Board of Directors Meetinq (Held at Home of Ed Chaignaud)
Please note that the next Public Board of Directors Meeting will be held on November 2,201O at 7:30 PM St. John of the Cross Parish Hall Board Members Present: Ashley lnabnet, Ed Chaignaud, Steve Chabreck, Ben Aiken, Terry Lopez, Guy Dussouy, and Mary Kinkaid. Also present was L.S. Boudreaux,, Chairman of the Collections Committee Board Gontact lnformation: Ashley lnabnet
882-3221 882-6206 882-9047
882-7922 882-9331 882-3853
- Motion made by Terry Lopez and seconded by Steve Chabreck to approve the
minutes of the September meeting. Motion passed unanimously..
Report of Officers:
President's Report: Ashley suggested that homeowners might go to the following website to get the St. Tammany Parish Newsletter: htto:/Arvww.stogov.oro/newsletter.php; click on newsletter and follow the directions. Ashley also reminded everyone that we have a Public Board of Directors Meeting oi-r November 2,2010, at St. John Church Parish Hall. Ashley also mentioned that someone had painted graffiti on the pavement of Timberlcend Dr. near Erin Drive. lt is assumed that this was done by children of one or more homeowners, and the Board respectfully asks all homeowners to inquire of their children about this and instruct them, where neessary, not to paint graffiti on the streets or anywhere else. Treasurer's Report Our savings account balance as of October 14 is $158,637.71; our checking account balance is $54.274.92.. Ninety eight and nine tenths percent of homeowners have paid their dues in full. or are on a payment plan. Complete Treasureis Report is attached. Motion to approve the Treasure/s Report made by Ben Aiken and seconded by Terry Lopez. Approved unanimously
Budget: ln order to establish the Budget for 2011, the Board first had to set the dues amount for 201 1. According to the Covenants, as modified in 2007, dues can be increased for cost of living adjustments by 3% per year. Had that been done in 2009, 2010, and again this year, the dues for 2011 would be set at $393.38 per year. However, for each of the past two years, the Board has chosen not to raise dues, and again for2011, the Board did not increase dues, even though we could use the increased income forthe paving program to be done in 2011. Accordingly, the Board voted to set the annual assessment for 2011 at $360 per lot, which means that it did not increase. Assuming that all homeowners pay the full amount of their dues, the income to the Association for 2011 will be $127,260.
I totion to approve
keeping the annual dues assessment at $360 for the year 2011 was made by
Ben Aiken and seconded by Guy Dussouy. Approved unanimously.
Motion to approve_ the 2011 Budget with modifications discussed by the Board at the meeting was made by Guy Dussouy and seconded by Ben Aiken. Approved unanimously
Collections: L.S. Boudreaux reported the following. (1) Lynnon Connerly: A defautt judgment was
rendered against her by the Court for two years of unpaid dues; (2) the lien against John Chinceilor for unpaid duesrras updated, the Court is still trying to locate Mr. Chancellor to have him served to appear in Court; (3) William Hadaway: There is a lien for years 2005 2006, and 2007; his were paid for 2008 and 2009; (a) Christy Hymel still refuses to pay the increased dues amount passed in 2O0t; a demand lefter will be sent, followed by filing suit if she still refuses to pay the full amount of her dues. A full report is enclosed.
Environmental Gontrol Committee: The Board has received several complaints from homeowners concerning pet roaming around freely and unattended. Please remember that as a pet owner, you have a responsibility, as per the Covenants, to maintain your pets so as not to be an annoyance or nuisance to your neighbors and to the suMivision in general. Fence approved
ilaintenance Committee/Developer's Report: Status of ongoing ditching pQects was discussed. We will try to do as much ditching as the budget allows, and may consider increasing the ditching budget slightly this year in order to accomplish pressing needs. Ed will get firm bids on the paving work to be done this year, hopefully in late spring or early summer ot 2011. Some of the additionat ditching work that needs to be done is at the ditch along north property line of St. John Church from Brier Lake Drive east to the second pond. lilotion tms rnade by Guy Dussouy and seconded by Ben Aiken to perbrm this additional ditching work. Regarding the Brier Lake sign at the main entrance off of 1g0, Board Members are checking in with two companies who restore signs and, once all questions are answered, we will make a decision on who will restore the entrance sign. The cost is approximately $1,000. Board Vacancy: Board Member, Mel Roberts, notified the Board that he had to resign from the Board due to huge addittqoe! i*ork load created by the BP oil spill and the health of his son, who recenfly had sulgery- TffiEard accepted his resignation. On a motion made by Guy Dussouy and second6O Uy 'Steve Chabreck, L.S. Boudreaux was appointed to fill the remaining two years of Mel's term on the Board. lt was noted that L.S. already attends all board meetings in his capacity as Chairman of the Collections Committee. He will continue in that capacity as
well.. The Board thanks Mel for his
contributions and wishes he and his f,amily well.
Streetlights: lf you notice that a street light has gone out near your home, please report it
Washington-St. Tammany Electric C+op.
ilailboxes: lt has been noted that some mailboxes are not straight and are not being kept up. We ask all Homeowners to monitor their mailboxes and to repair and straighten them when necessary. Adloumment
Meeting adjoumed at 10:17.
BRIER LAKE, INC.
BRIER LAKE, INC.
Treasurer's Report September 2, 2010 Thru October 14,2010
2OI1 APPROVED BUDGET REPORT
INCOME Proposed assessments from 2010 dues (354 Lots) Checking account balance as
$ $ $
lncome (Dues) received during period Other funds Less: Expenses paid during period Major expenses include: Legal $1,000.00, Insurance $1,686.00, Ditching $6,619.00, Maintenance $3,750.00 Checking account balance end ofperiod
$ 20,000.00 25,000.00 20,000.00 6,000.00
General maintenance & Upkeep Insurance Expense Printing & Reproduction Legal
I,750.00 5.000.00 2,000.00 2,000.00 500.00
Postage & Delivery Tax preparation and Bookkeeping l'axes and Corporation fee
Office supplies Savings account balance as of 09/02/10 Deposit made/ int. pd. during period Savings account balance as of 10/14/10
Total funds on deposit
Miscellaneous Expense Street Paving (escrow for future projects) Emergency Reserve (to Savings)
0/ I 4/l 0
NET AVAILABLE LESS EXPENSES 201 0 dues collected year to date:
Carry forward fiom 2010: projected to 12/31 Checking Account Balance l2/31/10 Savings Account Balance l2l31/10
l0 $ 31,044.92 l 58.905.7
Total Projected carry forward from 2010 for 201 I I'otal approved expendable funds for 201 I and ncm, fnnyerd frnn
STATUS OF DELINOUENTS AS OF OCTOBER 14.2OIO
' ?htr rr.rtti
We do not know where he is so he can not be subpoenaed.
(Paid9l2l In Full) 354
401 AMT t32
30349 Erin Drive
9t29 (Paid Small Claim9l26)
SMALL CLAIMS COTIRT CASE FILED WJ.P. SC}IEDULED
$1,676 * John Chancellor 7/16108 4l21llo
2008-09 delinquent dues deposited in 201 0 Number of lots paid in full for 20 1 0 Number of lots on payment plan 2010 Number of lots unpaid for 2010 Percent of lots paid in full/payment plan
7s0.00 500.00 3 1.780.00 I 0,000.00 480.00