Village of Pesotum

103 E. Lincoln Street P.O. Box 200 Pesotum, IL 61863-0200

Phone (217) 493-0208 Fax (217) 867-2275 Website: www.pesotum.org

VILLAGE BOARD OF TRUSTEES MEETING April 6, 2016 6:30 PM MINUTES 1. Call to Order - The meeting was called to order at 6:30 pm. 2. Pledge of Allegiance and Roll Call - Trustees Present were Beth Wise, Katie Wilson, Chaz McCrone, Tim Schultz, Joyce Ragle, and Dianne Reed. Also present were President Cheryl Smitley, Treasurer Melanie Schultz, Clerk Mary Jo Harvey and Village Attorney Elizabeth Megli. 3. Presentations/Comments from the General Public – none 4. Routine Matters 4.1. Approval of Regular Board Meeting Minutes March 2, 2016 – Trustee Ragle made a motion to approve the minutes. Trustee Wise pointed out that a date had been dropped. Reed seconded. Minutes approved with changes unanimously. 4.2. Approval of Financial Report for the Month Ended March 31, 2016 – Trustee Reed motioned to approve. Trustee Schultz seconded. Motion approved unanimously. 4.3. Bill Payment 4.3.1. Approval of Monthly Bills for Payment – Trustee Wilson motioned to approve monthly bills for payment. Trustee Wise seconded. Motion approved unanimously. 4.3.2. Approval of Bills Received after Treasurer’s Report Preparation – Trustee Wise moved to pay the News Gazette in the amount of $18.60 for the ad for bid letting. Trustee Wilson second. Motion approved unanimously. 5. Reports 5.1. Village Clerk, Mary Jo Harvey – Nothing to report. 5.2. Village Maintenance, Fred Smitley - Part time maintenance started back again, with mowing underway. A new mower is being considered, with a bid submitted to the Board. The burn pile used by maintenance staff was abused - Mowing clippings were dumped right behind the chain, adding to clean-up expenses by maintenance staff 5.3. Village Building Inspector, Lyle Reed – A permit was issued for new storage facility at 603 South Chestnut, a deck replacement at 409 West Washington, and a deck extension at 208 South Hickory. 5.4. ESDA Coordinator, Rob Russian – Absent, no report. 6. Old Business - none 7. New Business 7.1. Approval of MFT Budget – Discussion on Alternate A and Alternate B bids, only, and not the entire budget, as prepared by Cummins Engineer, Phil Koeberlein. Approval for the bids will take place on April 20, before the regular Study Session. 7.2. Consideration and Approval of Ordinance 16-01, An Ordinance Amending Chapter 30 of the Village Code – Attorney Elizabeth Megli presented the Chapter 30 building code ordinance amendments to the board. The amended ordinance is worded for the average person in order to clarify dangerous and unsafe situations for residential buildings. Trustee Reed made a motion to approve the ordinance 16-01, Amending Chapter 30 of the Village Code. Trustee Wilson seconded. Motion approved unanimously.

7.3. Approval of Further Ordinance Enforcement Proceedings Related to 203 N. Elm – Trustee Wilson moved to authorize Counsel to take further ordinance enforcements proceedings related to 203 N. Elm Street. Trustee McCrone seconded. Motion approved unanimously. 7.4. Madness Contract Discussion – Attorney Megli presented a contract drawn to cover use of the baseball diamond and facilities at Hartman Park by the Madness Softball organization, on dates that are scheduled and approved. Additional dates require approval from the representative from the Village, allowing use of the diamond by others through the season as well. Language regarding concession stand usage, rescheduling, and other responsibilities, legal requirements and fees were included in the contract. Concession stand requirements will be clarified before approval of the final contract. Trustee Wise moved to approve the facility rental agreement with modified changes. Trustee Wilson seconded. Further discussion on additional facility use. Motion approved unanimously. 7.5. New Village Auditor Discussion – President Smitley has received recommendation from the previous auditor, for an auditor willing to audit the Village in the same amount as was previously paid for the service. 7.6. Discussion of FY 2016/2017 Budget – Maintenance Fred Smitley proposed trading in both the 2012 John Deere and 2001 mowing deck toward a Woods Mower from Jennings Implement Company in Bement. The bid is $19,000. With a trade in and government discount, the total would be $7,500. This would be added to the capital expenditures section of the new budget. Other budget categories considered were animal/pest control, wages and salaries, legal expenses, and parks and recreation. No further discussion. 8. Presentations/Comments from the Board – 8.1. Trustee Wise suggested a change in garage sales dates. Others voiced that conflicts are inevitable. The American Legion will be doing flag collection and concessions sales on the Friday of the sale. The Board consensus was that the previously posted dates will stand, so as not to create confusion. The garage sale dates are: May 6 and 7. 8.2. Trustee Ragle is heading up flower beds for the Village. Volunteers are still needed for the corners and beds at Centennial Park. 8.3. Trustee Wilson voiced a resident’s questions on the subject of raising chickens in Pesotum. The newsletter will include announcements on cemetery guidelines, park event dates, garage sale and clean-up dates, mosquito abatement, American Legion activities, as well as a statement of residential dumping not being allowed at the burn pile. 8.4. The small baseball diamond will be maintained by a volunteer coach, a resident of Tolono, with reimbursement for lime by the Village. 9. Correspondence – President Smitley has received a note of appreciation from a resident for encouraging the community to keep the Village clean. 10. Announcements 10.1 Next Village Board Meeting, Wednesday, May 4, 2016, 6:30 pm 10.2 Next Study Session, Wednesday, April 20, 2016, 6:30 pm 11. Adjournment - Trustee McCrone motioned to adjourn. Trustee Wilson seconded. Meeting adjourned at 7:25 pm. Respectfully Submitted, Village Clerk, Mary Jo Harvey