BUILDING  PROGRAM  STATEMENT   FOR  THE   SOMERSET  PUBLIC  LIBRARY   SOMERSET,  WISCONSIN   APRIL  2014     Prepared  by:   Somerset  Public  Library  Board  of  Trustees   Kathleen  Walsh,  President   Carol  Boerger   Rita  Lawson   Rebecca  Linke   Randal  Rosburg   Norma  Scott,  Library  Director  

   

INTRODUCTION     The  Community  Setting     The  Somerset  Public  Library  is  located  in  Somerset,  Wisconsin.    In  2012  Somerset  had  a   municipal  population  of  2,647  and  a  town  of  Somerset  population  of  4,054  for  a  total  service   population  of  6,701.     Located  on  the  Apple  River  15  miles  east  of  Stillwater  and  approximately  30  miles  east  of  St.   Paul,  MN  with  Wisconsin  Indianhead  Technical  College  less  than  10  miles  away  and  UW-­‐River   Falls  less  than  30  miles  away,  the  Somerset  area  attracts  a  diverse  population  with  the  cultural,   educational  and  leisure  time  expectations  of  a  metropolitan  area.     Background     The  Somerset  Public  Library  was  established  in  1974  in  the  village  hall.    In  1981  when  the   weight  of  the  collection  threatened  to  overwhelm  the  infrastructure  of  the  hall,  the  library  was   moved  across  the  street  to  a  rented  facility  on  Spring  Street.    It  stayed  there  until  the  present   building  was  built  in  1993.     The  Present  Facility     When  the  present  building  was  built  in  1993  the  village’s  population  was  1,123.    Over  the  next   20  years  the  population  more  than  doubled  to  2,647.    Property  was  annexed  by  the  village;   three  housing  developments  were  built  and  expanded;  the  public  schools  bought  property,   added  three  new  buildings  and  remodeled  existing  buildings  five  times;  the  parochial  school   added  a  middle  school  program  and  enlarged  their  building;  the  village  hall  moved  into  a  larger   space  which  also  houses  the  police  department  that  put  on  an  addition  in  2013.     The  present  library,  while  fully  up-­‐to-­‐date  in  1993,  is  now  unable  to  meet  the  functions   required  of  a  larger,  more  technologically  savvy  population.    Space  is  limited  for  materials  in   multiple  formats,  for  computers,  for  meeting  rooms,  for  teen  activities,  for  storage,  and  for   children’s  activities.    The  area  around  the  circulation  desk  is  a  bottleneck  for   printer/copier/fax/scanning  purposes  and,  particularly  so,  as  a  place  to  load  and  unload  the   courier  bins  that  carry  materials  fulfilling  requests  ordered  through  the  online  consortium.    

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The  library  is  only  partially  compliant  with  the  Americans  with  Disabilities  Act,  specifically  in  the   arrangement  of  shelving.    It  cannot  be  remedied  without  adversely  affecting  the  one  space   available  for  medium  group  gatherings.       Purpose     This  program  statement  provides  an  analysis  of  the  current  and  future  needs  of  the  Somerset   Public  Library.    Implementation  of  the  recommendations  of  this  report  will  provide  Somerset   with  a  library  including  the  following  features:   1.     Space  for  growth  for  the  future.   2.   Full,  unrestricted  access  for  the  elderly  and  physically  challenged  and  full  compliance   with  Americans  with  Disabilities  Act  requirements.   3.   An  energy  efficient,  healthful,  climate-­‐controlled  interior.   4.   Space  for  programming  for  youth  and  adults.   5.   Appropriate  lighting  for  reading  and  browsing.   6.     Provision  for  new  technologies.   7.   Adequate  parking.   8.     Public  meeting  space  for  100  persons  with  access  separate  from  the  library.   9.   A  floor  plan  requiring  a  minimum  of  staffing.   10.   Appropriate  working  space  and  storage  for  staff  needs.     Recommendations     It  is  recommended  that  a  new  facility  containing  approximately  16,  350  square  feet  be  designed   and  constructed  following  the  guidelines  of  this  report.         Budget     Following  approval  of  this  program  statement  by  the  staff  and  library  board,  the  architect  will   be  responsible  for  developing  a  construction  budget.    The  budget  would  include  the  cost  of   construction,  fees,  interiors,  signage,  furnishings,  site  acquisition  (if  necessary),  site   development  and  landscaping  as  minimum  elements.               3    

