School Board Niles Township District 219, Cook County, Illinois MINUTES

Regular Board Meeting, Monday, February 17, 2003 The meeting was held in the Board Room of the District Office Building, 7700 Gross Point Road, Skokie, Illinois. I.

Call to Order and Roll Call Board President Robert Silverman called the meeting to order at 6:45 P.M. Board members present at Roll Call: Sam Borek, Leon Finkel, Jeffrey Greenspan, Robert Silverman, Lynda Gault Smith, Sharon Deemar Szachowicz.

II.

Executive Session It was moved by DEEMAR SZACHOWICZ and seconded by GAULT SMITH to recess into closed session to discuss matters relating to negotiations and the employment, appointment, compensation, discipline, performance or dismissal of specific employees. A roll call vote was taken. Voting Aye: Borek, Dane, Finkel, Greenspan, Silverman, Gault Smith, Deemar Szachowicz. The motion carried. The Board recessed into closed session at 6:45 P.M. At 7:45 P.M. it was moved by DANE and seconded by FINKEL to return to open session of the Regular Board Meeting. A roll call vote was taken. Voting Aye: Borek, Dane, Finkel, Greenspan, Silverman, Gault Smith, Deemar Szachowicz. The motion carried.

III.

Recall to Order of Open Session Mr. Silverman recalled the meeting to order at 7:55 P.M. The pledge was recited.

IV.

Changes / Additions to the Agenda Mr. Silverman noted that added to the consent agenda was a personnel handout and a student trip. A bid report was added to the Business portion of the meeting.

V.

Audience to Visitors Rita Mahan, retired District 219 staff member, asked that the health center at North be named in Joyce Sweeney’s name. Lucie Kalm, North student, asked that students and staff be more informed on any cuts that the Board makes.

Minutes of Regular Board Meeting of February 17, 2003

Page 1 of 10

Sheeja Abraham, North student, said every decision the Board makes has an effect on the school. VI.

Student Representative Comments Jenny McGowan, North Student Association representative, said this year’s turnabout dance will have a king and queen from each class. They are hoping this will encourage greater attendance. They are working with the food service provider to have healthier cuisine choices. She also suggested having a student forum. The principals will set this up.

VII.

Community Representative Comments No one asked to speak.

VIII.

Approval of Consent Agenda It was moved by BOREK and seconded by FINKEL to accept the amended consent agenda. A roll call vote was taken. Voting Aye: Borek, Dane, Finkel, Greenspan, Silverman, Gault Smith, Deemar Szachowicz. The motion carried. Included in the consent agenda: − Monthly Bills and Payroll in the amount of $7,831,702.17. − Minutes of 1/21/03 and 1/28/03 Meetings, Public and Closed Sessions. − Purchases / Payments to Contractors / Change Orders • For conference and hospitality tables including bases from Frank Cooney Co. for $2,353.00 and miscellaneous Hon Furniture from Desks, Inc. for $9,071.84. • Payment #18 to IHC Group for Material Procurement Services in the amount of $1,680.58. • Payment #17 to IHC Group for Contract Order Delivery Services in the amount of $38,987.09. • Payment #10 to Hargrave Builders Incorporated for Trade Package 6c-n for General Trades at Niles North in the amount of $6,714.90. • Payment #11 to Pora Construction Company for Trade Package 6c-w for General Trades at Niles West in the amount of $8,026.39. • Payment #13 to Alliance Glass & Metal, Inc. for Trade Package 8a-nw for Glass & Aluminum at Niles North and West in the amount of $167,146.20. • Payment #11 to International Decorators Inc. for Trade Package 9a-n for EIFS, Metal Studs, Drywall, Plaster & Paint at North in the amount of $4,292.26. • Payment #4 to Carroll Seating Company for Trade Package 12a-nw for Science Lab Casework at Niles North and West in the amount of $3,812.64. • Payment #13 to G. F. Connelly Mechanical for Trade Package 15c-w for HVAC at Niles West in the amount of $2,897.33. Page 2 of 10

