Republic of the Philippines
DEPARTMENT OF FINANCE Roxas Boulevard Corner Vito Cruz Street Manila 1004
DEPARTMENT ORDER NO. 1_ -^GI 15 March 1999
Implementing Guidelines of Productivity Incentive Benefits for CY 1998
Pursuant to Administrative Order (AO) No. 161 dated 06 December 1994 and National Compensation Circular (NCC) Nos. 73 and 73-A dated 27 December 1994 and 01 March 1995, respectively, and Circular Letter No. 3-97 dated 31 January 1997 of the Department of Budget and Management, the following guidelines in the granting of Productivity Incentive Benefits (PIB) to employees of this Department shall be adopted:
(1) All employees from the different Groups of this Department with Satisfactory ratings and above, shall be forced rank (from the highest to the lowest) under the following groups of employees: Top Middle Lowest
20% 60% 20%
(2) Top Level - Those employees who are ranked within the fast 20% shall receive Two Thousand Five Hundred Pesos (P 2,500.00) Middle Level - Those employees who are ranked within the next 60% shall receive Two Thousand Pesos (P 2,000.00) Lowest Level - Those employees who are ranked within the lowest 20%, excluding those rated as Unsatisfactory shall receive One Thousand Five Hundred Pesos (P 1,500.00)
(3) As of 15 March 1999, there are two hundred ninety seven (297) employees (including those from the Asian Development Bank) who submitted their New Performance Appraisal System (NPAS) for two (2) rating periods broken down as follows:
PHILIPPINES
07 tlong-tulong sa pagsulong!"
Office Office of the Secretary (OSEC) Corporate Affairs Group (CAG) Domestic Finance Group (DFG) International Finance Group (IFG) Policy Development & Management Services Group (PDMSG) Revenue Operations Group (ROG) One-Stop Shop & Duty Drawback Center (OSS) Asian Development Bank (ADB)
Number 7 28 41 12
TOTAL
297
(4)
No employee got Unsatisfactory rating.
(5)
Therefore: Number of employees submitted PIB Ceiling (P2,000.00 x 297) Total Amount Available
(6)
108 45 51 5
= = =
297 P 594,000.00 P 594,000.00
For an equitable distribution, employees shall be forced rank per Group as follows: OSEC:
No. of employees submitted =
7
PIB Ceiling (P 2,000.00 x 7) = Total Amount Available =
P 14,000.00
.20 (20%) x 6 .60 (60%)) x 6 .20(20%)x6
= = =
= = =
1.4 4.2 1.4
P 14,000.00 1 employee 5 1 7 employees
Incentive Scheme: 1 x P 2,500.00
=
5 x P 2,000.00 1 xP 1,500.00
= =
P 2,500.00 P10,000.00 P 1,500.00 P14,000.00
1" 20% next 60% next 20%
=
1S 2°d to 6`h @ P 2,000.00 ea.
= =
7`h
P 2,500.00 P10,000.00 P 1,500.00
P14,000.00 CAG: No. of employees submitted = PIB Ceiling (P 2,000.00 x 28)= Total Amount Available =
28 P 56,000.00 P 56,000.00
.20 (20%) x 28
=
5.6
=
6 employees
.60(60%)x28
=
16.8
=
16
.20(20%)x28
=
5.6
=
6 28 employees
Incentive Scheme: 6 x P 2,500.00 16 x P 2,000.00 6 x P 1,500.00
= = =
P 15, 000.00 P 32,000.00 P 9,000.00 P 56,000.00
1"20% next 60% next 20%
1St to 6th @ P 2,500 ca. = 71h to 22" @P 2,000.00 ea. = 23`d to 28d' @ P 1,500.00 ea. =
P 15,000.00 P 32,000.00 P 9,000.00 P 56,000.00
DFG: No. of employees submitted = PIB Ceiling (P 2,000.00 x 41)= = Total Amount Available .20 (20%) x 41 .60 (60%) x 41 .20(20%)x41
= = =
8.2 24.6 8.2
41 P 82,000.00 P 82,000.00 = = =
8 employees 25 8 41 employees
L)
Incentive Scheme: 8 x P 2,500.00 25 x P 2,000.00 8 x P 1,500.00
= = =
P20,000.00 P50,000.00 P12,000.00 P82,000.00
1ht 20% next 60% next 20%
= = =
1S` to 8th tP P 2,500.00 each = 9th to 33` @ P 2,000.00 each = 34`h to 41s@ P 1,500.00 each=
P 20,000.00 P 50,000.00 P 12,000.00 P 82,000.00
IFG: No. of employees submitted = PI13 Ceiling (P 2,000.00 x 12)= Total Amount Available =
12 P 24,000.00
.20 (20%0) x 12
=
2.4
=
2 employees
.60 (60%0) x 12 .20 (20%) x 12
= =
7.2 2.4
= =
8 2
P 24,000.00
12 employees Incentive Scheme: 2 x P 2,500.00
=
8 x P 2,000.00
=
P16,000.00
2 x P 1,500.00
=
P 3,000.00
P 5,000.00
P24,000.00 0 20% next 60% next 20%
= = =
1" to 2nd @ P2,500.00 each = 3rd to 10th @ P2,000.00 each = 11t` to 12th @ P1,500.00each=