GENERAL  BUILDING  REQUIREMENTS   Atmosphere   A  modern  library  is  not  merely  a  repository  for  books,  but  a  living  organism  that  serves  as  an   information  and  cultural  center  for  the  community.    Its  basic  design  must  allow  it  to  be  inviting,   friendly,  warm  and  easy  to  use  while  providing  for  security  of  library  materials  and  minimizing   problems  of  control.    Although  function  must  ultimately  take  precedence  over  esthetics,  visitors   to  the  library  should  experience  a  feeling  of  relaxed  friendliness  and  respect  for  their   surroundings.   The  plan  must  provide  a  building  with  flexibility  to  accommodate  both  the  present  and  future   service  program  of  the  library.    The  building  must  be  adequately  heated,  cooled,  humidified,   acoustically-­‐treated,  and  properly  lighted  for  the  comfort,  convenience  and  safety  of  its  users   and  staff.   General  Building  Features   1. Overall  design,  to  include  aisle  widths  and  restrooms  should  provide  easy  access  by  a   wheelchair.    The  completed  building  will  meet  the  requirements  of  the  Americans  with   Disabilities  Act.   2. Features  that  conserve  energy  should  be  incorporated  into  the  design  wherever   possible.    The  building  should  be  fully  insulated  with  energy  efficient  windows  and   doors.   3. Quiet  air  conditioned,  humidified  and  filtered  air  systems  are  essential.    Controls  in   public  space  must  be  digital  and  computer  controlled.    No  license  should  be  required  to   operate  any  of  the  equipment  in  the  building.   4. Building  materials  should  be  in  standard  sizes  and  units  to  reduce  costs  of  construction   and  replacement  costs.   5. The  architect’s  design  will  comply  with  all  local  requirements  regarding  fire  and  building   codes,  parking,  building  set  back,  etc.   6. Due  to  the  large  variety  of  activities  that  take  place  in  a  library,  everything  from  serious   study  to  story  time  for  children,  control  of  sound  is  extremely  important.    Therefore,   ceilings  and  some  walls  should  be  of  sound  absorbing  material  and  most  floors   carpeted.   7. Live,  indoor  plants  requiring  a  minimum  of  care  should  be  provided  throughout  the   public  area  of  the  building.   8. Structural  design  of  the  building  should  provide  for  future  expansion.   9. Windows  providing  an  inviting  view  of  the  interior  from  the  street  or  sidewalk  are   desirable.   4    

