School Disaster Management Plan
Name of School: _______________________ Address
: ___________________________ ____________________________ ____________________________
Contact
: __________________________
Maharashtra Disaster Risk Management Programme Government of Maharashtra
Content
1. Introduction 1.1. Summary 1.2. Objective of DMP 1.3. Importance of SDMP
2. Details about the school 2.1. Location of school and area from which children come 2.2. Present facilities sin school 2.3. Number of students in each school 2.4. Classes and Teacher in charge 2.5. School Administration Committee
3. Hazard and Risk Identification 3.1. Various Disaster and expected seasonal occurrence 3.2. Hazard Identification 3.3. Different Disasters and their reason of occurrence 3.4. Possible Damages and their Effect
4. Preparedness and Mitigation 4.1. School Disaster management committee 4.2. Formation of various teams 4.2.1. School First Aid Team
4.2.2. School Search and Rescue Team 4.2.3. Coordination and Information Team
4.2.4. Shelter and food team
4.3. Training schedule for teachers and students 4.4. Transport and communication Facility 4.5. Emergency Evacuation Plan and Safe Location 4.6. Mock Drill schedule 4.7. Resource Inventory List 4.8. Awareness programme schedule 4.9. Modification in present resources/ facilities
5. Response Plan 5.1. What to do during Disaster? 5.2. Roles and responsibility of each team during disaster
6. Emergency Contact list 6.1. School administration 6.2. Fire Brigade 6.3. Hospital 6.4. Local Doctor 6.5. Blood bank 6.6. Police station 6.7. Civil Defence 6.8. Home guard
6.9. City EOC Number 6.10.
District EOC Number
6.11.
Contact list of teaching and non teaching staff
6.12.
Ration shop
6.13.
Local hotel
6.14.
Pharmacy
6.15.
Red Cross. St. John Hospital
6.16.
NGO
7. Annexure 7.1. School Map 7.2. Each Floor Map 7.3. Map showing exits / Evacuation routes 7.4. School Hazard Map 7.5. Local hazard map 7.6. Local Facility Map
1. INTRODUCTION 1.1. Summary Write a 3 paragraph write about (2 paragraph) about your school, disasters, various disaster programme done so far and need for such an initiative.
1.2. Objectives of the Disaster Management Plan
1.3. Importance of School Disaster Management Plan
2. DETAILS ABOUT SCHOOL 2.1. Location and sector of school School Name Full address
Direction
P.O.Box Num District Taluka Contact num: email: North : South : East : West :
Students attending the school are from which ward, area, sector, etc information Principals name Communication address
Contact Number Office:
Resi:
Population of students Population of teaching staff Population of non teaching staff
2.2. Available Present facilities/ resource No. 1 2 3 4 5 6 7 8 9 8 9 10
Available facilities/ resource Number Number of rooms in school (class room+ any other) Number of Building (if more than one) Number of main entry/ exit number of entry/ exit for each building number of floors in each building School Library facility Computer Room Number of computers Hostel facility Drinking Water facility Toilet School Bus
Remark
11 12 13 14 15 16 17
school playground Electricity/ Light Facility Fans Canteen Kitchen Room First Aid Box Fire Extinguisher
2.3. Standards Information No.
Standard
1 2 3 4 5 6 7 8 9 10
1st Std 2nd Std 3rd Std 4th Std 5th Std 6th Std 7th Std 8th Std 9th Std 10th Std
Male
Female
Handicap Students Male Female
2.4. Teacher In-charge of the Standards No.
Standard
1 2 3 4 5 6 7 8 9 10
1st Std 2nd Std 3rd Std 4th Std 5th Std 6th Std 7th Std 8th Std 9th Std 10th Std
Teacher In-charge
Communication
2.5. School Administration Committee No. 1 2 3 4 5 6 7 8 9 10
Name
Post Chairperson ViceChairperson Treasurer Member Member Member Member Member Member Member Member
Communication details Office/Residential Mobile
3. HAZARD IDENTIFICATION AND HISTORY OF DISASTERS/INCIDENTS IN SCHOOL 3.1. Various Disaster and Expected seasonal occurrence No Probable Disaster
Seasonal Calender for the probability of occurrence Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sept
Oct
Nov
Dec
*
*
*
*
*
*
*
*
*
*
*
1
Fire
2
Earthquake *
3
Floods
*
*
*
4
Cyclone
*
*
*
5
Lightening
*
*
*
6
_________
7
_________
*
3.2. Hazard Identification Maps- School Hazard Map and Surrounding area hazard map (as annexure)
3.2.1 Identification of potential Structural Hazard existing in school area Structural safety of school building to be assessed in regards to its safety from hazards like fire, earthquakes, floods and fire.
