Administrative Procedure 410
USE OF CELL PHONES Background The use of cell phones increases the access to district employees who are expected to be available in emergency or critical situations, or when in transit. Cell phones are not provided as a replacement for regular phones and, therefore, cell phones must be used in a fiscally responsible and accountable manner. Procedures 1. District employees using cell phones at district (including school or department) cost require prior approval from their respective superintendent. With prior approval of their respective superintendent, employees may be reimbursed for necessary personal cell phone costs when used for district business. 2. Employees shall only acquire cell phones, when approved, which are acquired by the district, unless otherwise authorized by the secretary-treasurer. 3. Employees are expected to limit cell phone use, in particular outgoing calls, to situations where regular telephones are not immediately available. Because conversations on cell phones are susceptible to monitoring devices, employees are expected to limit discussions on confidential matters, accordingly. 4. District employees shall not incur additional costs to the district for use of district cell phones for personal use. District employees shall be held accountable to submit, on a monthly basis, reimbursement to the district for any incremental personal costs incurred. 5. Principals and department supervisors shall not acquire cell phones for the purpose of enhancing their minimum scale of issue for phone lines to their school or department. Where approved by the respective superintendent, a cell phone may be provided for emergency backup use. 6. No district employee shall approve their own cell phone use costs whether their personal cell phone or a district cell phone. All such costs are to be approved by the employee’s supervisor, and in the case of the chief superintendent, by the secretary-treasurer.
Approval Date:
April 12, 2016
Reference:
School Act, Section 18, 20, 60, 61, 62, 96, 113, 116, 117 Income Tax Act Section 248L, Canadian Income Tax Regulation 6801
Calgary Roman Catholic Separate School District No. 1 Administrative Procedures Manual
April 2016 Page 1 of 1