UNIFIED SCHOOL DISTRICT #331 BOARD OF EDUCATION MARCH 9, 2015 DRAFT CALL TO ORDER/WELCOME The Board of Education meeting was called to order by President David Lux on March 9, 2015 at 7:00 p.m. at Norwich School. David welcomed everyone. MEMBERS PRESENT Matt Ricke, Allen Young, David Lux, Jeff Branstetter, Andrea Shipley and Jeff Samuelson Absent: Tammy Schrag ADMINISTRATION Dr. Bob Diepenbrock, superintendent; Max Clark, assistant superintendent and board clerk; Dennis Albright, technology coordinator; Andy Albright, principal, Kingman High; Bill Kelley, assistant principal, Kingman High; Wayne Morrow, principal, Norwich Absent: Brent Garrison, principal, Kingman Middle; Adrian Howie, principal, KES OTHERS Kent Stewart, Barbara Stewart, Curtis Kyle, Bob Morris, Brett Shrogren APPROVAL OF AGENDA Jeff Branstetter moved, seconded by Jeff Samuelson to approve the agenda. Vote

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PATRON COMMENTS None CONSENT AGENDA Minutes of the February 9, 2015 regular meeting Clerk’s/treasurer’s reports Warrants in the amount of $514,971.49 Approval of resignations None Approval of new hires Jeremy Dowden as head boys’ track coach at NMS Andrea Shipley moved, seconded by Jeff Samuelson to approve the consent agenda. Vote

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NORWICH SCHOOLS PRESENTATION Mrs. Linda Hill, PE teacher introduced the 5th graders and they presented a rhythm and movement demonstration with tinikling sticks that was very entertaining and enjoyed by the board members, administration, guests as well as many parents of the 5th grade performers. FACILITY AUDIT UPDATE Dr. Kent Stewart provided a follow-up presentation on the report he shared with the board in January. GEORGE K. BAUM & Co. Brett Shrogren, of George K. Baum investment bank spoke to the board about how his company would propose to manage a prospective bond referendum in the future if the board of education decided to move forward with one in the next few years. He shared the names of districts that have successfully passed bond referendums in collaboration with George K. Baum and Co. He also said the bond company is only paid if the referendum is passed successfully. E-RATE TECHNOLOGY INFRASTRUCTURE PROPOSALS Dennis Albright, technology coordinator updated the board on the federal government’s E-rate revisions. There are several areas that E-rate covered part or most of the cost for the district such as website hosting and cell phones that is being phased out over the next two years. The new E-rate will apply to internet and infrastructure so our proposal will be for replacing and adding more internet access points in all of the buildings to improve students’ ability to be connected wirelessly to the internet. If our proposal is approved then the district will install approximately $89,000.00 worth of equipment and labor for an estimated $9,000.00. Board approval of the proposal is necessary to submit it for consideration. Andrea Shipley moved, seconded by Jeff Branstetter to approve the E-rate application as presented. Vote

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2015-2016 CALENDAR Dr. Diepenbrock presented the preferred calendar of district teachers for the 2015-16 school year. Staff favored a calendar with corresponding dates to the current school year and this is essentially what was recommended except there will be a required in-service training day during the first week of August where all teachers must be trained in our new Skyward student management software. Andrea Shipley moved, seconded by Matt Ricke to approve the calendar as presented. Vote

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BUDGET, UNCOLLECTED FEES, AND OVERTIME EXPENDITURES Mr. Clark reported on budget differences over the past several years. Going back as far as 2007-2008, the USD 331 adjusted general fund including special education has decreased by $735,386.00 going from $7,772,975 in 2008 down to $7,027,589 in 2015. Though we increased this year by $88,000.00 over last year, we were down more than $105,000.00 from two years ago. The governor exercised his authority to impose an allotment that cut about $62,000.00 from the current (2014-15) budget. The proposed “Block Grant” formula is supposed to restore the $62,000.00 from the governor’s allotment but will simultaneously cut $159,000.00 of the state’s portion of our capital outlay fund and our supplemental general (LOB) fund. This is money that we were counting on to operate our schools. We are starting to collect some fees through the state set-off program and overtime numbers continue to be monitored. SPECIAL EDUCATION REPORT It was reported that SCKSEC director Andy Ewing resigned effective at the end this school year, June 30th. He accepted a similar position in northeast Kansas. The special education meeting will be held by teleconference on Wednesday, March 11th, at 8:00 a.m. due to spring break. ADMINISTRATIVE REPORTS Administrators provided written reports to the board. SUPERINTENDENT REPORT Dr. Bob Diepenbrock, superintendent, presented information on the following: • Update on the RFP for food service management company and possible summer food program. The RFP was advertised regionally as required by the state. • Update on the application for playground rubber chips grant from KDHE • Damage to bus will be filed with insurance with repair cost exceeding $5000 • Updated status of master scheduling for the schools EXECUTIVE SESSION Andrea Shipley moved, seconded by Jeff Samuelson to go into executive session for matters of negotiations, non-elected personnel and student matters to protect the privacy interests of the individuals to be discussed and to protect the public interest in negotiating a fair and equitable contract. I propose we invite the superintendent. We will return at 9:03 p.m. Vote

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Those attending: David Lux, Allen Young, Jeff Samuelson, Matt Ricke, Jeff Branstetter, Andrea Shipley and Dr. Bob Diepenbrock

Allen Young moved, seconded by Matt Ricke to go into executive session for matters of negotiations, non-elected personnel and student matters to protect the privacy interests of the individuals to be discussed and to protect the public interest in negotiating a fair and equitable contract. I propose we invite the superintendent. We will return at 9:08 p.m. Vote

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Those attending: David Lux, Allen Young, Jeff Samuelson, Matt Ricke, Jeff Branstetter, Andrea Shipley and Dr. Bob Diepenbrock OTHER ACTIONS AS REQUIRED Matt Ricke moved, seconded by Jeff Samuelson to acknowledge receipt of an addendum to Dr. Kent Stewart’s facilities report. Vote

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SITE COUNCIL MEETINGS KES/KMS April 13, 2015 at 5:00 p.m. Norwich School April 13, 2015 at 5:30 p.m. KHS April 13, 2015 at 5:30 p.m.

Tammy Schrag Jeff Samuelson Jeff Branstetter

NEXT MEETING The next regular meeting will be April 13, 2015 at 7:00 p.m. at the District Office. ADJOURN MEETING The meeting was adjourned at 9:10 p.m. President Clerk

April 13, 2015 Date