3.2.2 Identification of potential non structural Hazard a) Table showing past diasters in which school has being affected b) Checklist of probable hazards in and around school area (list as annexure)
3.3. Various Disasters and their reason of occurrence Following disasters can affect your school and what are the reasons for it (once the hazards are identifies this exercise can be done) No. Disaster Type 1
Fire
2
Floods
3
Cyclone
4
Landslide
5
Epidemic
6
___________
7
__________
Probable Reasons
3.4. Possible Damages and their effect No. Disaster Type 1
Fire
2.
Earthquake
3
Floods
4
Cyclone
5
Landslide
6
Epidemic
7
___________
Damages and their effect
4. PREPAREDNESS AND MITIGATION PLAN 4.1. School Disaster Management Committee (SDMC) No.
3 4 5 6
Post in Committee chairperson Vice Chairperson Treasurer Member Member 2 Member
7 8
2 Member 2 Member
9 10
2 Member 2 Member
11 12 13
Member Member Member
14
Member
15
Member
16
2 Member
17 18 19 20
2 Member 2 Member 2 Member 2 Member
1 2
Name
Suggested Principal Vice principal Accounts Admin dept Admin dept Information and coordination group First Aid Team Search and Rescue Team Transport team Shelter and food 4 Teacher 4 students Thane RDMC representative Education department bit officer Parent teacher association president Police Service Fire Brigade Civil Defence NGO local Doctor and Nurse
Contact Details Official
Residential
4.2. Formation of various teams 4.2.1. School First Aid Team (teachers+ students) No. 1 2 3 4 5 6 7 8
Name
Standard
Telephone Num
4.2.2. School search and Rescue Team (school security + teacher+ student) No. 1 2 3 4 5 6 7 8
Name
Standard
Telephone Num
4.2.3. Coordination and Information Team No. 1 2 3 4 5 6
Name
Telephoner Num School Information Officer Sub ------” -----Liaison Officer Sub ------” -----Sub ------” -----Computer centre
7 8 9
Computer centre School Telephone operator 2 students
4.2.4. Shelter and food Identify local hotel and food stores that will provide food and necessary items if the school holds back student a) School food and shelter committee No.
Name
Telephone number
b) Available resources organisation No.
Name
1
Local restaurant
2
Local food store
3
Water supply
4
Tents facility
5
NGO
Quantity
4.3. Training Schedule for teachers and students No. Training required
Programme Date
1
First Aid
2
Search and Rescue
3
Disaster Response Management
Number
Remark
4
4.4. Transportation and communication facility a) Available transport facility No. Type of Number Vehicle and number 1 2 3 4 5 6 7
Route
Capacity
Drivers Name
Telephone num
b) Available Communication facility No. Instrument
Location
1
Telephone
2
Internet
3
Wireless
4
Megaphone
5
Fax
6
Alarm system
Telephone Num
7
4.5. Emergency Evacuation Plan and Safe Location a) Map- floor map and evacuation route b) Identify safe location
No. Location
Capacity for students
Distance from school
1
500 students
60 mts
2 3 4 5
Open ground
Communication Remark detail Can take shelter during Fire, earthquake
4.6. Mock Drill Schedule Students should be aware/or trained on do and don’t of disasters. Also to study efficiency of the response system mock drills should be conducted. The format for mock drill report is given below Subject for Mock Frequency and time Drill
Remark
Fire incident
All classes, ABC extinguisher usage and rescue from high rise building
Month and date
Seismic activity Month and date felt what would be response among student
Drop, cover and exercise in school.
hold
4.7. Resource Inventory List No. Instrument list 1
Torch and emergency lights
2
First aid box
3
Fire extinguisher (Type)
4 5
Number
Location
Condition
Remark
4.8. Awareness Programme Schedule In any programme organised by school make sure that there is a component on disaster management and personal safety included. 4.9. Modification in Present Resources/ Facilities Present facilities like unsafe structure, etc in the school which can possibly lead to loss of life and injury to student. Immediate mitigation measures can be suggested and implemented through this plan. Example: Probability of Disaster
Existing problems
Immediate actions to be taken
Earthquake
• To take shelter during disaster tall baches and table are required • Classes 5 to 7 have kachha structure, which can fall any time.