Minutes of Regular Board Meeting February 17, 2003

• Payment #13 to DeFranco Plumbing, Inc. for Trade Package 15d-nw for Plumbing at Niles North and West in the amount of $3,137.22. • Payment #14 to Argo Electric Inc. for Trade Package 16b-nw for Building Electrical at Niles West in the amount of $3,843.90. • Payment #10 to Pora Construction Company for Trade Package 6e-nw for General Trades at Niles North and Niles West in the amount of $20,542.48. • Payment #10 to DeFranco Plumbing Company for Trade Package 15g-nw for Plumbing at Niles North and West in the amount of $1,294.20. • Payment #9 to The Pickus Companies for Trade Package 2c-nw for Site Demolition, Utilities, Concrete and Grading at North and West in the amount of $2,050.43. • Payment #8 to The Pickus Companies for Trade Package 2e-nw for Building Excavation & Site Grading – North and West in the amount of $27,002.70. • Payment #5 to S.G. Krauss Company for Trade Package 5c-nw for Plumbing at Niles North and West in the amount of $109,195.20. • Payment #2 to Esche & Lee Incorporated for Trade Package 4b-n for Masonry at Niles North in the amount of $108,540.00. • Payment #2 to Focus Environmental Contractors, LLC for Trade Package 2fnw for Architectural/Structural Demolition at Niles North and West in the amount of $74,145.23. • Payment #1 to International Decorators Inc. for Trade Package 9e-nw for Metal Studs, Dry Wall & Paint at Niles North and Niles West in the amount of $9,046.80. • Payment #2 to DeFranco Plumbing Incorporated for Trade Package 15h-nw for Plumbing at Niles North and West in the amount of $132,750.00. • Payment #1 to Berry Electric for Trade Package 16d-w for Electrical at Niles West in the amount of $106,560.00. • Payment #8 to Pickus Construction for Trade Package 3ar-N for Concrete – North in the amount of $115,410.02. • Payment #15 to DeGraf Concrete Construction, Inc. for Trade Package 3ar-W for Concrete - West in the amount of $61,102.26. • Payment #11 to Illinois Masonry Corp. for Trade Package 4a-w for Masonry at West in the amount of $58,759.06. • Payment #8 to S.G. Krauss Co. for Trade Package 5b-n for Miscellaneous Steel at North in the amount of $1,548.90. • Payment #3 to Jones & Brown Company for Trade Package 5b-w for Miscellaneous Steel at West in the amount of $13,237.20. • Payment #10 to Pora Construction Company for Trade Package 6c-w for General trades at West in the amount of $11,501.98. • Payment #3 to Carroll Seating Company for Trade Package 12a-nw for Science Lab Casework at North and West in the amount of $154,968.07. • Payment #1 to Larson Equipment & Furniture Company for Trade Package 10a-nw for Lockers at Niles North and West in the amount of $123,985.66. Minutes of Regular Board Meeting of February 17, 2003

Page 3 of 10

• Payment #1 to M. J. Fisher Company for Trade Package 12b-nw for Plastic Laminate Casework at Niles North and West in the amount of $135,247.05. • Payment #5 to Glenbrook Excavating for Trade Package2b-nw for Site Utilities at Niles North and West in the amount of $24,114.47. • Payment #9 to Pora Construction Company for Trade Package 6e-nw for General Trades at North and West in the amount of $16,297.54. • Payment #7 to Esche & Lee Incorporated for Trade Package 4a-n for Masonry at Niles North and West in the amount of $5,752.91. • Payment #9 to S.G. Krauss Company for Trade Package 5b-n for Misc. Steel at Niles North in the amount of $4,500.00. • Change orders #7 for a deduct of ($8,071.64), #8 for $3,781.35, #9 for $6,564.64 and #10 for $3,940.49 with Illinois Masonry Corporation and to revise their contract amount from $1,156,779.01 to $1,162,993.85. • Change orders #1 for a deduct of ($1,999.00), #2 for a deduct of ($434.20), #3 for a deduct of ($1,311.60), #4 for a deduct of ($2,500.00), #5 for $5,079.64, #6 for $1,232.23 and #7 for $708.00 with Pora Construction Company, Inc. and to revise their contract amount from $855,000.00 to $855,775.07. • Change orders #16 for $21,021.00 and #17 for $5,575.17 with Argo Electric, Inc. and to revise their contract amount from $2,523,456.30 to $2,550,052.47. • Change order #2 for $5,150.00 with MacDonald Construction Services, Inc. and to revise their contract amount from $1,125,789.50 to $1,130.939.50. • Change orders #2 for $4,152.91, #3 for deduct of ($5,582.22), #4 for $35,936.22, #5 for $11,554.76, #6 for $7,150.91, #7 for $5,104.81, #8 for $1,865.56, #9 for $18,459.80, and #10 for $1,385.41 with Pora Construction Company and to revise their contract amount from $2,073,800.00 to $2,153,828.16. • Change order #1 for a deduct of ($39,559.00) with Chicago Spotlight, Inc. and to revise their contract amount from $338,603.00 to $299,044.00. • Change order #1 for a deduct of ($17,500.00) with DeFranco Plumbing, Inc. and to revise their contract amount from $2,793,500.00 to $2,776,000.00. • Change order #1 for a deduct of ($53,362.00) with Abbott and Associates and to revise their contract amount from $1,691,284.00 to $1,637,922.00. • Change order #1 for a deduct of ($9,011.00) with Berry Electric Contracting Co. and to revise their contract amount from $2,353,000.00 to $2,343,989.00. − Personnel • Approve the following change in employment status effective 2/18/03: NAME

