WUOA Board Meeting Via Conference Call Wednesday, October 26, 2009 3:00 PM Present: Dwayne Porter Debbie Corcoran Mary Cox Laurie Pate Attending under guidelines for unit owners: Judy Hoops Dwayne Porter, president, called the meeting to order at 3:05PM, and a quorum was established. The minutes from the Executive Board meeting held on October 7, 2009 were approved. Vote: Yes Unanimous Confirmation of Issues Resolved Through Email Approval of Sign Out Front: A 4’ x 5’ natural stone sign will be installed, engraved with Winterhaven Condos and displaying the web address (using stick-on letters). Website Decision: It was decided to remove the email address from the website, since no one has written general questions about the condos. More links to the lodging page have been added to the homepage. Office Lease: The lease for office and storage room space has been finalized and signed. Raleigh Real Estate will pay $4000 for November 1, 2009-August 31, 2010. The Association will provide a voice line, a data line, and utilities. Release of Lien: Steps are being taken to legally release the questionable lien, since the house was never owned by the person on whom the lien was filed. Column Replacement: The final cost on the replaced column was $3392, which includes the posts, pickets, and tax. Order of Lodging Links Discussion/Decision: The order of the lodging links on the website will be rotated on a regular schedule. Signage Policy Discussion: The Board is unsure of the exact wording in the by-laws. There are four issues to be addressed: 1) large condo signs on the ends of the buildings, 2) For Sale signs by agencies or owners, 3) rental signs, and 4) advertisement of the restaurant. Placement of signs must also be addressed. Laurie will research the by-laws and make recommendations via email.

Updates Fireplace in Lodge: Keith (Mains Systems) is checking to be sure about the cost of a 3-sided gas-log insert, which should be approximately $1300. Support under the building looks fine. Cinder block supports are in place, and even though a board is cracked, it is in no danger of breaking. Caps on Flues: Keith has ordered new ones (right size) from Global Resources and will replace the ones that are missing or damaged beyond repair. Laurie asked if there are different kinds, since we have some electric and some wood burning fireplaces. Mary will send Debbie a list of the type of fireplace in each unit. Repair to Bottoms of Columns: Debbie said this task would be undertaken in the spring. Water Under Building/Parking Lot Solution: The drainage engineer will work with Jean to determine the slope and grading needed in the parking lot. A trench will be dug (and a grate installed) to divert the water from the main source of rainwater drainage, which is in front of the walkways toward the middle of the building. Railroad ties will be added so that dirt and gravel can be built up in front of the shrubbery beds in order to divert the water. Eventually, the pipes at the back of the shrubbery beds will need to be replaced. Game Room: The hot tub has been removed, but renovation has not yet begun. Kendall will be reminded of the December 1st deadline. Sheila is going to measure the room and talk to the game people to determine how many games can be put in the room.

Specifying Who Pays for Repairs Discussion/Decision: Laurie will write a framework from which to work. It will be sent to Board members via email before the next meeting. Progress on Outstanding Fees Discussion: Since the latest bill has not been received, it is not known whether or not the bookkeeper included the notice about the 18% late fee being imposed and strictly enforced on owners who are over 60 days in arrears (90 days out). Debbie will download and send the latest report to Board members. Stray Dog Issue Discussion/Decision: Pat and Roy will be notified that the stray dog that has been at the condos for several months must be removed within two weeks, or the WUOA will take action to have it removed. The next Board meeting will take place via conference call on November 16, 2009, at a time to be determined through Doodle.com. The meeting was adjourned at 4:10 PM. Respectfully submitted, Laurie Pate Secretary, WUOA

Dwayne Porter Debbie Corcoran Mary Cox Lauri

Oct 26, 2009 - Caps on Flues: Keith has ordered new ones (right size) from Global Resources and will replace the ones that are missing or damaged beyond repair. Laurie asked if there are different kinds, since we have some electric and some wood burning fireplaces. Mary will send Debbie a list of the type of fireplace ...

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