• Immediate taller tables are required.
Fire
Floods
• School building has only one narrow stairs • Mid meal Kitchen is near classroom area. There can be fire accident since gas and cooking material are kept there. • On second floor classrooms have only a single door; in case of fire accidents evacuation can be difficult. • Wiring in the school is old and there are chances of short circuit. • Fire fighting equipments are not available in school • Ceilings of some classes leak during monsoon. • 7,8.9 standard classroom windows are broken/or need of repair
• Have earthquake resistant structure in classroom 5 to 7. Till then children shift to other classes. • Construct another staircase in school • Kitchen area should not be near classroom and people working should be trained in gas and fire safety. • All classrooms should have more than one door. • Install in new wiring. • Fire fighting equipments be installed in school • Repair and construct the ceiling to prevent the leakage. • Repair windows.
5. RESPONSE PLAN 5.1. What to do during Disaster? • What will you if there is an incident in your school • Prepare list of do and don’ts for each disaster • Who are the authorities/agencies you will contact • How to handle the situation Plan should answer all these questions in a descriptive form.
5.2. Roles and responsibility of each team during disaster
Coordination and Information Group Training Required • A thorough orientation on different types of hazards • Have all the important numbers of government offices. • Prepare reporting formats for reporting and communication during disaster • Familiarity with the Internet and disaster information websites. Before the disaster • Monitoring and taking regular updates from TV/ Radio/Internet on the potential hazard that school can face, e.g. weather updates in case of floods, landslide, cyclones etc. • Inform the school authorities of any impending hazardous situation • Maintain contact disaster management authorities and communicate any directions to the school authorities. • Mark all entry and exits that is prominent to all students • Post warning signs / flags of appropriate colour for different warning level at prominent and designated places in the school. • Disseminate the information to all the classrooms and teachers • Coordinate with the other teams and inform them about the latest weather / warning situation During disaster • Cross check the warning received from various sources • Warning the school in case of an emergency by either ringing a bell/siren or on the public address system or through a messenger, whatever is available in the school • Reporting to the school disaster management committee about the disaster in the school building
• •
Reporting to the government emergency response departments (Fire, RDMC, Police etc.) In case of the school being used as a shelter, inform the shelter staff about the latest updates and weather reports.
After disaster • Continue monitoring the various information sources • Keep reporting on the situation of the disaster to all concerned teams and coordinate with them • Disseminate safety tips in coordination with the Awareness Generation Team • Work with the Incident Management Team from the district administration in preparing updates and disseminating information.
Evacuation Team Training Required • Training in evacuation procedures through local fire services
Before a disaster • • • • •
• • • •
Check the exits Identify the open areas where the school can assemble after evacuation in an emergency Make sure there are no hazards present for evacuating to the designated area Make sure that necessary supplies are accessible Assist the Planning Committee in developing options in the event evacuation is required during inclement weather Be prepared for special equipment needs for mobility-impaired students. Any special response procedure for special needs students must be tested during drills Conduct regular drills in coordination with the other teams and practice the different evacuation procedures used in different hazards. These different procedures have to be disseminated to the entire school and separate drills to be conducted for them
During disaster •
Evacuate in an orderly fashion as practiced in the drills
After disaster • •
Ensure that emergency assembly area is accessible and safe Determine if any additional assistance is required for evacuation. • Take roll call and report group status to Administrator (Emergency Operations Centre).
Search and Rescue Team Training Required •
Training through local Civil Defense / Fire Services in basic search and rescue techniques
Prior to disaster • • •
Make sure needed supplies are on site Make sure team members stay current with their training Any special response technique for special needs students must be tested during drills
Disaster response • •
•
Start rescue and search operations in case of another disaster According to pre-established pattern, check (visually, vocally, physically) every room in the building. – Report location of injured to First Aid Team. – Report location of other problems to SDMC. Look for obvious structural problems/significant structural damage as sweep is made through the building(s) – Report any damage to the Administrator (EOC).
First Aid Team Training Required • Training through local Civil Defense / Fire Services / St. John Brigade / Red Cross / Health Department in basic first aid techniques and CPR (cardio-pulmonary resuscitation) Before a disaster • Make sure that first aid supplies are up to date and always complete • Ensure training for all new members and refresher training for existing members (every year) • Be aware of special medical requirements of students / employees and ensure that some stock medication (maybe 1-2 days medicines) are kept in the school and regularly updated • Participate in regular drills After disaster • Administer first aid and record all cases and treatments. • Determine need for further medical assistance. Coordinate requests for assistance through the Administrator. • Assign First Aid Team members to accompany Search and Rescue Teams during their search operations.