P 5,000.00 P16,000.00 P 3,000.00 P24,000.00
PDMSG: No. of employees submitted =
108
P113 Ceiling (P2,000.00 x 108) Total Amount Available =
=
P 216,000.00
P 216,000.00
.20 (20%0) x 108 .60 (60%) x 108
= =
21.6 64.8
= =
.20 (20%) x 108
=
21.6
=
22 employees 64 22 108 employees
Incentive Scheme: 22 x P2,500.00 64 x P 2,000.00 22 x P1,500.00
= = =
P 55,000.00 P128,000.00 P 33,0000.00 P216,000.00
V'20% next 60% next 20%
1' to 22nd @ P2,500.00 each = 23rd to 86th @ P2,00.00 each = 87`h to 108' @ P1,500.00 each=
P 55,000.00 P128,000.00 P 33,000.00
P216,000.00 ROG: No. of employees submitted PIB Ceiling (P 2,000.00 x 45) Total Amount Available .20 (20%) x 45 .60 (60%) x 45 .20(20%)x45
= = =
9 27 9
= = =
45 P 90,000.00
= = =
9 employees 27 9
P 90,000.00
45 employees Incentive Scheme: 9 x P 2,500.00 27 x P 2,000.00 9 x P 1,500.00
P 22, 500.00 P 54,000.00 P 13,500.00 P 90,000.00
V'20% next 60% next 20%
= = =
r` to 91 @ P2,500.00 each = 10t° to 361 @ P2,000.00 each= 37d'to 45°' @ P1,500.00 each=
P 22,500.00 P 54,000.00 P 13,500.00
--------------
O88: No. of employees submitted = PIB Ceiling (P2,000.00 x 51) = Total Amount Available =
51 P 102,000.00
.20 (20%) x 51 .60 (60%) x 51 .20 (20%) x 51
= = =
= = =
10.2 30.6 10.2
P 102,000.00
10 employees 31 10 51 employees
Incentive Scheme: 10 x P 2,500.00 31 x P 2,000.00 10 x P 1,500.00
= = =
P 25,000.00 P 62,000.00 P 15,000.00 P102,000.00
1" 20% next 60% next 20%
1st to 10tt' @ P 2,500 each = 1lth to 41" @ P 2,000.00 each= 42°a to 51'` @ P 1,500.00 each=
P 25,000.00 P 62,000.00 P 15,000.00 P102,000.00
ADB: No. of employees submitted =
5
PIB Ceiling (P 2,000.00 x 5) = Total Amount Available =
P 10,000.00
.20(20%)x5 .60 (60%) x 5 .20 (20%) x 5
1 employee 3 1 5 employees
Incentive Scheme: 1 x P 2,500.00 3 x P 2,000.00 1 x P 1,500.00
= = =
P 2,500.00 P 6,000.00 P 1,500.00 P10,000.00
P 10,000.00
1" 20% next 60% next 20%
= = =
1s` @ P2,500.00 = 2nd to 4`h @ P 2,000.00 each = 5`h at P 1, 500.00 =
P 2,500.00 P 6,000.00 P 1,500.00 P10,000.00
SUMMARY: Group
No. of Personnel Submitted
OSEC
7
P 14,000.00
CAG
28
P 56,000.00
DFG
41
P 82,000.00
IFG
12
P 24,000.00
108
P216,000.00
ROG
45
P 90,000.00
OSS
51
P102,000.00
ADB
5
P 10,000.00
Total
297
P594,000.00 xxxxxxxxxx
PDMSG
Amount Available
(7) it.
In case of tie at the boundary line, the Director of the respective Office/Group shall break
(8) Performance ratings for CY 1998 of DOF officials with the position levels of Assistant Director and above shall be reviewed and approved by the Secretary of Finance for that year. (9)
Employees On Scholarship:
Employees on attendance in training course/scholarship grant shall be entitled to PIE provided that their last two (2) performance ratings immediately preceding their attendance to such activity is at least Satisfactory. (10)
Employees On Leave:
(10.1) Employees on leave of absence with pay, continuous or intermittent, for not more than ninety (90) days or three (3) months in a given calendar year shall be entitled to PIB. (10.2) Employees on leave of absence with pay for more than ninety (90) days in one (1) rating period shall not be paid PIE. (10.3) Employees on leave of absence without pay for not more than thirty (30) days, continuous or intermittent, for one (1) rating period or a total of sixty (60) days in a given calendar year shall be paid PIE. (11)
Newly Hired Employees:
Newly hired employees of the Department shall be entitled to PIE provided they are hired during the 1" quarter. No PIE shall be paid if hired after the l quarter. (12) Employees who were not included in the first batch due to non-submission on or before deadline of their NPAS for two (2) rating periods shall be entitled to an across-the-board PIE of not more than Php 1,500.00, subject to submission of the required NPAS and provided that their average rating is at least Satisfactory.
This Order shall take effect immediately.
DGARDO B. ESPIRITU Secretary
/fss/d#17/pibdpo9
