/ F.NO.116-04/2008-SB Government Ministry
of India
of Communications
Department
& IT
of Posts
(FS Division)
Dak Bhawan, Sansad Marg, New Delhi-110 001, dated .02.2016 To All Heads of Circles/ Regions, Add!. Director General, APS, New Delhi.
Subject: Irregular retention of balances under" Mahila Samridhi Yojna". Sir / Madam, The undersigned is directed to refer to this office letter of even number dated 27.04.2011 (SB order No. 6/2011. It has been reported by DDG (PAF) Postal Directorate vide letter no.PA/BK-II/MSY /2015-16 that a huge balances is still lying outstanding under the Head MH8013 (MSY Accounts) during the venr 2013-14 and 2014-15 resulting in repeated objection raised by the C& AG Audit Report on the Accounts of the union Government in the years 2013-14 and 2014-15. To liquidate the outstanding balances the procedure laic down ill the aforesaid directorate order may be followed by closing all these accounts bJ'.way of charging service charge of Rs. 20/- per year or if the balance in account is below Rs.20/- the whole balance in the account. From the above reference received from DDG (PAF), it is observed that most of the Circles have-not followed the procedure laid down in 5B ORDER6/2011 enclosed for ready reference. There is an urgent need to take immediate action to implement this order to liquidate the huge balance lying under the head and arrive at the exact amount left under scheme for taking further decisions. Kindly intimate the following information
about action taken by the Circle on fortnight No. of MSY A/cs closed by deducting service charges.
No. of MSY Outstanding Amount in the Amount in collected as A/cs Circle before MSY (Prior to service charge issue of (SB issue of (SB during Order 6/2011 Order 6/2011
I Year-s-amount I
2011-12 2012-13 2013-14 2014-15 2015-16
basis.
05
fV1SY No. A/c which are still not closed
Outstanding amount still lying in MSY
II
A/c
Year 2011-12 2012-13 2013-14 2014-15
I
2015-16
I
I
I I
I
!
I I
~
This may be treated as urgent and report furnished immediately.
This issues with the approval of DOG (F5).
~~3 Director (F5)
Copy to:I.
. DOG (F5)/DDG (PAF)
II. Director (C85/F5) III. Director of Audit (P & T), Delhi IV. All Directors/ Dy Directors of Accounts, Postal V.
All Accounts Officers ICO (58)
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SB ORDER NO. 6/2011
• F.No.116-04/2008-SB Government of India Ministry of Communications Department of Posts
& IT
Dak Bhawan, Sansad Marg, New Delhi-110001, Dated: 27.04.2011 To All Heads of Circles/Regions Add!. Director General, APS, New Delhi. Subject:-
Treating charging
the MSY accounts at par with savings of service charge of Rs.20/- per year.
accounts
and
Sir / Madam, The undersigned discontinued
from
10.8.2001.
scheme, Department no incentive
is directed to say that MSY was introduced in 1993 and was While
issuing
notification
for discontinuation
of Women and Child Welfare mentioned
or interest
on MSY accounts
of the
in the notification
will be admissible
from
that
1.8.2001
and
existing MSY account holders will have the option to convert their MSY accounts into
• savings account with post offices. It was observed that this option was not exercised by many MSY account holders as a result of which lakhs of accounts are still stands
•
in the books of post offices. 2.
Some circles suggested
RS.50/- and these accounts
that balance in most of such accounts
is less than
may be treated at par with silent accounts
and can be
closed by charging service charge of RS.20/- per year.
3.
P& T Audit has started writing draft audit paras on this issue mentioning
the Department
that
for illegally retaining these accounts which were to be converted into
savings account
as per notification
dated 1.7.2001. This contention
of the audit is
incorrect as there was no such instruction in the notification and the onus was on the account holder to convert these accounts into savings account by fulfilling minimum balance condition.
4.
The whole issue has been reconsidered
large number of accounts
by this office and keeping in view the
lying in the post office records in manual format and the
coming project on introduction
of CBS, the competent
to close
by way of charging
all these
accounts
year or if the balance
in account
is below
authority
service
has now decided
charge
Rs.20/-, the whole
of Rs.20/- per balance
in the
account.
5.
It is therefore
requested
implement the above decision:-
that following
procedure
has
been
defined
to
-~_
-
...
Each post office will prepare list of all MSY accounts standing standing
at EDBOs
Postmaster
in account)
by noting account
of the post office will prepare
in its office (inc ~ uding
number
one account
c:
and balance
closure
amount.
form of the total
amount shown in the list and attach one copy of the list with the Closure form as supporting
voucher. The total amount will be shown withdrawan
credited under UCR (service charge on MSY accounts). retained by the postmaster shall be transferred the amount
from MSY head and
Office copy of the list will be
for 6 years. All other records
relating to these accounts
to HPO. In HPO, the amount of withdrawal
lying in the MSY head and amount credited
will be deducted
from
in UCR will be classified
under the relevant head of Service charge on silent accounts
(1201-200-(01 )-03. The
record received in the HPO will be preserved for 2 years in the SBCO.
6.
All HPOs
will intimate
the total number
of accounts
charged under UCR to their Divisional Offices/DAP
closed
and amount
who will intimate the same to the
Circle Office. Circle Office will reconcile the figure with DAP after consolidating reports received from various divisions/region circle as a whole.
This may kindly
office for strict
8.
a report to this office for the
It may be ensured before sending the report to this office that the
amount being intimated,
7.
and send
the
has been charge~ in the proper head by OAP.
bring to the notice of at! post offices
and administrative
compliance.
This issues with the approval of Secretary Posts.
(Kawai Assistant
it Singh)
Director
(S8)
Copy to:1.
DDG(FS)/DDG(VIG)/JS&FAlDDG(PAF)/DDG(RB)
II.
Director (FS)/Oirector
Ill.
Director of Audit (P& T), Delhi.
IV.
All Directors/Dy.
v.
Director, Postal Staff College, Ghaziabad.
VI.
All Directors,
VII.
Director
VIII.
Directors of Accounts,
Postal
Postal Traininq Centres.
CEPT,
Department's
(CBS), Oak Bhawan.
PTC
Mysore
for
uploading
the
Web Site.
A.D (Tech), SDC Chennai %
IX.
AD /lnspection/PFNigilance
X.
All Accounts
Officers ICO(SB)
XI.
All recognized
XII.
PS to Member (T)
unions.
CPMG T.N.Circle,
Chennai.
S8
Order
in
