Minutes of Addenbrooke Classical Academy Regular Board Meeting - 09/10/13 Date and time: 09/10/13 07:00 pm to: 09/10/13 08:30 pm Organizer: Doug Hoffer Participants: Charles Wright, Jim Harrington, Scott Perry, Rachel Swalley CC: Evelyn Fiadonu Previous Addenbrooke Classical Academy Regular Board Meeting meeting: Location: Addenbrooke Classical Academy Cafeteria Projects/Tags: bod regular meeting Access meeting at: http://app.meetingking.com/meetings/59937

Topics 1 Performance Note

No performance tonight.

2 Preliminary by Scott Perry

10 m

Pursuant to proper notice of the meeting, the Addenbrooke Classical Academy Regular Board Meeting meeting was called to order in the ACA Cafeteria at 07:09 PM on Tuesday, September 10, 2013. Note

2-1 Call to Order Note

Procedural.

2-2 Public Comments Individuals are granted up to three minutes for comments. Groups of four or more are granted up to ten minutes for comments. Public comments are to be conducted in a considerate, professional manner without profanity, and at the pleasure of the BOD Chair. Note

2-3 Announcements Note

Procedural.

2-4 Approval of Agenda A motion was made and seconded to approve the agenda as proposed. Vote: [4]-Yes [0]-No Decision

Page | 1

Motion Carried.

2-5 Roll Call Note A quorum of the Board was present as follows: Mr. Scott Perry, Vice President; Mr. James Harrington, Treasurer; Mrs. Rachel Swalley, Director; Mr. Doug Hoffer, Secretary.

Mr. Charles Wright represented the Administration. Mrs. Evelyn Fiadonu, Business Manager was also in attendance.

3 Executive Director Consent Items by Charles Wright Note

5m

None.

4 Board of Directors Consent Items by Scott Perry

5m

4-1 Approval of Minutes A motion was made and seconded to approve the 08/13/2013, Regular Board of Director’s Meeting Minutes, as posted by Mr. Hoffer. Vote: [4]-Yes [0]-No Motion Carried. Decision

5 Executive Director Discussion Items by Charles Wright 5-1 Need more students Note

Currently at 110 Students. Anticipating 1-2 more. Mr. Wright would like to have 120 students.

Note

ACA is currently posted in 'Your Hub' and on 'Facebook'.

5-2 Volleyball Note A volleyball team has been established for ACA. The school will play other Charter Schools on Monday Nights (3 games).

Teams will pay a fee for use of the Gymnasium.

5-3 ACA Staff Update: New hires for SPED and Spanish Cath Bonfiglio has been hired as a full time Special Education teacher on Mondays, Wednesdays and Thursdays. Note

5-4 Fundraising committee (Large events)

Page | 2

40 m

Note

Mr. Wright would like to establish a standing fund raising committee for large fund raising events.

5-5 School Accountability Committee Note

Per ACA Bylaws, we are required to establish a standing School Accountability Committee.

Decision A motion was made and seconded to establish a School Accountability Committee. Vote: [4]-Yes [0]-No Motion Carried.

Note It is anticipated that this committee will consist of both Board and Non-board members who will solicit feedback, consolidate data and provide reports to the Board and Administration on a periodic basis.

5-6 Moodle Task All BOD Members should start required BOD Governance Training by creating an account on cde's website at:

due 10/01/13 During recent training, it was stated that the entire board does not have to complete all 30 Training Modules, so long as (collectively) all 30 modules are completed. Note

Note Per CDE Instructions: For accounts to be used centrally by your charter school's governing board to track its collective progress, enter an email address of one key person who will be responsible for monitoring progress toward completion of the modules. This could be the Board President or Chair, a contact at the school, or a generic email account utilized by the school/board. Schools participating in or applying for a Colorado Charter Schools Program Grant should choose this option, as we will now be tracking collective completion of the modules for grant purposes.

For accounts to be used centrally by your charter school's governing board to track its collective progress, then enter your school's name as it appears on your charter contract where it asks for First Name, then put "Governing Board" where it asks for Last Name.

