BULATS Writing Part One Rephrasing the question Look at the answer to this task below and say what you think is good and bad about it. Task You attended a presentation by one of your subordinates. Write a brief email: - Telling him how well he did - Asking him to put the presentation materials on the intranet - Inviting him to give a similar presentation in the future Write approximately 60 words in the space given below.

Student Answer Dear Matt Just a quick one to tell you how well you did with yesterday’s presentation. It really was one of the best I have ever seen. Could you possibly put the presentation materials on the intranet so that people who missed it can have a look? I’d also like to invite you to give a similar presentation in the future. Looking forward to hearing from you. All the best Alex 56 words

Check what is wrong with the answer above on the next page.

Written by Alex Case for UsingEnglish.com © 2011

There are too many words and expressions repeated from the question in the answer on the previous page. Replace words and expressions to make it better, just changing the grammar (e.g. changing a verb to a noun) if you can’t think of any different words. Also replace as many words and expressions as you can in the following email and then see if you have managed to avoid the words in the question (given under the folded line). Hi Melanie Hope your week is going okay. I’m writing because I’m interested in meeting the important guests who are coming from Taiwan next week. My reason for wanting to meet them is to have a chance to use my Chinese language skills, as I don’t often get the opportunity in my present job. Do you think it is likely to be okay, even though I’m not in sales? If it could be okay, do you have any idea who I can contact about this matter? Thanks in advance for your help. BR Alex Task You have received the following memo: To: All staff This is just to let you know that the sales team have some very important guests coming from Taiwan next week, so if you see them around the office please make them feel at home. Thanks. Melanie Smith, pp. Head of Sales Write an email to Melanie saying that you’d like to be introduced to the guests. Things to include: - Explain your reasons for wanting to meet them - Ask if it is likely to be okay - Ask for details of who else you can contact about this matter Write between 50 and 60 words below.

Written by Alex Case for UsingEnglish.com © 2011

Using as different wording from the question as possible, fill the gaps below:

Task You were late for some of your appointments last week and your line manager has noticed. Write to him/ her: - Saying sorry - Giving reasons for your lateness - Giving ideas for ways to avoid such problems in the future Write 60 words on the lines given below.

Dear Martin I am writing to ______________________________. ____________________ the recent disruption in the underground service. Unfortunately, it looks like they won’t sort out the trains until at least the end of the month. __________________ allowing me to work flexitime or partly from home for a couple of weeks? Please let me know if that is okay. Best regards Jane

Written by Alex Case for UsingEnglish.com © 2011

Do the following task, either individually in 15 minutes or in pairs. Be careful to avoid repeating the words in the question, and only use the model below the folded line if you really need to. Task You have received the following email: Hi Alex As requested, here are the minutes from the meeting that we both attended last week. I think I got all the important information, but as this is my first time in charge of taking notes and feedback would be very gratefully accepted. Please let me know if anything needs changing or explaining in more detail. Thanks Samir Write an email to reply to Samir. In that email: - Thank him for the minutes - Suggest some changes - Try to arrange to talk about the issues further Write about 60 words in the space given on this page. Hi Samir Thanks for the _______________________. There were just a couple of things _______________________. 1. I seem to remember we agreed that the work would be split 50/50. 2. Some people suggested bi-weekly progress check meetings, but no final decision was made. __________________________ on Friday morning to ____________________? Thanks again. Alex

Written by Alex Case for UsingEnglish.com © 2011

Possible answers Dear Matt Just a quick one to congratulate you on a great presentation. It really was one of the best I have ever seen. Could you possibly put the PowerPoint and handouts up on the company intranet so that people who missed it can have a look? Would you be interested in also leading the same event next year? Looking forward to hearing from you. All the best Alex 56 words

Hi Melanie Hope your week is going okay. I’m writing because I’m interested in meeting the Taiwanese guests who are visiting from Monday. My main motivation is to have a chance to use my Chinese language skills, as I don’t often get the opportunity in my present job. Do you think it might be possible, even though I’m not in sales? If it might, do you have any idea who I should ask for permission? Thanks in advance for your help. BR Alex 67 words

Written by Alex Case for UsingEnglish.com © 2011

Dear Martin I am writing to apologise for my lack of punctuality last week. This was due to the recent disruption in the underground service. Unfortunately, it looks like they won’t sort out the trains until at least the end of the month. Might I suggest allowing me to work flexitime or partly from home for a couple of weeks? Please let me know if that is okay. Best regards Jane 58 words

Hi Samir Thanks for the attachment and for getting it to me so quickly. There were just a couple of things that I didn’t entirely agree on. 3. I seem to remember we agreed that the work would be split 50/50. 4. Some people suggested bi-weekly progress check meetings, but no final decision was made. Are you free on Friday morning to continue the discussion? Thanks again. Alex 66 words

Written by Alex Case for UsingEnglish.com © 2011

BULATS Writing Part One Rephrasing - Using English

Write a brief email: ... Write an email to Melanie saying that you'd like to be introduced to the guests. Things to include: ... disruption in the underground service.

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