Feldmann, Eddy

POSITION/LOCATION

GRADE/ STEP

Maintenance Mechanic III

M-6, Step 4

• Approve the hiring of Carl Hagman as Assistant Principal at Niles North High School, effective July 1, 2003. • Approve hiring Judy Wheatman as Executive Secretary (Grade 7, Step 10) to the Assistant Principal at Niles West High School, effective August 24, 2003. Page 4 of 10

Minutes of Regular Board Meeting February 17, 2003

• Approve the employment of the following student help for the 2002-2003 school year effective 2/18/03: NAME

Abbasi, Kamran Koulouris, Angela Krpan, Ivana Maroor, Tena

POSITION/LOCATION

HOURLY RATE

Technology Intern -North IRC Monitor - West IRC Monitor - West Lab Assistant - West

$10.00 $ 6.00 $ 6.00 $ 6.00

• Approve the following stipend positions for the 2002-2003 school year: NAME

POSITION/LOCATION

Chung, Thomas Savage, Daniel

R.I.O.T. Assistant - North Assistant Boys Track Coach (indoor/outdoor) - West

• Accept the resignation of the following certified staff: NAME

Ahmed, Samira Dicker, Deborah Marks, Susan Lange, Amber

POSITION

EFFECTIVE DATE

English Math English Math

February 18, 2003 February 18, 2003 February 18, 2003 June 11, 2003

• Approve leave of absence for the following certified staff from April 2-May 6, 2003: NAME

Azcoitia, Maureen

POSITION/LOCATION

TYPE OF LEAVE

Math - West

FMLA - Without Pay

• Approve the leaves of absence for the following certified staff for the 20032004 school year: NAME

Baumeister, Jennifer Bordenet, Patricia Carlson, Susan Dobinsky, Susan Eisenberg, Denise Goethals, Ann Graham, Sally Huber, Kristin Kanwischer, Dana Keating, Sandra Landini, Kimberly Natzke, Leslie Pommerenke -Schneider, Kristin Ranft, Susan Rios-Murphy, Ana Rusk, Daniel Shapiro, Laurie Weatherington, Jody Zavell, Ann

POSITION

FTE

TYPE OF LEAVE

Science Social Studies Special Education ESL Spanish English English Counselor Social Studies Social Studies Psychologist ESL Social Studies

1.0 .4 .2 .4 1.0 .4 .4 1.0 .6 .4 1.0 1.0 .2

Family Care – Unpaid Family Care – Unpaid Family Care – Unpaid Family Care – Unpaid Family Care – Unpaid Family Care – Unpaid Family Care – Unpaid Family Care – Unpaid Family Care – Unpaid Family Care – Unpaid Family Care – Unpaid Without Pay Family Care – Unpaid

Spanish Spanish Math Speech Pathologist English Special Education

.2 .2 .4 .4 .4 .6

Family Care – Unpaid Family Care – Unpaid Family Care – Unpaid Family Care – Unpaid Family Care – Unpaid Family Care – Unpaid

• Approve the hiring of the following substitute teachers for the 2002-2003 school year: Patricia Conklin, Shari Friedman, Phillip Kaplan.

Minutes of Regular Board Meeting of February 17, 2003

Page 5 of 10

− Approval of the Guaranteed Energy Savings Performance Contract – Nicor/ENE Cogen for Niles North and Niles West − Student Trips • Change in Adventure in Spain trip dates from March 21 – 30, 2003 to March 2331, 2003. • For 24 North and 32 West students to attend the DECA Competition in Decatur, Illinois on March 6-8, 2003 at a cost to the District of $12,531.04.

IX.

