grant) in the both the monthly report and the annual Public Services Reform (Scotland) Act 2010 statement. Assets and equipment 18. The Grantee shall not, without prior written consent of the Scottish Ministers, dispose of any equipment purchased with grant funds within 5 years of the award being made, where the equipment has a minimum value of £1 ,000 at the time of disposal. Publicity 19. The Grantee shall where reasonably practicable acknowledge in all publicity material the contribution of the Scottish Ministers to its costs. The Scottish Ministers may require to approve the form of such acknowledgement prior to its first publication. Intellectual
Property Rights
20. Where appropriate, all Intellectual Property Rights are hereby assigned to and shall vest in the Crown or its assignees. 21. The Grantee shall ensure that nothing contained in any materials produced or submitted to the Scottish Ministers by the Grantee or anyone acting on its behalf nor the reproduction of such materials, shall constitute an infringement of any third party copyright or intellectual property right and shall indemnify the Scottish Ministers against all actions, proceedings, claims and demands made by reason of any such infringement. Corrupt Gifts and Payments of Commission 22. The Grantee shall ensure that its employees shall not breach the terms of the Bribery Act 2010 in relation to this or any other grant. The Grantee shall ensure that adequate controls are in place to prevent bribery. Compliance with the Law 23. The grantee shall ensure that in relation to the grant purpose, they and anyone acting on their behalf shall comply with the relevant law for the time being in force in Scotland.
4
24. The grantee shall ensure that they have an active equal opportunities policy that includes open and transparent recruitment procedures for all elected posts and for the recruitment of all employees. Default 25. The Scottish Ministers may re-assess, vary, make a deduction from, withhold, or require immediate repayment of the Grant or any part of it in the event that: 25.1
The Grantee commits a Default;
25.2 The Scottish Ministers consider that any change or departure from the purposes for which the Grant was awarded warrants an alteration in the amount of the Grant; 26. The Scottish Ministers may withhold the payment of the Grant if at any time within the duration of the Agreement: 26.1 The Grantee passes a resolution that it be wound up, or a court makes an order that the Grantee be wound up, in either case otherwise than for the purposes of reconstruction or amalgamation, or circumstances arise which would enable a court to make such an order or the Grantee is unable to pay its debts within the meaning of section 123 of the Insolvency Act 1986; 26.2 A receiver, manager, administrator or administrative receiver is appointed to the Grantee, or over all or any part of the Grantee's property, or circumstances arise which would entitle a court or a creditor to appoint such a receiver, manager, administrator or administrative receiver. 27. In the event that the Grantee becomes bound to pay any sum to the Scottish Ministers in terms of clause 25, the Grantee shall pay the Scottish Ministers the appropriate sum within 14 days of a written demand for it being given by or on behalf of the Scottish Ministers to the Grantee. In the event that the Grantee fails to pay the sum within the 14 day period, the Scottish Ministers shall be entitled to interest on the sum at the rate of 2 per cent per annum above the Bank of England base lending rate prevailing at the time of the written demand, from the date of the written demand until payment in full of both the sum and interest. 28. Notwithstanding the provisions of clauses 25 to 27, in the event that the Grantee is in breach of any of the Conditions, the Scottish Ministers may, provided that the breach is capable of a remedy, postpone the exercise of their rights to recover any sum from the Grantee in terms of those clauses for such period as they see fit, and may give written notice to the Grantee requiring it to remedy the breach within such period as may be specified in the notice. In the event of the Grantee failing to remedy the breach within the period specified, the Grantee shall be bound to pay the sum to the Scottish Ministers in accordance with the foregoing provisions.
5
29. Any failure, omission or delay by the Scottish Ministers in exercising any right or remedy to which they are entitled by virtue of clauses 25.1 and 25.2 shall not be construed as a waiver of such right or remedy. Assignation 30. The Grantee shall not be entitled to assign, sub-contract or otherwise transfer its rights or obligations under the Agreement without the prior written consent of the Scottish Ministers. Termination 31. The Agreement may be terminated by the Scottish Ministers giving not less than 3 months' notice in writing from the date of the notice being sent. Continuation of Conditions 32. These conditions shall continue to apply for a period of 5 years after the end of the financial year in which the final instalment of the Grant was paid. 33. If you agree to accept the offer of grant and the conditions attached to it, you should sign and date the attached Grant Acceptance form to me as soon as possible. You should retain the second copy for your own records. It will not be possible to pay any grant instalment until a formal acceptance of the offer has been received. Yours sincerely
PETER JAMIESON Police Division Scottish Government
6
GRANT ACCEPTANCE
On behalf of the Scottish Police Federation, I certify that I have read the Scottish Ministers grant terms and conditions above together with the schedules here to dated . I undertake that1. The organisation will use the grant solely for the purposes stated in the Scottish Ministers grant offer letter and its schedules; 2. The organisation will repay to the Scottish Ministers on demand any amount which fails to be spent in accordance with the grant offer letter and related schedules; 3. The organisation will keep records indicating how the grant has been used and will submit the required statement of expenditure in relation to 2014 2015, and 4. The organisation will observe all other conditions of grant specified above.
On behalf of the Scottish Police Federation I accept the grant offer of £374,400 for the financial year 2015 - 2016.
Signed:
Print Name:
Position within organization:
Address and telephone number:
Date:
7
Schedule 1 Purpose of grant Scottish Ministers will pay grant to SPF in recognition of its remit to promote efficiency and welfare within the Scottish Police Service. Within this remit the grant has been provided to assist the SPF to meet the costs associated with the following expenditure: •
All or a proportion of the salaries and on-costs of the Chairperson, Deputy Chairperson, Secretary and Deputy Secretary;
•
Associated office costs and expenses;
•
Appropriate travel and subsistence expenses to meet the needs of the Federation;
•
Appropriate capital items; and
•
Appropriate miscellaneous expenses.
