REPUBLIC OF THE PHILIPPINES

DEPARTMENT OF FINANCE MANILA

DEPARTMENT ORDER NO. July 10, 1989

Z8 89

For purposes of proper and facilitative administration of the Municipal Development Fund (MDF), the monitoring of the flow and utilization of project funds, the execution and implementation of RPTA projects and other foreign-assisted projects being administered by thru the Bureau of Local Government Finance this Department, (DOF/BLGF), the following guidelines are hereby prescribed: A.

Recommending/Certifying, Approving, Signing and Countersigning Authorities 1.0 Project Financing 1.1 Municipal Development Fund (MDF) Verifying Request for Foreign Exchange Service (RFES)

1.1.1

MDF Administrator Recommending

1.1.2 Application for Reimbursement (Withdrawal)

MDF Administrator

Approving UndersecretaryIn-Charge Approving Undersecretary In-Charge

Central Fund Management Division (CFMD) Fund 102 Approving Certifying

1.1.3

o

MDF Journal Voucher taking up Accountant receipt of funds from DBM together with the incurrence of obligations and corresponding transfer from Fund 102 to Fund 161 Signing

o

Letter Advice to Servicing Bank for the

above

MDF Administrator

Countersigning

MDF

MDF

Cashier

Administrator

^.'fr

lh

awe.

»+!1

0 1.1.4

MDF - Fund 161 Certifying o Journal Voucher MDF taking up Accountant receipt from Fund 102, releases of funds to CPOs/IAs/LGUs on a bank to bank transfer, Central Bank Debit Advices for FES transactions and collection of principal and interest from LGUs under SubLoan Agreement

Certifying o

Disbursement CPO Project Vouchers and Director other supporting documents of fund transfer from MDF to: CPOs/IAs/LGUS Signing

o

o

MDF Administrator

Approving MDF Administrator

Countersigning

Letter Advices/ Commercial Checks for the above - Below P500,000

MDF Cashier

Deputy MDF Administrator

- ?500,000 and above

MDF Cashier

MDF Administrator

LRM/PREMIUMED RPTA

Certifying o

Approving

Disbursement Vouchers and other supporting documents of fund transfer

- 2 -

Approving

from MDF to RPTA CPMO and Project LGUs

- Below $500,000

Project Manager

Project Director

- $500,000 and above

Deputy Project

Project Director

Director Signing

o

Countersigning

Letter Advices/ Commercial Checks for the above - Below $500,000

MDF Cashier

MDF Deputy Administrator

- $500,000 and above

MDF Cashier

MDF Administrator

1.2 BLGF CPMO Recommending/ Certifying 1.2.1

Approving

Transfers of Funds from CPMO to RPMO o

o

Sub-allotment Advices, Disbursement Vouchers and other documents pertaining to fund transfer from CPMO to RPMO

Deputy Project Director

Project Director

Signing.

Countersigning

Project Cashier

Project Manager

Letter Advices/ Commercial Checks for the above - Below $5,000

- $5,000 and Project above but less Cashier than $10,000

- 3-

Deputy Project Director

- P10,000 and above

Project Cashier

Project Director

1.2.2 Administrative/Personnel Matters Recommending/ Certifying o

Department Circulars, Orders, Memoranda and other Department Issuances

Project Director

o

Assignment/ re-assignment of project vehicle/ equipment

Deputy Project Director

o

Hiring of Contractual employees for the RPMOs and CPMOs subject to the approval of the CSC - CPMO

Undersecretary In-Charge

Deputy Project Director

- RPMO

o

Signing/ Approving

Regional Project Director

Purchase Orders, Disbursement Vouchers and other supporting documents pertaining to purchase of vehicles and major repair/ replacement of parts

- 4-

Project Director

Project Director Project Director

Recommending/ Certifying

o

- Below $5,000

Project Manager

- $5,000 and above but less than $100,000

Deputy Project Project Director Director

- $100,000 and above

Project Director

Deputy Project Director

Undersecretary in-Charge

Letter Advices/ Checks for the above

- Below $5,000

.Project Cashier

- $5,000 and above but less than $100,000

Project Cashier

- $100,000 and above

Project Cashier

Recommending o

Approving

Project Manager Deputy Project Director

Project Director

Approving

Purchase Orders, Disbursement Vouchers and other supporting documents pertainingto the procurement of supplies and materials, furnitures and equipment - Below $5,000

Project Manager

- $5,000 and above but less than $100,000

Deputy Project Project Director/ Director Project Manager

- 5 -

Deputy Project Director

- $100,000 and above

Deputy Project Director Signing

o

Project Director

Countersigning

Letter Advices/ Commercial Checks for the above - Below $5,000

Project Cashier

Project Manager

- $5,000 and Project above but less Cashier than $10,000

Deputy Project Director

- $10,000 and above

Project Director

Project Cashier

All concerned are hereby enjoined to comply with and enforce strictly the provisions hereof. This accordingly. amends pages 7 and 8 of Department Order Nos. 116-88 and.117-88, both of this Department, dated November 23, 1988. This Order takes effect immediately.

CTOR C.'MAC81J1NCAG

DEPARTMENT ORDER NO. 28.pdf

Page 1 of 6. REPUBLIC OF THE PHILIPPINES. DEPARTMENT OF FINANCE. MANILA. DEPARTMENT ORDER NO. Z8 89. July 10, 1989. For purposes of proper and facilitative administration of the. Municipal Development Fund (MDF), the monitoring of the flow and. utilization of project funds, the execution and ...

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