Superintendent’s Report Mr. Codell said the current economic times are affecting many districts. District 219 is looking at budget cuts, fee increases, limiting buses, PSAE tutoring and many other ways to improve the District’s financial position. On March 10 an update will be given to the Board on Oakton Community College providing classes. Mr. Codell is recommending a meeting on March 31 to deal with low enrollment classes, allowing ample time for students and staff to know any cuts that will be made. Student Recognition Students recognized from Niles North were Beth Kaskel for Academics, Tracy Lande for Community Spirit, and John Reeder and Ninos Oshana for Athletics. Niles West students recognized were Michael Budzik for Academics, Sergio Alzae for Athletics and Jean Marc Julien for Community Spirit. Principal’s Report Dr. Stein reported on the success of the wrestling, swimming and boys basketball teams. He said Curriculum and Activities night was a success. Registration for the next school year is taking place. Joe Brennan received the Illinois Technology Educator of the Year award. Mr. Swanson said articulation is continuing with eighth graders. He visited each feeder school and brought current juniors and seniors alumni from those schools with him to answer questions. A Principal’s Recognition breakfast will be held this week honoring 15 students.

X.

Board Members’ Comments No comments were made.

XI.

Board Committee and Other Reports Sharon Deemar Szachowicz reported that there will be a Policy Committee meeting on February 26 at 1 p.m. Page 6 of 10

Minutes of Regular Board Meeting February 17, 2003

XII.

Business Building Update Matt Overeem submitted a bid report for Phase 3E on the construction project. Mr. Borek explained that all bids were approved for Phase 3 in December except for Siemens as this proposal was $5 million over what was budgeted for their work. In an effort to find a solution, IHC and Legat decided to bid out the work and were able to have this figure reduced by $2 million. However, the rebid cost of work that Siemens had is still $4 million over projections. Due to the new bidding and the way the work is going to be done, all work will be able to be performed within the $111,371,310 construction budget. IHC has saved this project $1.2 million by taking work on themselves. Work not yet approved by the Board is contained in the 700 series. The total amount in this category equals approximately $7 million of requested work. The Core Team will meet before the March meeting to review the 700 series items. While not pleased with the Siemens overrun Mr. Borek said we are still under budget on construction. It is important these items be approved so work can be completed by the end of summer. Chuck Polich reported that Phase 2 work has just a few items left on the punch list and all will be completed over spring break. Phase 3 work is on schedule. At North contractors are scrambling to have A & B Hall work completed and turned over by the April 15 deadline. The onsite project is going well. Paul Babski said we are looking to bid out work for the traffic and site improvements this spring. It was suggested that research be done in having performance contracting extended to 12 years. It was moved by BOREK and seconded by GAULT SMITH to accept the lowest responsible bid from Ideal Heating, Inc. for Phase 3E Trade Package 15k-n mechanical at Niles North and OCLC / District is the amount of $3,863,000, to accept change order #1 for a deduct of $-341,000 and #2 for a deduct of $-1,630,000 with Ideal Heating, Inc for Phase 3 Trade Package 15k-n mechanical and to revise their contract amount from $3,863,000 to $1,892,000, and authorize an increase of $1,630,000 to the amount of contract order delivery services with IHC Group. A roll call vote was taken. Voting Aye: Borek, Finkel, Greenspan, Silverman, Gault Smith, Deemar Szachowicz. The motion carried. ?

Siemens Building Technologies Guaranteed Energy Savings Performance Contract Amendment Phase 3C It was moved by BOREK and seconded by GAULT SMITH that the Board of Education authorize the President to execute the second amendment to the multi-year Energy Savings Performance Contract agreement with Siemens Building Technologies for Phase 3C in the amount of $2,990,759.00 subject to final review by the District’s attorney.

Minutes of Regular Board Meeting of February 17, 2003

Page 7 of 10

A roll call vote was taken. Voting Aye: Borek, Finkel, Greenspan, Silverman, Gault Smith, Deemar Szachowicz. The motion carried. Gerry Yeggy will explore the potential of transferring $3 million of interest income revenue to the education fund and extending performance contracting paybacks from 10 to 12 years. A recommendation for the Board will be available at the March 31st meeting. Sharon Deemar Szachowicz asked about refinancing of bonds. Mr. Yeggy said that three quarters of the bonds cannot be refinanced. He will get the refinancing figures on the remainder of the bonds from bond counsel, Ray Coyne.