Through provision of the grant the Scottish Government may ask the Scottish Police Federation to provide assistance and advice to the Scottish Government on police related policy matters, including the provision of information to meet the answering of parliamentary questions, Ministerial correspondence and provision of other information requests to brief Scottish Ministers. SPF will also contribute to the development of informed policy and legislation on policing issues. This includes taking part in Police Negotiation Board matters, responses to consultation under the Police and Fire Reform (Scotland) Act 2012, giving evidence to the Scottish Parliament Justice Committees and general advice to Ministers. Officials from the SPF Executive will meet regularly with officials from the Scottish Government Safer Communities Directorate to discuss progress against the above objectives. In addition, SPF will report to the Scottish Ministers on how the objectives for the previous financial year have been met. They should report any reasons for significant gaps between objectives set and the actual activity. If any of the objectives are unlikely to be met the SPF will notify Scottish Ministers in writing.
8
Payment of Grant
The Grant shall be paid by the Scottish Ministers to the Grantee in the following instalments: PAYMENT OF GRANT IN 2015-16 AMOUNT PAYMENT DATE April 2015 Payment 1 £93,600 Payment 2 £93,600 1 July 2015 £93,600 1 October 2015 Payment 3 Payment 4 4 January 2016 £93,600 Payments of grant from 1 July 2015 onwards shall be dependent on Scottish Ministers having received a financial statement for the previous financial year. Payment will not be made until this has been received.
9
Schedule
2 Definitions
"Agreement" means the agreement constituted by the Scottish Ministers' invitation to apply for a grant, the Grantee's Application, the Award Letter, the Grantee's acceptance of the offer made in the Award Letter and these Conditions; "Application"
means the application for a Grant made by the Grantee;
"Award Letter" means the letter offering the Grant to the Grantee to which these Conditions are annexed; "Conditions"
means these grant conditions;
"Default" means: (a) Any breach of the obligations of either party under this Agreement (including, but not limited to, any breach of any undertaking or warranty given under or in terms of this Agreement); (b) Any failure to perform or the negligent performance Agreement;
of any obligation under this
(c) Any breach of any legislation; or (d) Any negligence or negligent or fraudulent miss-statement,
or any other default,
In all cases by either party, its employees, agents or representatives; "Financial
Year" means a period from 1 April in one year until 31 March in the next;
"Grant" means the grant offered by the Scottish Ministers to the Grantee as specified in the Award Letter, as varied from time to time in accordance with these Conditions; "Grantee" means the Scottish Police Federation "Payment"
means each of the payments specified in Schedule 1 hereto.
10
Schedule 3
STATEMENT OF COMPLIANCE WITH CONDITIONS OF GRANT: 2014/2015 Grant to the Scottish
Police Federation
This is to confirm that the grant claimed by the Scottish Police Federation in relation to the above purpose, during the financial year ended 31 March 2015, was properly due and was used for its intended purpose(s) in accordance with the terms and conditions of the Grant. This statement is supported by the records of the Scottish Police Federation.
Signed:
Name in block capitals:
Position:
Date:
11
SaferCommunitiesDirectorate PoliceDivision ~ T:0131-2443525 E:
[email protected]
The Scottish Government
Calum Steele SPF General Secretary Date: 24 March 2016 DearCalum SCOTTISH POLICE FEDERATION - GRANT OFFER 2016/17
The Cabinet Secretary for Justice has approved the staff association budgets for the next financial year. On behalf of Scottish Ministers I hereby offer a grant not exceeding the sum of £368,788 for the financial year 2016/2017, to the Scottish Police Federation (SPF) for the purpose laid out in Schedule 1 on the following terms and conditions. Definitions and Interpretation 1. In these Conditions, the words and expressions set out in Schedule 2 shall have meaning ascribed to them in that Schedule. 2. In these Conditions unless the context otherwise requires, words denoting the singular shall include the plural and vice versa and words denoting any gender shall include all genders. The headings in these Conditions are for convenience only and shall not be read as forming part of the Conditions or taken into account in their interpretation. Except as otherwise provided in these Conditions, any reference to a clause, paragraph, sub-paragraph or schedule shall be a reference to a clause, paragraph, subparagraph or schedule of these Conditions Purpose of the Grant 3. The Grant is provided under section 89 of the Police and Fire Reform (Scotland) Act 2012.
4. The Grant is provided to the Scottish Police Federation for the purposes described in Schedule 1 and the Grant shall only be used for the purposes described in that schedule and for no other purposes whatsoever. 5. No part of the Grant shall be used to fund any activity carried out, or material published by the Grantee, which is party political in intention, use, or presentation or appears to be designed to affect support for a political party. Payment of Grant 6. The Grant shall be paid by the Scottish Ministers to the Grantee in accordance with the terms of Schedule 1 attached hereto. 7. As soon as possible after the end of the financial year in which grant is payable, the Grantee shall submit to Scottish Ministers a final report showing all the activities undertaken and the expenditure incurred by the Grantee during the grant period. 8. In the event that the amount of the Grant paid by the Scottish Ministers to the Grantee during that Financial Year exceeds the amount of the expenses reasonably and properly incurred by the Grantee in connection with the Purpose set out in Schedule 1 in that Financial Year, the Grantee shall within 28 days of receiving a written demand in respect thereof from the Scottish Ministers, repay to the Scottish Ministers the amount of such excess. In the event that the Grantee fails to pay such amount within the 28 day period, the Scottish Ministers shall be entitled to interest on the sum at the rate of 2 per cent per annum above the base lending rate (or the equivalent) of the Royal Bank of Scotland pic prevailing at the time of the written demand from the date of the written demand until payment in full of both the sum and the interest thereon. 9. The Scottish Ministers shall not be bound to pay to the Grantee, and the Grantee shall have no claim against the Scottish Ministers in respect of, any instalment of the Grant which has not been claimed by the Grantee by 31 March of the applicable financial year as set out in Schedule 1, unless otherwise agreed in writing by the Scottish Ministers. 10. The Grantee shall submit to the Scottish Ministers a statement of compliance with the Conditions of the Grant for 2015/16, using the form of words provided in Schedule 3. The statement shall be signed by an Executive member of the SPF. Inspection and Information 11. The Grantee shall keep and maintain for a period of 3 years after the expenditure occurs, adequate and proper records and books of account recording all receipts and expenditure of monies paid to it by the Scottish
2