Food and Shelter Group Before a disaster • Maintain list of students, teaching and non teaching staff in school. If school works in two shifts have a list of students in both shift. • Keep record of how much material will be required for 3 times food for at least 72 hrs. • Have prior communication with agencies to supply water and food for children if stuck in case of a disaster.
• Maintain contact list of nearest ration shops, hotel, restaurants that agree to provide food for children during a disaster. • Tie with NGO/organization that provides food at discount amount. • • • •
After Disaster Contact organization that the school has tie up with and inform them about current situation Make list of student staying and their requirement of food type. Make sure that appropriate food and water facility are available for students. Contact disaster management authority for supplies if people use schools as shelter.
•
Emergency Contact list
5.3. School administration No
Name
Telephone number
5.4. Fire Brigade No.
Location
Contact person
Distance
Telephone num
Address
5.5. Hospital No.
Location
Distance school
from Telephone num
Address
Distance school
from Telephone num
Address
5.6. Local Doctor No.
Location
5.7. Blood bank No.
Location
Distance school
from Telephone num
Address
Distance school
from Telephone num
Address
5.8. Police station No.
Location
5.9.
Civil Defence
5.10.
Homeguard
5.11.
City EOC Number
5.12.
District EOC Number
5.13.
Contact list of teaching and non teaching staff
6. ANNEXURE 7.1 School Map 7.2 Each Floor Map
7.3 Map showing exits / Evacuation routes 7.4 Local Resource Map
7.5 School Hazard Map 7.6 Local Hazard Map
7.7 Hazard Checklist School ground hazards assessment: Hazard Suspended ceilings Heating and air conditioning units. Missing or Malfunctioning Exit doors Exit doors improperly marked. Exit doors not opening to the outside. Unsecured fire extinguishers or fire extinguishers that is not properly charged and tagged. Inadequate ventilation systems in chemical storage areas (labs, vocational classrooms, custodial closets, etc.). Malfunctioning alarm system. Hazardous materials located in areas that do not have warning signs. Unsecured appliances (e.g., water heaters, etc.). Unsecured filing cabinets or cabinets with inadequate drawer latches.
Comments
Pendant light fixtures. Unanchored table lamps Narrow and single staircase Unsecured sliding or roofing materials Inadequate ventilation Areas where flammable liquids are stored Chemistry labs have bottles used for storing chemicals that are not secured or protected against shattering. Other fire hazards In playgrounds if there are equipments in need of repair Traffic pattern during school day Trees or shrubs that present a fire hazard or wind hazard or provide areas for an intruder to hide. Electric wires. Kitchen area in school Fences in need of repair. Insufficient lighting for activities in all areas of the campus. Other:
Classroom Hazard Assessment Hazards
Comments
Free-standing cabinets, bookcases, and wall shelves. Heavy objects on high shelves. Unsecured wall-mounted objects Hanging plants above or near seating areas Incompatible chemicals stored in close proximity (e.g., window cleaner and ammonia). Paper or other combustibles stored near heat source. No safety glasses or shields in science/chemistry labs. Others
Potential Hazards along evacuation routes Hazards Hallways and/or doors containing glass panels that are not broken or tampered with. Lockers, bookshelves, or other storage units along hallways. + Hallways may be cluttered with debris from ceilings, fallen light fixtures, broken glass, and toppled storage units. Dark corridors with no lights Lighting that is dependent on electricity rather than sunlight Elevators + Elevators are vulnerable to damage from fires, earthquakes, and other hazards. Signs should be posted near elevators prohibiting their use during emergencies. Gas, sewer, or power lines near the outdoor assembly area. Other
Location
Potential Hazard in Surrounding areas and Communities Hazards Facilities containing toxic, chemically reactive, and/or radioactive materials. Include both manufacturers and users (e.g., gas stations, storage facilities, pesticide manufacturers/distributors, chemical and dye factory, handlooms, etc) High-voltage power lines Transportation routes of vehicles carrying hazardous materials (e.g., school is near railway track or near highway). Multi-story buildings vulnerable to damage or collapse Water towers, tanks, and treatment centers. Gas storage facilities Natural gas plants. Laboratory and Agricultural Facilities. Fireworks Factories/Storage Facilities Trees Covered walkways Open nallas or drains near school Areas under which large gas main runs Others
Location