Superintendent’s Financial Advisory Committee Fee Recommendations Mr. Yeggy presented the Financial Advisory Committee’s recommendations on fee increases. The recommendation was to increase driver education from $225 to $350, which is below the private sector rates; student fees from $225 to $375, bus fee from $170 to $300 and parking from $100 to $200. A participation fee for extracurriculuar and fine arts was discussed but the committee felt it best not to have an increase at this time. It was moved by FINKEL and seconded by BOREK to accept the recommendations of the Financial Advisory Committee for fees for the 2003-04 school year for driver education of $350, bus fee of $200 and parking fee of $200. A roll call vote was taken. Voting Aye: Borek, Finkel, Greenspan, Silverman, Gault Smith, Deemar Szachowicz. The motion carried. Mr. Finkel said that not having a participation fee and having a student fee of $375 is too modest. He suggested having a participation fee capped at $100. Mr. Borek said that he feels every student should pay a participation fee. If you look at the research, students involved in extracurricular activities exceed and are more motivated. He said that if the students pay a fee they may become more involved in an activity. Mr. Silverman noted that there is a high percentage of retirees in the District. He believes the burden should be placed on those who benefit from our schools. He said he was in favor of all students having a participation fee and capping at $100 per family. Jeff Greenspan said the state provides a credit for student fees over $250.

Page 8 of 10

Minutes of Regular Board Meeting February 17, 2003

It was moved by BOREK and seconded by GAULT SMITH to have student fees for the 2003-04 school year be $400. Mr. Silverman asked if all Board members were in agreement of the stated goal of increasing student fees by $1 million to help reduce the budget. BOREK amended his motion and it was seconded by GAULT SMITH to have student fees for the 2003-04 school year be $450. A roll call vote was taken. Voting Aye: Borek, Silverman, Gault Smith, Deemar Szachowicz. Voting Nay: Finkel, Greenspan. The motion carried. Mr. Finkel said that by having this large of a student fee it will hamper having a successful referendum in the future as the community will want to continue placing the burden on parents of high school age students.

It was moved by SILVERMAN and seconded by BOREK to give families with more than one child in high school, a 20% discount on student fees, per child. A roll call vote was taken. Voting Aye: Borek, Greenspan, Silverman, Gault Smith, Deemar Szachowicz. The motion carried.

Other Potential Budget Reductions Dave Schusteff reported that directors have started to incorporate budget reductions for any non curricular items. Dr. Schusteff said they are exploring the possibility of have student work off their student fees by working in the school. There was discussion of restructuring the PSAE tutoring program at some savings to the District. Gerry Yeggy said he has had discussions with our attorneys and discovered that Niles Township is not required to provide school bus transportation. He said if we decide to cancel the bus service, there is a six month cancellation clause in our contract. He has had discussions with PACE Bus Company and suggests further research in this regard be undertaken. It was suggested by the Board members that this information be reviewed by the administration and given to the Board in writing before further discussions take place.

Minutes of Regular Board Meeting of February 17, 2003

Page 9 of 10

XIII.

Old Business There was no old business discussed.

XIV.

New Business There was no new business discussed.

XV.

Audience to Visitors (on items related to district business) No one asked to speak.

XVI.

Correspondence and FOIA Requests Mr. Yeggy reported that there were two FOIA requests received – one from Tim Knudsen for a course catalog, which was completed and one from Paul Tasch of Fountain View Condominiums asking to review Board resolutions for the last 18 months. Mr. Tasch will be coming to the District office to review these documents.

XVII. Information Items − − −

Property Tax Appeal Penalties County Clerk’s Office School Board Candidate List Cash & Fund Balances as of January 31, 2003

XVIII. Adjournment It was moved by BOREK and seconded by FINKEL to recess into closed session to discuss matters relating to litigation, negotiation, and the employment appointment, compensation, discipline, performance or dismissal of specific employees and adjourn therefrom with no action taken. A roll call vote was taken. Voting Aye: Borek, Finkel, Greenspan, Silverman, Gault Smith, Deemar Szachowicz. The motion carried. The Board returned to closed session at 9:50 P.M. The meeting adjourned at 10:30 P.M. ________________________________ President

_____________________________ Secretary

MINUTES APPROVED MARCH 10, 2003. Page 10 of 10

Minutes of Regular Board Meeting February 17, 2003

BOE February 17, 2003 MeetingMinutes

be named in Joyce Sweeney's name. Lucie Kalm ... Payment #9 to The Pickus Companies for Trade Package 2c-nw for Site. Demolition .... Social Studies .4.

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