Ministers by way of Grant. The Grantee shall afford the Scottish Ministers, their representatives, Audit Scotland and other such persons as the Scottish Ministers may reasonably specify from time to time, such access to those records and books of account as may be required by them at any reasonable time in response to a written request for such access from the person seeking it and the Grantee shall provide reasonable assistance and explanation as the person carrying out the inspection may from time to time require. 12. The Grantee shall ensure that adequate internal expenditure controls are in place and that resources are used economically, effectively and efficiently. 13. In the event of the Grantee becoming aware of or suspecting any irregular or fraudulent activity that may have any impact on the use of the Grant, or any part of it, the Grantee shall immediately notify the Scottish Ministers of such activity and provide such other information as the Scottish Ministers may reasonably require in relation to the impact it may have on the grant purposes set out in Schedule 1. Confidentiality
and Data Protection
14. The Grantee will respect the confidentiality of any commercially sensitive information that they have access to as a result of the Project. 15. Notwithstanding the above, the Grantee may disclose any information as required by law or judicial order. All information submitted to the Scottish Ministers may need to be disclosed and/or published by the Scottish Ministers. Without prejudice to the foregoing generality, the Scottish Ministers may disclose information in compliance with the Freedom of Information (Scotland) Act 2002, any other law, or, as a consequence of judicial order, or order by any court or tribunal with the authority to order disclosure. Further, the Scottish Ministers may also disclose all information submitted to them to the Scottish or United Kingdom Parliament or any other department, office or agency of Her Majesty's Government in Scotland, in right of the Scottish Administration or the United Kingdom, and their servants or agents. When disclosing such information to either the Scottish Parliament or the United Kingdom Parliament it is recognised and agreed by both parties that the Scottish Ministers shall if they see fit disclose such information but are unable to impose any restriction upon the information that it provides to Members of the Scottish Parliament, or Members of the United Kingdom Parliament; such disclosure shall not be treated as a breach of this agreement. 16. The Grantee shall ensure that all requirements of the Data Protection Act 1998 are fulfilled in relation to the Project. 17. To comply with section 31(3) of the Public Services Reform (Scotland) Act 2010, the Scottish Ministers publish an annual statement of all payments over £25,000. In addition, in line with openness and transparency, the Scottish
3
Government publishes a monthly report of all payments over £25,000. The Grantee should note that where a payment is made in excess of £25,000 there will be disclosure (in the form of the name of the payee, the date of the payment, the subject matter and the amount of grant) in the both the monthly report and the annual Public Services Reform (Scotland) Act 2010 statement. Assets and equipment 18. The Grantee shall not, without prior written consent of the Scottish Ministers, dispose of any equipment purchased with grant funds within 5 years of the award being made, where the equipment has a minimum value of £1 ,000 at the time of disposal. Publicity 19. The Grantee shall where reasonably practicable acknowledge in all publicity material the contribution of the Scottish Ministers to its costs. The Scottish Ministers may require to approve the form of such acknowledgement prior to its first publication. Intellectual
Property Rights
20. Where appropriate, all Intellectual Property Rights are hereby assigned to and shall vest in the Crown or its assignees. 21. The Grantee shall ensure that nothing contained in any materials produced or submitted to the Scottish Ministers by the Grantee or anyone acting on its behalf nor the reproduction of such materials, shall constitute an infringement of any third party copyright or intellectual property right and shall indemnify the Scottish Ministers against all actions, proceedings, claims and demands made by reason of any such infringement. Corrupt Gifts and Payments of Commission 22. The Grantee shall ensure that its employees shall not breach the terms of the Bribery Act 2010 in relation to this or any other grant. The Grantee shall ensure that adequate controls are in place to prevent bribery. Compliance
with the Law
23. The grantee shall ensure that in relation to the grant purpose, they and anyone acting on their behalf shall comply with the relevant law for the time being in force in Scotland.
4
24. The grantee shall ensure that they have an active equal opportunities policy that includes open and transparent recruitment procedures for all elected posts and for the recruitment of all employees. Default 25. The Scottish Ministers may re-assess, vary, make a deduction from, withhold, or require immediate repayment of the Grant or any part of it in the event that: 25.1
The Grantee commits a Default;
25.2 The Scottish Ministers consider that any change or departure from the purposes for which the Grant was awarded warrants an alteration in the amount of the Grant; 26. The Scottish Ministers may withhold the payment of the Grant if at any time within the duration of the Agreement: 26.1 The Grantee passes a resolution that it be wound up, or a court makes an order that the Grantee be wound up, in either case otherwise than for the purposes of reconstruction or amalgamation, or circumstances arise which would enable a court to make such an order or the Grantee is unable to pay its debts within the meaning of section 123 of the Insolvency Act 1986; 26.2 A receiver, manager, administrator or administrative receiver is appointed to the Grantee, or over all or any part of the Grantee's property , or circumstances arise which would entitle a court or a creditor to appoint such a receiver, manager, administrator or administrative receiver. 27. In the event that the Grantee becomes bound to pay any sum to the Scottish Ministers in terms of clause 25, the Grantee shall pay the Scottish Ministers the appropriate sum within 14 days of a written demand for it being given by or on behalf of the Scottish Ministers to the Grantee. In the event that the Grantee fails to pay the sum within the 14 day period, the Scottish Ministers shall be entitled to interest on the sum at the rate of 2 per cent per annum above the Bank of England base lending rate prevailing at the time of the written demand, from the date of the written demand until payment in full of both the sum and interest. 28. Notwithstanding the provisions of clauses 25 to 27, in the event that the Grantee is in breach of any of the Conditions, the Scottish Ministers may, provided that the breach is capable of a remedy, postpone the exercise of their rights to recover any sum from the Grantee in terms of those clauses for such period as they see fit, and may give written notice to the Grantee requiring it to remedy the breach within such period as may be specified in the notice. In the event of the Grantee failing to remedy the breach within the period specified, the Grantee shall be bound to pay the sum to the Scottish Ministers in accordance with the foregoing provisions.
