Add a Person (POI) Worksheet Give this form to CU Affiliates who do not have a job record (POIs). Example: to track training for compliance purposes for an individual not paid by the University, or for security access to University systems. This form is designed to be utilized for entry into HRMS. The data may be entered online before printing.

HRMS Navigation: Workforce Administration> Personal Information> Add a Person RETURN FORM TO THE SCHOOL OF EDUCATION & HUMAN DEVELOPMENT: FAX TO 303-315-6313

Biographical Details Effective Date: Date the relationship between the POI and CU becomes active.

01/01/2010 First Name:

Date of Birth: (required)

Middle Name/Initial:

Gender: (optional) Prefix:

Last Name:

Suffix:

Military Status: (optional)

@ Sponsoring Dept #: (required)

Sponsoring Department Name: (required)

Campus Box #: (required)

30070

SEHD CCPE

106

ADDITIONAL BIOGRAPHICAL DETAILS REQUIRED IF POI IS REQUESTING ACCESS TO A UNIVERSITY SYSTEM RESOURCES SSN Last 4 digits only (required): Most affiliates who are physically located external to any of the campuses of the University of Colorado use a VPN connection to their sponsoring campus' LAN to access University data and systems. Special arrangements have been made for a few organizations including The Children's Hospital, National Jewish Hospital, and NCAR. Your sponsor will probably know the status for your location. Providing the name of your local IT contact will help resolve access problems if necessary.

Affiliated Organization Name NA IT Contact in POI Organization

IT Contact Phone:

NA

NA

Contact Information Mailing Address (Local):

Address 2:

City:

State:

Postal Code:

Primary Phone Type:

Phone Number:

Additional Phone Type:

Phone Number:

Primary Email Type:

E-mail Address:

Additional Email Type:

E-mail Address:

Add a Person (POI) Worksheet First Name:

Middle Name/Initial:

Page 2 of 2 Last Name:

Identity/Diversity Ethnic Group:

Select all groups that apply choosing one as primary.

Organizational Relationship Relationship:

POI Type:

Relationship Data Sponsoring Dept #:

Sponsoring Department Name:

30070

SEHD-Continuing & Professional Education

Sponsor's Empl ID:

Sponsor's Name (Must be a CU Employee):

NA

NA

Planned Exit Date:

More information:

NA

NA

Sponsor's Phone #:

NA

Signature POI Signature:

Date:

Edit Date: 11-2007

NOTES TO SPONSORING DEPARTMENT: *Use this form to enter the POI information into HRMS and generate an 6-digit HRMS ID. *Inform the POI of his/her 6-digit HRMS ID so s/he can access the online training (if needed). *The 6-digit HRMS ID must be on all Security Access Request forms before sending them to your campus security coordinator. *DO NOT send this form to PBS, UMS or your campus security coordinators. Destroy form or maintain with other sensitive department records.

*A required RPTS-PBS email address is the official email for the university and by policy must be created by your campus IT department (not the affiliate department). After saving, contact your IT department and provide them with your new POI’s HRMS ID. The morning after the email has been created in the campus email directory, it will be loaded into HRMS and other University systems (e.g., Blackboard). *System access granted to POIs terminate not more than one year after the start date, but may be extended by contacting your campus security coordinators. Access will not be granted until the POI is set up in HRMS and all required trainings are verified.