Approved
Dietrich School District #314 Board of Trustees Meeting September 22, 2015
The meeting was called to order at 7:31 p.m.by Starr Olsen and opened with the Pledge of Allegiance. The Board Members present were Starr Olsen, Perry Van Tassell, Kris Hubert, Ben Hoskisson and Brad Dotson via Phone; Superintendent, Ben Hardcastle, Board Clerk, Melissa Sharp: Staff, Ryan Dilworth, Guests; Cheyenne Suchan, Kristi McFarland Agenda Approval
A motion was made by Perry Van Tassell and seconded by Ben Hoskisson to accept the agenda as written. The vote was unanimous in favor of the motion.
Consent Agenda A discussion ensued on the consent agenda.
A motion was made by Ben Hoskisson and seconded by Starr Olsen to accept the approved consent agenda. The vote was unanimous in favor of the motion.
Patron Input Mr. Olsen stated there is no patron input and moved on to the next item on the agenda. Superintendent Report Mr. Hardcastle overviewed the Superintendent report as written, with the following points:
First Week of School Email Migration Coeur d’Alene ISBA National Conference Fall Parent Advisory Council Meeting Strategic Planning Finalization Fall Federal Programs Director Meetings Home Coming Activities
Principal Report Mrs. Shaw was excused from the meeting due to Principal meetings in Boise. Mr. Olsen stated the principal report is as in the board packet. AD Report The Board reviewed the Athletic Director’s report. 1
Maintenance Report Mr. Dilworth reviewed the Maintenance report and highlighted the following points:
Route Busses are up and going The garage door have been repaired. Bus 2002- Do we put back into service? Mr. Van Tassell stated it is cheaper to fix the tires on the bus than to replace the bus. Wood Fiber Chips has been added to the playground Grounds up keep is going well The lawn mower has not been purchased yet. Mr. Dilworth is working on getting one purchased. State safety inspection was on Monday September 21, 2015.
Discussion Items The ISBA Regional meeting is Thursday, October 1, 2015 at 6:00 pm. Mr. Hardcastle stated we need a headcount for who will be attending this meeting as dinner will be served. Mrs. Hubert stated she will not be there. Mr. Olsen stated he will be there. Mr. Van Tassell stated he will not be there. Mr. Dotson stated he might be able to attend. Mr. Hoskisson stated he would be there. Mrs. Sharp stated there may be a Volleyball game that night, however she will look at her schedule. Mr. Olsen Stated there are 3 reservations that have been made for the ISBA Conference. Action Items Out of State Travel
A motion was made by Perry Van Tassell and seconded by Ben Hoskisson to approve out of state travel. The vote was unanimous in favor of the motion.
Open Substitute Position
A motion was made by Ben Hoskisson and seconded by Starr Olsen to open the substitute position continuously. The vote was unanimous in favor of the motion.
Open Para Positions
A motion was made by Perry Van Tassell and seconded by Ben Hoskisson to open the two part time positions until filled. The vote was unanimous in favor of the motion.
Mrs. Cheyenne Suchan and Kristi McFarlan presented information on banking with DL Evans Bank. Mr. Olsen stated this action item will be tabled until the October meeting to stay in compliance with the Boards decision to have items brought to the board 2 times before a decision is made. The board had a discussion on policy and protocol regarding uniforms. Mrs. Hubert asked if there was a policy on uniforms. Mr. Hardcastle stated there was research done and no policy was found. Mr. Olsen suggested a protocol be set in place which will include bringing designs to the board for review keeping in mind that the School colors are Columbia Blue with the accent of black and white. Mr. Hardcastle stated he and Mrs. Shaw will be working on an athletic handbook. 2
Policy Review #3265A2 was reviewed as a first reading. Policy Review #5402 was reviewed as it was updated from the State. The board recessed for 5 minutes at 9:15 pm. The board resumed the meeting at 9:20 pm. Executive Session After a full and complete discussion, upon motion duly made by Perry Van Tassell and seconded by Starr Olsen, the following resolution was presented: BE IT RESOLVED that the Board of Trustees of Dietrich School District No. 314, recess from public meeting into executive session in the manner and for the purpose authorized by Section 74-206 (1))(a) To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated to fill a particular vacancy or need, unless a vacancy in an elective office is being filled AND Section 74-206 (1)(d) Records to consider records that are exempt from disclosure as provided in chapter 3 title 9, Idaho Code as set forth in Section 74-206 (1)(a) and (d). Mr. Olsen then called for individual vote which was as follows: Starr Olsen Brad Dotson Perry Van Tassell Kris Hubert Ben Hoskisson
Yes Yes Yes Yes Yes
Vote being had on the above and forgoing resolution, and the same having been counted and found to be no less than two-thirds (2/3) of the membership in favor thereof, the Chairman declared said resolution adopted. The Chairman declared the Board recessed into executive session at 9:21 pm. The Board came out of executive session at 9:49 pm. Out of District Application
A motion was made by Kris Hubert and seconded by Starr Olsen to deny students A&B from enrolling as out of district students. The vote was unanimous in favor of the motion.
Hire Cheer Coach
A motion was made by Ben Hoskisson and seconded by Brad Dotson to hire Jolynn Churchill as the Cheer Coach. The vote was unanimous in favor of the motion.
Hire Assistant Jr. High Volleyball Coach
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A motion was made by Perry Van Tassell and seconded by Starr Olsen to hire Angela Hubert as the Assistant Jr. High Volleyball Coach. The vote was unanimous in favor of the motion, Mrs. Hubert abstained from the vote.
Change of Next Board Meeting
A motion was made by Perry Van Tassell and seconded by Ben Hoskisson to move the school board meeting to Tuesday October 13, 2015. The vote was unanimous in favor of the motion.
The meeting was adjourned at 9:54 pm. The next regular Board of Trustees meeting is scheduled for Tuesday October 13, 2015at 7:30 p.m.
Minutes for Executive Session The Dietrich School District #314 Board of Trustees went into executive session at 9:21 pm. Discussion on Out of District Applications. Discussion on Personnel. A discussion of student matters. The board came out of executive session at 9:49 pm
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