10. A  flat  roof  should  be  avoided  in  favor  of  an  easily  maintained  sloped  roof.   11. Outdoor  transformers  or  other  equipment  are  to  be  enclosed  attractively  to  prevent   damage  or  injury.   12. Forms  of  art,  such  as  sculpture,  mosaics  or  graphics  should  be  considered  for  public   areas  and,  if  possible,  be  provided  in  the  budget  so  that  they  may  be  integrated  into  the   general  design  of  the  building.    Natural  light  and  raised  ceilings  should  be  used  to   provide  a  feeling  of  spaciousness  and  vitality.   Exterior  Features   1. General  –The  building  should  be  compatible  with  the  neighborhood  both  in  scale  and   design.    The  exterior  should  require  very  minimum  maintenance.    Natural  light  entering   the  building  should  be  controlled  by  screening,  overhang,  or  orientation  of  the  building.     Front  entrance  design  should  protect  the  entry  way  from  rain  and  snow.    Brick  is   recommended  for  the  major  portion  of  exterior  surfaces.    The  area  around  the  library   should  include  trees  and  shrubs  in  appropriate  scale.    Plants  should  be  hardy  and   require  a  minimum  of  care.    Benches  and  a  flagpole  with  a  cable  lanyard  and  locking   device  should  be  provided  near  the  entrance.    Low-­‐profile  or  landscape-­‐screened  bicycle   racks  should  be  included.    Design  consideration  should  be  given  to  exterior  work  of  art.     Entries  and  sidewalks  will  be  made  of  materials  that  are  easily  cleaned  and  maintain  an   inviting  appearance  on  a  long-­‐term  basis.   2. Lighting-­‐The  exterior  should  be  illuminated  to  provide  security  and  enhance  the   appearance  of  the  building.    Lighting  should  illuminate  the  parking  area  and  the  library   sign.    Fixtures  should  be  as  vandal-­‐proof  as  possible  with  lenses  of  moderate  cost.     Replacement  lenses  should  be  readily  available  locally  and  economical.   3. Exterior  Signage-­‐The  name  of  the  library  must  be  clearly  shown  on  the  building  and   illuminated.    A  digital,  computer  controlled  sign  should  be  provided  near  the  entrance  to   show  library  hours  of  operation.   4. Utilities-­‐Key-­‐controlled  water  taps  and  waterproof  duplex  electrical  outlets  should  be   conveniently  located  around  the  exterior  walls.       5. Public  Parking-­‐Sufficient  on-­‐site  parking  should  be  provided  to  conform  to  local  city   ordinances  and  public  use  building  standards.    Also  provided  will  be  the  necessary  stalls   per  disability  regulations.    Parking  must  be  convenient  to  the  main  entrance.    A  staff   parking  area  should  be  near  the  delivery  entrance.   Interior  Features-­‐General   1.  Lighting-­‐Placement  of  ceiling  fixtures  should  not  give  the  appearance  of  a   supermarket  with  unbroken  row  upon  row  of  fixtures.    They  should  take  special  care  to   avoid  shadowed  aisles  in  the  book  stack  area.    There  should  be  a  minimum  of  glare  at   5    

tabletop  level.    Task  lighting  should  be  provided  in  the  staff  work  area.    Fixtures  should   be  placed  in  public  areas  so  that  appropriate  light  levels  can  be  achieved  whatever  the   shelving  or  furniture  arrangement.    Flexibility  is  essential.    Replacement  of  light  and   equipment  should  be  available  locally.    Ease  of  re-­‐tubing  fixtures  should  be  an  important   consideration  in  placement.   2.  Electrical-­‐Provide  duplex  outlets  generously  throughout  the  building.    All  floor  outlets   are  to  be  flush  mounted  and  capped.    Floor  outlets  should  be  at  all  freestanding   computer  terminal  locations.    Added  floor  outlets  may  be  desirable  in  other  strategic   locations.   The  electrical  system  should  provide  220  volt  service  for  heavy  equipment  use.   Telephone  conduit  and  jacks  are  to  be  provided  to  the  circulation  desk,  workroom,   meeting  room  and  librarian’s  office.   Underfloor  duct(s)  for  computer  connection  from  the  circulation  desk  to  the  work,   computer  catalog  area,  children’s  desk  and  computer  lab  will  also  be  provided.   Smoke  detectors/heat  sensors,  fire  alarm  pull  boxes  and  a  security  system  to  include   cameras  will  be  provided.   Clock  outlets  near  the  circulation  desk,  workroom  and  meeting  room  should  be   provided.   3.  Structure-­‐Minimum  floor  loading  should  be  150  pounds  per  square  foot  throughout   the  building.    There  should  be  no  load  bearing  interior  walls  and  support  columns  should   be  minimal.    Spacing  should  be  as  wide  as  possible  and  take  into  consideration  the   standard  library  shelving  module  of  three  feet.    Some  windows  should  be  provided  that   are  operational  for  ventilation  if  needed.   4.  Floors-­‐Carpeting  is  recommended  for  all  public  and  staff  work  areas  except  as   indicated  later.    Carpet  should  be  high  quality  commercial  grade  nylon  fiber  or  100%   wool,  chosen  for  wear  and  anti-­‐static  qualities.   Non-­‐carpeted  areas  include  the  entry  foyer,  rest  rooms,  mechanical  and  janitor  space.   5.  Materials  and  Finishes-­‐All  building  materials  and  finishes  should  be  selected  to  be   attractive  and  durable  over  time  with  minimum  maintenance.    Painted  surfaces  should   have  a  semi-­‐gloss  finish  that  is  easily  cleaned.    Doors,  cabinets,  outside  corners  etc   should  be  protected  by  caps,  plates,  moldings,  etc.    Countertops  should  be  slate  or  other   durable  surface.    Brick  should  be  considered  where  appropriate.   6    