5
29. Any failure, omission or delay by the Scottish Ministers in exercising any right or remedy to which they are entitled by virtue of clauses 25.1 and 25.2 shall not be construed as a waiver of such right or remedy. Assignation 30. The Grantee shall not be entitled to assign, sub-contract or otherwise transfer its rights or obligations under the Agreement without the prior written consent of the Scottish Ministers. Termination 31. The Agreement may be terminated by the Scottish Ministers giving not less than 3 months' notice in writing from the date of the notice being sent. Continuation of Conditions 32. These conditions shall continue to apply for a period of 5 years after the end of the financial year in which the final instalment of the Grant was paid. 33. If you agree to accept the offer of grant and the conditions attached to it, you should sign and date the attached Grant Acceptance form to me as soon as possible. You should retain the second copy for your own records. It will not be possible to pay any grant instalment until a formal acceptance of the offer has been received. Yours sincerely
pa-erJ~ PETER JAMIESON Police Division Scottish Government
6
GRANT ACCEPTANCE
On behalf of the Scottish Police Federation, I certify that I have read the Scottish Ministers grant terms and conditions above together with the schedules here to dated . I undertake that1. The organisation will use the grant solely for the purposes stated in the Scottish Ministers grant offer letter and its schedules; 2. The organisation will repay to the Scottish Ministers on demand any amount which fails to be spent in accordance with the grant offer letter and related schedules; 3. The organisation will keep records indicating how the grant has been used and will submit the required statement of expenditure in relation to 2015 2016, and 4. The organisation will observe all other conditions of grant specified above.
On behalf of the Scottish Police Federation I accept the grant offer of £368,788 for the financial year 2016 - 2017.
Signed:
Print Name:
Position within organization:
Address and telephone number:
Date:
7
Schedule 1 Purpose of grant Scottish Ministers will pay grant to SPF in recognition of its remit to promote efficiency and welfare within the Scottish Police Service. Within this remit the grant has been provided to assist the SPF to meet the costs associated with the following expenditure: •
All or a proportion of the salaries and on-costs of the Chairperson, Deputy Chairperson, Secretary and Deputy Secretary;
•
Associated office costs and expenses;
•
Appropriate travel and subsistence expenses to meet the needs of the Federation;
•
Appropriate capital items; and
•
Appropriate miscellaneous expenses.
Through provision of the grant the Scottish Government may ask the Scottish Police Federation to provide assistance and advice to the Scottish Government on police related policy matters, including the provision of information to meet the answering of parliamentary questions, Ministerial correspondence and provision of other information requests to brief Scottish Ministers. SPF will also contribute to the development of informed policy and legislation on policing issues. This includes taking part in Police Negotiation Board matters, responses to consultation under the Police and Fire Reform (Scotland) Act 2012, giving evidence to the Scottish Parliament Justice Committees and general advice to Ministers. Officials from the SPF Executive will meet regularly with officials from the Scottish Government Safer Communities Directorate to discuss progress against the above objectives. In addition, SPF will report to the Scottish Ministers on how the objectives for the previous financial year have been met. They should report any reasons for significant gaps between objectives set and the actual activity. If any of the objectives are unlikely to be met the SPF will notify Scottish Ministers in writing.
8
Payment of Grant The Grant shall be paid by the Scottish Ministers to the Grantee in the following instalments: PAYMENT OF GRANT IN 2016-17 AMOUNT PAYMENT DATE £92,197 April 2016 Payment 1 Payment 2 £92,197 1 July 2016 Payment 3 £92,197 3 October 2016 Pay_ment4 £92,197 4 January 2017 Payments of grant from 1 July 2016 onwards shall be dependent on Scottish Ministers having received a financial statement for the previous financial year. Payment will not be made until this has been received.
9
Schedule
2 Definitions
"Agreemenf' means the agreement constituted by the Scottish Ministers' invitation to apply for a grant, the Grantee's Application, the Award Letter, the Grantee's acceptance of the offer made in the Award Letter and these Conditions; "Application"
means the application for a Grant made by the Grantee;
"Award Letter" means the letter offering the Grant to the Grantee to which these Conditions are annexed; "Conditions" "Defaulf'
means these grant conditions;
means:
(a) Any breach of the obligations of either party under this Agreement (including, but not limited to, any breach of any undertaking or warranty given under or in terms of this Agreement); (b) Any failure to perform or the negligent performance Agreement;
of any obligation under this
(c) Any breach of any legislation; or (d) Any negligence or negligent or fraudulent miss-statement,
or any other default,
In all cases by either party, its employees, agents or representatives; "Financial
Year" means a period from 1 April in one year until 31 March in the next;
"Granf' means the grant offered by the Scottish Ministers to the Grantee as specified in the Award Letter, as varied from time to time in accordance with these Conditions; "Grantee" means the Scottish Police Federation "Paymenf'
means each of the payments specified in Schedule 1 hereto.
10
Schedule 3
STATEMENT OF COMPLIANCE WITH CONDITIONS OF GRANT: 2015/2016 Grant to the Scottish
Police Federation
This is to confirm that the grant claimed by the Scottish Police Federation in relation to the above purpose, during the financial year ended 31 March 2016, was properly due and was used for its intended purpose(s) in accordance with the terms and conditions of the Grant. This statement is supported by the records of the Scottish Police Federation.
