Minutes of Molesworth Cemetery Board Meeting (Conference Call) Wednesday, April 16, 2014 Present: Bert Mitchell (Chair), Howard Mitchell, Jim Kerr, Janet Stilling, Carol Wildgoose, Alyson Nyiri (Manager) Regrets: Anne Mitchell Meeting was called to order at 7:04 pm. 1. Boundary Dispute The Chair updated the Board on the current status of legal action. Matchett’s behaviour has been a concern, demonstrated by the fact that he lodged a complaint with the Law Society against the Molesworth Cemetery legal representative John Schenk, subsequent to the initial Settlement Conference. This complaint was dismissed by the Law Society as frivolous. In further discussions to attempt to reach a settlement between Schenk and Matchett, Matchett has offered to trade a sliver of land from the north side of the cemetery to provide MC with a sliver of land on the west side. A concern was expressed by a Board member that it is unfair that plot owners must suffer the cost of damages caused by Matchett. The Chair reviewed the options that he felt were available to MC and asked for any others. The options proposed for consideration: A. Negotiate again before a different judge B. Proceed to trial using a trial lawyer C. End negotiations and legal activity, close first cross-cemetery road and erect a fence to define cemetery boundaries A discussion ensued. It was determined that option “C” was the best way forward, and that a contractor should be hired to install a straight wire and steel post fence under the supervision of a Board member or the Cemetery Manager. Motion by Jim Kerr: Ask two contractors to quote for materials and installation of a smooth 4-wire and steel pole fence to be erected on the west side of the cemetery within Cemetery boundaries. ● ● ● ●

begin at the row of cedar trees and run approximately 81 feet SE to the 90 degree corner of the boundary at the roadway run approximately 265 feet to the north east and end at the corner of the Cemetery

2014-04-21 Page 1 of 3

● ● ●

wire is to be mounted on steel stakes stakes set at one (1) rod intervals wires spaced at 18, 26, 34 and 42 inches off the ground.

The quotes will be circulated to the Board and voted on by June 2014. Seconded by: Carol Wildgoose The motion passed unanimously. Action: Bert Mitchell will advise John Schenk that the decision has been made to erect a fence and that no further legal action planned at this time. The Molesworth Cemetery Board extends their appreciation to him for his work on its behalf. 2. i)

Reports By- Laws 2014 – Approved unchanged by the Ministry on February 21, 2014. Action: Alyson will have copies prepared in anticipation of requests for same, the June Plot Owner’s and July Memorial Service meetings and append to this meeting’s minutes.

ii)

Price List Detailed Price list descriptions have been removed based on the advice of OACFP legal professional Gary Carmichael. No changes were made to prices. New price list is dated April 4, 2014. He also advised that cemeteries are wise to charge sufficient to cover costs and create a small reserve.

iii)

Cemetery Activities Alyson advised that there are 4 interments to be scheduled for later this spring: Donna Moore; Ruth Vogan; Carol Mori (inurnment); Lyle Ronald. Opening and closing to be arranged. Alyson will contract with Mr. Helmka if possible as his rates have been the most reasonable.

iv)

Annual Cemetery Report to Ministry of Consumer Services Alyson advised that she and Howard have reported the information required to the Ministry as follows: 9 plots sold in 2013; 1 marker; funds contributed to Care and Maintenance Fund and the license renewed.

v)

OACFP Meeting

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Alyson will attend the spring/summer meeting on April 30, 2014. She noted that one of the sessions is devoted to the changes coming from CRA with regard to non-profit organizations that will take effect in January 2015. Alyson will report to the Board following the meeting. vi)

Maintenance Fund Howard advised that to date we have not yet received the 2013 bank interest from this fund. Alyson indicated that she had received an email from a Legacy Fund service provider seeking our business. Alyson and Howard agreed to research, discuss and recommend whether moving our funds would be worthwhile. Howard reported that the financial institution LIBRO is now paying interest on our operating account. There are no monthly fee. This will result in 2014 estimated interest income of about $150.00.

vii)

Public Registry Janet Stilling advised that she now has the use of Alyson’s laptop and her health has improved enough to begin work on this project again in the coming weeks. It was decided that once all the data has been compiled it would be uploaded to the website. The Board extends its sincere thanks to Janet for her work on this project.

viii)

Plot Owner Meeting Date is confirmed for June 18, 2014 and will be advertised in local papers. The meeting will be held in Molesworth Presbyterian Church basement. Items to be covered are: Treasurer Report; Revisions to Price List; Cemetery Activities Report by Cemetery Manager; Questions from Plot Owners; Identify Board Members willing to serve in 2015

IX)

July 13, 2014 Memorial Service Howard and Betty volunteered to secure a guest speaker and to approach Ellen Waldock to help find someone to provide the music.

Meeting Adjourned at about 7:45 PM. Minutes drafted by Carol Wildgoose with comment from Bert Mitchell

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Board Minutes - 2014, April 16.pdf

Owner's and July Memorial Service meetings and append to this meeting's minutes. ii) Price ... be held in Molesworth Presbyterian Church basement. Items to be ...

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