6.  Color-­‐A  color  schedule  should  be  prepared  which  is  coordinated  with  the  furnishings   contract  and  which  will  coordinate  with  the  existing  color  scheme.   7.  Locks-­‐The  keying  schedule  should  be  as  simple  as  possible  with  a  minimum  of  keys   necessary.    All  interior  doors  should  be  on  the  same  master  but  keyed  separately.    There   should  be  a  separate  outside  master.   8.  Book  Return-­‐The  location  of  the  book  return  will  be  determined  during  the  schematic   design  phase.    If  books  are  dropped  into  the  building  at  any  point,  the  collection  area   must  be  fireproof  and  contain  a  sensitive  fire  detection  device.   9.  Signage-­‐An  interior  signage  system  should  be  designed  and  installed  as  part  of  the   furnishings  contract.    A  lettering  style  that  is  easily  duplicated  locally  should  be  selected   and  used  throughout.    Consider  the  use  of  Helvetica  style.   10.  Picture  Railing-­‐Flush  picture  railing  should  be  provided  in  selected  public  areas  and   in  the  meeting  room  where  appropriate.    Locations  will  be  reviewed  during  the   schematic  design  phase.    Local  availability  of  fixtures  and  hardware  should  be  a  factor  in   the  selection  process.                             7    

DESCRIPTION  OF  SPECIFIC  BUILDING  AREAS   This  section  of  the  statement  will  attempt  to  identify  functions  and  their   interrelationships.    Flexibility  and  future  expansion  must  always  be  a  consideration  in   this  phase  of  the  design  process.   Public  Areas   1.  Entrance/Vestible-­‐There  should  only  be  one  public  entrance  to  the  library,   conveniently  located  near  public  parking  and  pedestrian  traffic.   Automatic  or  air-­‐assisted  doors  should  be  considered  as  a  convenience  to  the  physically   challenged  and  those  with  children  and  packages.    Doors  should  have  handles  easily   reached  and  operated  by  children.   Access  must  be  designed  so  that  entry  to  the  meeting  rooms  and  rest  rooms  is  possible   even  when  the  library  proper  is  locked  off  from  public  use.   Provide  for  duplex  outlets,  bulletin  board,  exhibit  case,  dedication  plaque  and  seating   for  three.   2.  Circulation  Desk  Area-­‐This  is  the  focal  point  of  the  library’s  business  and  as  such  must   be  prominently  located  as  a  control  point  near  the  entrance.    Its  function  is  to  check  all   materials  out  and  in  and  to  provide  information  and  interlibrary  loan  services  to  the   public.   Design  of  the  desk  should  be  customized  to  meet  the  needs  of  the  staff  and  must  have   an  ADA  compliant  section.    Provide  counter  top  duplex  outlets  for  equipment  and   telephone  and  computer  runs  to  the  desk.    Provide  shelving  behind  the  desk  and   storage  for  supplies  and  space  for  book  trucks.    Perimeter  space  must  be  adequate  to   allow  free  movement  of  book  trucks  while  staff  members  are  working  at  the  desk.     There  should  be  a  computer  controlled  monitor  near  the  desk  showing  upcoming   events,  photos  etc.   Provide  a  portion  of  the  room  for  courier  bin  sorting  and  storage.   3.  Reading/Study/Reference  Area-­‐This  area  should  be  adjacent  to  the  adult  collection   and  lounge.    The  space  contains  tables  and  chairs,  shelving  for  the  reference  collection,   a  map  case,  and  space  for  a  fax/scanner/copy  machine.    The  area  should  be  in  close   proximity  to  the  circulation  area.   4.  Adult  Lounge  and  Periodicals  Area-­‐This  area  should  be  adjacent  to  the  adult   collection.    Provide  lounge  furniture,  end  tables  and  lamps.    Task  lighting  should  be   8    