Signed:
Name in block capitals:
Position:
Date:
11
The Scottish Police Federation Police Central Government Grant Account Financial Statements For the Year Ended 31 March 2016
Page 1
The Scottish Police Federation Police Central Government Grant Account
Chair:
Brian Docherty (Resigned 31/12/2016) Andrea MacDonald (Appointed 01/01/2017)
Vice Chair:
Graeme Ednie (Resigned 25/08/2016) David Hamilton (Appointed 07/02/2017)
General Secretary and Treasurer:
Calum Steele
Deputy General Secretary :
David Kennedy
Auditors:
Hardie Caldwell LLP Registered Auditors Chartered Accountants Citypoint 2 25 Tyndrum Street Glasgow G40lY
Bankers:
The Co-operative Bank 29 Gordon Street
Glasgow G13PF Unity Trust Bank PLC 9 Brindleyplace
Birmingham B12HB
Central Office Address:
5 Woodside Place Glasgow G37QF
Page 2
The Scottish Police Federation Police Central Government Grant Account Income and Expenditure Account For the Year Ended 31 March 2016
£
£
2016 £
2015 £
374AOO
374,400
Income Grant in aid Expenditure Employee costs Executive salaries Retired office bearers pension
356,967
341,232
60,396
60,167 417,363
401,399
21,939
21,449
25,905
0
Office costs Rates
Travel and subsistence Joint central committee Other expenses Audit and accountancy fees Bank charges
1,351
1,242
25
21 1,376
Deficit for the year
1,263 466,583
424,111
(92,183)
(49,711)
Page 3
The Scottish Police Federation Police Central Government
Grant Account
Balance Sheet As at 31 March 2016
£
2016
2015
£
£
Current assets 1,412
Bank current account
15,491
Current liabilities 0
70,432
66A86
27,035
434,490
325,405
Trade Creditors Accrued charges Balance due to JCC Voluntary Fund
Net liabilities
Represented
500,976
422,872
(499,564)
(407,381)
(407,381)
(357,670)
(92,183)
(49,711)
(499,564)
(407,381)
by:
Profit and loss account brought forward Deficit for the year
Approved by the Joint Central Committee of The Scottish Police Federation on 8 February 2017 and signed on its behalf.
Andrea MacDonald
Chair
Calum Steele
General Secretary and Treasurer
Page 4
The Scottish Police Federation Police Central Government
Grant Account
Notes to the financial statements For the Year Ended 31 March 2016
1)
Accounting
policies
Accounting
convention
The financial statements are prepared under the historical cost convention and in accordance with applicable accounting standards.
Capital expenditure The Memorandum
of Understanding
allows for capital items to be purchased using Grant In
Aid Funds. Such a use of funds is recorded in the Grant Account as expenditure through the Income and Expenditure Account to reflect the appropriation Such expenditure
of these funds in that manner.
is therefore not capitalised, but is treated as capital when these results are
shown in the financial statements of the Joint Central Committee Voluntary Fund.
2)
Ultimate controlling
party and going concern
The Scottish Police Federation Police Central Government
Grant Account is under the direct
control of The Scottish Police Federation Joint Central Committee Voluntary Fund. Accordingly, the financial statements of the Voluntary Fund as at 31 March 2016 include the results of the Police Central Government Grant Account for the same period. As a result the Police Central Government
Grant Account is prepared on a going concern basis irrespective of the net
liabilities position reflected in the balance sheet.
The Scottish Police Federation Police Central Government Grant Account Report of the independent
Page 5
auditors
To the Joint Central Committee of The Scottish Police Federation We have audited the financial statements of the Scottish Police Federation Police Central Government Grant Account for the year ended 31 March 2016 which comprise the Income and Expenditure Account, the Balance Sheet and the related notes numbered 1 and 2. The financial reporting framework that has been applied in their preparation is United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) applicable to Smaller Entities. This report is made solely to the members of the Joint Central Committee, as a body, in accordance with the Memorandum of Understanding. Our audit work has been undertaken so that we might state to the committee's members those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the committee and the committee members as a body, for our audit work, for this report, or for the opinions we have formed. Respective
responsibilities
of Executive Committee
and auditors
In accordance with the Memorandum of Understanding the Joint Central Committee of The Scottish Police Federation are responsible for the preparation of the financial statements of the Police Central Government Grant Account and for being satisfied that they give a true and fair view. We have been appointed agreement.
as auditors under the Memorandum
of Understanding
and report in accordance
with that
Our responsibility is to audit and express an opinion on the financial statements in accordance with relevant regulatory requirements and International Standards on Auditing (United Kingdom and Ireland). Those standards require us to comply with the Auditing Practices Board's Ethical Standards for Auditors. Scope of the audit of the financial statements An audit involves obtaining evidence about the amounts and disclosures in the financial statements sufficient to give reasonable assurance that the financial statements are free from material misstatement, whether caused by fraud or error. This includes an assessment of: whether the accounting policies are appropriate to the organisation's circumstances and have been consistently applied and adequately disclosed; the reasonableness of significant accounting estimates made by the committee members; and the overall presentation of the financial statements. Opinion
on financial statements
In our opinion the financial statements: •
give a true and fair view of the state of the Police Central Government 2016 and of its deficit for the year then ended;
•
have been properly prepared in accordance with United Kingdom Generally Accepted Accounting applicable to Smaller Entities; and
•
have been prepared in accordance with the requirements
Hardie Caldwell LLP Statutory Auditor
Glasgow Date:
Grant Account's affairs as at 31 March
of the Memorandum
of Understanding.
Practice
SCOTTISH POLICE FEDERATION Established by Act of Parliament
Tansy Main Head of Police Workforce Team Police Division Scottish Government St. Andrews House EDINBURGH EH13DG By email to:
[email protected]
25 May 2017
Dear Tansy Scottish Police Federation - Grant in Aid
I refer to the above and to our ongoing conversations on the subject. As you are aware the history of the Scottish Police Federation Grant was simply to ensure that no single police force was left carrying the costs of the elected officials of the Scottish Police Federation (SPF). The Scottish Government (and its predecessor bodies) paid a grant to the SPF,which was in turn utilised to reimburse the relevant force for the costs of the elected officials. This was entirely appropriate. Since the creation of the Police Service of Scotland the issue of which force pays the costs of the elected officials of the SPFis no longer relevant. The practical effect is therefore that the SPFreceives the grant in quarterly instalments only to immediately passthem to the Scottish PoliceAuthority (SPA)to meet the costs of the official's salaries. This however creates an administrative burden for both the SPF and SPA that is completely unnecessary. It demands amongst other things that the account is audited, that accounting fees are paid and that a purely administrative set of accounts is created and published. The grant also covered the costs of ancillary matters including (but not limited to) accoutrements, rates and rent for the SPFheadquarters, the costs of the then annual conference, and the costs of the statutory meetings of the joint Central Committee. You will be aware that the grant has reduced in value in recent years and as the accounts show, whilst continuing to cover the cost of officials, it no longer comes close to covering the costs of the items it was originally intended to.
