Magellan Charter School — Board Meeting OPEN SESSION MINUTES October 23, 2014 7pm In attendance: Chris Ahn, Mike Kaelin, Mallory Underwood, Mary Griffin, Lin Harp (Teacher representative), Richard Kennedy, Alison Pulley, Gina Riggins (Controller), Jean Moorefield Mike Kaelin, Board Chair, called the meeting to order at 7:03pm Minutes were approved at 7:03pm Chris Ahn: Booster Club at 7:03pm  Suggests sharing expenses with Booster Club 50/50, even retroactively to Summer 2014  Discussion about decisions regarding field as those of Board/Foundation and the need to follow protocols with regard to expenditures for improvements to school/grounds  The Board approved funding improvements (both future and in the recent past) to the field at 50%  Discussion of reserving prime parking spot for Booster raffle—determine detailed logistics and timing  Discussion of charging admission for all tournament games Lin Harp: Staff Update at 8:02pm  Board member meet with grade levels 1x/year (at beginning of calendar year) and as needed  MCS Live: Richard working to come up with solutions. Mary said MCS Live will not return until kinks worked out  Request for benches near parking lot at front of school Mary noted Jean has submitted grants for additional lunch tables at back of building. Potential to move benches and platform from outdoor classroom to end of parking lot, as requested by teachers. Gina Riggins: Financial Update at 8:13pm  Reviewed monthly financial performance (copy of document on file)  Reviewed insurance coverages (copy of document on file)  ACTION ITEM: Gina to follow up on specific coverages regarding D&O and accidental death Mallory Underwood: Board Communication at 8:34pm  Working on new communication from Board  New weekly newsletter to roll out in January Mike Kaelin: Bylaw Revisions at 8:39pm  Minor revisions made  Amended bylaws were approved by Board at 8:44pm



ACTION ITEM: Ali to forward link to charter school legislation

Alison Pulley: Bullying Policy at 8:44pm  Minor changes made  Policy was approved by Board at 8:57pm  Action item: Ali to forward document to Eileen for Magellan website Mary Griffin: 2013-14 Performance Report at 8:59am  Showed performance reports for the grades  Chris asked that additional reporting on student performance be included at future meetings Mike Kaelin: Administrator Salary & Officer Elections at 9:14pm  Recommendation to increase Mary Griffin’s salary at 4.4% (retroactive to beginning of school year)  Motion to approve the increase to Mary Griffin’s salary was approved by the Board  Need annual formal officer elections at the beginning of each school year  Mike: Chair and Treasurer, Chris: Vice-chair, Ali: Secretary, and all other Board members as previously appointed including Jean Moorefield, Mallory Underwood, Richard Kennedy, Elizabeth Worley, and Mary Griffin  Motion to approve appointees and officers of the Board was approved Richard Kennedy: One-drive Set-up at 9:18pm Documents being uploaded (bylaws, policies, minutes, etc) Mary Griffin: Camp Request at 9:22pm  Mary approached to host 3-week science program at Magellan during the summer  Magellan’s current policy allows extracurricular programs only if 50% of student population is Magellan students—this program cannot guarantee such slots  After discussing logistical issues, the Board determined hosting the program was not advantageous to students or school The next Board meeting was scheduled for Wednesday, November 19 at 6:30pm The open session of the Magellan Charter School Board of Directors adjourned at 10:22pm

Magellan Charter School — Board Meeting CLOSED SESSION MINUTES October 23, 2014 In attendance: Mike Kaelin, Chris Ahn, Mallory Underwood, Mary Griffin, Richard Kennedy, Alison Pulley, Jean Moorefield The board went into closed session at 9:47pm… The board discussed a pending legal issue

The board returned to open session at 10:10pm

BOD Minutes 10.23.14.pdf

representative), Richard Kennedy, Alison Pulley, Gina Riggins (Controller), Jean Moorefield. Mike Kaelin, Board Chair, called the meeting to order at 7:03pm.

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