Chairing a meeting Functions review What are the roles of a chairman? Compare your ideas to the list below:
The chair greets everyone as they come in The chair chats to people as they come in The chair makes sure everyone is comfortable The chair brings the meeting to order The chair opens the meeting by introducing everyone The chair asks everyone to introduce themselves The chair welcomes everyone The chair thanks everyone The chair explains the purpose of the meeting. The chair explains the format of the meeting. The chair asks for suggestions/ ideas/ opinions. The chair leads a brainstorming session. The chair invites… to contribute. The chair keeps everyone on topic. The chair keeps people on schedule. The chair builds consensus. The chair calls for a vote. The chair casts the deciding vote. The chair suggests moving on to the next point on the agenda./ The chair introduces the next item on the agenda. The chair organises breaks. The chair summarises what has been said/ decided. The chair checks if there is any other business The chair double-checks what people will do after the meeting The chair suggests a time and date for the next meeting The chair brings the meeting to a close.
What language can the chair use in each of the situations above? Compare your ideas to the answer key on the next page. Which of those things above would you actually mention in the minutes of a meeting?
Business English- Chairing Meetings Functions - UsingEnglish.com
The chair asks for suggestions/ ideas/ opinions. ... The chair checks if there is any other business ... âLet me begin by welcoming you to our new offices.â.
Chairing a meeting problem roleplays. Choose one the situations below (either from the list or by taking a card). Your partner(s) should act out the situation, and ...
It was great/ nice/ a pleasure to (finally) meet you at the conference last week. Thanks for ... Thanks/ Thank you for your letter/ email/ fax/ phone call last week.
âThere are two Akiras, so please call me Aki and him Akira.â âRichard has just .... I suggest we schedule another conference call for (day and time). Okay, thanks ...
You may be guided to a waiting room and offered tea first. Tea should ... Presents are often refused two or three times before finally being accepted. Gifts are ...
Arriving five minutes before the scheduled meeting time is generally best. Guests will usually be first met by the host's representative. This person will lead the.
âThis is a waste of time, so let's take a break/ move onto the next point.â ... âNo criticism of ideas is allowed during the brainstorming stage.â âThat's it.â/ âWe're ...
Too informal for most business meetings. Apart from ... use in any of your own business meetings? âIn here .... âYou took the words right out of my mouth.â.
Explaining the topic of the email/ Explaining the reason for writing. ⢠Friendly ... Mentioning previous email communication ... I hope you had a good weekend.
Can I speak to someone from your marketing department? My name is⦠I sent you an email last week about⦠Can you talk? ... I've been trying to phone her all day but I can never get through. Actually ... What's the best way of contacting you?
gon), information about that company and/ or job, useful phrases for pausing etc, or a ... Decide if you will use your phone's conference call function or not.
... you have everything you need on the table in front of you, e.g. laptop with ... If you might have to wait to speak to them and might get nervous while you are ...
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It is best to avoid the standard phrases and say more personal things instead. 7. ... Sport is a good small talk topic ... The host always decides what will be eaten.
problem that takes you three attempts ... You need something repeated three times before you understand it. âSorry, I still don't ... âBy the way,â¦â âThat reminds ...
Starting conversations in business- Roleplays and phrases. Choose one of the situations .... Do the same for phrases to start and end phone calls. What are the ...
The second point on the agenda was a review of the figures from January to March. JT reported that sales had risen by nearly a third. The chair asked all teams ...
Just as social networking has reclaimed the Internet for human interactivity and ... and Activities · Building a Better Business Using the Lego Serious Play Method.