provided  to  give  the  atmosphere  of  a  living  room.    Provide  shelving  for  current   periodicals  and  a  cable  TV  connection.   5.  Local  History/Genealogy  Room-­‐This  area  should  be  data  port  rich.   6.  Collections  Area-­‐This  area  will  house  the  shelving  for  both  the  adult  and  children’s   collections.    Shelf  ranges  should  be  no  longer  than  six  sections.    Recommended   minimum  aisle  spacing  between  ranges  is  four  feet.    Shelving  should  be  arranged  so  that   the  adult  section  merges  with  the  children’s  section  using  the  stacks  as  a  divider   between  departments.   Computer  terminals  should  be  near  this  collection  and  convenient  to  the  circulation   desk.    Provide  flush  mounted  floor  outlets  for  computer  terminals  and  cabling  access   from  terminals  to  computer  database.   Provide  display  shelving  near  the  circulation  desk  for  new  materials.   7.  Seating  Area-­‐Provide  tables  and  chairs  for  adult  and  older  student  seating.    These  may   be  interspersed  with  shelving  ranges  if  there  is  room  to  do  so.   8.  Children’s  Area-­‐The  circulation  area  should  have  visual  control  of  this  space.    The  area   should  be  scaled  to  children,  inviting  and  colorful.    All  materials  used  should  be  very   durable.    The  area  will  include  periodical  storage,  juvenile  tables  and  chairs  and  bin   storage  for  picture  books.    Provide  some  leisure  seating.    Provide  a  storage  unit  for  coats   and  boots  with  sign,  “Not  Responsible  for  Lost  or  Stolen  Items”,  and  a  tack  board  wall   for  display  purposes.   Provide  a  small  area  for  impromptu  story  times  and  sensory  space.  A  conveniently   located  cable  TV  jack  should  be  provided.   9.  Young  Adult  Area-­‐This  area  should  be  separated  from  the  children’s  area  but  still  in   view  of  the  circulation  desk.    It  should  include  lounge  furniture  as  well  as  a  small  bank  of   computers.    If  possible  it  should  be  enclosed  in  a  durable,  see  through  glass-­‐like   material.   10.  Public  Restrooms-­‐These  must  be  accessible  to  the  meeting  rooms  even  when  the   library  is  closed.    Room  size  and  number  of  fixtures  are  to  conform  to  local  building   codes.   Fixtures  and  stalls  should  be  wall  hung  to  ease  floor  maintenance.    Provide  a  ceramic  tile   on  the  floor  and  from  floor  to  ceiling  on  walls.    Provide  shelves,  hooks,  mirrors,  soap  and  

