ANNUAL GENERAL MEETING

CADWGAN BUILDING PRESERVATION TRUST Cardigan Castle Restoration Project Cadwgan BPT Annual General Meeting Held at Capel Mair Vestry, Cardigan 5.30 pm to 6.15 pm Wednesday 26 November 2014 Present:

Members – 42 Observers – 2 (Full list available to see in the office)

Circulation: Cadwgan Trustees ITEM

ACTION Welcome by Chairman  Jann Tucker welcomed all present and began by introducing Officers present.  Progress on restoring the Cardigan Castle buildings is highly visible. There has also been tremendous progress behind the scenes and as an example of this work Cris Tomos played extracts from recordings that will accompany the AV displays to be enjoyed by visitors. Sue Jones-Davies has made a recording about Barbara Wood and Matthew Rhys has made a recording about the history of the Castle. Apologies  Michael Freeman, Denise Poulton, David Grace, Gareth Lloyd.

1.00 1.01

To approve the minutes of the AGM held on 21 November 2013  The minutes of the AGM were accepted as a true record. Proposed by Joff Timms and seconded by Jeremy Jones with the majority in favour.

2.00

To report on the Trust’s activities during the year and to approve the Trustees Report and Accounts for the year to March 2014 as tabled.  The accounts and Trustee report for the year ending March 2014 has been displayed on the Cardigan Castle website and key extracts were distributed to all prior to the meeting.  The accounts and Trustee report was accepted as a true record. Proposed by Sue Lewis and seconded by Mark Cole with the majority in favour.  Joff Timms went through the report outlining key points. He reported that the Trust had achieved its original target of £150,000 match funding, taking the amount of money raised to £180,000 but due to the additional grant money received, the Trust’s new match funding target is now £200,000.  20,500 Volunteer hours have been accumulated to date which to equates to £250,000 of grant funding.

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To elect or re-elect Trustees. The Trustees retiring by rotation are David Grace, Susan Lewis and Richard Thomas. All three retiring Trustees are standing for reelection.  Voting papers were sent out to all members and returned a day before the meeting. 169 forms were received.  Nominees received votes as follows: o Sue Lewis – 90 o Glen Johnson – 83

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ACTION o Richard Thomas – 77 o David Grace – 66 o Sylvia Robert-Sergeant – 63 o Jean Jones – 58 o Richard Evans – 33 o Wyn Lewis Jones – 22 As there are only three vacancies on the board, the first three nominees were declared elected as Trustees. David Grace would now stand down as a Trustee Jann Tucker welcomed Glen Johnson onto the board. Voting papers were also sent out to elect the Volunteer Trustee Representative. Nominees received votes as follows: o Jean Jones – 34 o Rhian West – 29 o Anthea White – 8 o Jean Jones was therefore re-elected as the Volunteer Trustee representative.

4.00 4.01

To approve the re-appointment of Ashmole & Co as auditors.  Ashmole & Co were re-appointed as auditors to the Trust. This was proposed by Sandra Davies, seconded by Hedydd Jones with the majority in favour.

5.00 5.01

Any other business at the discretion of the Chairman  Kathleen Martin requested an update following an article in the Tivyside, stating that the Town Council had concerns with the project. Mark Cole explained that the Trust had met with the Council to discuss any queries raised. KM went on to thank all the Staff who have worked on the project, and was sorry that the staff review might lead to some redundancies.  Delyth Wyn Jones requested that a public meeting should be held in order that local people could be made aware of what is happening at the Castle. Cris Tomos went on to explain that a Marketing Company, Equinox Communications, has been recently appointed by the Trust and they will be arranging a public meeting in early 2015.  Cadwgan BPT and Cardigan Castle Enterprises – The question was raised as to what is the relationship between the two entities. Cardigan Castle Enterprises is responsible for carrying out the commercial activities on site (for instance, the café, shop and accommodation) but all profits are donated to Cadwgan BPT, the charity, in order to support and sustain the important heritage displays and cultural activities that the castle will offer. This structure, which is normal for a charitable site, ensures that no tax is payable.  Congratulations were given to Jann Tucker, on her appointment as MBE for services to heritage in Ceredigion.  Meifis Griffiths thanked all Trustees and Volunteers for their hard work over the years.  There being no other business, the meeting closed at 6.15 pm.

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19 December 2015

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