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DEPARTMENT OF EDUCATION Region IV — A CALABARZON
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CITY SCHOOLS DIVISION OF DASMARCNAS
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MEMORANDUM
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OIC — Assistant Schools Division Superintendent Curriculum Implementation Division (CID) EPS / Division Coordinator Public Schools District Supervisors Public Elementary and Secondary School Heads Public Elementary and Secondary SIP/ CIP Coordinators All Others Concerned
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FROM
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MANUELA S. TOLENTINO, Ed. D OIC, Schools Division Superintendent
SUBJECT
•
CI Project Templates and Presentations
DATE
:
January 8, 2016
In consonance with the Continuous Improvement Project Presentation on January 19, 2016 all schools are requested to adhere and submit the CI Plan following the templates provided during the CI Training Workshop. In lieu of this, School Heads and CIP Coordinators are hereby encouraged to furnish us the hardcopy of your output on or before January 12, 2015 to SGOD office located at City Schools Division Office at DASCA Compound Burol II, Dasmariiias City. Enclosed is the template indicating the necessary data and documents needed for the CI project and presentation. Immediate dissemination and appropriate action for this Memorandum is earnestly desired.
CSDO Building, Dasmariiias Community Affair Compound, Brgy. Burol II, City of Dasmarifias 4115
Email:
[email protected] I Website: www.depeddasma.edu.ph Dk"... nAA
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1/8/2016
Cl Project Template Definitions • PROJECT TITLE —Name of the Project —Team Leader and Team Members
• BACKGROUND —Brief information/data on the school issue — Identify VOC and Project scope
Cl Project Template Definitions • CURRENT STATE —Map the current process — Provide baseline data (time, output, cost) • • •
What specific outcomes are required? How will we know the implementation is successful? What will be the measure of performance?
— Use storm clouds to represent problems — Problems can be: • Customer complaints (defects or reworks) • Gap between actual and target KPI • Inefficiency and Wastages
1
1/8/2016
CI Project Template Definitions • PROBLEM ANALYSIS (For each storm cloud) — Do root cause analysis — Use the 5 WHYS — Example: Wrong Grade • 1st WHY — Error computation
• 2 nd WHY — Confused with another student • 3 rd WHY — Student name is wrong • 4th WHY — Incomplete student registration
• 5 th WHY — Procedure for registration is unclear
• No need to actually reach up to 5 WHYs.
CI Project Template Definitions • FUTURE STATE —Describe the proposed solutions and the possible interventions on the process —Do Value Analysis —Map the Improved Process
2
1/8/2016
CI Project Template Definitions • IMPLEMENTATION PLAN —Spells out the WHAT (needs to happen), WHO (will do it), WHEN (it will be completed), and OUTCOME (expected results) —Determine tasks and timeline —Prepare budget and resource requirements —Perform stakeholder analysis —Evaluate of implementation —Do risk assessment
CI Project Template Definitions • TEST RESULTS —This refers to any PILOT, TRIAL RUN, or RAMP UP of changes that needs to be done. —Test can be progressive. —Show before and after results —Long term follow up of the improvements by recording the measures/metric of the process and its outcome
3
1/8/2016
Cl Project Template Definitions —When the desired results are not achieved, then Cl starts again. Cost refers to the cost of the implementation plan —Benefit refers to the waste reduction (may not be monetary) i.e. safety, quality, customer satisfaction, workplace appreciation.
Cl Project Template Definitions • LESSONS LEARNED —Identify project learning —Project sharing —Recognition and Reward —Project Closure
4
1/8/2016
FUTURE STATE
PROJECT TITLE
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Improvement on Examination Results Feedback Time Teem Members: DBH, EAF, BOG, VPR, RVP, DRS
Teacher
BACKGROUND
Theft* between examination of students and the return of examination results has an average of 7 days with a max 0114 days. Students rely on the results of
Student
the examination to know their academic perfonn once and to review for succeeding lessons.
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IMPLEMENTATION PLAN
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TEST RESULTS
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1 5 9 13 17 21 25 29 LESSONS LEARNED
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Improve on Intamaticn Dissemination Teachers should be trained to the new process lobe followdd on providing feedback to students.
CI Team Structure School SBM Team members • Teachers President • Student Government President • PTA President • LGU Representative • NGO • Alumni Rep
CI Team 1 Team Leader • Team Members (5)
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