5-7 Attendance Count Window Note

The attendance Count Window will occur the week of October 1st.

5-8 Mr. Yancey resignation Note A letter of resignation was received by Mr. Wright from Mr. Yancey following last months' BOD meeting, creating a vacancy for the position of 'President' of the Board of Directors.

5-9 501(c)3 Update Note Mr. Wright has received a list of items needed by IRS in order to become recognized as a 501(c)3. He is working to address these items.

Page | 3

5-10 IT Director Note

Mr. Wright would like to hire Casey on a full time basis if/when possible.

Eventually, Mr. Wright would like to also hire a school secretary, librarian and music instrument instructor as student counts allow. Note

6 Board of Directors Discussion Items by Scott Perry

5m

Mr. Perry has drafted a letter for First Bank regarding the 'Charity Counts' once eligible. ACA will be eligible after one year of being recognized as a 501(c)3 Organization. Note

7 Executive Director Action Items by Charles Wright Note

5m

None.

8 Board of Directors Action Items by Scott Perry

20 m

8-1 Elect Board of Directors President Note

Discussion regarding BOD roles.

A motion was made and seconded to appoint Rachel Swalley as BOD President. Vote: [4]-Yes [0]-No Motion Carried. Decision

8-2 Vacant Board Position Mr. Wright has received interest from two parents as BOD members. Credentials have been received from one parent. Note

Ideally, we would like to identify a replacement prior to the next BOD meeting. A Tentative date of September 24 was established for potentially holding a special BOD meeting at 3:45PM to allow a vote to occur if a candidate can be identified by then.

9 Unfinished Business Note

None.

10 Recognition by Doug Hoffer Note The Board of Directors would like to recognize the efforts of all Staff and Administrators in getting Addenbrooke Classical Academy off to an Amazing Start!!! Page | 4

5m

11 Questions & Answers by Doug Hoffer Note

5m

None.

12 New Business Note

None.

13 Future Agenda Items by Doug Hoffer

5m

Note

Update from Grant Committee on Grant Status at 10-08-2013 BOD meeting.

Note

Tentatively, a schedule was set for September 24 to hold a BOD special meeting to appoint a fifth BOD member.

A motion was made and seconded to move the date of the next regular ACA BOD meeting to October 1, 2013. Vote: [4]-Yes [0]-No Motion Carried. Decision

14 Recap Action Items and Assignments 14-1 Chair to Recap Action Items and Assignments 15 Adjournment There being no further business coming before the board, a motion was made and seconded to adjourn. Vote: [4]-Yes [0]-No Motion Carried. Decision

Note

The meeting was adjourned at 08:35 PM.

Note

Respectfully submitted:

Digitally signed by Douglas P. Hoffer DN: cn=Douglas P. Hoffer, o=Addenbrooke Classical Academy, ou=Board of Directors, [email protected] .com, c=US Date: 2013.11.13 08:38:21 -07'00'

_______________________________________ Douglas P. Hoffer, Board of Directors Secretary

Task Summary New Tasks Task

All BOD Members should start required BOD Governance Training by creating an account on cde's website at:

due 10/01/13 Open tasks from previous meeting(s)

Page | 5

Task Scott Perry to write letter to First Bank introducing Addenbrooke Classical Academy, and to make them aware of ways in which they can support ACA.

Owned by Scott Perry due 07/09/13

Next Meeting Meeting title: Untitled meeting Date and time: 09/11/13 08:30 pm to: 09/11/13 09:30 pm Location: Addenbrooke Classical Academy Cafeteria

Page | 6

ACA BOD Regular Meeting Minutes 09-10-2013 0700PM OFFICIAL ...

Page 1 of 6. 10 m. Minutes of Addenbrooke Classical Academy Regular Board Meeting - 09/10/13. Date and time: 09/10/13 07:00 pm to: 09/10/13 08:30 pm. Organizer: Doug Hoffer. Participants: Charles Wright, Jim Harrington, Scott Perry, Rachel Swalley. CC: Evelyn Fiadonu. Previous. meeting: Addenbrooke Classical ...

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