Whilst the grant accounts shows a paper loss, the SPF considers that beyond costs of officials, we are no longer reliant on the additional grant monies to pay for these elements. The SPF considers therefore that continued payment of a grant to the SPF makes little sense and formally request the termination of SPFgrant facilities, with the monies being paid directly to the SPA, as part of the global policing settlement (or otherwise as Government sees fit). Self-evidently the SPFwould expect that in doing so this would result in the termination of the expectation that the SPF continues to reimburse the SPA for the cost associated with officials, without detriment to the provisions of the Police Federation (Scotland) Regulations, insofar as they relate to the payment of pay and pension for officials of the SPF in particular. The SPF would also ask that the surplus elements be considered to cover any notional future costs the SPF might be expected to incur as a consequence of the Trade Union Bill. I look forward to hearing from you. Yours sincerely
CALUM STEELE General Secretary
Please reply to: Scottish Police Federation, Headquarters, 5 Woodside Place, Glasgow, G3 7QF Tel: 01413325234 Website: www.sDtorg.uk
Safer Communities Police Division
Scottish Government Rlaghaltas na h-Alba gov.scot
Directorate
T: 0300 244 4000 E:
[email protected]
Our ref:
Fol/17/03035
26 January 2018
REQUEST UNDER THE FREEDOM OF INFORMATION
(SCOTLAND)
ACT 2002 (FOISA)
Thank you for your request dated 6 October 2017 under the Freedom of Information (Scotland) Act 2002 (FOISA). Your request For information contained in documents, meetings, communications & discussions between the Scottish Government and representatives of the Scottish Police Federation (and the identities of those present at these meetings, including any legal representation of the SPF) from December 2016 to the date of this FOI request. Response to your request I enclose a copy of some of the information you requested. While our aim is to provide information whenever possible, in this instance we are unable to provide some of the information you have requested because exemptions under sections 30(b)(i) and 30(b)(ii) of FOISA apply to that information. The reasons why these exemptions apply are explained in the Annex to this letter.
St Andrew's House, Regent Road, Edinburgh www.gov.scot
EH13DG
() INVESTOR
IN PEOPLE
Your right to request a review If you are unhappy with this response to your FOI request, you may ask us to carry out an internal review of the response, by writing to Gillian Russell, Director for Safer Communities, 1R, St Andrew's House, Regent Road, Edinburgh, EH1 3DG. Your review request should explain why you are dissatisfied with this response, and should be made within 40 working days from the date when you received this letter. We will complete the review and tell you the result, within 20 working days from the date when we receive your review request. If you are not satisfied with the result of the review, you then have the right to appeal to the Scottish Information Commissioner. More detailed information on your appeal rights is available on the Commissioner's website at: http://www.itspublicknowledge.infolYourRights/Unhappywiththeresponse/AppealingtoCommi ssioner.aspx. Yours sincerely
PETER JAMIESON Police Powers and Workforce
St Andrew's House, Regent Road, Edinburgh www.gov.scot
EH130G
o
INVESTOR IN PEOPLB
AnnexA REASONS FOR NOT PROVIDING INFORMATION An exemption applies, subject to public interest test An exemption under section 30(b)(i) and section 30(b)(ii) of FOISA (free and frank provision of advice) and (free and frank exchange of views) applies to some of the information requested. These exemptions apply because disclosure would, or would be likely to, inhibit substantially the free and frank provision of advice and free and frank exchange of views for the purposed of deliberation. This exemption recognises the need for officials to have a private space within which to discuss and provide free and frank advice to Ministers. Also, disclosing the content of free and frank exchanges of views between officials, Ministers and the Scottish Police federation would substantially inhibit the provision of such views in the future. These exemptions are subject to the 'public interest test'. Therefore, taking account of all the circumstances of this case, we have considered if the public interest in disclosing the information outweighs the public interest in applying the exemptions. We have found that, on balance, the public interest lies in favour of upholding the exemptions. We recognise that there is a public interest in disclosing information as part of open, transparent and accountable government, and to inform public debate. However, there is a greater public interest in allowing a private space within which officials and Ministers can discuss issues freely and have a free and frank discussion with stakeholders. Premature disclosure of this type of information could lead to a reduction in the comprehensiveness and frankness of such advice and views in the future, which would not be in the public interest.
St Andrew's House, Regent Road, Edinburgh www.gov.scot
EH130G
o
INVESTOR IN PEQPLB
Scottish Police Federation Briefing for Gillian Russell meeting with Calum Steele and Brian Docherty on Wednesday 14 December 2016 Official support: Tansy Main, Police Powers and Workforce
1.
Funding I budgets [Redacted - Section 30 - 3 Paragraphs] SPF evidence to the Justice Sub-Committee
on Policing:
It is essential that any budget settlement recognises the reasonable expectation of police officers to be fairly rewarded for the job they do and sacrifices they and their loved ones make to keep the citizens of Scotland safe. Quite simply the budget must be able to cater for fair pay increases as it would be unforgivable to expect police officers to pay the price for keeping policing Information received by the SPF suggests the level of investment needed to upgrade the police estate to a reasonable standard sits in the region £200 Million The police fleet is aging rapidly and in an increasingly poor state of repair. There are police vehicles on our roads with in excess of 200, 000 miles on the clock. Many vehicles spend an increasingly large proportion of time off our roads being repaired.
2.