9    

towel  and  sanitary  napkin  dispensers.    Provide  diaper  changing  stations.    Install  floor   drains.   11.  Meeting  Room  Complex-­‐This  area  must  be  accessible  from  the  library  proper  and   the  entrance  vestibule.    Civic  organizations,  as  well  as  the  library,  will  use  this  space  for   adult  and  juvenile  programs.    One  room  should  provide  seating  for  100  people  with  a   divider  for  the  ability  to  have  two  areas,  each  with  seating  for  50.    Smaller  conference   rooms  should  provide  seating  at  tables  for  ten  people.   The  walls  should  be  cloth-­‐covered  tack  board  or  similar  material  for  convenience  in   hanging  art  exhibits.    Provide  a  recessed  picture  rail.    Install  a  large  screen  monitor.     Windows  should  have  black-­‐out  drapes.    Provide  data  and  cable  TV  jacks.    Install  a  coat   storage  area  near  the  door.   Kitchenette-­‐Design  an  alcove  in  the  meeting  room  with  cabinets,  a  small  refrigerator   and  a  sink.   Storage  Room-­‐This  room  opens  into  the  meeting  room  to  provide  storage  for  chairs,   tables  and  equipment.   Staff  Areas   1.  Work  Room-­‐This  work  room  should  be  immediately  next  to  or  behind  the  circulation   desk.    The  staff  will  use  the  room  to  maintain  the  collection.    Book  repair  and  book   processing  will  be  done  here  as  well  as  preparation  of  exhibits.   The  room  will  contain  wall  shelving,  cabinets  with  storage  above  and  below,  clean  up   sink,  bulletin  board  and  a  small  office  safe.  The  space  will  also  contain  shelving  for  back   issues  of  periodicals.   Furniture  will  include  one  computer  work  station  plus  desk  per  on-­‐duty  employee,  large   work  table,  and  chairs.    Provide  double  faced  shelving  for  storing  back  issues  of   periodicals.   The  wall  nearest  the  circulation  desk  should  have  a  door  and  a  window  to  permit  visual   control  of  the  library  when  working  in  the  work  room.    All  lights  for  the  public  area  of   the  library  should  be  controlled  from  this  room.   2.  Librarian’s  Office-­‐The  office  should  include  one  wall  of  shelving  and  covered  supply   storage  and  a  coat  closet.    Furnishing  should  include  a  bench  style  desk,  computer  work   station,  file  cabinet  and  enough  room  to  accommodate  two  side  chairs.   The  office  should  be  in  close  proximity  to  the  circulation  desk  and  the  work  room.   10    

3.  Staff  Lounge-­‐This  room  should  contain  a  lunch  table  and  chairs,  small  kitchen  unit   with  sink,  cabinets,  microwave  oven,  refrigerator,  dishwasher  and  lounge  furniture.   The  lounge  should  connect  with  the  work  room.   4.  Staff  Restroom-­‐Provide  a  unisex  restroom  connected  to  the  staff  workroom.   5.  Mechanical  Room-­‐This  area  will  house  all  heating,  ventilating  and  cooling  equipment   for  the  building.  Provide  a  mop  sink  and  appropriate  storage  for  cleaning  supplies.     Entrance  to  the  mechanical  room  should  not  be  through  any  of  the  meeting  rooms.   6.  Yard  Delivery  and  General  Storage  Room-­‐Every  library  needs  unassigned  storage   space  for  bulk  items,  books  in  storage  etc.    Provide  outside  access  for  snow  and  lawn   equipment.       7.  Data  server  device  room  to  house  digital  equipment-­‐The  room  must  be  heat  and  cool   controlled.   8.  Courier  drop-­‐off  area-­‐This  room  will  not  have  access  to  the  rest  of  the  building  and   will  have  at  least  two  hand  trucks,  each  of  which  can  handle  400  pounds.   9.  Basement  storage  and  emergency  shelter.       RECOMMENDED  SPACE  ALLOCATIONS  IN  SQUARE  FEET   Building  Area    

 

 

 

 

 

Size  

Collection  

 

 

 

 

 

 

3,548  

Seating    

 

 

 

 

 

 

2,550  

Work  Spaces    

 

 

 

 

 

1,120  

Meeting  Rooms  

 

 

 

 

 

2,275  

 

2,783  

Special  use  (public  computer  access,  copiers  etc)  

Non-­‐Assignable  (janitor,  mechanical,  restrooms  etc)       Grand  Total  in  Square  Feet    

 

 

  11    

4,092  

                     16,369  Square  Feet  

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