2016 pay claim [Redacted - Section 30 - 2 Paragraphs] [Redacted - Section 30 - heading and 3 Paragraphs]
4.
Supervisory Ratios
[Redacted - Section 30 - 1 Paragraph] SPF evidence to the Justice Sub-Committee
on Policing:
At this time and in a bid to save money, the PSoS is significantly cutting its rank profile without any evidence that doing so does not increase risks to the public or pressures on those left behind. There has been no evaluation of the roles performed or how their removal might impact on workloads in other parts of the service. Decisions that were once taken at higher ranks are now taken one or two ranks lower and fewer people in these ranks compounds those pressures even further. As risk is continually pushed downwards to fewer people, there are evident risks in terms of organisational capacity and the wellbeing of individuals. In the often accusatorial world of police scrutiny we see an inherent unfairness in this approach.
1
5.
2026 Project
[Redacted - Section 30 - 2 Paragraphs] 6.
Terms and Conditions
[Redacted - Section 30 - 2 Paragraphs] PNB [Redacted - Section 30 - 3 Paragraphs] 7.
Brexit
[Redacted - Section 30 - 1 Paragraph] 8.
IT
[Redacted - Section 30 - 2 Paragraphs] 9.
Survey/Morale
[Redacted - Section 30 - 3 Paragraphs]
2
CABINET SECRETARY FOR JUSTICE Copy - as per email MEETING WITH THE SCOTTISH POLICE FEDERATION (SPF) DATE - Thursday 22 June 2017
KEY MESSAGE
I welcome and value the continued dedication and professionalism of your members
WHO
Andrea MacDonald - Chair, SPF
WHAT
Quarterly meeting
WHERE
T3.05 - Scottish Parliament
WHEN
Date Thursday 22 June Time 14:00 -15:00
SUPPORTING OFFICIALS
Susan Ferguson, Police Strategy and Performance Peter Jamieson, Police Powers and Workforce
BRIEFING
Agenda items and briefing provided below
AGENDA 1. Policing 2026 2. Police Officer Pay Other issues: 3. Armed Policing
1
Item 1. POLICING 2026
We have continued to highlight through our 2026 engagement with SPA and Police Scotland the importance of strong engagement with police workforce and their representatives. Police Scotland's engagement with SPF, ASPS and Unison - led by ACC Malcolm Graham - has been increasingly robust and appreciation of this was expressed at their appearance before the Justice Sub-Committee on Policing on 20 April, with Calum Steele saying: "I think that the [Policing 2026 Strategy1document is neither here nor there, for what it is worth. However, if I am looking for positives, I will say this ... 1 am enormously positive about the fact that the Scottish Police Federation has been actively engaging with the policing 2026 team, in particular with Chief Superintendent Angela McLaren and Assistant Chief Constable Malcolm Graham. There has also been significant buy-in from Deputy Chief Constable lain Livingstone on the whole matter...The service's willingness to work with us in that way thus far has been second to none-more than I have ever seen before. The service is not quite biting our hand off, but that is the closest metaphor that I can find. There is a lot of engagement and a willingness to utilise international expertise to try to put in place something that will work for the future of all communities in Scotland." ACC Graham briefed Calum Steele and Andrea MacDonald at a meeting on 12 June, shared a copy of the 3 Year Implementation Plan with Calum Steele last week in advance of its publication and wrote to SPF on 19 June with a letter describing the nature of consultation responses, changes proposed and plans to make public. Andrea confirmed to ACC Graham in a phone call yesterday that there is no issue with engagement or sharing of documentation. Andrea MacDonald is quoted in the Scotsman 2026 article today: "This document is filled with oblique references that we will be looking to cut staff numbers. In light of what's been happening in recent weeks, that concerns us. "They talk about returning officers to the frontline, but that's a misleading phrase. It doesn't necessarily mean they will return to being the cops doing the 24n shifts, the guys who will respond to housebreakings or help increase security at mosques." Further down the article says " staff associations have raised concerns about the level of engagement in the process [of] both the public and those in the organisation." Consultation response
Initially SPF had indicated that they would not issue a consultation response. However, they then submitted a response on 22 May, 2 weeks after the 8 May closing date. [Redact - Section 30 - 1.5 pages]
2
Police Officer Pay [Redact - section 30 - 1.25 pages] Armed policing [Redact - section 30 - 1 page]
3
CABINET SECRETARY FOR JUSTICE Copy - as per email MEETING WITH THE SCOTTISH POLICE FEDERATION (SPF) DATE - Thursday 16 November 2017
KEY MESSAGE
I welcome and value the continued dedication and professionalism of your members
WHO
Andrea MacDonald - Chair, SPF; Calum Steele, General Secretary, SPF
WHAT
Quarterly meeting
WHERE
TG.24 - Scottish Parliament
WHEN
Date Thursday 16 November Time 14:30 -15:15
SUPPORTING OFFICIALS
Sue Langlands, Police Powers and Workforce Peter Jamieson, Police Powers and Workforce
BRIEFING
Agenda items and briefing provided below
AGENDA We have not agreed agenda items with the SPF but briefing has been provided on the following areas: 1. 2. 3. 4.
Custody Armed Policing Police Officer Pay Finance
1
[Redact - Section 30 - 1 paragraph]
•
The SPF gave evidence at the Justice sub-committee (9 November 2017) on financial planning but they highlighted Custody as an area of concern. [Redact - Section 30 - 4 paragraphs]
•
Police Scotland submitted additional evidence to the committee on custody. It set out that:
•
Prisoners are sometimes transferred to custody centres better able to provide the care and welfare they require or in order to make best use of our available custody estate, thereby freeing capacity within a custody centre to enable its continued use by local officers. This is kept to an absolute minimum, with human rights and the safety of prisoners and officers at the forefront of any decision.
•
Police Scotland has set out that a fully structured and governed programme board was established in August of this year under the Policing 2026 transformation board, with a number of projects dedicated to Criminal Justice Services Division.
•
Under the leadership of ACC Mawson, as Programme Manager, these will focus on delivering high quality custody and criminal justice services in response to an evolving world of custody care with a recognition of the demands placed on meeting mental health needs and other acute vulnerabilities.
•
The custody remodelling project will run in two phases, with Phase 1 running from Nov 2017 - Nov 2018. Looking at 'quick wins' to reduce backfill and to second officers on 12 month secondments to offer continuity.
•
Phase 2 will run from Nov 2018 - Nov 2020. Future Strategy By the close of Phase 1 the business case and recommendations for the transformation of custody provision and creation Criminal Justice Hubs will have been delivered to Police Scotland Executive for assessment and approval.
•
These hubs will be developed in Phase 1 into examples of the 'ideal I best practice' future of custody provision and be the proof of concept for the Phase 2, which (aligned with the Police Scotland 10 Year Strategy) will deliver a new custody model nationally that matches the needs of the organisation and stakeholders in the 10 term.
2
[Redact - Section 30 - 4 paragraphs]
[Redact - Section 30 - 1 paragraph]
•
A police officer was stabbed in the grounds of Edinburgh College on the morning of 6 November. The officer, who was responding to reports of a man threatening to harm himself and others, was taken to Edinburgh Royal Infirmary with a non-lifethreatening injury. A man has been detained in connection with the incident.
•
Andrea MacDonald, accused the service of "not suitably equipping" officers sent to incidents involving weapons. "I would like to commend the bravery of all of the police officers who attended this incident, undoubtedly their actions in protecting the public prevented further injuries or even fatalities," she said - "However - whilst all details are still to emerge - once again it appears that we have Scottish police officers not suitably equipped to deal with an incident where an individual is armed. Our thoughts are with the police officer who was injured and his family and colleagues at this time."
•
Deputy Chief Constable lain Livingstone said he would be visiting the injured officer, adding: "Police Scotland always takes the welfare of its officers very seriously. "We continually keep officer safety under review and regular liaison takes place with staff associations around this issue. "As always, we will investigate this incident to see if there is anything to be learned from it." [Redact - Section 30 - 3 paragraphs]
•
•
Conductive Energy Devices (CEDs or Taser) - Police Scotland has identified that the deployment of CEDs reduces the risk of injury and enhances the safety of officers, the public and the perpetrator. These officers will be known as Specially Trained Officers (STOs) and will continue to be based in local policing areas to provide enhanced security and protection for local communities. In anyone shift there will be 50 STOs on duty. Training of 500 STO officers will begin in May 2018 and finish in August 2018. At present, only authorised firearms officers are equipped with CEDs. [Redact - Section 30 - 1 paragraph]
3
[Redact - Section 30 - 3 Paragraphs] •
PNB made an agreement on pay and conditions for 2017/18 (PNB pay agreement published on 25 September 2017) with a 1% uplift in pay and allowances from 1 September 2017. There were a number of changes to working arrangements with one area for SPF members still to be negotiated through the PNB Technical Working Group l.e, Compensation for excessive disruption to rest days will be agreed and introduced on 1June 2018. [Redact - Section 30 - 1 paragraph]
•
At the Justice sub-committee on Policing (9 November 2017) the SPF evidence set out, in relation to pay: Police officers will consider it an act of unforgivable betrayal if at the time wages grow beyond the limits of the historic pay cap for other workers, they are denied the opportunity to secure fair wage growth as a direct consequence of a funding settlement that kills that potential stone dead . • The SPF published a SPF circular on 6 November 2017 highlighting the report - Institute for Fiscal Studies Analysis on Budget Options. [Redact - Section 30 - 2 sentences] [Redact - Section 30 - 1 paragraph]
•
The agreements made for 2017/18 (outwith the 1% pay uplift) are as follows: - Where a police officer is recalled to duty on a working day, out with the hours between 2300 and 0700, the officer shall be compensated for each completed period of overtime at the appropriate rate, plus travelling time. Where the officer is not required to attend a police station, police incident, or court, as a consequence of recall to duty between the hours of 2300 and 0700, the officer shall be entitled to a minimum payment of one hour of overtime at the appropriate rate. A minimum payment of four hours of overtime on an occasion a police officer is otherwise recalled to duty on a working day between the hours of 2300 and 0700 is retained. These changes will all take effect from 1 September 2017; - Where a police officer is required to work on a rest day without due notice but the officer is not required to attend a police station, police incident, or court, as a consequence of said requirement to work, the officer shall be entitled to a minimum payment one hour of overtime at the appropriate rate. This change takes effect from 1 September 2017; - Where a police officer works into a rest day, the officer shall be compensated for each at the rate from 1 October 2017'
4
- The abolition of the deduction of payment or toil for the first four occasions of casual overtime in any week with effect from 1 December 2017; - Police officers may nominate two days, in place of Christmas Day and New Year's Day as public holidays for religious or cultural reasons from 1 April 2018; - Where there is a requirement to work on a rest day during a period of annual leave, that rest day (or subsequent rest days if similarly worked) will be compensated in the same way as if the requirement to work were on a day of annual leave. A qualifying period of leave shall be defined as a period of 4 days or more, at least one of which is a day of annual leave and the remaining days being rest days, public holidays or days taken as time off in lieu of overtime. These changes will take effect from 1 April 2018; - Compensation for ex excessive disruption to rest days will be agreed and introduced on 1 June 2018.
[Redact - Section 30 - 2 paragraphs] [Redact - Section 30 - 5 paragraphs]
•
•
The SPA Finance Committee considered (8 November) the quarter two financial position of SPAIPS. This forecasts an improved resource budget position - full-year overspend of £36.6 million, compared to the agreed (March 2017) budget position of an overspend of £47.2 million, and the previously reported (June 2017) position of an overspend of £45.3 million. Measures will be taken throughout the year to minimise this budget deficit. In addition the SPA is forecasting an underspend of £5.2 million (previously reported as £6.9 million) against its reform budget, but continues to look for opportunities to maximise the use of the budget to deliver Policing 2026.
5
